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Scenario
OBJECTIVES Pretest
F 1. The preventive maintenance module of a
Learning Objectives: CMMS is the main module through which all
• Conduct an assessment in preparation for the data flows.
selecting a CMMS. T 2. Maintenance planning is key to effective use of
• Explain the five major activities required to a CMMS.
implement a CMMS. F 3. A maintenance analysis is required for an
organization after a CMMS is implemented.
• Describe the most common problems
F 4. In-house development of a CMMS is a method
encountered when implementing a CMMS. used by most companies to obtain their
• Explain how to successfully use a CMMS to CMMS.
manage maintenance. F 5. Most companies can save money on CMMS
training because most users can become
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proficient by reading the manual.
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CPMM Review Chapter 5 - CMMS
Pretest Pretest
T 6. One of the most common reasons for CMMS T 9. Future users of the CMMS should test the
failure is that the company fails to buy a product before it is purchased, because they
CMMS for future needs; instead they focus on will have to use it perform their jobs in the
current business practices. future.
F 7. When selecting a CMMS, the information T 10. Failure to properly estimate the time or cost to
systems department can best specify what load the data prior to CMMS startup has
functionality the maintenance department caused many projects to fail.
needs in the product.
T 8. Without the management support necessary to
enforce certain disciplines that the CMMS
requires, the quality of data in CMMS reports
will be suspect.
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Implementation Implementation
• Records that need to be updated or gathered will include: • Updating current records
– 1. Equipment information ñ numbers, nameplate data,
hierarchy, etc.
• Data standardization
– 2. Spare parts data, Numbers, descriptive information, • Information to be as factual and up to date as
quantities, etc. possible.
– 3. PM information, Tasks, descriptions, schedules, etc.
• Inaccurate information will cause all information
– 4. Work order histories, Equipment numbers, details, costs,
etc.
produced by the system to be inaccurate.
– 5. Purchasing data, Vendors, pricing, etc. • Format the information as required for input into the
system.
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CPMM Review Chapter 5 - CMMS
Why is it important?
Implementation Implementation
Data entry
• Installing the software • Enters information from the current system into the new
• Loading the programs into the system system
– Microsoft this ain’t – Front end or Back end
– making sure that they work properly – Scrubbing
– Resources
• Hardware will need to be installed and/or
• Nomenclature
– Climate-controlled, filtered area – Similar components should be labeled the same for ease of
– in-house personnel working with the vendor, so cataloging
that they have a better understanding of system • Do not underestimate the time it will take to enter all of these
operation. files.
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Implementation Implementation
System instructions System training
• Presented to the users in a positive, upbeat manner • The most overlooked part of the program
– accept the CMMS as a tool for them to use • Train several key individuals on the operation of the
• employees and supervisors may be reluctant to use system
the system. • Use these individuals to help train the other users in
– If employees and front line supervisors do not the plant
cooperate in using the system, they can virtually – Sufficient supply of user and training manuals
negate any positive effects the system can have • Attempting to get by without training is foolish
• Most effective if the user groups are brought into • If adequate training is not used, you will never
contact with the system in small groups achieve the maximum benefit from the system
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CPMM Review Chapter 5 - CMMS
Practice
CMMS Utilization
THE Future of CMMS
In your organization, which functions do you use:
• Hand held devices
Work flow control
• Wireless devices
Schedule maintenance
Document equipment data & history
• Web based CMMS
Track costs of labor, parts, services
Track time
Track inventory
Reports
Scenario
Posttest
T 1. If a report from the CMMS does not support or
• You have been tasked to investigate verify a maintenance management indicator, it
implementing a Computerized Maintenance is superfluous and overloads the maintenance
manger.
Management System (CMMS).
F 2. The preventive maintenance module of the
– How will you justify it? CMMS allows different types of work orders
– How will you select it? to be initiated and tracked to completion with
costing and repair information being charged
– How will you implement it? to the correct piece of equipment or facility
– How will you use it? location.
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Posttest Posttest
F 3. The equipment module of the CMMS is used F 6.The best way to select a vendor is to use a
to identify all the spare parts carried in software directory, thereby eliminating the
inventory at each location. need for a software demonstration.
T 4. When companies try to reduce the cost of F 7. To be an effective tool, the CMMS does not
CMMS implementation, the first area that is require input from any department but
typically cut is end-user training. maintenance.
T 5. Vendors should be able to present the company T 8. vendor evaluations may include talking to
with sample implementation plans prior to current clients of the software vendor for their
final CMMS selection. impression of the vendor, including
implementation and support issues.
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Slide 5-45
Posttest
T 9. An “as-is” and “to-be” analysis should be
conducted for the maintenance department
before beginning the CMMS selection process.
F 10. The greater the understanding of the CMMS
by those involved in the selection,
implementation and utilization phases, the
greater the likelihood of failure.
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