Wings eBiz – Payroll Pro

Implementation Kit

Implementation Flow

Masters

Pay Structure

Opening Info

Attendance

Generate Payslip

Payslip
(Print & Reports)

Page 1 of 23
 Index

Payroll Pro
1.Masters:__________________________________________________3
A.Payroll setup ............................................................................. ..........4
B.Attendance........................................................ ...................................6
II.Shifts...............................................................................................................6
C.Leaves .......................................................... .......................................7
D.Salary structure..................................................................... ...............8
II.Pay Components*............................................................................................11
III.Pay Structure *: ............................................................................................12
E.Employees....................................................................................... ....13
F.Loans, Advances & Gratuity........................................................ .........14
I.Loan Types : ...............................................................................................14
II.Advance Types: .............................................................................................14
III.Visa Types.....................................................................................................14
IV.Gratuity Types.................................................................................................15
G.Company Properties........................................................................ ....15
I.Provident Fund (PF): ........................................................................................15
II.Employee Provident Fund (ESI):........................................................................16
III.Professional Tax (P.Tax): .................................................................................17
2.Transactions _____________________________________________18
A.Employee Opening Info ........................................................... ...........18
I.Employee Opening Info .....................................................................................18
II.Employee Opening Info – Bulk...........................................................................19
B.Leaves ........................................................... ....................................19
I.Revise Emp Leave Entitlements..........................................................................19
II.Leave Applications...........................................................................................19
III.Process Leave Applications...............................................................................20
IV.Detailed Leaves...............................................................................................20
V.Leave Encashment............................................................................................20
C.Attendance & Leaves ................................................................... .......20
I.Daily Attendance...............................................................................................20
II.Periodic – Attendance & Leaves.........................................................................21
III.Import Attendance..........................................................................................21
D.Generate Payslip.......................................................................... .......21
I.Generate Payslip...............................................................................................22
II.Generate Bulk Payslip.......................................................................................22
III.Supplementary Payslip....................................................................................22
E.Loans........................................................................ ..........................22
I.Opening Loans..................................................................................................22
II.Loans Granted.................................................................................................22

Page 2 of 23
 III.Loans to Deduct.............................................................................................22
F.Advances......................................................................................... ....22
I.Opening Advances............................................................................................22
II.Advance To Deduct..........................................................................................22
G.Adhoc Payments...................................................... ...........................22
I.Adhoc – Payments............................................................................................22
H.Revisions ................................................................... ........................22
I.Salary Revisions...............................................................................................22
II.Employment Revisions......................................................................................23
III.Assign Holiday List..........................................................................................23
I.End of Service ............................................................................... ......23
I.Resignation Info................................................................................................23
II.Relieving Info..................................................................................................23
J.Gratuity .......................................................................... ....................23
I.Gratuity...........................................................................................................23

Income Tax

Payroll Pro

1. Masters:

Page 3 of 23
Define Employee Details. The first step as shown in the flow chart is to create masters.
Masters marked * are minimum required to generate Payslip. Create masters in the order
shown below.

A. Payroll setup

Menu Path: Masters\Payroll\Setup

I. Pay Location Types: Create Locations types like Branches, Factories, etc
II. Pay Locations : Can be Country, States or Cities in which the company
operates.
III. Periodicities : Are the periods for which salary would be computed.
Ex: Day , Week, Month, etc. In the Periodicities master, if the periodicity
defined is a month the enter Base UOM as Days and Base Qty as 30. Then during
payroll generation irrespective of actual no. of days the month. It will consider 30
as number of days in a month for calculating salary per day. For calculations such
as loss of pay, etc.

Figure 1 - Periodicities

IV. Pay Periods : Are the payroll periodicities for which salary needs to be
computed. Ex: Mar 07, Apr07, Dec08, etc. The Payroll Period can be defined in
figure 2.

Page 4 of 23
 Figure 2 – Payroll Periods

V. Payroll Years: Is the year for which payroll data is required to be maintained.
Ex: Apr 09 – Mar 10, 2009-2010.etc.After creating “Payroll year” master click on its
properties and select “Applicable Periods” tab. In this tab select the “Pay Periods”
that are to assigned to that payroll year as shown in figure 3.

Figure 3- Applicable Periods

Page 5 of 23
 Please note after creating “Payroll Years” master .Open “Periodicities”
properties and under “Assign Calendar years” tab select the “Payroll Year” to
Holiday Listsperiodicity
which the : belongs.

VI. Holiday Lists: Create a master for holiday’s year wise that you wish to assign to
an employees. After the master is created open its properties and enter Weekly
Offs, Public Holidays and Optional Holidays.

B. Attendance

Menu path: Masters\Payroll\Attendance

I. Attendance Type*: Attendance type can be broadly classified as Regular,

Overtime, and Holiday Overtime. Create masters and under properties select the
“Attendance type” and “Rate”. See figure 4.

Figure 4 – Attendance Type Properties

II. Shifts

If your company has shifts create shift and define timings, Overtime, Holiday Overtime.

Page 6 of 23
 Figure 5 – Shift Properties

C. Leaves

Menu path: Masters\Payroll\Leaves

I. Leave Type: Create types like Earned Leaves, Casual Leaves, sick Leaves, Loss of Pay,
etc. After creating leave types define properties like Paid or Unpaid, En-cashable and
Carry forward.

Page 7 of 23
 Figure 6 – Leave Types Properties
II. Leave Entitlements: Multiple Leave Entitlement masters can be created to facilitate
assignment of different leave structures to employees belonging to different
departments of locations. In the properties select the leave type and UOM. Then click
on “Assign Leaves” tab to assign period-wise leaves.

Figure 7 – Leave Entitlement Properties

D. Salary structure

Menu path: Masters\Payroll\Remuneration

This is the most critical part of Payroll configuration. Under this the Pay component Types,
Computation methods for each Pay Component is defined and Pay Components are assigned
to Pay structure. Advantage of having a Pay structure is that it can be assigned to all the
employees having same remuneration structure. This will do away with the need to assign
Pay Components individually to each and every employee.

I. Pay Component Types*: Create master of all the salary components that would be
applicable to the company. Ex: Basic, Conveyance, ESI, HRA, PF, Professional Tax,
TDS, Etc.

Page 8 of 23
 Figure 8 – “Pay Component Types” Properties

Component Type: Components Types are of two types “Payroll Earnings” and “Payroll
Deductions”. Payroll Earning are the components which are added to the salary and Payroll
Deductions are components which are subtracted from Salary. Ex: HRA is a earning since its
added to the salary and Professional tax is a deduction since its value is subtracted from the
salary.

Time Dependant: Enable this check box for components which change in proportion to
attendance. Ex: The basic salary of a employee is Rs.3,000/- and he has attendance of only
20 days in a 30 day month .The basic salary would be computed as Rs.2,000/-.

Sequence: It’s the order in which the salary components should be computed. Ex: In the
Figure 9, the Salary Component Types list is in alphabetical order. But the sequence in which
the salary should be computed is first Basic, second HRA then Conveyance. Then sequence
for Basic should be 1, for HRA 2 and for Conveyance 3.

Page 9 of 23
 Figure 9 – Salary Component Types
Monetary: Whether the salary component will be paid in monetary terms or otherwise.
Finance Posting: If the salaries are required to be posted to Finance Module. In “Finance
Posting’ tab. Select Debit and Credit accounts. Ex: Dr. Salaries & Wages Account (Expenses
A/c) and Cr. Salaries Payable Account (Current Liabilities). If it’s desired that individual
Employees A/c should be debited “Employee Wise Ledger” check box should be checked.

Figure 10 – Pay Components Type Properties

Page 10 of 23
 II. Pay Components*
Pay components are used to define calculation method. After creating “Pay Components”
.Click properties, then on Edit button to configure Pay Components.

• Link to “Pay Component”.

• Select “Cal Type”.

Calculation types are of three types

 Absolute Amount: Select this option if the amount is to be directly entered i.e. no
formula or slabs are required. Example: Basic Salary as shown below in figure 11
below.

Figure 11

Computed Amount: Select this types of calculation method if, the Pay Component is
based on formula. Example : See below the the formula to calculate PF.

Page 11 of 23
 Figure 12
Conditional Amount: This type of calculation is required if the value of the Pay Component
is based on slabs. Example: Refer the calculation method for Professional Tax, Figure 13.

Figure 13

III. Pay Structure *:

Pay structure is set of pay components. Pay structure is useful in assigning multiple pay
components to employee having same salary structure. Create as many Pay structures as
required and assign them to employees. See Figure 14 below for example.

Page 12 of 23
 Figure 14

E. Employees

Menu path: Masters\Payroll\Employees Info.

Departments - Ex: Accounts, Sales, etc.

Employee Designations - Ex: Vice President, Regional Manager, etc.
Employment Types - Ex: Permanent, Probation, etc.
Employee Types - Ex: Skilled, Unskilled, etc.
Employee - Create masters for employees and then enter their
Details in the properties. Refer figure 15 below.

Page 13 of 23
 Figure 15

F. Loans, Advances & Gratuity

Menu path: Masters\Payroll\Others

I. Loan Types :
Create loans like Educational Loans, Personal Loans, etc.

II. Advance Types:

Create advances like Salary Advance, Bonus Advance, etc.

III. Visa Types

Create visa types like HI-B, Business Visa, Tourist Visa, etc.

Page 14 of 23
 IV. Gratuity Types

Gratuity is the amount paid to employee for working continuously in the organization. If in
an organization more than one type of gratuity is required. Create as many masters
required for assign different slabs and rates. See figure 16.

Figure 16

G. Company Properties

Menu Path: Masters\Company Properties. Then select “Payroll” tab.

I. Provident Fund (PF):

In this tab enter the PF limits as per Employees’ Provident Funds and Miscellaneous
Provisions Act, 1952. .The values entered below (Figure 17) are as per the above Act
currently in force.

Page 15 of 23
 Figure 17

II. Employee Provident Fund (ESI):

In this tab enter the ESI limits as per Employees' State Insurance Act, 1948. The values
entered below (Figure 18 ) are as per the above Act currently in force.

Page 16 of 23
 Figure 18

III. Professional Tax (P.Tax):

In the “P.Tax” tab. Select the “Professional Tax” Salary component. Figure 19

Figure 19

Page 17 of 23
2. Transactions

A. Employee Opening Info

Menu path: \Transactions\Payroll\Employee

I. Employee Opening Info

This is a vital step, since employee will be assigned Pay Components based on which
salary will be computed. See figure 20

Figure 20

After entering details in “Employment” tab .Go to “Pay Component” tab and enter the
amount for components for which the computation method was defined as “Absolute
Amount”. As shown in the example above after the value of basic amount is entered HRA,
PF & PT values are automatically calculated (i.e. Computed Amount and Conditional Salary
Components are calculated.)

Page 18 of 23
 II. Employee Opening Info – Bulk
This is used to enter opening info for multiple employees. Select a Payroll Location and
select all employees who should be under that location. After selecting employee name
other details like, Date of joining, WEF, etc. Click on “Pay Components” and “Opening
Leaves” to enter details for them.

Figure 21

B. Leaves

Menu path: \Transactions\Payroll\Leaves

I. Revise Emp Leave Entitlements.

This is used for revising holidays available to employees during the year. To assign new list
select the revised holiday list in “New Leave Entitlement” and save.

Leaves can be entered in any one of the three transactions.

• In “Periodic Attendance & Leaves” .This only captures leave types and no. of
days. But not dates of leaves.
• In “Detailed leaves”. It will capture leave date .But no provision for Leave
Application & Leave Processing.
• With “Leave Application” “and Process Leave Application” users have provision for
Leave Date, Leave Application and Leave Processing.
Its strongly recommended that only ONE method is select ALL the time to
capture leaves, to avoid duplication.

II. Leave Applications

Used by employees to apply/request for leaves.

Page 19 of 23
 III. Process Leave Applications
Used for approving leaves request made thru “Leave Application” transaction.

IV. Detailed Leaves

This is required while processing salary based on “Daily Attendance”. Since, daily attendance
cannot capture leave information OR If users do not want to enter leave information in
“Periodic – Attendance & Leaves.

V. Leave Encashment
If you want to add leave encashment value to employees salary. Select the month,
employee, Leave Type , Pay Component & days.

C. Attendance & Leaves

Based on need attendance can be entered either daily or monthly.

Ensure that attendance for the “Same Employee” and “same Period” is not
entered in both “Daily Attendance” and “Periodic – Attendance & Leaves”.

I. Daily Attendance

Page 20 of 23
After selecting date, Location and Shift. All the employees belonging to that that Location
and Shift will be displayed in “Employees” tab. Enable the check box under column “Is
Present” for employee present on that date. After that, click on “TimeSheet” button. It will
open window called ‘TimeSheet” as shown in figure 22. In this enter multiple “In Time” and
“Out Time”, if required. For each row duration will be computed and the total of such
duration will be posted to “Worked Hours” column in “Employee” tab.

II. Periodic – Attendance & Leaves

It’s used to enter summary of attendance only once in a period (Example: Monthly). After
selecting Pay Period and Pay Location. All the employee of that location will be picked in the
“Attendance” tab. All you need to do is enter leaves in “Leaves” tab and save.

III. Import Attendance

D. Generate Payslip

Menu path: \Transactions\Payroll\Payslip

Page 21 of 23
 I. Generate Payslip

II. Generate Bulk Payslip

III. Supplementary Payslip

E. Loans

Menu path: \Transactions\Payroll\Loans

I. Opening Loans

II. Loans Granted

III. Loans to Deduct

F. Advances

Menu path: \Transactions\Payroll\Advances

I. Opening Advances

II. Advance To Deduct

G. Adhoc Payments
Menu path: \Transactions\Payroll\Others

I. Adhoc – Payments

H. Revisions
Menu path: \Transactions\Payroll\Employee

I. Salary Revisions

Page 22 of 23
 II. Employment Revisions

III. Assign Holiday List

I. End of Service
Menu path: \Transactions\Payroll\Employee

I. Resignation Info

II. Relieving Info

J. Gratuity

Menu path: \Transactions\Payroll\Gratitity

I. Gratuity

Income Tax

Page 23 of 23