ALV Report on Catalog Profile and Catalog Codes

ALV Report on Catalog Profile and Catalog Codes

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Author: Jogeswara Rao Kavala

Introduction: After the exposure to many standard ALV reports for master data , it is seen that the clients or end-users expect similar reports for Catalog-Profiles, Code Groups and Codes, so that it will be easier to search for such available profiles which suit to their requirements and they can make use of the same, saving lot of time, effort and data duplication. For big organizations, comprising of several units where SAP-PM is adopted, this requirement is very common. We do not have such ready report/s provided by SAP. At the same time,

SAP has given good tools for

Functional persons to generate reports on their own. These are Quick viewer, and Infoset Queries.Present article is based on Infoset Query.

Let's see what we are going to achieve after this article:

A report with selection screen like this

will generate a report like this: (list of all profiles related to 'Motors')

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ALV Report on Catalog Profile and Catalog Codes

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ALV Report on Catalog Profile and Catalog Codes

DO you find it is relevant and useful to you? Then here is how to make it !

Step 1. Create an Infoset as follows

- Create an infoset (Say 'CATCODES') using 'SQ02' Tcode. opting for Table-Join in the initial screen. - In the Join page Insert these tables as shown ( select left-outer-join for QPGR and QPCD tables join)

- Click Back, - Select the required fields from tables (left) to the Field Groups in the right. (Drag & Drop) as shown here.

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ALV Report on Catalog Profile and Catalog Codes

In order to arrange the Calatogs in the sort order of B, C, 5, 2, A in the ALV screen, a user defined field 'SORT' is being created in the following section.

For this click on the 'Extras' tab on the application toolbar to have Extras window on the right. Click on the 'New' icon and create 'Additional Field' named 'SORT'

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ALV Report on Catalog Profile and Catalog Codes

The specification of field 'SORT' while creating

Now, keep cursor on the 'SORT' field (Red Boxed area) and click on the 'CODE' icon (Green box), and write the following code.

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ALV Report on Catalog Profile and Catalog Codes

Save the code,

Making of 'Selection screen' of the report Go to 'Selections' tab (next to 'Extras' tab) and create the select-option. Here we are creating the 2 selection fields shown in the 1st image of this document. i.e., Catalog Profile' and 'Created By'. For this click on 'New' icon in this tab and create two selection fields 'CATPROF' and 'CRTDBY' one after one as shown here.

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ALV Report on Catalog Profile and Catalog Codes

Now the 'Selections' tab will look like this.

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ALV Report on Catalog Profile and Catalog Codes

Save and Generate the Infoset.

This completes the job in Infoset creation (SQ02). Come to initial screen of SQ02 and assign this infoset to your usergroup. (User group is created through SQ03)

Step 2. Create Infoset-Query through SQ01 as follows.

Create a Query (say 'CATCODES') using the infoset made above 'CATCODES'.

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ALV Report on Catalog Profile and Catalog Codes

Click 'Next' arrow Select all the 3 tables appearing here used in Infoset and click next.

Select the fields required for display in ALV.

Click on Basic List button and arrive at the following screen.

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ALV Report on Catalog Profile and Catalog Codes

(If this screen does not appear go to 'Settings' menu, check the 'Graphical Menu Painter' option in the 'Settings' option)

The red box list shows the Field selections you need to appear in the output. For column coloring you have to drag & Drop colors from tool box to the corresponding field as shown by the Red arrow on the right.

That's all. Now You save the query and return to the initial screen. Execute and test.

To have a Tcode for the program you've just generated

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ALV Report on Catalog Profile and Catalog Codes

In the SQ01 screen

to get this result.

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ALV Report on Catalog Profile and Catalog Codes

Copy this string (Report name), Run SE93 in Development Client and create a Z-Tcode with desired name using the above program name. Transport the request to Production. Now the report you've made is operated using the Tcode you've created.

In my organisation this report was very much sought and proved very useful for end-users to find and use already prepared profiles (by users in other units) for their similar equipments. This report has got many such uses. The making of this report here has been demonstrated using 'Standard Client 'option in the SQ02 (Environment --> Query Areas), so that no transport needs to be done during creation or modifications. However as explained, the Z-Tcode has to be created in Workbench Dev Client, once. Also, it is aimed through this document, the beginners in the Infoset query area to be benefited without referring to other detailed documents on SQ03, SQ02, SQ01.

Hoping it is useful to many.

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ALV Report on Catalog Profile and Catalog Codes

-Jogeswara Rao K'

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