CHIYODA ALMANA

ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 1 of 20

COMPANY: RasGas Company Limited PROJECT TITLE: RasGas Long Term EPCm Services CONTRACT No.: CT/RG27/G91/08

LOCATION: Ras Laffan, Qatar

FOR CONSTRUCTION

CHIYODA ALMANA ENGINEERING LLC (CAEL)

RGP PROJECT

0 A No.

Issue for Construction Issue for Review DESCRIPTION

Jun. 22 09 Mar. 23 09 DATE

R.Bernal R.Bernal BY

H.Ishikawa H.Ishikawa CHKD

M.Kawaguchi M.Kawaguchi

APVD

D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 2 of 20

CONTENTS
U

SECTION
U U

PAGE
U

1.
13TU

SCOPE
U13T 13TU

3
U13T

2. 3.
13TU

REFERENCES ENGINEERING SCOPE

U13T

3 4.
13TU

ENGINEERING MANAGEMENT SYSTEM

U13T

4 10

5.
13TU

ENGINEERING EXECUTION OFFICES

U13T

6.
13TU

INTERGRAPH PDS AND EDMS

U13T

11 7.
13TU

DRAWING AND DOCUMENT CONTROL SYSTEM

U13T

16 18

8.
13TU

AS-BUILT DOCUMENTATION
U13T

D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 3 of 20

1.
U

SCOPE This document is prepared by CONTRACTOR to provide high level information related to the execution of engineering activities for RasGas Long Term Engineering, Procurement, and Construction Management (LT EPCm) Services Contract (CT/RG27/G91/08).

2.
U

REFERENCE The following procedures shall be referred to where required and read in conjunction with relevant provisions of the Agreement CT/RG27/G91/08. Glossary of Terms Project Coordination Procedure Engineering Document Procedure Document Numbering Procedure Document Distribution Matrix Review and Approval Procedure Final Documentation Preparation Procedure Interface Management Procedure Section 3.0, Paragraph 3.0 of the CONTRACT RGP-S-00-1143-002 RGP-S-00-1110-002 RGP-S-00-1136-012 RGP-S-00-1130-004 RGP-S-00-1136-009 RGP-S-00-1136-008 RGP-S-00-1136-013 RGP-S-00-1800-011

3.
U

ENGINEERING SCOPE Engineering Service In accordance with RasGas LT EPCm Services Contract (CT/RG27/G91/08), Engineering Service may include but not limited to, provision or to carry out Feasibility Studies, Consultancy, Pre-FEED, FEED, Detailed Engineering, Development of construction tender packages, developing cost estimates, schedule development, and all necessary resources to carry out EPCm Services. COMPANY will issue to CONTRACTOR the RFS/SO for the specific project that COMPANY will require CONTRACTOR to execute during the duration of the CONTRACT.

3.1

3.2

Engineering Deliverables Typical deliverables that shall be part of such engineering are: a. b. c. d. e. f. g. h. i. j. Comprehensive process design basis Heat and Material Balance as per streams shown on PFD Process Flow Diagrams including all major equipment and controls Utility Flow Diagrams including all major equipment and controls Material Flow Diagrams indicating metallurgy Piping & Instrumentation Diagrams Process Description Piping Material Summary Equipment List with broad specifications and Material Requisition Package Equipment data sheets D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
k. l. m. n. o. p. q. r. s. t. ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 4 of 20

Instrument Index and Summary Instrument Data Sheets Control & Safeguarding philosophy including description of all interlocks and controls Line schedule / List Utilities Summary Catalyst & Chemical Summary Flare Load Summary Effluent Summary Vendor package data sheets covering detailed scope of vendor Design and supply Project design basis and critical requirements

All Deliverables must contain information, drawings and documents necessary for the execution of the SO based project. All the drawings produced by CONTRACTOR should be in accordance with Engineering Document Procedure (RGP-S-00-1136-012). 3.3 Design Philosophy CONTRACTORs primary design objective to all engineering work is to meet COMPANYs operating requirements, government regulatory requirements and comply with COMPANY and industry safety and environmental standards. CONTRACTOR will ensure that all of the final designs are the best combination of appropriate technical merit, and material, fabrication, construction, operation and maintenance economic analyses over the useful lifetime of the subject facilities. New project included in a particular SO will be designed based on the sustained operability, safety and maintainability of twenty-five (25) years. 3.4 Design Consideration The specifications, drawings, and standards applicable to specific work will be included by COMPANY in the respective RFS/SO. However, CONTRACTOR must have the latest revision of International and National Regulations for design reference. The Master Project Management Team (MPMT) of CONTRACTOR will work closely with COMPANYs Project Team to ensure that all required specifications are identified while preparing the Service Proposal (SP). This is to ensure that the objectives set out in each SO based project are met. 3.5 Detailed Design CONTRACTOR will develop the detail design documentation packages for all work in accordance with all relevant COMPANY RFS/SO specification and approved designs. It is the responsibility of the CONTRACTOR to carry out the entire design necessary for the completion of the SO based project. All drawings and designs supplied as a part of the RFS/SO will be subject to CONTRACTOR detailed design and to COMPANY approval.

4.
U

ENGINEERING MANAGEMENT SYSTEM Engineering Execution In accordance with the CONTRACT whenever COMPANY requires the Work of any individual D9B9618D.doc

4.1

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 5 of 20

projects to be executed, COMPANY will issue to CONTRACTOR an RFS. As a minimum RFS contains the following:

a. b. c. d. e.

Detailed Scope of Work Job Specifications Design Data Milestone with start / completion dates Requirement for Key Personnel

Once the RFS is received it is the responsibility of the CONTRACTOR to thoroughly review the various documents supplied, and assured themselves that the full scope of work is known and understood. CONTRACTOR will then prepare the SP for submission to COMPANY within the specified date in the RFS. The COMPANY will then review CONTRACTOR submitted SP. If found acceptable COMPANY will raises and issues to CONTRACTOR the SO for the work to be executed in a reimbursable or lump sum condition, as the case may require. 4.1.1 Basic Engineering If the COMPANY issued RFS/SO includes Basic Engineering as part of the Scope of Work, CONTRACTOR with full support from CHIYODA Yokohama (CONTRACTOR Parent Company) will performed such work in the earliest stage after the effective date of the SO. CONTRACTOR will put great emphasis on the early finalization of P&I Diagrams so that the subsequent activities such as HAZOP reviews, Piping Engineering, Instrumentation Engineering including DCS Design can proceed as schedule. 4.1.2 Detailed Engineering Design Once the Basic Engineering and its related activities and deliverables are finalized, CONTRACTOR will then proceed to Detailed Engineering Design. This will be undertaken by CONTRACTOR with full support from CHIYODA, Yokohama. The detailed engineering design work will be carried out using Intergraph 2D and 3D CAD system. Refer to Section 6 below for more detail about this system. 4.1.3 Deliverables In addition to the specific deliverables (any from the list of Sec. 3.2 above) that COMPANY issued SO will be requiring for submission, CONTRACTOR is required to deliver the following within fifteen (15) days of SO award: a. b. c. d. e. 4.1.4 Project Execution Plan Master Schedule Control Estimate Cost and Time Resources Procurement Plan

Documents and Drawings D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 6 of 20

If a document / drawing (i.e., P&ID, Plot Plan, Specifications, etc.) exist with COMPANY and is required for revision i.e., as as-built, the CONTRACTOR must request the original from COMPANY, complete the work for the project in accordance with Engineering Document Procedure (RGP-S-00-1136-012), and return the document / drawing in the same format as issued or a format approved by COMPANY. However, if a document / drawing (i.e., P&ID, Plot Plan, Specifications, etc.) does not exist with COMPANY, and is required for project documentation, the CONTRACTOR must create the document / drawing in accordance with Engineering Document Procedure (RGP-S-00-1136-012), and issue the document / drawing to COMPANY in a format required by COMPANY for APPROVAL. The document / drawing must seamlessly fit into the existing COMPANY document / drawing system. 4.1.5 Engineering Knowledge Base To maintain the high quality of work, the schedule, and minimized the cost during project execution, CONTRACTOR will utilized its own developed Engineering Knowledge Base , which basically contained all the Lessons Learnt from similar past projects 4.2 Engineering Coordination The engineering work and other related activities will be executed in CONTRACTOR Doha and Site Office with support coming from CHIYODA Yokohama. CONTRACTOR plan for coordination of engineering activities in multiple locations is as follows: 4.2.1 Communication Tools CONTRACTOR Offices and CHIYODA Office will be linked by telephone, facsimile, e-mail and digital data transfer. In principle, daily communication will be carried out by facsimile and e-mail. Electronic Document Management System (EDMS) will also be used to share common engineering and project management information at the remote locations. During detailed engineering, the main communication between CONTRACTOR Doha Office and CHIYODA Yokohama Office will be transferring engineering data and procurement data. Throughout the Project Execution, CONTRACTOR will issue engineering information/ documentation as generated or obtained, including that from vendors and subcontractors. CONTRACTOR will issue the said information/ documentation in accordance with the distribution matrix at the timing specified in the Project Coordination Procedure (RGP-S-00-1110-002). 4.2.2 Electronic Document Management System (EDMS) CONTRACTOR will utilize the EDMS for the management of SO based project documents during all the phases of the project. The EDMS will keep the master repository of all issued documentation in its center server D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 7 of 20

to be located in CHIYODA, Yokohama Office. All personnel involved in the execution of the project will be able to search, view, and print the latest documents, formally issued to COMPANY, at any CONTRACTOR and CHIYODA offices in the convenience of their own personal computer. CONTRACTOR will use its own proprietary EDMS system known as CDMS (Chiyoda Document Management System). Refer to Section 6.10 below for the detail presentation. Coordination with COMPANY The design and engineering work for any SO based project will be performed entirely by the most advanced IT tools available for smooth technical coordination among engineering offices over an electronic network system. Lead by a Project Manager the Master Project Management Team (MPMT) of CONTRACTOR will be the focal point of coordination with COMPANY. MPMT will be located at COMPANYs Ras Laffan Site Office. MPMT will maintain close coordination, communication and monitoring of engineering activities and will interface with CONTRACTORs other engineering offices. Progress meeting with other offices will be held on a regular basis for coordination and communication on the status, progress, and any area of concern about the project. This will be done thru a video conference and/or telephone conference. 4.2.4 Inter-discipline Coordination There are two kinds of inter-discipline coordination; a. b. Inter-discipline coordination among engineering offices Inter-discipline coordination at each engineering office

4.2.3

Inter-discipline coordination among engineering offices will be done thru telephone conference. This will be carried out on a weekly basis (or more frequently as the need arise) between CONTRACTOR Engineering Office in Doha and CHIYODA Engineering Office in Yokohama. The coordination meeting will be attended by the Engineering Manager and Lead Engineers of concern Discipline for both CONTRACTOR and CHIYODA. For Inter-discipline coordination at each engineering office the Engineering Manager will organized the coordination meeting among various engineering discipline on a weekly basis to discuss interface issue between disciplines involved in the project. In the meeting the following items will be addressed: Progress and forecast of each activities Areas of concern Specific items to be coordinated If the issue requires intensive coordination, Engineering Manager will assign a Project Engineer in order to solve the issue. Project Engineer will coordinate with disciplines and establish action plan, and report the progress to Engineering Manager until the issue is solved. The same exercise will be performed at both CONTRACTOR Doha and CHIYODA Yokohama offices. D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 8 of 20

4.3

Quality, Safety and Technical Review CONTRACTOR understands very well that the quality, safety and technical review, especially on the basic engineering deliverables are very important to improve the engineering quality during detail engineering work. Depending on the requirement and scope of work of the SO, CONTRACTOR will organizes the Design Review Team and SHES Department in CONTRACTORs organization for execution of cold eye review activities at milestones basis, i.e., finalization of P&I Diagrams, Plot Plans and 3D Model review. CONTRACTOR will follow the procedure as outline and explained in below diagram.
Q uality, Safety and Technical Review
Personnel involved in this Project COLD EYE SHES Departm ent Plant Layout M odel Review HAZOP COLD EYE Project Taskforce M em ber Specification Interface Coordination etc. Personnel not involved in this Project

PROJECT EXECTIO N

Design Review T eam

PFD P&ID Plot Plan

HOT EYE

PRO JECT G O AL

4.3.1

Cold Eye Safety Review The safety review will be conducted by CONTRACTORs SHES department at the following milestones phase: a. b. 3D plant model review at 30%, 60% and Final HAZOP review for the concerned areas after finalization of P&I Diagrams.

4.3.2

Cold Eye Quality and Technical Review The quality and technical review is conducted under the full responsibility of Design Review Team, consist of Senior Engineers not involved in the project but having wealth of experiences in similar type of project. The deliverables to be reviewed are listed below: a. b. P&I Diagrams review for the concerned areas before finalization (before Issued for Construction) of P&I Diagrams. Plot Plans review before finalization (before Issued for Construction) of Plot Plans

The cold eye quality and technical review will be executed for specific key documents in D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 9 of 20

detailed by Senior Engineers with full supports from Project Task Force. The follow-ups will be one of responsibilities of Project Task Force under the witness of Design Review Team manager. 4.3.3 Hot Eye Quality, Safety and Technical Review The deliverables will be checked and approved by responsible Discipline Lead and Manager prior to Issued for Review and/or Issued for Approval issuance to COMPANY. The Project Task Force will review from viewpoints of project specification, interface, and coordination. 4.4 Package Vendor Management Package Equipment Vendor when require in the scope of work for specific SO will be managed as outline below: 4.4.1 Engineering Coordination The design base of vendors engineering activities will be clearly defined in requisition and specification and will be confirmed during the bid clarification and kick-off meeting with vendor representatives. The focal point of engineering execution in both vendor and CONTRACTOR will remain unchanged until the Mechanical Completion of equipment and the system (if applicable). Package Equipment Engineer will be the focal points of engineering execution. He will perform the interface coordination and monitoring for technical issues with vendor and other concern discipline. And he will maintain the schedule and quality in line with project specifications. The MPMTs Senior Mechanical Engineer, will be the focal point of the vendor engineering matter to COMPANY and will direct any comments raised by COMPANY to vendors through the CONTRACTOR Package Equipment Engineer. 4.4.2 Quality Control The requirements of vendors quality control activities will be clearly defined in requisition and specification, and be confirmed during the kick-off meeting and pre-inspection meeting with vendors. QC Engineer will conduct pre-inspection meeting for major package equipment with the attendance of Package Equipment Engineer to confirm among other the technical quality requirements, the engineering and inspection coordination among the parties, and the vendors (including its sub-vendors) QA/QC system and procedures. In addition to the QC monitoring and witness inspection by QC Engineer and Inspector, Package Equipment Engineer will attend the functional test of total package equipment and the final inspection to confirm the technical requirements and assembling conditions, operability and maintainability whether or not they are in compliance with the project specifications and comments made during the engineering execution stage. D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
4.4.3 Sub-vendor Control Generally, the package equipment consists of some major sub-ordered equipment or materials and/or assembling works at sub-vendors shop. If necessary, CONTRACTOR will survey sub-vendors shop to confirm their capability and quality control system. CONTRACTOR will confirm scope of split for the package vendor and nominated sub-vendor for major package equipment during inquiry/negotiation stage. If necessary, CONTRACTOR will survey sub-vendors shop to confirm their capability and quality control system. CONTRACTOR will request vendor to prepare comprehensive sub-vendor control plans, which will covers engineering coordination, manufacturing and quality control by vendor. And if necessary, CONTRACTORs Package Equipment Engineer, Expeditor and QC Engineer/Inspector will carry out engineering coordination meeting, expediting, QC monitoring and witness inspection at sub-vendors. 4.4.4 Expediting CONTRACTOR will continue monitoring, based on monthly or semi-monthly progress report submitted by the vendor, the progress in engineering, material/equipment sub-ordering, fabrication and inspection until the equipment is delivered. CONTRACTOR will assign an Expeditor to vendors office/shop and/or its sub-vendors office/shop in order to ensure the required schedule delivery date is met. CONTRACTORs management level expediting to the vendor management will also be implemented if the schedule delay is critical and it may jeopardize the project milestones. ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 10 of 20

4.5

Management of Change The management of change will be done in accordance with Change Management Procedure (RGP-S-00-1138-003).

5.
U

ENGINEERING EXECUTION OFFICES In accordance with the CONTRACT the main engineering activities will be managed and performed by CONTRACTOR in Qatar. However, CONTRACTOR will also request CHIYODA Yokohama to provide additional support for the successful completion of all SO based projects.

5.1

Demarcation of Responsibility

5.1.1

CONTRACTORs Master Project Management Team (MPMT) MPMT will be located in COMPANYs Ras Laffan Site Office. MPMT Office will be the lead office for the execution of the project and will serve as the base for CONTRACTOR Project Management. Among others the MPMT responsibilities are the following: D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 11 of 20

a. b. c. d. e. f.

Coordinating all activities, between COMPANY and CONTRACTOR, related to execution of SO based individual projects identified by COMPANY. Assisting COMPANY in developing Scope of Work and Design Basis. Development and submission of Service Proposal (SP) Developing PEP, Cost Estimation & Project Scheduling and Monitoring Schedule and Cost Served as the focal point for all projects Planning CONTRACTORs resources for upcoming projects.

5.1.2

CONTRACTORs Doha Office CONTRACTORs Doha Office will handle the following: a. b. c. Engineering Construction Management including subcontracting with construction contractor Project Management

5.1.3

CONTRACTORs Site Office CONTRACTORs Site Office at Ras Laffan will handle the: a. Construction Management

5.1.4

CHIYODA Yokohama Office CHIYODA Yokohama Office will handle the following: a. b. c. Engineering Support Overall Procurement Management, Execution, and other related activities Support of CONTRACTORs Construction Management

5.2

Coordination between Execution Offices Coordination between these respective offices will be carried out as per Section 4.2 above of this procedure.

6.
U

INTERGRAPH PDS AND ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS) CONTRACTOR will use Intergraph Plant Design System for development of P&IDs and 3D CAD Model when require to do so in the specific SOs Scope of Work. Intergraph PDS is a core of CONTRACTORs Integrated Project Engineering System developed to support integrated data management throughout a project.

6.1

Intelligent P&ID CONTRACTOR will use SMART PLANT P&ID to develop intelligent P&IDs which contain various design information about plant components like equipment, piping components, pipe lines and instruments in the form of reference database. The design information can be extracted and D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 12 of 20

passed to the downstream design systems such as Instrument Design Database and Line List Database to generate engineering deliverables such as line list and instrument indices. Intelligent P&ID will have the role of the master index of the plant components. Understanding of the logical structure of the intelligent data and maximum standardization of design practices are the keys to the successful implementation of intelligent P&ID.

6.2

Instrument Database For Instrument Database, CONTRACTOR will use the Intergraph INtools application. Intergraph INtools is a database application for instrument engineering work such as instrument index, individual specification, orifice calculation, CV calculation, and connection list.

6.3

3D Modeling by PDS CONTRACTOR will use Intergraph PDS 3D to develop 3D CAD models. The 3D CAD model is a composite design model generating data for the major engineering disciplines (Piping, Structural, Electrical, Instrumentation, Civil and Equipment) suitable for interference check, walk-through review, material take-off, and isometric drawing production. 3D CAD modeling is used to: Consolidate plot plans and plant design concept at a designated engineering stage Establish the critical pipe routing at a designated engineering stage Integrate and control the design performed by each discipline Improve design quality by eliminating or minimizing manual errors, and preparing accurate construction drawings and consistent bill of materials Keep the design schedule with a high quality design

6.4

Scope of 3D Modeling The CONTRACTOR scope of 3D modeling depends on the requirement of Scope of Work in the specific SO.

6.5

3D Modeling at Multiple Engineering Locations CONTRACTOR will perform the necessary 3D modeling in its engineering office at Doha, Qatar. All the 3D modeling work will be performed based on the common engineering concept and common procedures. The latest 3D models will also be accessed at CONTRACTOR Site Office and CHIYODA Yokohama office through a designated server connection.

6.6

3D Modeling Organization 3D design will be executed with the participation of all the related disciplines. The following key personnel will lead the 3D design. D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 13 of 20

a.

Engineering Manager Engineering Manager will be fully responsible for the planning, schedule and quality control of 3D design. Set up and organize internal/formal model review meeting.

b.

3D PDS Coordinator 3D PDS Coordinator will report to Engineering Manager and will be responsible for supporting all discipline's 3D system and operation with assistance of 3D specialists of piping engineering discipline. He is also responsible for system support such as PDS project set up, managing PDS electronic files and disc space.

c.

Discipline Lead Engineer Each discipline will be responsible for the planning and execution of 3D design within the discipline such as: Report design status and progress to Engineering Manager. Execute disciplines 3D design activities, including design development, vendor data control. 3D model review, interface detection check and deliverables production. Coordinate the design interface with other discipline.

d.

Project IT Manager Project IT Manager will be responsible for the management of IT oriented activities for the project, with assistance of corporate IT specialists. He is also responsible for IT resource management (software, hardware and operators) to be used for 3D design execution.

6.7

Management of Discipline Interfaces The 3D initial model contains preliminary structural models, equipment models, and etc., and is prepared by Plot Group. The ownership of the model files will be transferred from Plot Group to each responsible discipline in charge for further design development. Piping group will coordinate all space allocation of above ground plant components. Civil group will coordinate all space allocation of underground plant components.

6.8

Material Management System Integrated with PDS 3D (MARIAN) The Effective Materials and Procurement Management is one of the most critical factors in ensuring the successful completion of the project. CONTRACTOR has a highly developed capability in these areas which support all material classes with regard to specifications, quantification, requisitioning, purchasing, expediting, material tracking, and field inventory and production control. The systems also support data requirements for other areas such as estimating, scheduling, project controls. The followings are brief description of various programs related to the material management system or MARIAN. Material management system has an interface function between 3D Modeling on CAD systems, which is effective in exporting material code and importing BOM / MTO data. D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 14 of 20

The Procurement Module of material management system is designed to capture and track all of the pertinent data relative to the requisitioning, purchasing, and delivery activities on materials (e.g., equipment, bulks, tagged items, etc.) that are required on a job. Procurement Module is composed of three (3) integrated principal functions or modules, namely requisition, purchase order, and the material expediting and shipping function. The latter tracks the progress of requisitioned material, procurement activity, and the delivery of such materials from the vendor site to the SITE. The status of a job is maintained by monitoring various engineering and procurement milestones such as requisition issue, inquiry, commitment, ex-works, and onsite dates. All materials and costs are tracked at the line-item level for both equipment and bulks. Work-Flows, such as data / information transfer, assigning, approval and irreversible connections between modules, are incorporated into the system, which enable to trace the status of the overall material management. At site, material management system information are transferred to the Subcontractors material management system to manage material receiving, material dispatch, inventory control, material allocation and forecasting, warehouse system and status of materials in the field. The system configuration is based on Oracle server and Windows-NT clients.

3D CAD / CAx system

Service Class BOM data

CAx system
REQ data Release to Purchase

STD BOM REQ STD BOM MTO REQ

RTP

INQ PROC
Estimation

Bid Tab

PO

Expedite

Traffic

Fab. Tracking Assessment

Milestone Estimate

Supplier Blanket Order

MATL Receive

Inventory

MATL Issue

to Prefab. Shop / Field

SITE Schedule
Forecast / Allocation

Integrated Material Management System Workflow

6.9

Use of 3D CAD in Construction 3D CAD model can be effectively used at SITE by setting up Viewer Machines (Workstation PC with software) for: Construction planning. Arrangement of piping, equipment, foundation, cable, etc D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.:
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 15 of 20

Measurement or label paste into the 3D Model

The model file is periodically transferred to SITE from the CONTRACTORs Engineering office through electronic communication until completion of engineering work. CONTRACTOR typically uses the following CAD facilities in SITE office. Hardware Viewer Software CAD Software : : : PC workstation with 20 monitor Intergraphs Smart Plant Review Microstation, AutoCAD

6.10

Electronic Document Management System (EDMS) CONTRACTOR will manage Project documents and their transmission to COMPANY using Electronic Document Management System (EDMS). CONTRACTOR will use its own proprietary EDMS, Chiyoda Document Management System (CDMS). Refer to below diagram and explanation for more details.

Electronic Document
Search, View, Print, Redline

Document Index
Index, Revision, History

Remote Offices

Document Schedule
Schedule/Forecast

CDMS

Document Work Flow

Issue, Notice, Distribution

Engineering Progress

Hand Over Document

Major Function of CDMS

The major functions available in the CDMS: A centralized structured storage of formally issued documents. Easy searching and viewing capabilities of the latest engineering documents. Secured information management allowing access to only authorized personnel. Auditable version and status control. Electronic transfer of documents to SITE Office. Turnover control of electronic FINAL DOCUMENTATION. D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

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Notwithstanding the above, it will be CONTRACTORs intention to provide COMPANY with all necessary engineering information and documentation to enable COMPANY to efficiently plan, operate and maintain the working plant in a safe and efficient manner following hand over of the Plant. This engineering information / documentation referred to as FINAL DOCUMENTATION will reflect the Plants Final / As-Built (as designed/constructed and commissioned) status. For the FINAL DOCUMENTATION, CONTRACTOR will provide COMPANY in accordance with the requirement CONTRACT unless specifically stated otherwise. The electronic FINAL DOCUMENTATION will be accompanied by the document index prepared for submitted files to migrate into the COMPANY EDMS. The indexing is based on the attributes defined according to the COMPANY requirement. CONTRACTOR utilizes CDMS system during all phases of the work. All formal issues of electronic files will be registered in the CDMS. The CDMS will be the repository of all issued documentation. In principle, the CDMS system will manage image files. An approved hard copy, formally hand signed, will be scanned into the CDMS and the image will be utilized for view and annotation purposes. Image formats will ensure a single consistent access for all view and annotation activities. Where necessary to meet legal or contractual obligations the approved hard copy will be retained in a project environment offering controlled access from secure facilities. Within CONTRACTORs understanding of the current legal frameworks and CONTRACTORs experience, CONTRACTOR considers that scanning of approved documents provides the same level of auditability and protection as offered by traditional records and information management practices. The above-mentioned practice may be subject to change to allow the CDMS handle native files instead of image files when agreed between COMPANY and CONTRACTOR. Working copies of engineering documentation and the electronic native files will be generated and updated externally to the CDMS. CONTRACTOR will use its internal electronic document management systems like Bentley Systems ProjectWise since the system is designed global work sharing using native files on the internet and just fit for the purpose. Access to the system by COMPANY personnel can be arranged to fulfill the specific needs. CONTRACTOR will set up dedicated CDMS databases for the Project, so that the CDMS systems are completely independent from the other projects and the information security is assured. Vendor/subcontractor documentation will be accepted in either hard copy or electronic formats. Native electronic files provided by the vendors/ subcontractors may be registered in the CDMS. Vendor/subcontractor documentation reviewed and commented by CONTRACTOR will also be registered in the system, in principle as image files, so that the latest information is always available. Vendor/subcontractor will submit their documentation in signed official hard copies for record or at any time requested by CONTRACTOR to meet legal or contractual obligations. An added benefit of using CDMS is to provide a single consistent access for all view and annotation activities of the latest revision of documents. All deliverables are comprehensively attributed within the system and provision is already made for client-specific requirements, e.g. document numbering, types and transmittal numbering. D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 17 of 20

CONTRACTOR has considerable experience of interfacing with client EDMS systems including attribute mapping. Full import and export facilities are offered using standard file formats. Typical formats are detailed separately. This will include total document and data hand over at the end of the project.

7.0
U

DRAWING AND DOCUMENT CONTROL SYSTEM Introduction CONTRACTOR will establish the drawing and document schedule for the particular SO based project at very beginning stage of the project. In this manner, CONTRACTOR will proceed with the engineering work in schedule conscious under the necessary and adequate time pressure. Based on the drawing and document control system described hereinafter, the drawing and document schedule can be well controlled and handled not only by CONTRACTOR, but also by COMPANY who can chase CONTRACTORs activities timely. The vendors and subcontractors drawing/document schedule will also be incorporated in CONTRACTORs control system. For control of those documents and drawings, CONTRACTOR will establish immediately after the effective date its Project Coordination Procedure including; a. b. c. d. e. Correspondence Procedure, Review and Approval Procedure, Document/Drawing Numbering Procedure, Document Control Procedure, and Review and Control Procedures for Vendor Prints and Subcontractor Documents.

7.1

In addition to above CONTRACTOR will use the Electronic Document Management System (EDMS) for efficient document control in accordance to Section 6.10 of this procedure

7.2

Engineering Documents The documents and drawings to be prepared by CONTRACTOR will be properly coded in accordance with Document Numbering Procedure (RGP-S-00-1130-004). These documents and drawings will be issued to the appropriate internal discipline for review and finally COMPANY under a document transmittal stating the purpose of the issue, such as for REVIEW, for APPROVAL, or for INFORMATION. Issue of the document transmittal will automatically trigger an update of the status of each document or drawing in the document register and control. Because engineering, procurement and construction activities are on the critical or sub-critical paths of the schedule for this Project, the issuance, control, and COMPANYs REVIEW and APPROVAL of documents or drawings are most important to CONTRACTOR. To shorten the time from the document drafting by discipline engineers to COMPANYs REVIEW and APPROVAL, the daily close communication between COMPANY and CONTRACTOR will be essential to the effective work. D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 18 of 20

When changes to documents or drawings are agreed and subsequently made, the nature of the change will be clearly identified and revised portion will be marked in an appropriate manner and according to the procedure. The last revision status of each document or drawing is most important for all work on the project and it will be regularly monitored by the Document Controller of CONTRACTOR. Typical flow of engineering documents is shown hereinafter. The originals of drawings will be held by Document Control and before distribution checks are made to ensure that they are consistent with specified requirements, (i.e., numbering, title, revision code, approval signatures, etc.). Under this flow, documents / drawings revisions and revision dates, as well as original documents / drawings and originated date, are registered into the database and issued the documents to COMPANY under the control of the Document Controller of CONTRACTOR. Incoming documents from COMPANY will also be registered into the database by the Document Controller of CONTRACTOR. 7.3 Vendor Documentation Vendor drawings/documents, externally generated, by vendors will also be handled by the system in a similar way as Engineering Documents above. Input to the database covers document type, number, origin and submission due dates; as with distribution matrices residing in the database with the relevant transmittals being printed by the system. A range of Schedule Exception Reports generated in the system is available to identify overdue documents both internal review and submission from vendors. Other reports include status of vendor documentation, such as, received/ rejected/ returned with comment/ approved/ overdue, etc. This enables Discipline Engineers/Engineering Managers to monitor and report the progress of Vendor Documentation for Procurement Services. Typical Incoming/outgoing flow of the Vendor drawings is as shown below. Vendor drawings requiring approval by CONTRACTOR will be returned with comment or approval under cover of a standard transmittal generated from the system. The correspondence activity including registration of the drawing and its status into the system will be executed by either Document Control Group in CONTRACTORs Doha Office and CHIYODAs Yokohama office, according to its responsibility for review and approval on the vendor drawing. However, the status of all vendor drawings will be monitored by both CONTRACTORs Doha Office and CHIYODAs Yokohama office in the system. By this way, from a viewpoint of the Vendor drawing control in addition to the engineering document control, CONTRACTOR will also be in a position as the operating center of the Project, and be capable for a single communication point with COMPANY.

8.0
U

AS-BUILT DOCUMENTATION D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
ENGINEERING EXECUTION PROCEDURE

RGP-S-00-1110-003 Page 19 of 20

In general if a document / drawing (i.e., P&ID, Plot Plan, Specifications, etc.) exist with COMPANY and is required for revision as as-built, the CONTRACTOR must request the original from COMPANY, complete the work for the project in accordance with Engineering Document Procedure (RGP-S-00-1136-012), and return the document / drawing in the same format as issued or a format approved by COMPANY. For new documents / drawings created for the specific SO based project, the below procedure must be followed for as-built work. a. Scope of As-built Documents All documents including 3D Model prepare in the execution of SO based project will be issued to COMPANY, reflecting the as-built situation, within 10 working days after submitting the COMPLETION NOTICE for the associated facilities. All documents will fully reflect any field changes regardless the cause of the change. Documents will also reflect final information associated with vendors scope of work. Originals / reproducible copies of applicable drawings will be provided. However, the 3D Models will only exist in electronic format. CONTRACTOR will also perform as-built work of any changes or modifications made during commissioning stage after MECHANICAL ACCEPTANCE. However, these as-built documents will be handled apart from the above statement. CONTRACTOR will provide all information with regard to the changes or modifications on the existing facilities due to tie-in works and/or other works required for the construction of the PLANT and will issue them for the purpose of as-built work by COMPANY. b. Responsible Organization Development of as-built documents will be undertaken by CONTRACTOR Doha Office as a part of field engineering activities. Project Manager is fully responsible for coordination, preparation and hand over to COMPANY of as-built documents. Project Engineers will closely coordinate the preparation of as-built documents and each Discipline Engineer (Piping, Civil, Instrument, Electrical, and Mechanical) will assist these activities in their respective areas. c. As-built for 3D Model at SITE For the updating of 3D model to as-built status, CONTRACTOR will set up two (2) complete sets of Intergraph-PDS work stations at CONTRACTOR Doha Office to incorporate the field design changes into 3D model. When deemed necessary, an As-Built Coordinator will be assigned who will be responsible for coordination of 3D Model interfaces among piping, mechanical, civil, electrical and instrumentation design activities. Two 3D CAD designers will also be dedicatedly assigned for the updating of 3D PDS model d. As-Built for 2D Drawings As-built work for 2D drawings will be carried out at the CONTRACTOR Doha Office. All of the marked-up drawings reflecting any field design modifications and changes will be provided at CONTRACTOR Doha Office and returned to the offices where these drawings have been originated. D9B9618D.doc

CHIYODA ALMANA
ENGINEERING ENGINEERING LLC LLC

RasGas Long Term Engineering, Procurement and Construction Management (EPCm) Services Date: Jun. 22 09 Rev.: 0
e. ENGINEERING EXECUTION PROCEDURE

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As-Built for Vendor/Subcontractor Documents Key drawings of vendor/subcontractor documents will be carried out by vendors/subcontractors at their responsibility. All of the marked-up drawings reflecting any field design modifications and changes will be provided at CONTRACTOR Doha Office and returned to the vendors/subcontractors through CONTRACTOR Offices.

D9B9618D.doc