Final Draft Tender Document Cleaning 2013 (Kemei)

TENDER NO KP1/5DB/PT/03/13-14 FOR PROVISION OF CLEANING SERVICES COMPANYWIDE OCTOBER 2013 ALL TENDERERS ARE ADVISED TO READ CAREFULLY
THIS TENDER DOCUMENT IN ITS ENTIRETY BEFORE MAKING ANY BID

(ONE TENDER OPENING SYSTEM) THE KENYA POWER & LIGHTING CO. LTD CENTRAL OFFICE, STIMA PLAZA, KOLOBOT ROAD, PARKLANDS, P.O. BOX 30099-00100, NAIROBI, KENYA. Telephones: Telephones: Facsimile: Telegrams: E-Mail: Website: +254-020-3201000; 3644000 Pilot Lines +254 -720-600070/1-5/; -733-755001/2-3 Cellular +254-20-3514485; 3750240 ELECTRIC AGatukui@kplc.co.ke www.kplc.co.ke
2 TABLE OF CONTENTS
SECTION SECTION I SECTION II
CONTENTS INVITATION TO TENDER
PAGE NO. ....4
TENDER SUBMISSION CHECKLIST....6 Part A Non-Financial Part B Financial Table of Paragraphs on Instructions to Tenderers...8
SECTION III
INSTRUCTIONS TO TENDERERS.9 Appendix to Instructions to Tenderers25
SECTION IV
SCHEDULE OF REQUIREMENTS AND PRICING OF SERVICES..27 SUMMARY OF EVALUATION PROCESS42 TABLE OF CLAUSES ON GENERAL CONDITIONS OF CONTRACT...56 GENERAL CONDITIONS OF CONTRACT57 SPECIAL CONDITIONS OF CONTRACT..66 TENDER FORM....68 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM...70 TENDER SECURITY FORM - BANK GUARANTEE..73 TENDER SECURITY FORM - INSURANCE BOND...75 TENDER SECURITY FORM LETTERS OF CREDIT...77 MANUFACTURERS AUTHORIZATION FORM...79 DECLARATION FORM..80 DRAFT LETTER OF NOTIFICATION OF AWARD81
SECTION V SECTION VI
SECTION VI SECTION VIII SECTION IX SECTION X
SECTION XI A SE CTION XI B SECTION XI C SECTION XII SECTION XIII SECTION XIV
TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
3 SECTION XV SECTION XVI SECTION XVII A DRAFT LETTER OF NOTIFICATION OF REGRET82 CONTRACT AGREEMENT FORM...83 PERFORMANCE SECURITY FORM BANK GUARANTEE..88 PERFORMANCE SECURITY FORM LETTERS OF CREDIT90 THE DETAILS OF SERVICES...91 SITE VISIT FORM..232
SECTION XVII B
SECTION XVIII SECTION XVIV
SECTION I - INVITATION TO TENDER The Kenya Power and Lighting Company Limited (KPLC) invites tenders from the following interested suppliers (Bidders) for provision of cleaning services companywide: TENDER NAME KP1/5DB/PT/ 03/13-14 ITEM DESCRIPTION TENDER SALE COMMENCEMENT DATE PROVISION OF 29th October 2013 CLEANING SERVICES COMPANYWIDE CLOSING DATE 21st November, 2013
Tender documents detailing the requirements may be obtained from the Chief Manager Supply Chain & Logistics, The Kenya Power & Lighting Company Ltd on the 3rd Floor, Stima Plaza, Kolobot Road, Nairobi, on normal working days beginning on Tuesday 29th October, 2013 between 9.00 a.m. & 12.30 p.m. and 2.00 p.m. & 4.30 p.m. upon payment of a nonrefundable fee of Kenya Shillings One Thousand Only (Ksh. 1,000/=) or the equivalent amount in United States Dollars (USD) using the selling exchange rate ruling at the date of the tender document purchase provided by the Central Bank of Kenya (See Central Bank of Kenya website-www.centralbank.go.ke. Payment shall be made in cash or by Bankers Cheque at the 1st Floor of Stima Plaza, Kolobot Road, Nairobi, Kenya. Prospective bidders may also download the tender document from KPLCs website (www.kplc.co.ke) free of charge. Upon down loading, bidders are required to immediately send/e-mail their names and contact details to:1. Chief Manager, Supply Chain & Logistics jombui@kplc.co.ke 2. Supply Chain Manager(Procurement) agatukui@kplc.co.ke Completed Tender Documents in plain sealed envelopes clearly marked with the Tender No. and Tender Description as more particularly described in the Tender Documents should be addressed and delivered to: The Company Secretary The Kenya Power & Lighting Co. Ltd, 7th Floor, Stima Plaza, Kolobot Road, Parklands, P O Box 30099 00100, Nairobi, Kenya. So as to be received not later than 10.00am on the Tender closing date shown above.
Tenders will be opened promptly after closing and Bidders or their representatives are welcome to witness the opening at the Auditorium - Stima Plaza. There will be a pre - bid meeting to be held at the Stima Plaza Auditorium,, Kolobot Road, on Tuesday, 5th November, 2013 at 10.a.m. Save when responding to KPLCs request for a clarification, bidders shall not contact or discuss any aspect of their tender with KPLC after closing date before receipt of notification of award of tender or letters of regret as applicable. Any such contact shall lead to disqualification of tenderer. Youth, Women and Disadvantaged groups are encouraged to apply.
SECTION II - TENDER SUBMISSION CHECKLIST A. Tender Submission Format This order and arrangement shall be considered as the Tender Submission Format. Tenderers shall tick against each item indicating that they have provided it. No. Item Tick Where Provided
1 Tender Security Bank Guarantee or Letters of Credit, original guarantee from a deposit taking Micro Finance Institution, SACCO Society, (All from acceptable and approved locally based Kenyan institutions) for those bidders participating in LOT I. No Tender security required for LOT II bidders. 2 Form of Tender 3* Copy of Valid Tax Compliance Certificate 4 Declaration Form 5 Confidential Business Questionnaire (CBQ) 6* Copy of PIN Certificate 7 Copy of Company or Firms Registration Certificate 8 Registration with the National Treasury or the respective County Treasury for Youth, Women and persons with disabilities 9 Four Names with full contact as well as physical addresses of previous customers of similar goods together with a letter from each of them confirming completion of the contracts on schedule. 10 Valid and current ISO Certificates or for locally manufactured or produced goods, valid Standardization Mark Certificates from the Kenya Bureau of Standards (KEBS) and any other Product Quality Certificates 11 Type Test Certificates and their Reports and or Test Certificates and their Reports 12 Duly completed Schedule of Guaranteed Technical Particulars 13 Statement on Deviations 14 Catalogues and or Brochures and or Manufacturers drawings 15 Manufacturers Authorisation (where required) 16 Copy of a CR12 search showing list of Directors. An enterprise owned by Youth, Women or persons with disabilities shall have to show proof of registration with the relevant government body and has at least 70% membership of youth, women or persons with
disabilities and the leadership shall be 100% youth, women and persons with disability, respectively. 17 Price Schedule(s) Audite 18 Audited Financial Statements. The audited financial statements required must be those that are reported within fifteen (15) calendar months of the date of the tender document. (For companies or firms that are registered or incorporated within the last one calendar year of the Date of the Tender Document, they should submit certified copies of bank statements covering a period of at least six months prior to the date of the tender document. The copies should be certified by the Bank issuing the statements. The certification should be original). 19 Any other document or item required by the Tender Document NOTES TO TENDERERS 1. Valid Tax Compliance Certificate shall be one issued by the relevant tax authorities and valid for at least up to the tender closing date. All Kenyan registered Tenderers must provide a valid Tax Compliance Certificate. All Kenyan registered Tenderers must provide the Personal Identification Number Certificate (PIN Certificate).
2.
TABLE OF PARAGRAPHS ON INSTRUCTIONS TO TENDERERS Paragraph No. 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.17 3.18 3.19 3.20 3.21 3.22 3.23 3.24 3.25 3.26 3.27 3.28 3.29 3.30 3.31 3.32 3.33 3.34 3.35 3.36 3.37 3.38 3.39 3.40 3.41 Headings Page No. Definitions... 9 Eligible Tenderers... 9 Eligible services .... 10 Cost of Tendering ... 10 Contents of The Tender Document 10 Clarification of Documents..... 11 Amendment of Documents.. 12 Language of Tender...... 12 Documents Comprising the Tender...... 12 Tender Form..... 12 Tender Prices .... 13 Tender Security.... 14 Validity of Tenders ..... 15 Alternative Offers..... 16 Number of Sets Of and Tender Format.... 16 Preparation and Signing of The Tender.... 16 Sealing and Outer Marking of Tenders.... 17 Deadline for Submission of Tender ..... 17 Modification and Withdrawal of Tenders. 18 Opening of Tenders.. 18 Process To Be Confidential 18 Clarification of Tenders 19 Preliminary Tender Evaluation. 19 Minor Deviations, Errors or Oversights 20 Technical Evaluation of Tenders.. 20 Financial Evaluation of Tenders... 20 Preferences 20 Tender Evaluation Period.. 21 Debarment of a Tenderer.. 21 Confirmation of Qualification for Award. 21 Award of Contract.... 21 Termination of Procurement Proceedings. 21 Notification of Award 21 Signing of Contract ... 22 Performance Security 22 Corrupt or Fraudulent Practices..23
SECTION III - INSTRUCTIONS TO TENDERERS 3.1 Definitions In this tender, unless the context or express provision otherwise requires: a) Any reference to any Act shall include any statutory extension, amendment, modification, re-amendment or replacement of such Act and any rule, regulation or order made thereunder. b) Date of tender document shall mean the first day and month and year of that appearing on the cover page of the Tender Document. c) Day means calendar day and month means calendar month. d) KEBS wherever appearing means the Kenya Bureau of Standards or its successor(s) and assign(s) where the context so admit. e) PPOA wherever appearing means The Public Procurement Oversight Authority or its successor(s) and assign(s) where the context so admits. f) Reference to the tender or the Tender Document includes its appendices and documents mentioned hereunder and any reference to this tender or to any other document includes a reference to the other document as varied supplemented and/or replaced in any manner from time to time. g) The Procuring Entity means The Kenya Power and Lighting Company Limited or its successor(s) and assign(s) where the context so admits (hereinafter abbreviated as KPLC). h) The Tenderer means the person(s) submitting its Tender for the supply, installation and commissioning (where applicable) of the goods in response to the Invitation to Tender. i) Where there are two or more persons included in the expression the Tenderer, any act, default or omission by the Tenderer shall be deemed to be an act, default or omission by any one or more of such persons. j) Words importing the masculine gender only, include the feminine gender or (as the case may be) the neutral gender. k) words importing the singular number only include the plural number and viceversa and where there are two or more persons included in the expression the Tenderer the covenants, agreements and obligations expressed to be made or performed by the Tenderer shall be deemed to be made or performed by such persons jointly and severally.
3.2 3.2.1
Eligible Tenderers This Invitation to Tender is open to all Tenderers eligible as described in the Appendix to Instructions to Tenderers. Successful Tenderers shall render the services in accordance with this tender and the ensuing contract. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
10 3.2.2 Notwithstanding any other provisions of this tender, the following are not eligible to participate in the tender:a) KPLCs employees, its Board or any of its committee members. b) Any Minister or Assistant Minister of the Government of the Republic of Kenya (GoK). c) Any public servant of GoK. d) Any member of a Board or Committee or any department of GoK. e) Any person appointed to any position by the President of Kenya. f) Any person appointed to any position by any Minister of GoK. For the purposes of this paragraph, any relative i.e. spouse(s) and child(ren) of any person mentioned in sub-paragraph 3.2.2 is also ineligible to participate in the tender. In addition, a Minister shall include the President, Vice-President or the Attorney General of GoK. Tenderers shall provide the qualification information statement that the Tenderer (including all members of a joint venture and subcontractors) is not associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by KPLC to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods under this Invitation to Tender. Tenderers shall not be under declarations of ineligibility for corrupt, fraudulent practices and are not amongst persons mentioned in sub-paragraphs 3.2.2 and 3.2.3 above. Tenderers who are not under these declarations shall complete the Declaration Form strictly in the form and content as prescribed at Section XIII. Those that are under the Declaration for corrupt and fraudulent practices whether currently or in the past shall not complete the Form. They will submit a suitable Form giving details, the nature and present status of their circumstances. Eligible Services All services to be rendered under the contract shall have their origin in eligible source countries. For purposes of this clause, country means the place where the services shall be offered. The country of service is distinct from the nationality of the Tenderer. Cost of Tendering The Tenderer shall bear all costs associated with the preparation and submission of its Tender and KPLC will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process. The price to be charged for the Tender Document shall be as indicated in the Invitation to Tender but in any case not exceeding KSh 5,000/=. Contents of the Tender Document TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
3.2.3
3.2.4
3.2.5 3.2.6 3.2.7
3.3 3.3.1 3.3.2 3.3.3 3.4 3.4.1
3.4.2
3.5
11 3.5.1 The Tender Document comprises the documents listed below and Addendum (where applicable) issued in accordance with paragraph 3.7 of these Instructions to Tenderers: a) Invitation to Tender b) Tender Submission Checklist c) Instructions to Tenderers d) Appendix to Instructions to Tenderers e) Schedule of Requirements f) Price Schedule for Goods g) Summary of the Evaluation Process h) General Conditions of Contract i) Special Conditions of Contract j) Tender Form k) Confidential Business Questionnaire Form l) Tender Security Form m) Manufacturers Authorization Form n) Declaration Form o) Contract Form p) Performance Security Form q) Technical Specifications (i) General Requirements The Tenderer is expected to examine all instructions, forms, provisions, terms and specifications in the Tender Document. Failure to furnish all information required by the Tender Document or to submit a tender not substantially responsive to the Tender Document in every respect will be at the Tenderers risk and may result in the rejection of its Tender. All recipients of the documents for the proposed Contract for the purpose of submitting a tender (whether they submit a tender or not) shall treat the details of the documents as Private and Confidential. Clarification of Documents A prospective Tenderer requiring any clarification of the Tender Document may notify the Procurement Manager in writing or by post at KPLCs address indicated in the Invitation to Tender. KPLC will respond in writing to any request for clarification of the Tender documents, which it receives not later than seven (7) days prior to the deadline for the submission of Tenders, prescribed by KPLC. Written copies of KPLCs response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Tenderers that have duly received the Tender Document. KPLC shall reply to any clarifications sought by the Tenderer within three (3) days of receiving the request to enable the Tenderer make timely submission of its Tender. If a prospective Tenderer sends an inquiry after the stated days or the inquiry is received by KPLC after the stated days, KPLC shall have the option of responding to the inquiry and extension of the date of submission of tenders or ignoring it. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
3.5.2
3.5.3
3.6 3.6.1
3.6.2 3.6.3
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3.7 3.7.1
3.7.2
3.7.3
Amendment of Documents At any time prior to the deadline for submission of Tenders, KPLC, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Tenderer, may modify the tender documents by amendment. All prospective Tenderers that have received the Tender Documents will be notified of the amendment(s) (hereinafter referred to or otherwise known as addendum) in writing and will be binding on them. In order to allow prospective Tenderers reasonable time in which to take the amendment into account in preparing their Tenders, KPLC, at its discretion, may extend the deadline for the submission of Tenders. Language of Tender The Tender prepared by the Tenderer, as well as all correspondence and documents relating to the tender, exchanged between the Tenderer and KPLC, shall be written in English language, provided that any printed literature furnished by the Tenderer may be written in another language provide they are accompanied by an accurate English translation of the relevant passages in which case, for purposes of interpretation of the Tender, the English translation shall govern. The English translation shall be on the Tenderers letterhead and shall be signed by the duly authorized signatory signing the Tender and stamped with the Tenderers stamp. Documents Comprising the Tender The Tender prepared and submitted by the Tenderer shall include but not be limited to all the following components: a) Declaration Form, Tender Form and a Price Schedule completed in compliance with paragraphs 3.2, 3.10, 3.11 and 3.12. b) Documentary evidence established in accordance with paragraph 3.13 that the Tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted. c) Documentary evidence established in accordance with paragraph 3.14 that the services to be supplied by the Tenderer are eligible services and conform to the tender documents, and, d) Tender Security furnished in accordance with paragraph 3.17 e) A detailed list of previous customers as prescribed for similar items on tender and their contact addresses shall be submitted with the Tender for the purpose of reference, or for evaluation.. Tender Form The Tenderer shall complete and sign the Tender Form, the appropriate Price Schedule and all other documents furnished in the Tender Document, indicating the goods to be TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
3.8
3.9
3.10
13 supplied, a brief description of the goods, their country of origin, quantity, and prices amongst other information required. 3.11 3.11.1 Tender Prices The Tenderer shall indicate on the appropriate Price Schedule, the unit prices and total tender price of the goods it proposes to supply under the contract. 3.11.2 Prices indicated on the Price Schedule shall include all costs including taxes, insurances and delivery to the premises (where applicable) of KPLC or other specified site. 3.11.3. For the avoidance of doubt, Tenderers shall quote on Delivered Duty Paid (DDP) basis. No other basis shall be accepted for evaluation, award or otherwise. 3.11.4 Tender prices to be submitted (quoted) by the Tenderer shall remain fixed for the contract duration. 3.11.5 A price that is derived by a disclosed incorporation or usage of an international accepted standard formula shall be acceptable within the meaning of this paragraph. 3.12 3.12.1 Tender Currencies For goods that the Tenderer will supply from within or outside Kenya, the prices shall be quoted in Kenya Shillings, or in another freely convertible currency in Kenya. The currency quoted must be indicated clearly on the Price Schedule of Goods. The exchange rate to be used for currency conversion shall be the Central Bank of Kenya selling rate ruling on the Tender closing date. Tenderers Eligibility and Qualifications Pursuant to paragraph 3.2, the Tenderer shall furnish, as part of its Tender, documents establishing the Tenderers eligibility to tender and its qualifications to perform the contract if its Tender is accepted. The documentary evidence of the Tenderers eligibility to tender shall establish to KPLCs satisfaction that the Tenderer, at the time of submission of its Tender, is from an eligible source country as defined under paragraph 3.2 The documentary evidence of the Tenderers qualifications to perform the contract if its Tender is accepted shall be established to KPLCs satisfaction a) that, in the case of a Tenderer offering services through a sub- contract under the contract which the procuring entity did not authorize shall be deemed null and void and the contract cancelled. d) that the Tenderer has the technical and operational capability necessary to perform the contract. e) that, in the case of a Tenderer not doing business within Kenya, the Tenderer is or will be (if awarded the contract) represented by an agent in Kenya equipped and able to carry out the Tenderers service and obligations prescribed in the Conditions of Contract and or in the Technical Specifications. Tenderers with any record of unsatisfactory or default in performance obligations in any contract shall not be considered for evaluation, award or otherwise. For the avoidance of
3.12.2
3.13 3.13.1
3.13.2
3.13.3
3.13.4
14 doubt, this shall include any Tenderer with unresolved case(s) in its performance obligations for more than two (2) months in any contract.
3.14 3.14.1
3.14.2 3.14.3
Tenderers Eligibility and Conformity to Tender Documents Pursuant to paragraph 3.3 of this Section, the Tenderer shall furnish, as part of its tender, documents establishing the eligibility and conformity to the Tender Document for all services that the Tenderer proposes to render under the contract. The documentary evidence of the eligibility of the tenderer shall consist of a statement in the Price Schedule of the country of origin of the services offered. The documentary evidence of conformity of the services to the Tender Document may be in the form of literature, drawings and data, and shall (where applicable)consist of: a) a detailed description of the essential technical and performance characteristics of the services. b) a list giving full particulars, including vehicles, number of staff, fax, office, computers, telephone resources and current certificates necessary for the proper and continuing functioning of the service for a minimum period of two (2) years, following commencement of the service by KPLC, and, c) A clause- by- clause commentary on the procuring entitys Technical Specifications demonstrating substantial responsiveness of the service to those specifications, and if any, a statement of deviations and exception to the provisions of the Technical Specifications .
3.15 Demonstration(s), Inspection and Tests 3.15.1 Where required in the tender, all Tenderers shall demonstrate ability of performance of the required service in conformity with the Details of Services. 3.15.2 KPLC or its representative(s) shall have the right to inspect/ test the Tenderers capacity, equipment, premises, and to confirm their conformity to the tender requirements. This shall include the quality management system. KPLCs representative(s) retained for these purposes shall provide appropriate identification at the time of such inspection/ test. 3.15.3 KPLC shall meet its own costs of the inspection/ test. Where conducted on the premises of the Tenderer(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to KPLC. 3.15.4 Demonstration, Inspection/ Test Report(s) shall be completed upon conclusion of the inspection/ tests. This Report(s) will be considered at time of evaluation and or award. 3.17 Tender Security
3.17.1 The Tenderer shall furnish, as part of its Tender, a tender security for the amount specified in the Appendix to Instructions to Tenderers. 3.17.2 The tender security shall be either one or a combination of the following:a) an original Bank Guarantee that is strictly in the form and content as prescribed in the Tender Security Form (Bank Guarantee) in the Tender Document.
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b)
c).
For Local bidders, Standby Letters of Credit (LC). All costs, expenses and charges levied by all banks party to the LC shall be prepaid by the Tenderer. The LC must contain all the mandatory conditions of payment to KPLC as prescribed in the Tender Security (Letters of Credit) provided in the Tender Document. an original guarantee from a deposit taking Micro Finance Institution, SACCO Society, the Youth Enterprise Development Fund or the Women Enterprise Fund.
3.17.5 3.17.6
The Tender Security shall be valid for thirty (30) days beyond the validity of the tender. KPLC shall seek authentication of the Tender Security from the issuing bank. It is the responsibility of the Tenderer to sensitize its issuing bank on the need to respond directly and expeditiously to queries from KPLC. The period for response shall not exceed five (5) days from the date of KPLCs query. Should there be no conclusive response by the bank within this period, such Tenderers Tender Security may be deemed as invalid and the bid rejected. 3.17.7 Any Tender not secured in accordance with this paragraph will be rejected by KPLC as non-responsive, pursuant to paragraph 3.28. 3.17.8 The unsuccessful Tenderers Tender Security will be released as promptly as possible, in any of the following circumstances: a) the procurement proceedings are terminated b) KPLC determines that none of the submitted Tenders is responsive c) a contract for the procurement is entered into d) the Tenderer does not qualify for Financial Evaluation in accordance with paragraph 3.31. 3.17.9 The successful Tenderers Tender Security will be released upon the successful Tenderers signing the contract, pursuant to paragraph 3.39 and furnishing an authentic Performance Security, pursuant to paragraph 3.40. 3.17.10 The Tender Security shall be forfeited a) if the Tenderer withdraws its Tender after the deadline for submitting Tenders but before the expiry of the period during which the Tenders must remain valid b) if the Tenderer rejects a correction of an arithmetic error c) if the Tenderer fails to enter into a written contract in accordance with paragraph 3.39 d) if the successful Tenderer fails to furnish the performance security in accordance with paragraph 3.40 e) if the Tenderer fails to extend the validity of the tender security where KPLC has extended the tender validity period in accordance with paragraph 3.18. 3.18 3.18.1 Validity of Tenders Tenders shall remain valid for ninety (90) days after the date of tender opening as specified in the Invitation to Tender or as otherwise may be prescribed by KPLC,
16 pursuant to paragraph 3.23. A Tender that is valid for a shorter period shall be rejected by KPLC as non-responsive. In exceptional circumstances, KPLC may extend the Tender validity period. The extension shall be made in writing. The tender security provided under paragraph 3.17 shall also be extended. A Tenderer shall not be required nor permitted to modify its tender during the extended period. Alternative Offers Only main offers shall be considered, as alternative offers are not acceptable. Number of Sets of and Tender Format
3.18.2
3.19
3.20
3.20.1 The Tenderer shall prepare three complete sets of its Tender, identifying and clearly marking the ORIGINAL TENDER, COPY 1 OF TENDER, and COPY 2 OF TENDER as appropriate. Each set shall be properly bound. The copies shall be a replica of the Original. Each copy will be deemed to contain the same information as the Original. 3.20.2 The Tender shall be bound and divided clearly in descending order as listed in the Tender Submission Checklist. The divisions are for clear identification and marking of the respective documents or information that are serially numbered in the Checklist. 3.20.3 The order and arrangement as indicated in the Tender Submission Checklist will be considered as the Tender Formats. 3.20.4 Any Tender not prepared and signed in accordance with this paragraph, in particular sub-paragraphs 3.20.1, 3.20.2 and 3.20.3 shall be rejected by Kenya Power as non-responsive, pursuant to paragraph 3.28.
3.20.1 The Tenderer shall prepare three complete sets of its Tender, identifying and clearly marking the ORIGINAL TENDER, COPY 1 OF TENDER, and COPY 2 OF TENDER as appropriate. Each set shall be properly bound. The copies shall be a replica of the Original. Each copy will be deemed to contain the same information as the Original.
3.21 Preparation and Signing of the Tender 3.21.1 The Original and all copies of the Tender shall be typed or written in indelible ink. They shall be signed by the Tenderer or a person or persons duly authorized to bind the Tenderer to the contract. 3.21.2 The authorization shall be indicated by a written Power of Attorney granted by the Tenderer to the authorized person before any of the following persons:a) For local Tenderers, a Commissioner of Oaths or a Notary Public or a Magistrate of the Kenyan Judiciary. b) For foreign Tenderers, a Notary Public in the country of the Tenderer. In either case above, the Power of Attorney shall accompany the Tender.
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3.21.3 All pages of the Tender, including un-amended printed literature, shall be initialed by the person or persons signing the Tender and serially numbered. 3.21.4 The Tender shall have no interlineations, erasures, or overwriting except as necessary to correct errors made by the Tenderer, in which case such corrections shall be initialed by the person or persons signing the Tender. 3.21.5 KPLC will assume no responsibility whatsoever for the Tenderers failure to comply with or observe the entire contents of this paragraph 3.21. 3.21.6 Any Tender not prepared and signed in accordance with this paragraph may be rejected by KPLC as non-responsive, pursuant to paragraph 3.28. 3.22 Sealing and Outer Marking of Tenders 3.22.1 The Tenderer shall seal the Original and each Copy of the Tender in separate envelopes or packages, duly marking the envelopes or packages as ORIGINAL, COPY 1 OF TENDER and COPY 2 OF TENDER. The envelopes or packages shall then be sealed in outer envelopes or packages. 3.22.2 The inner and outer envelopes or packages shall a) be addressed to Kenya Power at the address given in the Invitation to Tender, b) bear the tender number and name as per the Invitation to Tender and the words, DO NOT OPEN BEFORE as specified in the Invitation to Tender. 3.22.3 All inner envelopes or packages shall also indicate the name and full physical, telephone, e-mail, facsimile and postal contacts of the Tenderer to enable the Tender to be returned unopened in circumstances necessitating such return including where Tenders are received late, procurement proceedings are terminated before tenders are opened. 3.22.4 If the envelopes or packages are not sealed and marked as required by this paragraph, Kenya Power will assume no responsibility whatsoever for the Tenders misplacement or premature opening. A tender opened prematurely for this cause will be rejected by Kenya Power and promptly returned to the Tenderer.
3.23 3.23.1 3.23.2 Deadline for Submission of Tenders Tenders must be received by KPLC by the time and at the place specified in the Invitation to Tender. KPLC may, at its discretion, extend this deadline for submission of Tenders by amending the tender documents in accordance with paragraph 3.7, in which case all rights and obligations of KPLC and the Tenderers previously subject to the initial deadline, will therefore be subject to the deadline as extended.
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3.24 3.24.1
3.24.2
3.24.3 3.24.4
Modification and Withdrawal of Tenders The Tenderer may modify or withdraw its Tender after it has submitted it, provided that written notice of the modification, including substitution or withdrawal of the Tender is received by KPLC prior to the deadline prescribed for submission of tenders. The Tenderers modification or withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of paragraphs 3.20, 3.21 and 3.22. A withdrawal notice may also be sent by facsimile, electronic mail, cable or telex but followed by an original signed confirmation copy, postmarked not later than the deadline for submission of Tenders. No Tender may be modified after the deadline for submission of Tenders. No Tender may be withdrawn in the interval between the deadline for submission of tenders and the expiration of the period during which the Tender must remain valid. Any withdrawal of a Tender during this interval shall result in forfeiture of the Tenderers Tender Security. Opening of Tenders KPLC shall, in accordance with the sub-paragraphs below, adopt a two tender opening system for this Tender. At the first opening, KPLC shall open all Tenders promptly after the tender closing date and time, at the location specified in the Invitation to Tender or as may otherwise be indicated. For purposes of clarity, this opening shall include the outer Financial Proposals envelopes or packages of the duly submitted tenders. The Tenderers names, tender modifications or withdrawals, the presence or absence of requisite Tender Security, the number of sets of both Non-Financial as well as Financial Proposals tender documents duly received and such other details as KPLC, at its discretion, may consider appropriate, will be announced at the first opening. Tenderers whose tenders qualify after preliminary and technical evaluation will be promptly invited for the second opening i.e. of their detailed Financial sets, and in any event not more than five (5) days after completion of the process regarding the earlier evaluation(s). At the opening of the detailed Financial sets, tender prices, discounts, and such other details as KPLC, at its discretion, may consider appropriate, will be announced at this opening. The Tenderers or their representatives may attend the openings and those present shall sign a register evidencing their attendance. Process to be Confidential After the First opening of tenders, information relating to the examination, clarification, evaluation and comparisons of tenders and recommendations arising there-from shall not be disclosed to a Tenderer or other person(s) not officially concerned with such process until conclusion of that process. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
3.25 3.25.1 3.25.2
3.25.3
3.25.4
3.25.5
3.25.6
3.26 3.26.1
19 3.26.2 Conclusion of that process shall be deemed to have occurred, at the latest, by the date and time KPLC announces to qualified bidder(s) the date and time for the second opening of the tenders i.e. of the detailed Financial sets. In any event, official disclosure by KPLC of any information upon conclusion of that process shall only be to the unsuccessful bidders and may contain only the information permissible by law in summary form. After the second opening of tenders, information relating to the further examination, clarification, evaluation and comparisons of tenders and recommendations concerning the award of Contract shall not be disclosed to a Tenderer or other person(s) not officially concerned with such process until the award of Contract is announced. Any effort by a Tenderer to influence KPLC or any of its staff members in the process of examination, evaluation and comparison of tenders and information or decisions concerning award of Contract may result in the rejection of the Tenderers tender. Clarification of Tenders and Contacting KPLC To assist in the examination, evaluation and comparison of Tenders KPLC may, at its discretion, ask the Tenderer for a clarification of its Tender. The request for clarification and the response shall be in writing, and no change in the prices or substance of the Tender shall be sought, offered, or permitted. The Tenderer is required to provide timely clarification or substantiation of the information that is essential for effective evaluation of its qualifications. It is the responsibility of the Tenderer to provide in writing the clarification or substantiation which should reach KPLC within five (5) days from the date of KPLCs query. Such writing may include by electronic mail, facsimile or postal mail. Should there be no conclusive response within this period, it shall result in the Tenderers disqualification. Save as is provided in this paragraph and paragraph 3.26 above, no Tenderer shall contact KPLC on any matter related to its Tender, from the time of the tender openings to the time the contract is awarded. Any effort by a Tenderer to influence KPLC in its decisions on tender evaluation, tender comparison, tender recommendation(s) or contract award may result in the rejection of the Tenderers Tender. Preliminary Tender Evaluation Prior to the detailed Technical and Financial evaluation, KPLC will determine the substantial responsiveness of each Tender. For purposes of this tender, a substantially responsive Tender is one that conforms to the requirements of Preliminary Evaluation. KPLCs determination of a Tenders responsiveness is to be based on the contents of the Tender itself without recourse to extrinsic evidence. KPLC will examine the Tenders to determine whether they conform to the Preliminary Evaluation Criteria set out in the Summary of Evaluation Process. Notwithstanding the contents of the foregoing sub-paragraphs, if a Tender is not substantially responsive, it will be rejected at the earliest stage of evaluation by KPLC and cannot subsequently be made responsive by the Tenderer by correction of any non conformity. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
3.26.3
3.26.4
3.27 3.27.1
3.27.2
3.27.3
3.27.4
3.28 3.28.1
3.28.2 3.28.3
20
3.29 3.29.1 3.29.2
3.29.3
Minor Deviations, Errors or Oversights KPLC may waive any minor deviation in a Tender that does not materially depart from the requirements of the goods and or services set out in the Tender Document. Such minor deviation 3.29.2.1 shall be quantified to the extent possible, 3.29.2.2 shall be taken into account in the evaluation process, and, 3.29.2.3 shall be applied uniformly and consistently to all qualified Tenders duly received by KPLC. KPLC may waive errors and oversights that can be corrected without affecting the substance of the Tender. Technical Evaluation of Tenders KPLC will evaluate and compare the Tenders that have been determined to be substantially responsive in compliance to the Technical requirements set out in the Tender Document. For Tenders that do not qualify past the technical evaluation stage, the Financial sets, will be promptly returned unopened to the Tenderers together with the release and discharge of their Tender Securities. In any event such return, release and discharge will be commenced not later than five (5) days after the completion of the process regarding the Technical evaluation stage. Financial Evaluation of Tenders Upon completion of the preliminary and technical evaluation, KPLC shall conduct a Financial Evaluation and comparison as set out in the Summary of Evaluation Process. Where other currencies are used, KPLC will convert those currencies to the same currency using the selling exchange rate ruling on the date of tender closing provided by the Central Bank of Kenya. Arithmetical errors will be rectified on the following basis - if there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If there is a discrepancy between words and figures, the amount in words will prevail. The Tenderer will be promptly notified of the correction of the arithmetical error(s). If the Tenderer does not accept the correction of the error(s), its Tender will stand rejected, and its Tender Security automatically forfeited.
3.30 3.30.1
3.30.2
3.31 3.31.1 3.31.2
3.31.3
3.31.4
3.32
Exclusive Preferences. Where applicable, in the evaluation of tenders, exclusive preference shall be given to citizens contractors of Kenya where a) the funding is one hundred percent (100%) from the Government of Kenya or a Kenyan body, and, b) the amount of the tender is below TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
21
(i.)
Ksh. 1 Billion in respect of roads works, construction materials and others used in transmission and conduction of electricity of which the material is made in Kenya. (ii.) Ksh. 500 Million in respect of other works. (iii) Ksh. 100 Million in respect of goods. (iv) Ksh. 50Million in respect of services. 3.33 Tender Evaluation Period The tender evaluation committee(s) shall evaluate the tender within fifteen (15) days of the validity period from the date of the first opening of the tender. the Tenderer. A negative confirmation will result in rejection of the Tenderers Tender, in which event KPLC will proceed to the next lowest evaluated responsive tender to make a similar confirmation of that Tenderers capabilities to perform satisfactorily.
3.34 Debarment of a Tenderer A Tenderer who gives false information in the Tender about its qualification or who refuses to enter into a contract after notification of contract award shall be considered for debarment from participating in future public procurement. Confirmation of Qualification for Award KPLC may confirm to its satisfaction whether the Tenderer that is selected as having submitted the lowest evaluated responsive tender is qualified to perform the contract satisfactorily. The confirmation will take into account the Tenderers financial, technical, and production capabilities. It will be based upon an examination of the documentary evidence of the Tenderers qualifications submitted by the Tenderer, pursuant to paragraph 3.13 as well as confirmation of such other information as KPLC deems necessary and appropriate. This may include factory and other facilities inspection and audits. An affirmative confirmation will be a prerequisite for award of the contract to the Tenderer. A negative confirmation will result in rejection of the Tenderers Tender, in which event KPLC will proceed to the next lowest evaluated responsive tender to make a similar confirmation of that Tenderers capabilities to perform satisfactorily. Award of Contract KPLC will award the contract to the successful Tenderer whose Tender has been determined to be substantially responsive, technically compliant and has been determined to be the lowest evaluated tender, and further, where deemed necessary, that the Tenderer is confirmed to be qualified to perform the contract satisfactorily. Award will be done as indicated in the Appendix to Instructions to Tenderers. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
3.35 3.35.1
3.35.2
3.35.3
3.36 3.36.1
3.36.2
22
3.37 3.37.1 3.37.2
Termination of Procurement Proceedings KPLC may at any time terminate procurement proceedings before entering into a contract and shall not be liable to any person for the termination. KPLC shall give prompt notice of the termination to the Tenderers, and, on request from any Tenderer, give its reasons for termination within fourteen (14) days of such request. Notification of Award Prior to the expiration of the period of tender validity, KPLC shall notify the successful Tenderer in writing that its Tender has been accepted. The notification of award shall not constitute the formation of the contract until one is finally signed by both parties. Simultaneously, and without prejudice to the contents of paragraph 3.26, on issuance of Notification of Award to the successful Tenderer, KPLC shall notify each unsuccessful Tenderer. A notification of the tender outcome does not reduce the validity period for any tender security whether the Tenderer is successful or not, except where such tender security is officially released to the Bank and/or the Tenderer and such Bank discharged of all its obligations by KPLC prior to the expiry of its stated validity period. Signing of Contract At the same time as KPLC notifies the successful Tenderer that its Tender has been accepted, KPLC will send the Tenderer the Contract Agreement provided in the Tender Document together with any other necessary documents incorporating all agreements between the Parties. Within fourteen (14) days of the date of notification of award, the successful Tenderer shall only sign the Contract Form and all the documents specified in that Form and return them to KPLC within that period of fourteen (14) days. KPLC shall sign and date the Contract in the period between not earlier than fourteen (14) days from the date of notification of contract award and not later than thirty (30) days after expiry of tender validity. Further, KPLC shall not sign the contract until and unless the authentic performance security is received in accordance with paragraph 3.40. Failure of the successful Tenderer to sign the Contract, the award shall be annulled and its tender security forfeited in which event KPLC shall notify the next lowest evaluated Tenderer that its Tender has been accepted. Paragraph 3.38 together with the provisions of this paragraph 3.39 will apply with necessary modifications with respect to the Tenderer notified under sub-paragraph 3.39.4.
3.38 3.38.1 3.38.2 3.38.3
3.38.4
3.39 3.39.1
3.39.2
3.39.3
3.39.4
3.39.5
3.40 Performance Security 3.40.1 Within twenty one (21) days of the date of notification of award from KPLC, the successful Tenderer shall furnish KPLC with a Performance Security which shall be either one or a combination of the following:
23
an original Bank Guarantee that is strictly in the form and content as prescribed in the Performance Security Form (Bank Guarantee) in the Tender Document. b) For Local bidders, Standby Letters of Credit (LC). All costs, expenses and charges levied by all banks party to the LC shall be prepaid by the Tenderer. The LC must contain all the mandatory conditions of payment to KPLC as prescribed in the Tender Security (Letters of Credit) provided in the Tender Document. c) For Foreign bidders, Standby Letters of Credit (LC) confirmed by a bank in Kenya. All costs, expenses and charges levied by all banks party to the LC including confirmation charges shall be prepaid by the Tenderer. The LC must contain all the mandatory conditions of payment to KPLC as prescribed in the Tender Security (Letters of Credit) provided in the Tender Document. 3.40.2 The Performance Security shall be issued by a commercial bank licensed by the Central Bank of Kenya. The bank must be located in Kenya. 3.40.3 The successful Tenderer shall furnish a Performance Security being the sum of ten percent (10%) of the contract price. 3.40.4 KPLC shall seek authentication of the Performance Security from the issuing bank. It is the responsibility of the successful Tenderer to sensitize its issuing bank on the need to respond directly and expeditiously to queries from KPLC. The period for response shall not exceed five (5) days from the date of KPLCs query. Should there be no conclusive response by the Bank within this period, such successful Tenderers Performance Security may be deemed as invalid. 3.40.5 Failure of the successful Tenderer to furnish an authentic Performance Security, the award shall be annulled and the Tender Security forfeited, in which event KPLC may notify the next lowest evaluated Tenderer that its Tender has been accepted. 3.40.6 Paragraph 3.38, 3.39 together with the provisions of this paragraph 3.40 will apply with necessary modifications, and as far as circumstances permit, with respect to the Tenderer notified under sub-paragraph 3.39.4.
a)
3.41 3.41.1
Corrupt or Fraudulent Practices KPLC requires that Tenderers observe the highest standard of ethics during the procurement process and execution of contracts. When used in the present Regulations, the following terms are defined as follows: -
24 Corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of public official in the procurement process or in contract execution; b) Fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of KPLC, and includes collusive practice among Tenderers (prior to or after Tender submission) designed to establish tender prices at artificial non-competitive levels and to deprive KPLC of the benefits of free and open competition. KPLC will reject a proposal for award if it determines that the Tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question. Further, a Tenderer who is found to have indulged in corrupt or fraudulent practices risks being debarred from participating in public procurement in Kenya. a)
3.41.2
3.42.3
25
APPENDIX TO INSTRUCTIONS TO TENDERERS The following information regarding the particulars of the tender shall complement and or amend the provisions of the Instructions to Tenderers hereinafter abbreviated as ITT. Wherever there is a conflict between the provisions of the ITT and the Appendix, the provisions of the Appendix herein shall prevail over those of the ITT. No. 1. ITT Reference Clause 3.2.1 Eligible Tenderers Particulars of Appendix Tender is open to local cleaning service providers who are citizens of Kenya including youth, women and people with disabilities as in lots. Services shall be rendered from the country of the procuring entity
2.
3.3.1 Origin of Eligible Services
3.
4. 5.
3.9 (e) Documents Comprising the The Tenderer shall submit at least three (3) names with full Tender List of Previous contact as well as physical addresses of previous customers of similar goods together with a letter from each of them Customers confirming completion of the contracts on schedule. 3.13.3 (a) Manufacturers Not Applicable for this tender Authorization 3.13.3 (b) Documentary evidence The audited financial statements required must be those that are reported within fifteen (15) calendar months of the of financial capability date of the tender document for lot 1.
For LOT II For companies or firms that are registered or incorporated within the last one calendar year of the Date of the Tender Document, they should submit certified copies of bank statements covering a period of at least six months prior to the date of the tender document. The copies should be certified by the Bank issuing the statements. The certification should be original. a) In lieu of, or addition to, the Audited Financial Statements or 6 month bank statements, the Tenderer may provide any or both of the following:(i.) One month certified bank statement accompanied by a strong letter of support from any of the following locally registered institutions i.e. bank, deposit taking micro-finance institution or SACCO Society; the Youth Enterprise Development Fund; the Women
26
Enterprise Fund or the Uwezo Fund (ii.) Strong letter of support from any of the financial institutions given above.
6. 3.13.3 (c) and (d) Documents of Confidential Business questionnaire, name or leased, copy of VAT Registration Certificate, Copy of PIN Registration evidence of eligibility certificate, KRA Tax Compliance certificate,
7. 8. 9. 10. 11.
Bidders to indicate full compliance to the details of service 3.14.3 (a) Detailed Service requirements Not applicable for this tender 3.15.1 Sample(s) 3.16.2 Warranty Period of Not applicable for this tender warranty Tender Security is one percent (1%) of total quoted tender 3.17.1 Tender Security price per annum. The award shall be based on the criteria as per depot 3.36.2 Award of Contract
27 SECTION IV - SCHEDULE OF REQUIREMENTS AND PRICING OF SERVICES Part A - Brief Schedule of Services Required and the accompanying prices of each assignment.
Tender No. KP1/5DB/PT/01-13-14 Kenya Power assignments are spread across the country and are organized in the following administrative Regions/Sub-Regions. Assignments are categorized into two classes, A and B. Class A assignments will be allocated to successful tenderers who will score above 86% while class B assignments will be allocated to those who will score between 70% and 85%.
REGIONS SUB -REGION
MT.KENYA Mt. Kenya North Mt Kenya South
COAST -
NAIROBI -
WEST West Kenya North Rift Central Rift
LOT I (CLASS A & B1): FOR ALL BIDDERS WHO ARE NOT YOUTH, WOMEN AND PERSONS WITH DISABILITIES. LOT II (CLASS B2, C & D): FOR ONLY BIDDERS WHO ARE YOUTH, WOMEN & PERSONS WITH DISABILITIES.
The specific assignments for workers deployment are as tabulated below:-
NO
ASSIGNMENT CENTRAL OFFICE
NO. OF WORKERS
RATE (KSH) PER MONTH VAT INCLUSIVE
1. 2. 3. 4. 5.
CLASS A STIMA PLAZA PHASE 1 & 2 & PARKLANDS SUBSTATION TRAINING SCHOOL CLASS B1 HIGHRIDGE STAFF QUARTERS STIMA INVESTMENT PLAZA STIMA SACCO PLAZA
30 20 2 4 2
NAIROBI WEST REGION

1. 2. 3. 4. CLASS A ELECTRICITY HOUSE KAREN OFFICE - DAGORETI CLASS B1
MUTHURWA OFFICES & SUBSTATION NAIROBI WEST DEPOT & SUBSTATION (SOUTH C)
35 12
2 4
28
NO
5. 6. 7. 8. 9. 10.
ASSIGNMENT
LIMURU TOWN OFFICE & DEPOT
NO. OF WORKERS
6 1 1 1 1 1
CLASS B2 KITENGELA OFFICE

WILSON AIRPORT OFFICE ADAMS ARCADE PAY POINT NAMANGA OFFICE &YARD ONGATA RONGAI OFFICE
NAIROBI SOUTH REGION

CLASS A 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24.
NAIROBI SOUTH 10 2 2 2 2 3 4 4 4 5 8 1 1 1 1 1 1 1 1 1 1 1 1 1
CLASS B1
MACHAKOS OFFICE ELWAK POWER STATION & OFFICE HABASWEIN POWER STATION & OFFICE LOITOKTOK OFFICE & STORE LIKONI GOWDOWNS/OFFICE WAJIR OFFICE & STAFF QUARTERS MANDERA OFFICE, STAFF QUARTERS & SOLAR STATION MOYALE OFFICE & DEPOT MARSABIT OFFICE & STAFF QUARTERS ISIOLO ROAD OFFICE & BULK STORES MLOLONGO STORES
CLASS B2
MAKADARA PAY POINT EMALI OFFICE LAISAMIS BUTE RHAMU LAFEY MODOGASHE ELDAS TAKABA GRIFTU KIBWEZI OFFICE MTITO ANDEI
NAIROBI NORTH REGION

CLASS A 1. 2. 3 4
RUARAKA COMPLEX JUJA CONTROL 15 15
CLASS B1 NEW EASTLEIGH OFFICE 2 RUIRU DEPOTS (Transmission offices and 8 staff quarters O&M offices , Substation, staff houses and their compounds) TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
29
NO
5 6 7 8
ASSIGNMENT
ROYSAMBU DEPOT CLASS B2 SARIT CENTRE OFFICE GITHUNGURI OFFICE KIAMBU OFFICE
NO. OF WORKERS
10 1 1 1
CENTRAL RIFT SUB REGION

1. 2. 3. 4. 5. 6. 7. 8. 9. 10 11 12 CLASS A ELECTRICITY HOUSE NAKURU CLASS B1 MOLO OFFICE NYAHURURU OFFICE NAROK OFFICE MARALAL OFFICE BARAGOI OFFICE & POWER STATION NAKURU DEPOT & SUBSTATION NAIVASHA OFFICE LANET SUB-STATION DEPOT 132/33kv CLASS B2 ELDAMA RAVINE OFFICE SHOWGROUND STAND - NAKURU GILGIL OFFICE 9 2 2 2 2 2 3 3 7 1 1 1
NORTH RIFT SUB REGION

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. CLASS A KVDA PLAZA OFFICES NATIONAL BANK BLD OFFICES CLASS B1 KITALE OFFICE KAPSABET OFFICE KABARNET OFFICE LODWAR POWER HOUSE & TOWN OFFICE LESSOS DEPOT RIVATEX KITALE DEPOT ELDORET DEPOT, STORES & STAFF QUARTERS CLASS B2 OLOO STREET OFFICES KAPENGURIA OFFICE MARIGAT LOKICHOGGIO OFFICE 5 2 2 2 2 2 2 2 3 8
11 12 13 14
1 1 1 1
WEST KENYA SUB REGION

CLASS A TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
30
NO
1.
ASSIGNMENT
ELECTRICITY HOUSE & THABITI HOUSE OFFICES CLASS B1 MILIMANI STAFF QUARTERS-AGA KHAN RD KERICHO DEPOT HOMA BAY OFFICE AND DEPOT BUSIA OFFICES BUNGOMA OFFICE WEBUYE OFFICES MFANGANO POWER STATION KISUMU DEPOT/POWER STATION KERICHO OFFICE KISII OFFICES KAKAMEGA OFFICE SIAYA OFFICES & STORE YARD MAMBOLEO POLEYARD BOMET STOREYARD CLASS B2 KEN SHOP OFFICE MILIMANI STAFF HOUSE MILIMANI KISII DEPOT MIGORI OFFICE NYAMIRA OFFICES SOTIK OFFICES UGUNJA OFFICE MUHORONI OFFICE BONDO OFFICE MBALE OFFICE MALAKISI OFFICE KILGORIS OFFICE KENDU BAY OFFICE SONDU OFFICE KEHANCHA OFFICE KAPSOKWONY OFFICE MBITA OFFICE
NO. OF WORKERS
15
2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32.
2 2 2 2 2 2 2 4 4 4 5 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
MT KENYA NORTH SUB REGION

1. 2. 3. 4. 5. 6. 7. CLASS A STIMA HOUSE NYERI 6 DIANA CENTRE NYERI 5 CLASS B1 NANYUKI TOWN OFFICE 2 CHUKA OFFICE 2 KIGANJO132KV(POLEYARD) & OFFICE 2 KERUGOYA OFFICE 2 EMBU OFFICE 4 TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
31
NO
8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21.
ASSIGNMENT
MERU OFFICE EMBU GODOWN KINGONGO STORES CLASS B2 NANYUKI 132KV SUBSTATION/OFFICE ISIOLO OFFICE MAUA OFFICE NANYUKI LEAVE HOUSE KAMBURU ENERGY TRANSMISSION OFFICE KIVAA OFFICE MARIMANTI OFFICE MERTI OFFICE OTHAYA OFFICE MWEA OFFICE NYERI LEAVE HOUSE & RECORDS CENTRE
NO. OF WORKERS
5 1 1 1 1 1 1 1 1 1 1 1 1 1
MT KENYA SOUTH SUB REGION

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. CLASS A THIKA DEPOT THIKA ARCADE CLASS B1 MURANGA OFFICE/YARD GARISSA OFFICE MWINGI OFFICE/SUBSTATION/YARD WHITE SISTERS STOREYARD - THIKA MURANGA POLE YARD CLASS B2 KITUI OFFICE GATUNDU OFFICE TALA/ KA`NGUNDO DEPOT KANGARI OFFICE MATUU OFFICE 8
13
2 2 1 1 1 1 1 1 1 1
COAST REGION
1. 2. 3. 4. 5. 6. 7. 8. 9. CLASS A ELECTRICITY HOUSE - MOMBASA 13 MBARAKI DEPOT 15 CLASS B1 UKUNDA OFFICE & STORES 2 VOI OFFICE STORES, & POLEYARD 2 TAVETA OFFICE, STORES & YARD 2 LAMU EMERGENCY OFFICE/STORE & 2 COMMERCIAL OFFICE NYALI LEAVE HOUSES (2No.) 2 LIKONI COMMERCIAL OFFICE 2 HOLA POWER STATION AND 2 TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
32
NO
ASSIGNMENT
COMMERCIAL OFFICE MPEKETONI POWER STATION AND COMMERCIAL OFFICE MALINDI DEPOT, STAFF QUARTERS, STOREYARD & POLEYARD
NYALI STAFF HOUSES (3No.)
NO. OF WORKERS
2 3
3
10. 11.
12.
13. 14. 15. 16. 17. 18. 19. 20. 21. 22.
RABAI CONTROL OFFICES/STATION, STAFF QTRS & POLE YARD LIKONI STORE YARD & COMPOUND CLASS B2 WUNDANYI OFFICE KILIFI OFFICE MALINDI COMPLEX OFFICES NYALI OFFICE GANJONI STAFF QUARTERS SHOW GROUND PAVILLION MTWAPA OFFICE MARIAKANI OFFICE
4 1 1 1 1 1 1 1 1 1
Notes:-The contract shall commence on 16th January, 2014 and shall be for a period of (2) two years to end on 15th January, 2016.
LOT II (CLASS C & D): TENDER FOR ONLY YOUTH, WOMEN AND PERSONS WITH DISABILITIES
CLASS C (a) STAFF HOUSES NAIROBI SOUTH 1. 2.
MBOTELA STAFF QUARTERS HAMZA STAFF QUARTERS 1 1
NAIROBI WEST MUMBU STAFF QUARTERS NAIROBI NORTH
1 2 3 4 5
FOREST ROAD STAFF QUARTERS MUNJU STAFF QUARTERS NEW NGARA STAFF QUARTERS UMOJA A83 & A99 STAFF QUARTERS
PANGANI STAFF QUARTERS CENTRAL RIFT NYAHURURU STAFF QUARTERS & ABLUTION BLOCK
1 1 1 1 1
33 2 SHABAB STAFF QUARTERS NORTH RIFT 1 MUYODI STAFF QUARTERS WEST KENYA KARUME STAFF QUARTERS ONDIEK STAFF QUARTERS HOMABAY STAFF QUARTERS MT KENYA NORTH BLUE VALLEY STAFF QUARTERS NANYUKI TOWN STAFF QUARTERS 1
1 2 3
1 1 1
1 2
1 1
CLASS C (b) MANNED SUB STATIONS
NAIROBI REGION SUB STATIONS

3. 4. 5. 6. 7. NAIROBI SOUTH EMBAKASI KIMATHI/BAHATI & SWITCH YARD KOMAROCK SYOKIMAU NAIROBI SOUTH NAIROBI WEST KIKUYU KILELESHWA KAREN MATASIA NGONG ROAD NGONG TOWN BOMAS/LANGATA JEVANJEE MAI MAHIU LIMURU NAIROBI NORTH CIANDA KITUSURU BABA DOGO NAIROBI NORTH (NDENDERU) WESTLANDS EASTLEIGH RUARAKA 1 1 1 1 1
1 2 3 4 5 6 7 8 9 10
1 1 1 1 1 1 1 1 1 1
1. 2. 3. 4. 5. 6. 7.
1 1 1 1 1 1 1
CENTRAL RIFT SUB REGION

1. SUSWA 132/33kv 1
34
NORTH RIFT SUB REGION

1. 2. ELDORET 132/33 (RIVATEX) TURKWEL 11/220KV 1 1
WEST KENYA SUB REGION

1. 2. 3. 4. 5. KEGATI 132/33KV MUSAGA 132/33KV KISUMU 132/33KV (MAMBOLEO) MUHORONI 132/33KV CHEMOSIT 132/33KV 1 1 1 1 1
MT KENYA NORTH SUB REGION

1. 2. 3. 4. 5. EMBU 33/11 TANA 33/11 NYERI TOWN 33/11 TANA 66/11 MERU 132/33 1 1 1 1 1
MT KENYA SOUTH SUB REGION

1. 2. 3. THIKA KISII MANGU 1 1 1
COAST REGION
1. 2. CLASS D LIST OF UNMANNED SUB STATIONS These are restricted areas (To be cleaned ONCE in every TWO MONTHS with arrangements with Distribution and Energy Transmission for safety purposes). NB: Quoting in this category will be as specified in the table on page 35 below. GALU 132/33 KIPEVU 132/33/11KV 1 1
The cleaning assignment in this category shall entail but not limited to the following: FLOOR SURFACES The floor should be mopped using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed and polished using an appropriate polish and scrubbing machine. Ceramic floor and terrazzo floor should be scrubbed using soap and water. GABBAGE COLLECTION AND DISPOSAL Empty dust bins. Clean and disinfect/fumigate whenever necessary. Garbage should not be burnt within the compound but carted and disposed appropriately. Transportation of unwanted debris etc as directed including loading and throwing away all materials at County Council approved dumping sites TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
35 WINDOWS /DOORS Windows should be dump dusted using correct detergent. Windowpanes and latches should be wiped to shining finish. Door and door handles should be wiped with appropriate detergent. COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains are cleared of any stagnate water and any waste. Ensure the grass is cut and kept under appropriate/acceptable height always especially during rainy seasons. Grass must be carted away and NOT burnt within the compound. Yard to be weeded and sprayed using appropriate herbicides and must remain clear and clean. Fences should be well trimmed and well maintained. Ensure that the trenches are kept clean of any litter. FURNITURE AND EQUIPMENT Desks should be dusted and any stains removed. Vacuum cleaning of seats if necessary. Furniture/Equipment should be dusted and any stains removed. TOILETS (where applicable) Floor should be scrubbed using an approved detergent and disinfectant. The WHB, cisterns, urinals, sinks and WCs should be soaked to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the officer in charge. All marks on the wall should be dump wiped clean using a disinfectant. Ensure adequate supply of white toilet paper and liquid soap in toilet. ROOFS AND WALLS Must be cleaned to remove dry leaves and other unwanted growths. All gutters must be cleaned. All walls have to dusted and wiped clean with clean water (if necessary) to shining conditions. THE SPECIFIC WORK ASSIGNMENT AND PRICING SCHEDULE Maintenance task/area Pitched roofs Activity description Inspect, clean gutters, roof surface, down pipes to be cleaned by rodding to ensure free flow of water. Inspect, sweep and remove all foreign matter, vegetation, clear and drainage openings Inspect, clean, unblock storm and waste drainage systems clear manholes, septic tanks and grease traps. Inspect, sweep, clean footpaths, tarmac driveways and roads, cabro areas, unblock road gulleys. Clearing bushes, cutting grass Unit of measure Sq. meters Frequency Rate (Kshs.)
Flat roofs
Sq. meters
Drainage system
Linear meter and No.
Footpaths, driveways, parking areas Compound and
Sq. meters
Sq. meters
36 Yard Surfaces Dusting, disinfecting, mopping, scrubbing and polishing. All stains must be removed. Dust and remove cobwebs Sq. Meters
Ceiling
Sq. meters
NO
1 2 3 4 5 6 7 8 9 10 11 12 13
ASSIGNMENT
NAIROBI WEST KABETE (KANGEMI) 66/11KV EPZ 66/11KV CATHEDRAL 66/11KV RAGATI 33/11KV CAPITAL 66/11KV KAJIADO 66/11KV CIANDA 66/11KV LAVINGTON 33/11KV CITY SQUARE 11/11KV ACCRA ROAD TOM MBOYA MAGADI SODA KENYA PIPELINE - NGEMA NAIROBI SOUTH ATHI RIVER 66/33/11kv TEMPLE ROAD DONHOLM DARA UNIVERSITY WAY NEW INDUSTRIAL AREA 66/11kv KIBOKO SUB STATION 132/33kv MACHAKOS 33/11kv N.S.S.F 66/11kv KAJIADO 33/11kv NEW AIRPORT 66/11kv RUAI 66/11kv MOMBASA ROAD 220/66/11kv LOITOKTOK 33/11KV MTITO ANDEI ORBIT INDUSTRIES KAPA OIL BAMBURI CEMENT MOMBASA CEMENT EAST AFRICAN PORT LAND CEMENT SIMBA CEMENT ATHI RIVER MINING SILVER WOOD TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
1. 2. 3. 4. 5. 6. 7. 8. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
37
NO
24 25 26 27 28 29
ASSIGNMENT
KENYA PIPE LINE-INDUSTRIAL AREA MORRIS & COMPANY STEEL MAKERS-ATHI RIVER SAVANNAH CEMENT EDMORE STEEL FIRESTONE NAIROBI NORTH NYAGA 33/11kv DANDORA 220/132kv RIDGEWAYS 66/11kv GIGIRI 66/11kv STEEL BILLETS UNIVERSITY WAY 11/11 EMCO TONONOKA KENYA BREWERIES RUIRU STEEL MAKERS GIGIRI WATER WORKS CENTRAL RIFT MWARIKI 33/11KV SOILO 132/33 MAKUTANO 132/33KV NJORO 33/11KV ELBURGON 33/11KV LONDIANI 33/11KV NYAHURURU 33/11KV OLKALAU 33/11KV MATUNDURA 33/11KV MARULA 33/11KV KIHOTO 33/11KV NAROK 33/11KV SUBUKIA 33/11KV RUMURUTI 33/11KV MARALAL 33/11KV
RONGAI 33/11KV
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19.
TIMBOROA 33/11KV GILGIL 33/11KV DCK 33/11KV NORTH RIFT ELDORET TOWN 33/11KV ELDORET INDUSTRIAL 33/11KV MOI BARRACKS 33/11KV ITEN 33/11KV LESSOS 33/11KV KITALE 33/11KV TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
1. 2. 3. 4. 5. 6.
38
NO
7. 8. 9. 10. 11. 12. 13. 14. 15. 16.
ASSIGNMENT
CHERANGANY 33/11KV KAPLAMAI 33/11KV KAPENGURIA 33/11KV KAPSABET 33/11KV NANDI 33/11KV KAPSOMBEIYWA 33/11KV KABARNET 33/11KV MARIGAT 33/11KV LOKICHOGIO 33/11KV LODWAR 33/11KV WEST KENYA OBOTE 33/11KV BUMALA(33/11KV) BUSIA(33/11KV) HOMA BAY(33/11KV) KISIAN (33/11KV) KISUMU EAST(33/11KV) MIWANI(33/11KV) CHAVAKALI(33/11KV) AWENDO(33/11KV) MIGORI(33/11KV) KERICHO(33/11KV) KITCO(33/11KV) SONDU (33/11KV) CHANGOI(33/11KV) LITEIN(33/11KV) MATUTU(33/11) SOTIK(33/11KV) MOGOGOSIEK(33/11KV) CHEPTULU(33/11KV) INGOTSE(33/11KV) KAKAMEGA(33/11KV) BUTERE (33/11KV) MUHORONI(132/33KV) CHEMELIL(33/11KV) MUHORONI(33/11KV) IKONGE(33/11KV) KEROKA(33/11KV) KIAMOKAMA(33/11KV) KISII (33/11KV) MALAKISI (33/11KV) MUMIAS (33/11KV) SIBEMBE (33/11KV) RANGALA (33/11KV) NYAMNINIA (33/11KV) RUAMBWA(33/11KV) SIAYA(33/11KV) TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36.
39
NO
37. 38. 39. 40. 41. 42. 43. 44. 45.
ASSIGNMENT
WEBUYE(33/11KV) SONDU MIRIU 11/132KV SANGORO 132/33KV MUMIAS 132/33KV MUHORONI 33/11KV JAMJI 33/11KV BOMET 33/11KV KISII 33/11KV WEBUYE 132/33KV
MT. KENYA NORTH
1 2 3 4
5 6 7 8
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
OTHAYA 33/11KV KIGANJO 33/11KV MERU 33/11 KV EMBU 33/11KV (NAIROBI ROAD) EMBU 33/11KV (KAMBURU ROAD) KERUGOYA 33/11KV ISIOLO 33/11KV NANYUKI 33/11KV KARATINA 33/11KV SAGANA FALLS 33/11KV MWEIGA 33/11KV NARUMORU 33/11KV EMBORI 33/11KV SIRIMON 33/11KV MARANIA 33/11KV KIIRUA 33/11KV KIANJAI 33/11KV KANYAKIINE 33/11KV MARIMA 33/11KV KYENI 33/11KV MASINGA 33/11KV KINDARUMA 11/33KV KUTUS 33/11KV SAGANA TOWN 33/11KV RURINGU 33/11KV
KIAMBERE 220KV MASINGA 132KV KITUI WATER WORKS 33/11KV
1 2 3 4 5 6 7
MT. KENYA SOUTH THIKA 66/33/11KV NDARUGU 33/11KV NGETHU 33/11KV MAKUYU 33/11KV MUKA MKUU 33/11KV NDULA 33/11KV GITHAMBO 33/11KV TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
40
NO
8 9 10 11 12 13
ASSIGNMENT
MURANGA 33/11KV MATUU 33/11KV KITUI 33/11KV MANGU 132/66KV GITHAMBO 132/33KV GATUNDU 132/33KV
3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
COAST 1 KIPEVU HILL TOP 132/33/11KV 2 LIKONI 33/11KV TONONOKA 33/11KV MWABUNGO 33/11KV DIANI 33/11KV MALINDI 33/11KV GEDE 33/11KV WATAMU 33/11KV KILIFI PLANTATION STN. 33/11KV KILIFI 132/33/11KV KIPEVU POWER STATION MWATATE 33/11KV KANAMAI 33/11KV MAKANDE 33/11KV RIBE 33/11KV MSAMBWENI 33/11KV SHANZU ( 33/11KV MBARAKI ( 33 / 11,33 KV) BARGE ( NONE / NONE KV) BARICHO 33/11KV KIKAMBALA 33/11KV VOI 132/33/11KV KURUWITU 33/11KV NYALI 33/11KV STEEL MAKERS 33KV BEIRA K.P.R. 33/11KV HORO HORO 33/11KV MTWAPA 33/11KV MIRITINI 33/11KV MARIAKANI 33/11KV OLD BAMBURI 33/11KV KOKOTONI 132 KV MAUNGU 33/11KV NEW BAMBURI 132/33KV KILIFI TRANSMISSION 132KV VOI 33/11KV PWANI OIL 33/11KV KUSCO 33/11KV UMOJA RUBBER 33KV TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
41
NO
41 42 43 44 45 46 47 48 49 50
ASSIGNMENT
DEVKI 33KV ATHI RIVER MINING 33KV MABATI ROLLING MILLS 132KV SAMBURU 132KV MANYANI 132KV MOMBASA CEMENT 132KV VIPINGO 132KV KOKOTONI 33KV KPL PS 14 132/33KV
UTANGE 33KV
42
Date: Tender Number and Name: To: The Kenya Power & Lighting Company Limited, Stima Plaza, Kolobot Road, Parklands, P.O Box 30099 00100, Nairobi, Kenya. Dear Sirs and Madams, Having read, examined and understood the Tender Document including all Addenda, receipt of which we hereby acknowledge, we, the undersigned Tenderer, offer to provide services for cleaning services for Kenya Power premises companywide such sums as may be ascertained in accordance with the schedule of prices inserted by me/ us above. Name of Tenderer _____________________ Name and Capacity of authorised person signing the Tender ___________________________________ Signature of authorised person signing the Tender __________________________________ Stamp of Tenderer __________________________________
43
SECTION V(a) - SUMMARY OF EVALUATION PROCESS FOR LOT I BIDDERS Evaluation of duly submitted tenders will be conducted along the following three main stages: 6.1 Part 1 - Preliminary Evaluation Under Paragraph 3.28 of the ITT. These are mandatory requirements. 6.1.1Submission of Tender Security- Checking its validity, whether it is Original; whether it sufficient whether it is issued by a local bank in Kenya located whether it is strictly in the format required in accordance with the sample Tender Security Form(s). 6.1.1.2 Submission of Declaration Form(s) duly completed and signed. 6.1.1.3 Submission and considering Tender Form duly completed and signed. 6.1.1.4 Submission and considering the following:a) For Local Tenderers (i.) PIN and Company or Firms Registration Certificate, (ii.) Valid KRA Tax Compliance Certificate. 1.4.2 6.1.1.5 That the Tender is valid for the period required. 6.1.1.6 Submission and considering that the required number of sets (original and copies) of Tender. 6.1.1.7 Submission and considering the Confidential Business Questionnaire:a) Is fully filled. b) That details correspond to the related information in the bid. c) That the Tenderer is not ineligible as per paragraph 3.2 of the ITT. 6.1.1.8 Site visit form - Appendix XV111 6.1.1.9 Compliance letter from NEMA & city/municipal council for those quoting for premises where they shall empty septic tanks. 6.1.3 Record of unsatisfactory or default in performance obligations in any contract shall be considered. This shall include any Tenderer with unresolved case(s) in its performance obligations for more than two (2) months in any contract.
Tenders will proceed to the Technical Stage only if they qualify in compliance with Part 1 above, Preliminary Evaluation under Paragraph 3.28. 6.2 Part II - Technical Evaluation Under Paragraph 3.30 of the ITT. These are mandatory requirements. It will include the following stages: Evaluation of the following technical information against Service requirements as indicated in the service specifications.. Bidders are require to indicated to indicate Yes or No against the column.
6.2.1
44
6.2.2 a (ii) Tender Scoring Criteria The following criteria will be used in the evaluation of all potential suppliers. The documents and information submitted will be evaluated for suitability and awarded marks which will contribute to a maximum 100% of the total tender evaluation. Bidders who score less than 70 marks shall not be considered for further financial evaluation and shall be considered to have failed to meet the cut off (70)arks. Description of Criteria Company Profile Suitability of Service Provider Staff Competency Profiles Qualification of Key Staff and Capacity to deliver goods/service Physical Facilities Proof of physical Address and Capacity to deliver Goods/service Experience No. of Continuous Years of Service required Reputation Proof of Satisfactory Service. Social Obligations. Proof of having satisfied Key Social Obligations Total Score Maximum Score 38 24 13 6 9 10 100
45 Description of Criteria 1. a Company profile Provide Evidence of relevant current and valid insurance covers e.g. work injury benefits insurance, fidelity, public liability, all risks covers etc. Provide Evidence of Quality Management Standards e.g. Copy of ISO Compliance Certificate or documents to prove that the Organization is in the process of obtaining certification. Provide evidence of training programmes for workers. Past, present and future. Provide certified copies of your workers pay slip for the past three months. Minimum basic salary shall be as per the Governments guideline i.e. Ksh. 6,743/State with relevant evidence any other allowance(s) paid to the workers. State if your workers are paid through the bank. If yes, provide bank slips for salary remission to paying institution for the last three months.(3 marks) If no, Provide evidence of any other acceptable mode of salary payment for the last 3 months.(1 marks) Are your workers employed on permanent basis? Provide evidence. State maximum period of compensation to your clients for incidences of loss where you are to blame from the time it is determined (Our requirement is a maximum of 30 Days) State if your company has got any pending cases of compensation or any outstanding liabilities Staff Competency profiles. Attach organization Chart 2
Yes NO
Score(s) 8
Score Rating
Yes
NO
6
Yes NO
2
Yes
NO
5
Yes No
Yes
NO
Yes
No
g h
4 4
Yes
No
Yes
NO
Yes
No
2. a
Provide evidence that your workers are provided with written assignments instructions/delegation of authority and responsibilities.
3
Yes NO
46 c Attach CV of the operational manager. 2

Yes NO
3.
Provide evidence of workers training e.g. trainees certificates or reference letters of the trainers on any of the following: First aid 2
Yes NO
Firefighting and Safety
1
Yes NO
Customer care
Yes
House keeping
2
Yes NO
State maximum period of time taken to provide additional/temporary workers. (One day) Submit your procedure of workers recruitment. Supervision of workers. Provide evidence to show frequency of supervision per 12 hours shift, (3Checks) Physical Facilities Evidence of availability of office e.g. copy of Title Deed or Lease agreement.
4
Yes No
2
Yes Yes NO
4
Yes NO
4 a.
Yes
NO
b. a b
Provide evidence of equipment and other resources related to cleaning services e.g. Scrubbing Machine and sucking machine Provide at least 1(one) log books of Motor Vehicles in corporate name/ lease. Indicate areas where they are stationed. Mops, buckets and brooms 3
Yes NO
2
Yes NO
Yes
NO
47 d Indicate the number of uniforms that are provided to your workers. Minimum requirement is 2(two). Submit list of other equipment and kits provided to workers . E.g. Raincoat, dust masks , gloves etc Experience State number of years of experience in provision of cleaning services (.Minimum is three years). Reputation State total Number and names of Corporations/ International and local Organizations or Companies listed in NSE you are currently serving.(3marks ) Submit letters of reference from three Organizations /corporate clients except KPLC. Indicate type of services rendered, value of contracts, contact persons address and telephone numbers.(3 marks ) Confirmation from referees on type of service (3 marks ) Social Obligations Submit Sworn Anti-corruption affidavit. Submit NSSF Compliance Certificate. Submit NHIF Compliance Certificate Provide evidence of welfare programmes for the workers. 2
Yes No
2
Yes NO
5 a.
6
Yes NO
6 a
Yes
No
8 a
3
Yes NO
Yes
NO
3
Yes NO
1
Yes NO
Tenderers will be invited for Financial opening of their tenders and proceed to Financial Evaluation stage only if they qualify in compliance with Parts I and II i.e. Preliminary and Technical stages. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
48 6.3 Part III Financial Evaluation Under Paragraph 3.31 of the ITT. These are mandatory requirements. This will include the following: a) Confirmation of the authenticity of the submitted Tender Security. b) Confirmation of and considering Price Schedule duly completed and signed. c) Checking submission of audited financial statements required which must be those that are reported within fifteen (15) calendar months of the date of the tender document. 6.3.1.1 Conducting a financial comparison, including conversion of tender currencies into one common currency, 6.3.1.2 Correction of arithmetical errors, 6.3.1.3 Taking into account the cost of any deviation(s) from the tender requirements, 6.3.1.4 Ascertaining the financial capability through Last Financial Years audited financial statements which Statements should conform to International Accounting Standards One (IAS 1) which includes the following:a) Checking and considering that the Tenderers liquidity ratios are acceptable to KPLC and meet the threshold of:(i.) Current ratios 1:1 i.e. current assets: current liabilities (ii.) Quick ratios (Acid test) of 1.0 i.e. (Cash + Accounts Receivable + Short Term Investments) divided by Current Liabilities b) Checking and considering that the Tenderers Solvency ratios in particular the Debt to Assets Ratio is acceptable to KPLC i.e. meets the threshold of at least 1:1 c) Turnover in the Last Financial Year of at least four (4) times the total tender value. 6.3.1.5 Considering information submitted in the Confidential Business Questionnaire against other information in the bid including:a) Declared maximum value of business b) Shareholding and citizenship for preferences where applicable. Confirming the following: 6.3.2.1 that the Suppliers offered Terms of Payment meets KPLCs requirements.
6.3.1
6.3.2
6.3.2.2 that the Suppliers offered Delivery Schedule meets KPLCs requirements.
NOTES: 1. For purposes of evaluation, the exchange rate to be used for currency conversion shall be the selling exchange rate ruling on the date of tender closing provided by the Central Bank of Kenya. 2. Total tender value means the Tenderers total tender price inclusive of Value Added Tax (V.A.T) for the goods it offers to supply.
49 6.4 Part IV Award criteria based on the weighted score Under Paragraph 3.36 of the ITT.
(ii) The Technical Evaluation scoring is as follows; Criteria Maximum Score Cut Off Scores Tender Responsiveness mandatory Technical Evaluation 100 70 Financial & Delivery Schedules Totals 100 70 (iii) Overall Tender Evaluation Criteria (B) The tender evaluation criteria is weighted as follows; The evaluation of the responsive bids will take into account technical factors, in addition to cost factors. An Evaluated Bid Score (B) will be calculated for each responsive bid using the following formula, This permits a comprehensive assessment of the bid price and the technical merits of each bid: B=C low/C X + T/T High (1-X) where C = Evaluated Bid Price C low = the lowest of all evaluated Bid Prices among responsive bids T = the total Technical score awarded to the bid T high = the Technical Score achieved by the bid that scored highest among all Responsive bids X=weight for the Price is 0.3 iv) Basis Of Award The assignments are in two categories .i.e. Class A and B. This will be eligible for award as follows:Class A assignments will be awarded to successful bidders who will attain overall score that is greater than 0.95. While Class B will be awarded to firms obtaining overall score of 0.80.
50
SECTION V(b) - SUMMARY OF EVALUATION PROCESS FOR LOT II BIDDERS Evaluation of duly submitted tenders will be conducted along the following three main stages: 6.1 Part 1 - Preliminary Evaluation Under Paragraph 3.28 of the ITT. These are mandatory requirements.
6.1.1 Submission of Declaration Form(s) duly completed and signed. 6.1.1 Submission and considering Tender Form duly completed and signed. 6.1.3 Submission and considering the following:a) Company or Firms Registration Certificate b) PIN/VAT Certificate. c) Valid Tax Compliance Certificate. d) Identity Card(s)/Passport(s) e) Partnership Deed for Partnership Business 6.1.5 That the Tender is valid for the period required. 6.1.6 Submission and considering that the required number of sets (original and copies) of Tender. 6.1.7 Submission and considering the Confidential Business Questionnaire:a) Is fully filled. b) That details correspond to the related information in the bid. c) That the Tenderer is not ineligible as per paragraph 3.2 of the ITT.
6.1.1.8 Compliance letter from NEMA & city/municipal council for those quoting for premises where they shall empty septic tanks. 6.1.3 Record of unsatisfactory or default in performance obligations in any contract shall be considered. This shall include any Tenderer with unresolved case(s) in its performance obligations for more than two (2) months in any contract.
Tenders will proceed to the Technical Stage only if they qualify in compliance with Part 1 above, Preliminary Evaluation under Paragraph 3.28. 6.2 Part II - Technical Evaluation Under Paragraph 3.30 of the ITT. These are mandatory requirements. It will include the following stages: 6.2.1 Evaluation of the following technical information against Service requirements as indicated in the service specifications.. Bidders are required to indicate to indicate Yes or No against the column. 6.2.2 a (ii) Tender Scoring Criteria The following criteria will be used in the evaluation of all potential suppliers. The documents and information submitted will be evaluated for suitability and awarded marks which will contribute to TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
51 a maximum 100% of the total tender evaluation. Bidders who score less than 70 marks shall not be considered for further financial evaluation and shall be considered to have failed to meet the cut off (70)arks. Description of Criteria Company Profile Suitability of Service Provider Staff Competency Profiles Qualification of Key Staff and Capacity to deliver goods/service Physical Facilities Proof of physical Address and Capacity to deliver Goods/service Experience No. of Continuous Years of Service required Reputation Proof of Satisfactory Service. Social Obligations. Proof of having satisfied Key Social Obligations Total Score Maximum Score 38 24 13 6 9 10 100
52 Description of Criteria 1. a. Company profile Provide Evidence of registration with the relevant government body ie. The National Treasury, Registars of companies, Kenya Revenue Authority, State law Has at least seventy percent membership of youth,women or persons with disabilities and the leadership shall be one hundred percent youth, women and persons with disabilities respectively Memorandum /Articles of association and CR12 mandatory for registered companies. Provide certified copies of your workers pay slip for the past three months. Minimum basic salary shall be as per the Governments guideline i.e. Ksh. 6,743/State with relevant evidence any other allowance(s) paid to the workers. State if your workers are paid through the bank. If yes, provide bank slips for salary remission to paying institution for the last three months. (2marks) If no, Provide evidence of any other acceptable mode of salary payment for the last 3 months. (2 marks) Are your workers employed on permanent basis? Provide evidence. State maximum period of compensation to your clients for incidences of loss where you are to blame from the time it is determined (Our requirement is a maximum of 30 Days) State if your company has got any pending cases of compensation or any outstanding liabilities Staff Competency profiles. Attach organization Chart 2
Yes NO
Score(s) 10
Score Rating
Yes No
b.
6
Yes NO
5
Yes NO
d.
5
Yes No
e.
Yes
NO
f.
4
Yes NO
g. h.
1 4
Yes
NO
j.
Yes
No
2. a
Provide evidence that your workers are provided with written assignments instructions/delegation of authority and responsibilities.
3
Yes NO
53 c Attach CV of the Director(s). 2

Yes NO
3.
Provide evidence of workers training e.g. trainees certificates or reference letters of the trainers on any of the following: First aid 0.5
Yes NO
Firefighting and Safety
0.5
Yes NO
Customer care
0.5
Yes No
House keeping
0.5
Yes NO
State maximum period of time taken to provide additional/temporary workers. (Maximum One day) Submit your procedure of workers recruitment. Supervision of workers. Provide evidence to show frequency of supervision per day, (3Checks) Physical Facilities Evidence of availability of office e.g. copy of Title Deed or Lease agreement.
1
Yes NO
2
Yes NO
4 a.
Yes
NO
b. a b
Provide evidence of equipment and other resources related to cleaning services e.g. Scrubbing Machine and sucking machine Provide at least 1(one) log books of Motor Vehicles in corporate name/ lease. Indicate areas where they are stationed. Mops, buckets and brooms 3
Yes NO
2
Yes NO
Yes
NO
54 d Indicate the number of uniforms that are provided to your workers. Minimum requirement is 2(two). Submit list of other equipment and kits provided to workers. E.g. Raincoat, dust masks, gloves etc Experience State number of years of experience in provision of cleaning services. Scores as follows:1-6momths 1marks 7-12 months 2mark 2
2
Yes NO
5 a.
1-2yrs 2marks
over 2yrs 6 marks
6 a
Reputation State total Number and names of Corporations and local Organizations or Companies you are currently serving and Submit letters of reference from at least three of them except KPLC. 6 marks) Indicate type of services rendered, value of contracts, contact persons - address and telephone numbers. (3 marks) Social Obligations Submit certificate of Good Conduct. Indicate with evidence of gender perspective/balance reflected in their staff, membership and activities. Provide evidence of welfare programmes for the workers. 9
8 a
3
Yes NO
Yes
NO
2
Yes NO
Tenderers will be invited for Financial opening of their tenders and proceed to Financial Evaluation stage only if they qualify in compliance with Parts I and II i.e. Preliminary and Technical stages.
55 6.3 Part 1 - Preliminary Evaluation Under Paragraph 3.28 of the ITT. These are mandatory requirements. This shall include confirmation of the following:Submission of Tender Security - Checking its validity, whether it is Original; whether it is issued by a local bank/institution in Kenya; whether it is strictly in the format required in accordance with the sample Tender Security Form(s). Submission of Declaration Form(s) duly completed and signed. Submission and considering Tender Form duly completed and signed. Submission and considering the following:6.3.4.1 For Local Tenderers a) Company or Firms Registration Certificate b) PIN Certificate. c) Valid Tax Compliance Certificate. That the Tender is valid for the period required. Submission and considering that the required number of sets (original and copies) of Tender. Submission and considering the Confidential Business Questionnaire:a) Is fully filled. b) That details correspond to the related information in the bid. c) That the Tenderer is not ineligible as per paragraph 3.2 of the ITT. Submission of a copy of valid quality management system certification i.e. ISO 9001 If required in the Tender Document, submission of the followinga) Catalogues and/or Brochures and/or Manufacturers/ Principals Drawings b) Commentary of Compliance to the Details of Service c) Manufacturers/ Principals Authorisation d) Tenderers membership of a recognized or accredited organisation
6.3.1
6.3.2 6.3.3 6.3.4
6.3.5 6.3.6 6.3.7
6.3.8 6.3.9
6.3.12 Record of unsatisfactory or default in performance obligations in any contract shall be considered. This shall include any Tenderer with unresolved case(s) in its performance obligations for more than two (2) months in any contract. 6.3.13 Notwithstanding the above, considering any outstanding orders where applicable and the performance capacity indicated by the Tenderer. Tenders will proceed to the Technical Evaluation Stage only if they qualify in compliance with Part 1 above, Preliminary Evaluation under Paragraph 3.28.
56
6.4
Part IV Award criteria based on the weighted score Under Paragraph 3.36 of the ITT.
(ii) The Technical Evaluation scoring is as follows; Criteria Maximum Score Cut Off Scores Tender Responsiveness mandatory Technical Evaluation 100 70 Financial & Delivery Schedules Totals 100 70 (iii) Overall Tender Evaluation Criteria (B) The tender evaluation criteria is weighted as follows; The evaluation of the responsive bids will take into account technical factors, in addition to cost factors. An Evaluated Bid Score (B) will be calculated for each responsive bid using the following formula, This permits a comprehensive assessment of the bid price and the technical merits of each bid: B=C low/C X + T/T High (1-X) where C = Evaluated Bid Price C low = the lowest of all evaluated Bid Prices among responsive bids T = the total Technical score awarded to the bid T high = the Technical Score achieved by the bid that scored highest among all Responsive bids X=weight for the Price is 0.3 iii) Basis Of Award The assignments are in two categories .i.e. Class C and D. This will be eligible for award as follows:Premises - Other Installations (Classified as C and D) Manned & Unmanned substations. The firms that scores 0.85 and above as the overall score.
57
SECTION VI - TABLE OF CLAUSES ON GENERAL CONDITIONS OF CONTRACT Clause No. 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11 7.12 7.13 7.14 7.15 7.16 7.17 7.18 7.19 7.20 7.21 7.22 7.23 7.24 Headings Definitions.. Application. Standards. Use of Contract Documents and Information. Patent Rights. . Performance Security.. Inspections and Tests.. Packaging and Labeling . Delivery and Documents for Material/Equipment. Insurance .... Payment . Interest Advance Payment. Prices Variation of Contract... Assignment.. Sub-Contracts.. Termination of Contract...... Liquidated Damages.... Warranty. Resolution of Disputes ... Language and Law... Waiver.. Force Majeure.. Page No. 57 57 57 58 58 58 59 59 60 60 60 61 61 61 62 62 62 62 63 63 64 64 64 64
58 SECTION VII GENERAL CONDITIONS OF CONTRACT The General Conditions of Contract hereinafter referred abbreviated as the GCC shall form part of the Conditions of Contract in accordance with the law and KPLCs guidelines, practices, procedures and working circumstances. The provisions in the GCC will apply unless an alternative solution or amendment is made under other parts of the Contract including the Special Conditions of Contract. 7.1 7.1.1 Definitions In this contract, the following terms shall be interpreted as follows: a) The Contract means the agreements entered into between KPLC and the Contractor, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. b) The Contract Price means the price payable to the Contractor under the contract for the full and proper performance of its contractual obligations. c) Wherever used in the contract, performance shall be complete or be deemed to be complete, unless the circumstances indicate otherwise, when the services have been performed in accordance with the Contract and where KPLC does not signify its approval to the Contractor, but without giving notice of dissatisfaction, on the expiration of thirty (30) days from date of completion of performance of the service. d) The Services means, services or part(s) thereof, to be provided by the Contractor and includes all of the materials and incidentals, which the Contractor is required to perform and provide to KPLC under the contract. e) The Procuring Entity means The Kenya Power and Lighting Company Limited or its successor(s) and assign(s) where the context so admits (hereinafter abbreviated as KPLC). f) The Contractor means the individual or firm providing the services under this contract or his/ her/ its permitted heir(s), personal representative(s), permitted successor(s) or permitted assign(s) where the context so admits. For the avoidance of doubt this shall mean the successful Tenderer(s) pursuant to the tender. g) Day means calendar day and month means calendar month. Application These General Conditions shall apply to the extent that provisions of other parts of the contract do not supersede them. Standards The Services supplied under this contract shall conform to the standards mentioned in the Details of Service. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
7.2
7.3
59 7.4 7.4.1 Use of Contract Documents and Information The Contractor shall not, without KPLCs prior written consent, disclose the contract, or any provision thereof or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of KPLC in connection therewith, to any person other than a person employed by the Contractor in the performance of the contract. The Contractor shall not, without KPLCs prior written consent, make use of any document or information enumerated in clause 7.4.1 above. Any document, other than the contract itself, enumerated in clause 7.4.1 shall remain the property of KPLC and shall be returned (including all copies) to KPLC on completion of the Contractors performance under the contract if so required by KPLC. Patent Rights The Contractor shall indemnify KPLC against all third party claims of infringement of patent, trademark, or industrial design rights arising from provision of the services or any part thereof. Performance Security Within twenty one (21) days of the date of the notification of contract award, the Contractor shall furnish to KPLC the Performance Security being the sum of ten percent (10%) of the contract price. It shall strictly be in the form and content as prescribed in the Performance Security Form provided in the Tender Document. Failure of the Contractor to furnish the Performance Security, the award shall be annulled and the Tender Security forfeited, in which event KPLC may notify the next lowest evaluated Tenderer that its Tender has been accepted. In the event that the Contractor fails to furnish the Performance Security as required, the contract, if it has been entered into by the Parties, shall stand null and void and KPLC shall not be liable to any person in any manner howsoever. The proceeds of the Performance Security shall be payable to KPLC as compensation for any loss resulting from the Contractors failure to comply with its obligations in accordance with the contract without KPLC being required to demonstrate the loss it has suffered. The Performance Security shall be denominated in Kenya Shillings or in another freely convertible currency, and shall be an Original bank guarantee issued by a commercial bank located in Kenya and acceptable to KPLC, and valid as prescribed. Some of the acceptable banks to KPLC are: Barclays Bank of Kenya Limited, CFC - Stanbic Bank Limited, Citibank N.A, Commercial Bank of Africa Limited, Co-operative Bank of Kenya Limited, Equity Bank Limited, Imperial Bank Limited, Kenya Commercial Bank Limited, National Bank of Kenya Limited, National Industrial Credit Bank Limited (NIC), Standard Chartered Bank Kenya Limited. The Performance Security shall be valid for a minimum of sixty (60) days after satisfactory completion by the Contractor of its obligations under the Contract. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
7.4.2 7.4.3
7.5
7.6 7.6.1
7.6.2
7.6.3
7.6.4
7.6.5
7.6.6
60 7.6.7 KPLC shall seek authentication of the Performance Security from the issuing bank. It is the responsibility of the Contractor to sensitize its issuing bank on the need to respond directly and expeditiously to queries from KPLC. The period for response shall not exceed five (5) days from the date of KPLCs query. Should there be no conclusive response by the Bank within this period, such Contractors Performance Security may be deemed as invalid and the Contract nullified. Subject to the provisions of this contract, the Performance Security will be discharged by KPLC and returned to the Contractor not earlier than thirty (30) days following the date of completion of the Contractors obligations under the contract, including any warranty obligations, under the contract. Inspection and Tests KPLC or its representative(s) shall have the right to inspect and/or to test the services to confirm their conformity to the contract specifications. KPLC shall notify the Contractor in writing in a timely manner, of the identity of any representative(s) retained for these purposes. Such visit and or inspection/ test shall in no way prejudice KPLCs rights and privileges. In appropriate circumstances, Inspection/ Test Report(s) shall be completed upon conclusion of the inspection/ tests. The inspections and tests may be conducted in the premises of the Contractor or its subcontractor(s). If conducted on the premises of the Contractor or its subcontractor(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to KPLC. Should any inspected or tested services fail to conform to the specifications, KPLC may reject the Service(s), and the Contractor shall either replace or remedy the rejected services or make alterations necessary to meet specification requirements free of cost to KPLC. KPLCs right to inspect, test and where necessary, reject the services after provision shall in no way be limited or waived by reason of the services having previously been inspected, tested and passed by KPLC or its representative(s) prior to the services performance / delivery. For the avoidance of doubt, any acknowledgement by KPLC on the Contractors or sub contractors document shall not be conclusive proof or evidence of satisfactory performance without duly authorized approval by KPLC. Nothing in this clause 7.7 shall in any way release the Contractor from any warranty or other obligations under this Contract. Packaging and Labeling Where applicable, the Contractor shall provide such packaging of the material and equipment as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the contract. The method of packaging, labeling and marking shall comply strictly with such special requirements as shall be specified and attached to the Contract and particular Order. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
7.6.8
7.7 7.7.1
7.7.2 7.7.3
7.7.4
7.7.5
7.7.6
7.7.7
7.8 7.8.1
7.8.2
61 7.8.3 7.8.4 The labeling, marking and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the contract. The materials and equipment shall be packed in good condition suitable for sea/air/road/rail dispatch. Hazard in transit to the final destination shall include rough handling and storage in tropical conditions. The Contractor shall enclose a packing list in each package and all documents relating to the Order shall show the Tender reference number and name against the items or package as follows:The Kenya Power and Lighting Company Limited, Tender NumberName of Tender Care of The Supply Chain Manager (Procurement), Nairobi, Kenya. Delivery and Documents for Materials/ Equipment Where applicable, delivery of the materials/ equipment shall be made by the Contractor to the place and in accordance with the terms specified by KPLC in its Schedule of Requirements or as may be otherwise indicated. The Contractor shall notify KPLC of the full details of the delivered materials/ equipment by delivering the materials/ equipment with a full set of the following documents: a) Contractors invoice showing the materials/ equipment description, quantity, unit price and total price b) Delivery note c) Packing list identifying contents of each package It is the responsibility of the Contractor to ensure that the delivery documents are received by KPLC at the designated delivery point at the time of delivery. Insurance The Contractor shall be responsible for and keep in force current appropriate insurance covers for its property and persons engaged in the performance and or provision of the Services under the contract. The Contractor shall (except in respect to losses, injuries or damage resulting from any act or neglect of KPLC) indemnify and keep indemnified KPLC against all losses and claims for injuries or damage to any person or property whatsoever which may arise out of or in consequence of the contract and against all claims, demands, proceedings, damages, costs, charges, and expenses whatsoever in respect thereof or in relation thereto. Payment Payments shall be made promptly by KPLC and shall not be less than thirty (30) days from completion of satisfactory performance and submission of invoice together with other required and related documents or as otherwise prescribed in the contract. The method and conditions of payments to be made to the Contractor under this contract shall be as prescribed in the contract. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
7.8.5
7.9 7.9.1
7.9.2
7.9.3
7.10 7.10.1
7.10.2
7.11 7.11.1
7.11.2
62 7.12 Interest Interest payment by KPLC is inapplicable in the contract. Advance Payment KPLC may pay to the Contractor an advance payment of the contract price up to a maximum of ten percent (10%) adjusted to give effect to such additions thereto and such deductions therefrom as may be provided for in this contract. An advance payment may be payable within a fixed period not more than sixty (60) days after the Commencement date subject to the receipt by KPLC of an original Advance Payment Guarantee to be provided within at least thirty (30) days of the Commencement Date. It shall strictly be in the form and content as prescribed in the Bank Guarantee for Advance Payment Form provided in the Tender Document. Within thirty (30) days of the Commencement Date of this contract, the Contractor shall at his own expense furnish KPLC with an original Advance Payment Guarantee issued by a commercial bank located in Kenya and acceptable to KPLC and shall be in the same amount and currency denomination of the contract sum(s) in exchange for the advance payment. The Contractor shall keep the Advance Payment Guarantee in force until the date when the services equivalent to the advance payment are properly performed, in accordance with this contract and it is entitled to such payment in terms of the Contract. KPLC shall seek authentication of the Advance Payment Guarantee from the issuing bank prior to release of the advance payment. It is the responsibility of the Contractor to sensitize its issuing bank on the need to respond directly and expeditiously to queries from KPLC. The period for response shall not exceed five (5) days from the date of KPLCs query. Should there be no conclusive response by the Bank within this period, such Contractors Advance Payment Guarantee may be deemed as invalid and the Contract nullified. KPLC shall charge a levy of two percent (2%) per month or as otherwise may be prescribed on the amount advanced under this clause. The levy shall be recoverable from the Contractor at the expiry of every month from the date of the disbursement of the advance payment, and, such levy shall be charged and payable by the Contractor on the prevailing amount payable by the Bank to KPLC against the Advance Payment Guarantee. Should the Contractor default or fail in observing the provisions of this Clause, then and in that case KPLC shall be entitled to call up and liquidate the entire prevailing amount of the Advance Payment Guarantee without prejudice to KPLCs existing rights and the Contractors obligations under the contract. Prices Prices charged by the Contractor for services performed under the contract, subject to clause 7.15 herein below, shall be fixed for the period of the contract with no variations.
7.13 7.13.1
7.13.2
7.13.3
7.13.4
7.13.5
7.13.6 7.13.7
7.13.8
7.14
63 7.15 Variation of Contract Notwithstanding the other terms and conditions of the contract, KPLC and the Contractor may vary the contract only in accordance with the following: a) the price variation shall be based on the prevailing consumer price index obtained from the Central Bureau of Statistics or the monthly inflation rate issued by the Central Bank of Kenya. b) the quantity variation for services shall not exceed ten percent (10%) of the original contract quantity. c) the price or quantity variation must be executed within the period of the contract. Assignment The Contractor shall not assign in whole or in part its obligations to perform under this contract, except with KPLCs prior written consent. Subcontracts The Contractor shall notify KPLC in writing of all subcontracts awards under this contract if not already specified in the tender. Such notification, in the original tender or obligation under the Contract shall not relieve the Contractor from any liability or obligation under the Contract. In the event that an award is given and the contract is sub-contracted, the responsibility and onus over the contract shall rest on the Contractor who was awarded. Termination of Contract KPLC may, without prejudice to any other remedy for breach of contract, by written notice sent to the Contractor, terminate this contract in whole or in part due to any of the following: a) if the Contractor fails to perform any or all of the services within the period(s) specified in the contract, or within any extension thereof granted by KPLC. b) if the Contractor fails to perform any other obligation(s) under the contract. c) if the Contractor, in the judgment of KPLC has engaged in corrupt or fraudulent practices in competing for or in executing the contract. d) by an act of force majeure. e) if the Contractor becomes insolvent or bankrupt f) if the Contractor has a receiving order issued against it, compounds with its creditors, or an order is made for its winding up (except for the purposes of its amalgamation or reconstruction), or a receiver is appointed over its or any part of its undertaking or assets, or if the Contractor suffers any other analogous action in consequence of debt. g) if the Contractor abandons or repudiates the Contract. KPLC by written notice sent to the Contractor may terminate the Contract in whole or in part, at any time for its convenience. The notice of termination shall TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
7.16
7.17 7.17.1
7.17.2
7.18 7.18.1
7.18.2
64 specify that the termination is for KPLCs convenience, the extent to which performance, by the Contractor, of the contract, is terminated and the date on which such termination becomes effective. For the remaining part of the Contract after termination for convenience, KPLC may pay to the Contractor an agreed amount for partially completed services. In the event that KPLC terminates the contract in whole or in part, it may procure, upon such terms and in such manner as it deems appropriate, services similar to those undelivered or not rendered, and the Contractor shall be liable to KPLC for any excess costs for such similar services and or any other loss PROVIDED that the Contractor shall not be so liable where the termination is for convenience of KPLC. The Parties may terminate the Contract by reason of an act of force majeure as provided for in the contract. The Contract may automatically terminate by reason of an act of force majeure as provided for in the Contract. Liquidated Damages Notwithstanding and without prejudice to any other provisions of the contract, if the Contractor fails to perform any or all of the services within the period specified in the contract, KPLC shall, without prejudice to its other remedies under the contract, deduct from the contract prices, liquidated damages sum equivalent to 0.5% of the performance price per day of delay of the delayed due services up to a maximum of ten percent (10%) of the performance price of the delayed due services. Warranty Where applicable, the Contractor warrants that the Services provided under the contract are of the highest quality or current specification and incorporate all recent improvements unless provided otherwise in the contract. The Contractor further warrants that the materials/ equipment provided under this contract shall have no defect arising from manufacture, materials or workmanship or from any act or omission of the Contractor that may develop under normal use of the materials/ equipment provided under the conditions obtaining in Kenya. This Warranty will remain valid for one (1) year after the services, or any part thereof as the case may be, have been performed as indicated in the contract. KPLC shall promptly notify the Contractor in writing of any claims arising under this Warranty. Upon receipt of such a notice, the Contractor shall, with all reasonable speed, remedy the defective services without cost to KPLC. If the Contractor having been notified, fails to remedy the defect(s) within a reasonable period, KPLC may proceed to take such remedial action as may be necessary, at the Contractors risk and expense and without prejudice to any other rights which KPLC may have against the Contractor under the contract.
7.18.3 7.18.4
7.18.5 7.18.6
7.19
7.20 7.20.1
7.20.2 7.20.3 7.20.4 7.20.5
65 7.21 7.21.1 Resolution of Disputes KPLC and the Contractor may make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the contract. If, after thirty (30) days from the commencement of such informal negotiations both parties have been unable to resolve amicably a contract dispute, either party may resort to resolution before a recognized local forum for the resolution of disputes. Language and Law The language of the contract and the law governing the contract shall be the English language and the laws of Kenya respectively unless otherwise stated. Waiver Any omission or failure by KPLC to exercise any of its rights or enforce any of the penalties arising from the obligations imposed on the Contractor shall in no way, manner or otherwise howsoever, alter, amend, prejudice, vary, waive or be deemed to alter, amend, prejudice, vary, waive or otherwise whatsoever any of KPLCs powers and rights as expressly provided in and as regards this contract. Force Majeure Force majeure means any circumstances beyond the control of the parties, including but not limited to: a) war and other hostilities (whether war be declared or not), invasion, act of foreign enemies, mobilization, requisition or embargo; b) ionizing radiation or contamination by radio-activity from any nuclear fuel or from any nuclear waste from the combustion of nuclear fuel, radioactive toxic explosives or other hazardous properties of any explosive nuclear assembly or nuclear components thereof; c) rebellion, revolution, insurrection, military or usurped power & civil war; d) riot, commotion or disorder except where solely restricted to employees servants or agents of the parties; e) un-navigable storm or tempest at sea. Notwithstanding the provisions of the contract, neither party shall be considered to be in default or in breach of its obligations under the Contract to the extent that performance of such obligations is prevented by any circumstances of force majeure which arise after the contract is entered into by the parties. If either party considers that any circumstances of force majeure are occurring or have occurred which may affect performance of its obligations it shall promptly notify the other party and provide reasonable proof of such circumstances. Upon the occurrence of any circumstances of force majeure, the Contractor shall endeavour to continue to perform its obligations under the contract so far as is reasonably practicable. The Contractor shall notify KPLC of the steps it proposes to take including TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
7.21.2
7.22
7.23
7.24 7.24.1
7.24.2
7.24.3
7.24.4
66 any reasonable alternative means for performance, which is not prevented by force majeure. The Contractor shall not take any such steps unless directed so to do by KPLC. If the Contractor incurs additional costs in complying with KPLCs directions under sub clause 7.24.4, then notwithstanding the provisions of the contract, the amount thereof shall be agreed upon with KPLC and added to the contract price. If circumstances of force majeure have occurred and shall continue for a period of twenty one (21) days then, notwithstanding that the Contractor may by reason thereof have been granted an extension of time for performance of the contract, either party shall be entitled to serve upon the other seven (7) days notice to terminate the contract. If at the expiry of the period of twenty-eight (28) days, force majeure shall still continue, the contract shall terminate.
7.24.5
7.24.6
67 SECTION VIII SPECIAL CONDITIONS OF CONTRACT The Special Conditions of Contract hereinafter abbreviated as SCC shall form part of the Conditions of Contract. They are made in accordance with the law and KPLCs guidelines, practices, procedures and working circumstances. They shall amend, add to and vary the General Conditions of Contract (GCC). The clauses in this section need not therefore, be completed but must be completed by KPLC if any changes to the GCC provisions are deemed necessary. Whenever there is a conflict between the GCC and SCC, the provisions of the SCC shall prevail over those in the GCC.
No. 1.
GCC Reference Clause Particulars of SCC 8.1.1 Payment -Terms of The credit period shall be thirty (30) days from satisfactory performance and submission of invoice and other required payment and related documents. 8.1.2 Methods and a) Payment shall primarily be through KPLCs cheque. Where applicable, a copy of a valid Performance Security, Conditions of Payment stamped, certified as authentic by KPLC, shall form part of the documents to be presented to KPLC before any payment is made. (b) Contractors who request for a Letter of Credit (hereinafter abbreviated as LC) (i.) shall meet all the LC costs. Indicative costs levied by the banks include opening charges (0.25% per quarter), confirmation charges (0.25% flat), settlement (0.25% flat), acceptance charges (0.25% flat) and any amendment charges. (ii.) Any extension and or amendment charges and any other costs that may result from the Contractors delays, requests, mistakes or occasioned howsoever by the Contractor shall be to the Beneficiarys account. (iii.) The maximum number of extensions and amendments shall be limited to two (2). (iv.) Should the Contractor require a confirmed LC then all confirmation and any other related charges levied by both the Contractors and KPLCs bank shall be to the Beneficiarys account. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
2.
68 (v.) The LC shall be opened only for the specific Order within the validity period of the contract. (vi.) LCs shall be partial for partial performance or full for whole performance as per the contract. (vii.) The Contractor shall be required to submit a proforma invoice for each lot for use in the placement of order and opening of the LC. The proforma invoice shall be on total allinclusive costs. (viii.) A copy of the Performance Security, stamped and certified as authentic by KPLC, whose expiry date should not be less than 60 days from the LC expiry date, shall form part of the documents to be presented to the Bank before any payment is made. Provided that KPLC shall have the sole discretion to accept or decline any Contractors payment request through Letters of Credit without giving any reason for such decline. 3. 8.1.3. Garbage collection The contractor will be required to cart away on weekly basis all garbage collected to an approved dumping site by NEMA and Disposal or local government. 8.1.4 Warranty Period Not applicable for this tender Of Warranty
4.
69
SECTION IX - TENDER FORM Date: Tender No. To: The Kenya Power & Lighting Company Limited, Stima Plaza, Kolobot Road, Parklands, P.O Box 30099 00100, Nairobi, Kenya. Ladies and Gentlemen, 1. Having read, examined and understood the Tender Document including all Addenda, the receipt of which is hereby duly acknowledged, we, the undersigned Tenderer, offer to perform, deliver, install and commission (the latter two where applicable) . (insert services description) in accordance and conformity with the said tender document for the sum of (total tender amount in words and figures) or such other sums as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Tender. 2. We undertake, if our Tender is accepted, to perform and provide the services in accordance with the Schedule of Requirements. 3. If our Tender is accepted, we will obtain the guarantee of a bank in a sum of Ksh. ten percent (10%) of the contract price. for the due performance of the contract, in the form prescribed by The Kenya Power & Lighting Company Limited. 4. We agree to abide by this Tender for a period ofdays from the date fixed for tender opening as per the Tender Document, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 5. This Tender, together with your written acceptance thereof and your notification of award, shall not constitute a contract, between us. The contract shall be formed between us when both parties duly sign the written contract. 6. We understand that you are not bound to accept any Tender you may receive.
Yours sincerely, TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
70 _____________________ Name of Tenderer ___________________________________ Signature of duly authorized person signing the Tender
__________________________________ Name and Capacity of duly authorized person signing the Tender
__________________________________ Stamp or Seal of Tenderer
71 SECTION X CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM All Tenderers are requested to give the particulars indicated in Part 1 and either Part 2 (a), 2 (b) or 2 (c) whichever applies to your type of business. Tenderers are advised that it is a serious offence to give false information on this form. Part 1 General Business Name Location of business premises Plot No. Street/ Road .. Postal Address .. Postal Code . Tel No.. Facsimile.... Mobile and CDMA No. E-mail: Nature of your business .. Registration Certificate No. Maximum value of business which you can handle at any time KSh.. Name of your Bankers ..Branch *Names of Tenderers contact person(s) . Designation/ capacity of the Tenderers contact person(s) Address, Tel, Fax and E-mail of the Tenderers contact person(s) . ...
72
Part 2 (a) Sole Proprietor Your name in full . Nationality Country of origin .. *Citizenship details.
Part 2 (b) Partnership Give details of partners as follows: Names Nationality *Citizenship Details Shares 1. 2. 3. 4.. 5.
Part 2 (c) Registered Company Private or Public . State the nominal and issued capital of companyNominal KSh. Issued KSh Give details of all directors as follows Name Nationality *Citizenship Details Shares 1. 2. 3.. 4.. 5.. Name of duly authorized person to sign for and on behalf of the Tenderer .... Capacity of the duly authorized person Signature of the duly authorized person..
73 *NOTES TO THE TENDERERS ON THE QUESTIONNAIRE 1. The address and contact person of the Tenderer provided above shall at all times be used for purposes of this tender. If a Kenyan citizen, please indicate under Citizenship Details whether by birth, naturalization or registration. The details on this Form are essential and compulsory for all Tenderers. Failure to provide all the information requested shall lead to the Tenderers disqualification.
2.
3.
74 SECTION XI A - TENDER SECURITY FORM (BANK GUARANTEE) (To Be Submitted On Banks Letterhead) To: The Kenya Power & Lighting Company Limited, Stima Plaza, Kolobot Road, Parklands, P.O Box 30099 00100, Nairobi, Kenya. WHEREAS (name of the Tenderer) (hereinafter called the Tenderer) has submitted its Tender dated for the supply, installation and commissioning of (please insert KPLC tender no. and name) (hereinafter called the Tender); KNOW ALL PEOPLE by these presents that WE.of .having our registered office at.(hereinafter called the Bank), are bound unto The Kenya Power and Lighting Company Limited (hereinafter called KPLC which expression shall where the context so admits include its successors-in-title and assigns) in the sum of . for which payment well and truly to be made to the said KPLC, the Bank binds itself, its successors, and assignees by these presents. We undertake to pay you, upon your first written demand declaring the Tenderer to be in breach of the tender requirements and without cavil or argument, the entire sum of this guarantee being .. (amount of guarantee) as aforesaid, without you needing to prove or to show grounds or reasons for your demand or the sum specified therein. This tender guarantee will remain in force up to and including thirty (30) days after the period of tender validity, and any demand in respect thereof should reach the Bank not later than the date below. This guarantee is valid until the ..day of20 EITHER SEALED with the COMMON SEAL of the said BANK this day of 20. ) ) ) ) ) ) TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE _______________________________ BANK SEAL Date:
75 in the presence of :____________________ and in the presence of:__________________ OR SIGNED by the DULY AUTHORISED REPRESENTATIVE(S)/ ATTORNEY(S) of the BANK _____________________ Name(s) and Capacity(ies) of duly authorised representative(s)/ attorney(s) of the Bank ___________________________________ Signature(s) of the duly authorised person(s) ) ) ) ) ) ) )
NOTES TO TENDERERS AND BANKS 1. Please note that no material additions, deletions or alterations regarding the contents of this Form shall be made to the Tender Security to be furnished by the Tenderer. If any are made, the Tender Security shall not be accepted and shall be rejected by KPLC. For the avoidance of doubt, such rejection will be treated as non-submission of the Tender Security where such Security is required in the tender. 2. It is the responsibility of the Tenderer to sensitize its issuing bank on the need to respond directly and expeditiously to queries from KPLC. The period for response shall not exceed five (5) days from the date of KPLCs query. Should there be no conclusive response by the Bank within this period, such Tenderers Tender Security shall be deemed as invalid and the bid rejected.
76 SECTION XI B - TENDER SECURITY FORM (INSURANCE BOND) (To Be Submitted On the Insurance Companys Letterhead) To: The Kenya Power & Lighting Company Limited, Stima Plaza, Kolobot Road, Parklands, P.O Box 30099 00100, Nairobi, Kenya. WHEREAS (name of the Tenderer) (hereinafter called the Tenderer) has submitted its Tender dated for the supply, installation and commissioning of (please insert KPLC tender no. and name) (hereinafter called the Tender); KNOW ALL PEOPLE by these presents that WE.of .having our registered office at.(hereinafter called the Insurer which expression shall where the context so admits include its successors-in-title and assigns), are bound unto The Kenya Power and Lighting Company Limited (hereinafter called KPLC which expression shall where the context so admits include its successors-in-title and assigns) in the sum of . for which payment well and truly to be made to the said KPLC, the Insurer binds itself, its successors, and assignees by these presents. We undertake to pay you, upon your first written demand declaring the Tenderer to be in breach of the tender requirements and without cavil or argument, the entire sum of this guarantee being .. (amount of guarantee) as aforesaid, without you needing to prove or to show grounds or reasons for your demand or the sum specified therein. This tender guarantee will remain in force up to and including thirty (30) days after the period of tender validity, and any demand in respect thereof should reach the Insurer not later than the date below. This guarantee is valid until the .day of20 EITHER SEALED with the COMMON SEAL of the said INSURER this day of 20. ) ) ) ) ) Date:
_______________________________ INSURERS SEAL
77 ) ) ) ) ) ) ) __________________ OR SIGNED by the DULY AUTHORISED REPRESENTATIVE(S)/ ATTORNEY(S) of the INSURER _____________________ Name(s) and Capacity(ies) of duly authorized representative(s)/ attorney(s) of the Insurer ___________________________________ Signature(s) of the duly authorized person(s) NOTES TO TENDERERS AND INSURERS 1. Please note that no additions, deletions or alterations regarding the contents of this Form shall be made to the Tender Security to be furnished by the Tenderer. If any are made, the Tender Security shall not be accepted and shall be rejected by KPLC. For the avoidance of doubt, such rejection will be treated as non-submission of the Tender Security where such Security is required. 2. It is the responsibility of the Tenderer to sensitize its issuing Insurer on the need to respond directly and expeditiously to queries from KPLC. The period for response shall not exceed five (5) days from the date of KPLCs query. Should there be no conclusive response by the Insurer within this period, such Tenderers Tender Security shall be deemed as invalid and the bid rejected. For the avoidance of doubt only Insurance Bonds from the listed Insurance companies will be accepted and not from brokers, agencies or other such firms. )
in the presence of :____________________ and in the presence of:-
3.
78 SECTION XI C - TENDER SECURITY (LETTERS OF CREDIT) The Mandatory Conditions to be included in the Letters are in two parts, A and B. Part A Form of Documentary credit - Irrevocable Standby Applicable rules - Must be UCP Latest Version i.e. UCP 600 (2007 REVISION) ICC Publication No. 600. Place of expiry - At the counters of the advising bank. The SBLC should be available By Payment Drafts should be payable at - SIGHT Documents required 1. Beneficiarys signed and dated statement demanding for payment under the letter of credit no.. (Insert LC No.) as.(Name of applicant) (hereinafter called the Tenderer) indicating that the Tenderer has defaulted in the obligations of the Tenderer as stated by the Beneficiary. 2. The Original Letter of Credit and all amendments, if any. Additional Conditions 1. All charges levied by any bank that is party to this documentary credit are for the account of the applicant. 2. There should be no conditions requiring compliance with the specific regulations or a particular countrys Law and regulations. Charges - All bank charges are for the account of the applicant. Confirmation instructions - Confirmed. Part B The proceeds of these Letters are payable to KPLC a) if the Tenderer withdraws its Tender after the deadline for submitting Tenders but before the expiry of the period during which the Tenders must remain valid. b) if the Tenderer rejects a correction of an arithmetic error c) if the Tenderer fails to enter into a written contract in accordance with the Tender Document d) if the successful Tenderer fails to furnish the performance security in accordance with the Tender Document. e) if the Tenderer fails to extend the validity of the tender security where KPLC has extended the tender validity period in accordance with the Tender Document. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
79
NOTES TO TENDERERS AND BANKS 1. Please note that should the Tender Security (LC) omit any of the above conditions the LC shall not be accepted and shall be rejected by KPLC. For the avoidance of doubt, such rejection will be treated as non-submission of the LC where such LC is required in the Tender. It is the responsibility of the Tenderer to sensitize its issuing bank on the need to respond directly and expeditiously to any queries from KPLC. The period for response shall not exceed five (5) days from the date of KPLCs query. Should there be no conclusive response by the Bank within this period, such Tenderers Tender Security shall be deemed as invalid and the bid rejected.
2.
80 SECTION XII - MANUFACTURERS AUTHORIZATION FORM (To Be Submitted On Manufacturers Letterhead) To: The Kenya Power & Lighting Company Limited, Stima Plaza, Kolobot Road, Parklands, P.O Box 30099 00100, Nairobi, Kenya. WHEREAS WE (name of the manufacturer) who are established and reputable manufacturers of (name and description of the goods) having factories at (full address and physical location of factory(ies) where goods to be supplied are manufactured) do hereby confirm that (name and address of Supplier) is authorized by us to transact in the goods required against your Tender (insert reference number and name of the Tender) in respect of the above goods manufactured by us. WE HEREBY extend our full guarantee and warranty as per the Conditions of Contract for the goods offered for supply by the above firm against the Invitation to Tender. DATED THIS.. DAY OF.20 ___________________________________ Signature of duly authorised person for and on behalf of the Manufacturer. __________________________________ Name and Capacity of duly authorised person signing on behalf of the Manufacturer
NOTES TO TENDERERS AND MANUFACTURERS Only a competent person in the service of the Manufacturer should sign this letter of authority.
81 SECTION XIII - DECLARATION FORM Date To: The Kenya Power & Lighting Company Limited, Stima Plaza, Kolobot Road, Parklands, P.O Box 30099 00100, Nairobi, KENYA. Ladies and Gentlemen, The Tenderer i.e. (full name and complete physical and postal address) declare the following: a) b) c) That I/ We have not been debarred from participating in public procurement by any body, institution or person. That I/ We have not been involved in and will not be involved in corrupt and fraudulent practices regarding public procurement anywhere. That I/We or any director of the firm or company is not a person within the meaning of paragraph 3.2 of ITT (Eligible Tenderers) of the Instruction to Bidders.
Yours sincerely, _____________________ Name of Tenderer ___________________________________ Signature of duly authorised person signing the Tender __________________________________ Name and Capacity of duly authorised person signing the Tender __________________________________ Stamp or Seal of Tenderer
82 SECTION XIV DRAFT LETTER OF NOTIFICATION OF AWARD Date: To: (Name and full address of the Successful Tenderer) Dear Sirs/ Madams, RE: NOTIFICATION OF AWARD OF TENDER NO.
We refer to your Tender dated and are pleased to inform you that following evaluation, your Tender has been accepted as follows: This notification does not constitute a contract. The formal Contract Agreement, which is enclosed herewith shall be entered into upon expiry of fourteen (14) days from the date hereof but not later than thirty (30) days after expiry of tender validity pursuant to the provisions of the Public Procurement and Disposal Act, 2005 (or as may be amended from time to time or replaced). Kindly sign, and seal the Contract Agreement. Further, initial and stamp on all pages of the documents forming the Contract. Thereafter return the signed and sealed Contract together with the documents to us within fourteen (14) days of the date hereof for our further action. We take this opportunity to remind you to again note and strictly comply with the provisions as regards the Tender Security, Signing of Contract and Performance Security as stated in the Instructions to Tenderers. Yours faithfully, FOR: THE KENYA POWER & LIGHTING COMPANY LIMITED CHIEF MANAGER, SUPPLY CHAIN AND LOGISTICS. Enclosures
83 SECTION XV DRAFT LETTER OF NOTIFICATION OF REGRET To: (Name and full address of the Unsuccessful Tenderer) Dear Sirs/ Madams, RE: NOTIFICATION OF REGRET IN RESPECT OF TENDER NO. Date:
We refer to your Tender dated and regret to inform you that following evaluation, your Tender is unsuccessful. It is therefore not accepted. The brief reasons are as follows:1. 2. 3. etc
The successful bidder was _______________________. However, this notification does not reduce the validity period of your Tender Security. In this regard, we request you to relook at the provisions regarding the Tender Security, Signing of Contract and Performance Security as stated in the Instructions to Tenderers. You may collect the tender security from our Legal Department (Guarantees Section), on the 2nd Floor, Stima Plaza, Kolobot Road, Parklands, Nairobi only after expiry of twenty five (25) days from the date hereof. It is expected that by that time KPLC and the successful bidder will have entered into a contract pursuant to the Public Procurement and Disposal Act, 2005 (or as may be amended from time to time or replaced). When collecting the Security, you will be required to produce the original of this letter. We thank you for the interest shown in participating in this tender and wish you well in all your future endeavours. Yours faithfully, FOR: THE KENYA POWER & LIGHTING COMPANY LIMITED
CHIEF MANAGER, SUPPLY CHAIN AND LOGISTICS.
84 SECTION XVI - CONTRACT AGREEMENT FORM THIS AGREEMENT made thisday of.20. BETWEEN THE KENYA POWER & LIGHTING COMPANY LIMITED, a limited liability company duly incorporated under the Companies Act, Chapter 486 of the Laws of Kenya, with its registered office situated at Stima Plaza, Kolobot Road, Parklands, Nairobi in the Republic of Kenya and of Post Office Box Number 30099-00100, Nairobi in the Republic aforesaid (hereinafter referred to as the KPLC) of the one part, AND .. (Suppliers full name and principal place of business) a duly registered entity according to the laws of.. (state country) and of Post Office Box Number.(full address of Supplier) in the Republic aforesaid, (hereinafter referred to as the Supplier) of the other part; WHEREAS KPLC invited tenders for certain goods, that is to say for (KPLC insert description of goods) under Tender Number.. (KPLC insert tender number) AND WHEREAS KPLC has accepted the Tender by the Supplier for the goods in the sum of (KPLC specify the total amount in words which should include any payable taxes, duties and insurance where applicable e.g. Value Added Tax) (hereinafter called the Contract Price). NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract and the Tender Document. Unless the context or express provision otherwise requires: a) reference to this Agreement includes its recitals, any schedules and documents mentioned hereunder and any reference to this Agreement or to any other document includes a reference to the other document as varied supplemented and or replaced in any manner from time to time. b) any reference to any Act shall include any statutory extension, amendment, modification, re-amendment or replacement of such Act and any rule, regulation or order made there-under. c) words importing the masculine gender only, include the feminine gender or (as the case may be) the neutral gender. words importing the singular number only include the plural number and viceversa and where there are two or more persons included in the expression the Supplier the covenants, agreements obligations expressed to be made or TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
2.
d)
85 performed by the Supplier shall be deemed to be made or performed by such persons jointly and severally. where there are two or more persons included in the expression the Supplier any act default or omission by the Supplier shall be deemed to be an act default or omission by any one or more of such persons.
e)
3.
In consideration of the payment to be made by KPLC to the Supplier as hereinafter mentioned, the Supplier hereby covenants with KPLC to supply the goods and remedy any defects thereon in conformity in all respects with the provisions of the Contract. KPLC hereby covenants to pay the Supplier in consideration of the proper supply of the goods and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract. The following documents shall constitute the Contract between KPLC and the Supplier and each shall be read and construed as an integral part of the Contract: a) this Contract Agreement b) the Special Conditions of Contract as per the Tender Document c) the General Conditions of Contract as per the Tender Document d) the Price Schedules submitted by the Supplier and agreed upon with KPLC e) the Technical Specifications as per KPLCs Tender Document f) the Schedule of Requirements g) KPLCs Notification of Award dated h) the Tender Form signed by the Supplier i) the Declaration Form signed by the Supplier/ successful Tenderer j) the Warranty In the event of any ambiguity or conflict between the contract documents listed above, the order of precedence shall be the order in which the contract documents are listed in 5 above except where otherwise mutually agreed in writing. The Commencement Date shall be the working day immediately following the fulfillment of all the following: a) b) c) d) Execution of this Contract Agreement by KPLC and the Supplier. Issuance of the Performance Bond by the Supplier and confirmation of its authenticity by KPLC. Issuance of the Official Order by KPLC to the Supplier. Where applicable, Opening of the Letter of Credit by KPLC.
4.
5.
6.
7.
8.
The period of contract validity shall begin from the Commencement date and end on a) sixty (60) days after the last date of the agreed delivery schedule, or, TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
86 b) where a Letter of Credit is adopted as a method of payment, sixty (60) days after the expiry date of the Letter of Credit or the expiry date of the last of any such opened Letter of Credit whichever is later. Provided that the expiry period of the Warranty shall be as prescribed and further provided that the Warranty shall survive the expiry of the contract. 9. It shall be the responsibility of the Supplier to ensure that its Performance Security is valid at all times during the period of contract validity and further is in the full amount as contracted. Any amendment, change, addition, deletion or variation howsoever to this Contract shall only be valid and effective where expressed in writing and signed by both parties. No failure or delay to exercise any power, right or remedy by KPLC shall operate as a waiver of that right, power or remedy and no single or partial exercise of any other right, power or remedy shall operate as a complete waiver of that other right, power or remedy. Notwithstanding proper completion of delivery or parts thereof, all the provisions of this Contract shall continue in full force and effect to the extent that any of them remain to be implemented or performed unless otherwise expressly agreed upon by both parties. Any notice required to be given in writing to any Party herein shall be deemed to have been sufficiently served, if where delivered personally, one day after such delivery; notices by electronic mail and facsimile shall be deemed to be served one day after the date of such transmission and delivery respectively (and proof of service shall be by way of confirmation report of such transmission and or delivery), notices sent by post shall be deemed served seven (7) days after posting by registered post (and proof of posting shall be proof of service), notices sent by courier shall be deemed served two (2) days after such receipt by the courier service for Local (Kenyan) Suppliers and five (5) days for Foreign Suppliers. 14. For the purposes of Notices, the address of KPLC shall be Company Secretary, The Kenya Power & Lighting Company Limited, 7th Floor, Stima Plaza, Kolobot Road, Post Office Box Number 3009900100, Nairobi, Kenya, Facsimile + 254-20-3750240/ 3514485. The address for the Supplier shall be the Suppliers address as stated by it in the Confidential Business Questionnaire provided in the Tender Document.
10.
11.
12.
13.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Kenya the day and year first above written.
87 SIGNED FOR and on BEHALF of KPLC _______________________ COMPANY SECRETARY SEALED with the COMMON SEAL of the SUPPLIER in the presence of:__________ DIRECTOR _________________________ DIRECTORS FULL NAMES and in the presence of:__________________________________ DIRECTOR/ COMPANY SECRETARY ______________________ Affix Suppliers Seal here
________________________________________________ DIRECTOR/ COMPANY SECRETARYS FULL NAMES *OR
SIGNED BY and on BEHALF of the SUPPLIER
_____________________________ SIGNATURE OF THE SUPPLIER _______________________________ FULL NAMES OF THE SUPPLIER *NOTES TO THE SUPPLIER 1. Please note that the alternative is applicable IF AND ONLY IF the Supplier is not a registered company but has tendered, and, is trading as a sole proprietor or a
88 partnership as provided in the Confidential Business Questionnaire or is registered as a business name. 2. In all other cases, the Supplier is required to execute the contract as first provided.
DRAWN BY: Beatrice Meso Advocate, C/o The Kenya Power & Lighting Company Limited, 7th Floor, Stima Plaza, Kolobot Road, Parklands, Post Office Box Number 3009900100, NAIROBI, KENYA, Telephones: Facsimile: + 254-20-3201000/ 731 + 254-20-3514485/ 3750240.
89 SECTION XVII A - PERFORMANCE SECURITY FORM (BANK GUARANTEE) (To Be Submitted On Banks Letterhead) To: The Kenya Power & Lighting Company Limited, Stima Plaza, Kolobot Road, Parklands, P.O Box 30099 00100, Nairobi, Kenya. WHEREAS(hereinafter called the Supplier) has undertaken, in pursuance of your Tender Number..(reference number of the Tender) and its Tender dated (insert Suppliers date of Tender taken from the Tender Form) to supply (description of the goods) (hereinafter called the Contract); AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a bank guarantee by an acceptable bank for the sum specified therein as security for compliance of the Suppliers performance obligations in accordance with the Contract; AND WHEREAS we have agreed to give the Supplier a guarantee; THEREFORE WE HEREBY AFFIRM that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of. (amount of the guarantee in words and figures) and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limits of ... (amount of guarantee) as aforesaid, without you needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the day of...20. EITHER SEALED with the COMMON SEAL of the said BANK ) ) ) ) Date:
this day of 20. )
) )
_____________________________ BANK SEAL
90 in the presence of :____________________ and in the presence of:__________________ OR SIGNED by the DULY AUTHORISED REPRESENTATIVE(S)/ ATTORNEY(S) of the BANK _____________________ Name(s) and Capacity(ies) of duly authorised representative(s)/ attorney(s) of the Bank ___________________________________ Signature(s) of the duly authorised person(s) ) ) ) ) ) ) )
NOTES TO SUPPLIERS AND BANKS 1. Please note that no material additions, deletions or alterations regarding the contents of this Form shall be made to the Performance Security Bond (the Bond) to be furnished by the successful Tenderer/ Supplier. If any are made, the Bond may not be accepted and shall be rejected by KPLC. For the avoidance of doubt, such rejection will be treated as non-submission of the Bond where such Bond is required in the tender and Contract. KPLC shall seek authentication of the Performance Security from the issuing bank. It is the responsibility of the Supplier to sensitize its issuing bank on the need to respond directly and expeditiously to queries from KPLC. The period for response shall not exceed five (5) days from the date of KPLCs query. Should there be no conclusive response by the Bank within this period, such Suppliers Performance Security may be deemed as invalid and the Contract nullified.
2.
91 SECTION XVII B - PERFORMANCE SECURITY (LC) Mandatory Conditions that should appear on the Performance Security (LC). Form of Documentary credit - Irrevocable Standby Applicable rules - Must be UCP Latest Version i.e. UCP 600 (2007 REVISION) ICC Publication No. 600. Place of expiry - At the counters of the advising bank. The SBLC should be available By Payment Drafts should be payable at - SIGHT Documents required 1. Beneficiarys signed and dated statement demanding for payment under the letter of credit no.. (Insert LC No.) as.(Name of Applicant) (hereinafter called the Supplier) indicating that the Supplier has defaulted in the performance and adherence to and performance of the contract between the Beneficiary and the Supplier. 2. The Original Letter of Credit and all amendments, if any. Additional Conditions 1. All charges levied by any bank that is party to this documentary credit are for the account of the Applicant. 2. (Include) that there should be no conditions requiring compliance with the specific regulations or a particular countrys laws and regulations. Charges - All bank charges are for the account of the Applicant. Confirmation instructions - Confirmed. NOTES TO SUPPLIERS AND BANKS 1. Please note that should the Performance Security (LC) omit any of the above conditions the LC shall not be accepted and shall be rejected by KPLC. For the avoidance of doubt, such rejection will be treated as non-submission of the LC where such LC is required in the tender and Contract. KPLC may seek authentication of the Performance Security (LC) from the issuing bank. It is the responsibility of the Supplier to sensitize its issuing bank on the need to respond directly and expeditiously to queries from KPLC. The period for response shall not exceed five (5) days from the date of KPLCs query. Should there be no conclusive response by the Bank within this period, such Suppliers Performance Security (LC) may be deemed as invalid and the Contract nullified.
2.
92 SECTION XVIII - THE DETAILS OF SERVICES The Details of Services describe the basic requirements for services. In addition to the information and documentation in the Tender Document regarding the technical aspects of this tender, all Tenderers shall comply with the following PART A - GENERAL REQUIREMENTS 1. Technical documentation shall be in English language. The specific services on offer shall be marked clearly for the services they intend to provide. 2. Deviations from the basic requirements, if any, shall be explained in detail in writing with the offer, with supporting data including calculation sheets, detailed drawings and certified test reports. KPLC reserves the right to reject the services if such deviations shall be found critical to the use and operation of the services. 3. The Contractor shall submit a Commentary on the Details of Service as well as Commentary of Compliance to the Details of Service. In submitting the Commentaries the Contractors and or Manufacturers/ Principals should provide cross-references to the documents submitted. 4. The Commentaries shall be in table form, and shall cover in detail, all clauses of the Detail(s). 5. Detailed contact information including title, e-mail, facsimile, telephone or any other form of acceptable communication of the certification or recognition and standards body used shall be provided. 6. Where Certificates and their Reports and are translated into English, all pages of the translations must be signed and stamped by the certifying authority. 7. The Manufacturers/ Principals Declaration of Conformity to reference standards and copies of quality management certifications including valid ISO certificates shall be submitted for evaluation. 8. In all cases where the level of galvanizing and painting is not specifically stated in the Details, the general requirement shall be for a uniform coating of thickness not less than 80 microns. Contractors are required to provide information on proper representative(s) and or workshop for back-up service and or repair and maintenance including their names, telephone, facsimile, e-mail, physical and postal addresses, along with their offers.
9.
93 SECTION XVIV - THE DETAILS OF SERVICES' SPECIFICATION Bidders are required to indicate in the bidders comment whether they shall comply with the service requirement. NB: - The General notes shall be applicable for all premises. - The specs of a few UNMANNED substations found herein shall form a guide and apply to the all rest within that category.
CENTRAL OFFICE PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS STIMA PLAZA PHASE 1 &2 Contact Person Daniel Kemei 0722916535/+254203202507 Lydia Cheruto 0711031419 NO. PREMISE Stima Plaza Phase 1 & II LOCATION SCOPE OF WORK Kolobot Road Offices Areas The Stima Plaza comprises of basement floor, mezzanine floor and seven floors with approximate area of 80,000square feet. Of which 80% of the floor finish is a granite tiles and the remaining 15% comprises of carpet and terrazzo. FLOOR OFFICE AREA All granite tile finish in the offices must be swept and mopped twice a day properly. That is morning and afternoon to the skirting level. The same floors must be stripped, scrubbed, including hand brushing next to the skirting, polished and disinfected once a month with approved detergent. The polished floors should then be maintained with an approved maintainer and buffed daily. All tiled carpet and carpeted floors must be vacuum cleaned every morning and shampooed once every two weeks, preferably on the weekends.
Bidders Offer (YES/NO)
WALLS AND CEILING The walls are of aluminium fabric partition, glass partition, plastic wallpaper finish, timber partition with Meru Oak finish and paint wall. Clean once weekly removing all stubborn stains The ceiling is rough casted finish in cement. Dust once weekly removing cobwebs or other dirt. DOOR MATS Clean twice weekly in dry weather, daily in wet season and ensure that they are always dry and dust free. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
94 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS STIMA PLAZA PHASE 1 &2 Contact Person Daniel Kemei 0722916535/+254203202507 Lydia Cheruto 0711031419 NO. PREMISE LOCATION SCOPE OF WORK
FURNITURE AND OFFICE EQUIPMENT Dust/ Mop every morning and remove any stubborn stains on desks and related accessories like computers printers, phone heads etc. Vacuum clean seats once every three months Disinfect phones weekly
CURTAIN /PLASTIC BLINDS CLEANING All window curtains, sheer curtains and curtain blinds to be cleaned once per month DOOR HANDLES Wipe clean once a week.
COMMON AREA
RESTRICTED AREA To be done in the presence of the office / facility user. This includes the printer room, server room and telecommunication room all on 5th phase 2 This must not inhibit the frequency and manner of cleaning and therefore all necessary arrangements must be made to ensure that the same is not interfered with.
A) TOILETS FLOOR The floor is finished terrazzo floors and ceramic tiles in walling. Sweep, mop and disinfect (with approved disinfectant) twice daily, that is morning and afternoon, and always keep the floor dry and clean any system failure causing spillage / leakages of water should be reported to the caretaker immediately Basins, sinks, urinals, cisterns, w.cs, worktops, lamp boxes and mirrors. Clean and disinfect (with approved detergent) twice daily, that is morning and afternoon including the flush handles and taps. Supply sufficient mothballs, white toilet papers (Note that the toilet dispensers are Jumbo size) and dispenser soap daily. Flush all soap dispensing units once weekly.
95 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS STIMA PLAZA PHASE 1 &2 Contact Person Daniel Kemei 0722916535/+254203202507 Lydia Cheruto 0711031419 NO. PREMISE LOCATION SCOPE OF WORK The WHB, cisterns, urinals, sinks and WCs should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. WALLS AND CEILINGS Clean walls and disinfect (with approved detergent) twice daily, that is in the morning and in the afternoon Dust ceilings and remove cobwebs weekly. DOORS AND WINDOWS Doors clean, wipe, mop and remove any stubborn stains on the doors, handles, push plates and any other hand touch facilities daily and disinfect (with approved detergent) twice weekly. Clean the plate at the bottom of the doors with approved detergent once a week. Windows - Clean/ wipe all windows daily and disinfect (with approved detergent) twice a week. B) RECEPTION / ENTRANCE / LIFTLOBBY / STAIRCASE AND FIRE ESCAPE ROUTES FLOOR It is Granite floor finish. Sweep, mop, and disinfect (with approved detergent) thrice daily, that is early morning, midmorning and in the afternoon. The floor should also be always dry and clean. STAIRCASE Granite steps, glass balustrade and timber handrails. Clean and polish once a day and disinfect with approved disinfectant once a week WALL & CEILING The walls are ceramic tiles, clean twice daily and disinfect (with approved detergent) twice a week. The ceiling is rough cast finish and steel brand ring, dust once weekly, remove all stains and dust and report any dampness to the caretaker immediately CIGARETE URNS AND DUSTBINS Empty and clean twice daily. LIFT CAR TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
96 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS STIMA PLAZA PHASE 1 &2 Contact Person Daniel Kemei 0722916535/+254203202507 Lydia Cheruto 0711031419 NO. PREMISE LOCATION SCOPE OF WORK Clean thrice daily; call buttons, mirrors and walls as per the manufacture specification (Schindler Ltd) Dust daily the tube light compartment and air conditioning. PAVEMENT: Paved areas around the building Clean pavements once daily in the dry seasons and twice in wet seasons. Dust walls to remove any dirt or stubborn stains adjacent to these areas. UTILITY ROOMS generator room, refuse chute etc. Clean thoroughly and disinfect (with approved detergent) every time the chute is emptied twice weekly. Clean and disinfect all the remaining rooms PARKING Sweep thoroughly the parking including the parking in front of the substation every morning and clean with water and soap once weekly. Basement parking: Sweep thoroughly daily and clean with soap and water weekly. Clean walls with soap once monthly. Motorbike Parking: Clean with detergent daily ROOF Sweep and clean and unblock gutters and drains monthly or frequently during rainy seasons GENERAL COMPOUND Must ensure that there is no scattered litter within the compounds including along the boundary wall outside
RESTRICTED AREA To be done in the presence of the office / facility user. This must not inhibit the frequency and manner of cleaning and therefore all necessary arrangements must be made to ensure that the same is not interfered with.
SUBSTATION Situated next to Stima Plaza.
This is a restricted area and cleaning should be done under supervision. It comprises of a yard, 1WC, Control room, a store and a feeder room FLOOR The floor should be mopped twice daily using appropriate
97 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS STIMA PLAZA PHASE 1 &2 Contact Person Daniel Kemei 0722916535/+254203202507 Lydia Cheruto 0711031419 NO. PREMISE LOCATION SCOPE OF WORK detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. FURNITURE AND EQUIPMENT Desks should be dusted every morning and any stains removed, Vacuum cleaning of seats once every three months TOILETS Floor should be scrubbed twice daily using an approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WCs should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet paper and quality soap in toilets.
Minimum no of workers required 30
GENERAL COMMENTS 1. Cleaning equipments and materials TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
98 These are the responsibilities of the contractor in procurements, transport, storage and use and should be in the quantities and quality as to ensure efficient and uninterrupted performance of duty. While all the above is at the contractors discretion, the same should be found to perform in the required manner and to the clients standards. 2. Standard of Services The contractor shall perform / meet his obligations with all due diligence, efficiency and economy of a professional and shall employ appropriately advanced and acceptable technology and methods of cleaning including personnel and materials. The client has a right to set such acceptable standards and take remedial or upgrading action where found necessary, at the contractor expense. INVENTORY HAS FINISHES TO ALL CLEANING AREAS. 1. Wall Plastic wall papers to structural wall, aluminium fabric partitions, glass partitions, Meru Oak timber finish to Partitions Ceramic Tiles to common and service areas 2. Pavements In precast concrete slabs 3. Parking In tarmac and Carbro paving 4. Floors Granite tile, carpet to all office areas, ceramic tiles to common and other service areas. 5. Furniture Desks, chairs and related accessories 6. Curtains Window cotton and sheer curtains. 7. Curtain Blinds Fabric and plastic blinds.
PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS STIMA SACCO Contact person :- Daniel Kemei 0722-916535 / Lydia Cheruto 0723117485 99 NO. 1. PREMISE LOCATIO DESCRIPTI SCOPE OF WORKS N ON Mushembi Offices This refers to office area on 2nd floor, 3rd floor Stima &4th floor measuring approximately 300sq per Investment plaza Rd next to Stima floor meters and two washrooms (Gents and Sacco Plaza Ladies). The floor finish is ceramic tiles and granito in the office area. The work entails. The office floor finish must be swept and mopped twice a day properly. That is morning and afternoon to the skirting level. The same floors must be stripped, scrubbed, including hand brushing next to the skirting, polished and disinfected once a month with approved detergent. The polished floors should then be maintained with an approved maintainer and buffed daily The toilet floor is finished terrazzo floors and ceramic tiles in walling. Sweep, mop and disinfect (with approved disinfectant) twice daily, that is morning and afternoon, and always keep the floor dry and clean any system failure causing spillage / leakages of water should be reported to the caretaker immediately. Basins, sinks, urinals, cisterns, w.cs, worktops, lamp boxes and mirrors. Clean and disinfect (with approved detergent) twice daily, Supply sufficient mothballs, white toilet papers (note that the toilet dispensers are jumbo size) and dispenser soap daily. Flush all soap dispensing units once weekly. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Doors and windows Doors clean, wipe, mop and remove any stubborn stains on the doors, handles, push plates and any other hand touch facilities daily and disinfect (with approved detergent) twice weekly. Windows - Clean/ wipe all windows daily and disinfect (with approved detergent) twice a week. Empty dust bins twice daily. Clean and disinfect/fumigate whenever necessary. Desks should be dusted every morning and any stains removed. Vacuum cleaning of seats once every three months Dust ceilings and remove cobwebs weekly. Curtains should be washed monthly. The TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE window sheer/blinds
Minimum no of workers 4
100
PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS STIMA SACCO & STIMA INVESTMENT 101 Contact person :- Daniel Kemei 0722-916535 / Lydia Cheruto 0723117485 NO. 2. PREMISE Stima Sacco plaza LOCATION Mushembi Rd next to Stima Investment Plaza DESCRIPTI ON SCOPE OF WORKS
It is an office area measuring 120sqm. It comprises the two offices. and two washrooms (ladies and gents ) Cleaning areas comprises the following: The office floor finish must be swept and mopped twice a day properly. That is morning and afternoon to the skirting level. The same floors must be stripped, scrubbed, including hand brushing next to the skirting, polished and disinfected once a month with approved detergent. The polished floors should then be maintained with an approved maintainer and buffed daily The toilet floor is finished terrazzo floors and ceramic tiles in walling. Sweep, mop and disinfect (with approved disinfectant) twice daily, that is morning and afternoon, and always keep the floor dry and clean any system failure causing spillage / leakages of water should be reported to the caretaker immediately. Basins, sinks, urinals, cisterns, w.cs, worktops, lamp boxes and mirrors. Clean and disinfect (with approved detergent) twice daily, Supply sufficient mothballs, white toilet papers (note that the toilet dispensers are jumbo size) and dispenser soap daily. Flush all soap dispensing units once weekly. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Doors and windows Doors clean, wipe, mop and remove any stubborn stains on the doors, handles, push plates and any other hand touch facilities daily and disinfect (with approved detergent) twice weekly. Windows - Clean/ wipe all windows daily and disinfect (with approved detergent) twice a week. Empty dust bins twice daily. Clean and disinfect/fumigate whenever necessary. Desks should be dusted every morning and any stains removed. Vacuum cleaning of seats once every three months Dust ceilings and remove cobwebs weekly. Curtains should be washed monthly. The window sheer/blinds TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Empty waste paper baskets daily Clean and disinfect/fumigate whenever necessary.
102 SPECIFICATIONS AND SCOPE OF CLEANING WORKS. HIGHRIDGE STAFF QUARTERS (Contact Person Daniel Kemei/ Lydia Cheruto 0723117485 LOCATION HIGHRIDGE STAFF HOUSES (PARKLANDS) L.R.-209/3463 Along 6th Avenue Parklands SCOPE OF WORK c This is the area measuring approximately 2.66 acres. Development comprises; 1.Block 1 6 no. 2 bedrooms maisonettes flat 2.Block 2 8 no. 3 bedrooms maisonettes flat 3.Block 3 4 no. 3 bedrooms maisonettes flat 4. Block 4 1 no. 3 bedrooms bungalow. 5. Block 5 - 2no. 2 bedrooms Bungalows Cleaning services will be extended to the following areas; 1. Parking and driveways Sweep daily and flush with water once weekly. Unblock all blocking drains regularly and more often during rainy season, and keep the parking always dry and clean as per the Occupational Safety Requirements. During the life of the contract the driveways shall be renovated to include cabro paving. This should be washed and scrubbed with appropriate detergent once a week. 2. Hedges Keep the fence/hedge neat and trimmed once quarterly so that no overgrowths 3. Flower bed Watering, trimming, and weeding weekly. The flowers to be provided with manure quarterly. 4.Cut grass yard Always keep the grass short and more often during rainy season. 5.Garbage collection Garbage should be collected daily and taken away twice a week 6.Domestic quarters a). Toilet basin. : Wash with approved detergent and disinfect twice daily. Remove all stubborn Stains and spray with pleasant smelling air freshener b. Shower rooms: Wash with approved detergent and disinfect twice daily. Remove all stubborn Stains and always keep them clean and dry. c. Doors and windows: Keep the doors and windows dusted daily, damp dusted with clean cloth and ensure a shiny finish. 7. Yard: Scrub at least once daily with water. Use a detergent to scrub twice weekly. Ensure it is always completely dry. 8. Cobwebs: Clearing of cobwebs weekly 9 Roof: Sweep, clean and unblock gutters and drains monthly or frequently during rainy seasons 10. Trees: All overhanging branches of trees on roofs/fences/walls to be trimmed regularly after seeking City Council and NEMA approvals. Recommended number of workers 3 (no)
103 CLEANING DETAILED SPECIFICATIONS TRAINING SCHOOL Contact Person. Connie Muli Tel No. 2666346, 2666348, or James Kanyara 0723-858085 Location Ruaraka next to Utalli Hotel Thika Road The school comprises of 7 laboratories, 10 classrooms, hostels (299 rooms), 1 Assembly hall, dining Hall, Lectures staff room and an Administration block on a Compound of approximately 10 acres LOCATION SURFACE TO BE DONE DAILY TO BE DONE WEEKLY Windows Twice a week DETERGENTS/ TOOLS Vim, Jik, Detergents, neutral liquid cleaners (meaning those which are neither acid nor alkaline)/use a commercial cleaner made especially for terrazzo and remove stubborn soil, periodically use an electric scrubbing machine with a stronger solution of the neutral cleaner, Stain removers Disinfectants, Window Cleaner, Mops, Squeezers etc. Liquid soap, mops, Brooms, Cobwebs broom, floor polish window cleaner. Floor polish, vim, dust, clothes, wood polish, mops brooms, vacuum cleaner, window cleaner.
1.Dining Hall
Terrazzo Works
Floor, Tables and Chairs, Service Area, Washrooms, Ablutions, Pavement around the dining hall drains.
2. Assembly Hall
P.V.C. Tiles
Cleaning, Sweeping and dusting once daily.
Windows Once a week.
3. New Administration block: Principals office, H.R.O.s office, Registry, Conference Rooms office, Washrooms, Kitchen, Staircases. 4. Washrooms & Toilets
P.V.C. Tiles Cement Floored, Corridor, Crane titled wall in the kitchen.
Sweeping, damp Mopping, dusting, wiping walls, (cobwebs) dusting window frames, wiping wall skirting emptying waste paper baskets, watering office flowers and plants.
Cobwebs, polishing floors on Saturdays, polishing wooden staircase frames floor polishing cleaning all windows twice in a week.
Floors Tiled Mopping of cement Machine scrubbing of Disinfectant, mops, roofs, Flush floor, dusting windows the floors brooms liquid soap, tops. Disinfecting the toilet Disinfecting thrice a toilet papers, (velvet) TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
104 CLEANING DETAILED SPECIFICATIONS TRAINING SCHOOL Contact Person. Connie Muli Tel No. 2666346, 2666348, or James Kanyara 0723-858085 Location Ruaraka next to Utalli Hotel Thika Road The school comprises of 7 laboratories, 10 classrooms, hostels (299 rooms), 1 Assembly hall, dining Hall, Lectures staff room and an Administration block on a Compound of approximately 10 acres LOCATION SURFACE TO BE DONE DAILY TO BE DONE WEEKLY DETERGENTS/ TOOLS air fresheners, toilet detergents i.e. Harpic, Mothballs/gloves.
seats and covers cleaning week. the toilet providing all toiletries liquid soap toilet papers disinfectants dusting of all flush tops. Place mothballs in urinals. 5. Old Administration Block Purchasing offices, Security office, Washrooms, Drivers office, and Accounts office. PVC Floors Sweeping, Damp mopping, dusting of all furniture, dusting window frames, cleaning, disinfecting of ablution area. And supply of sufficient liquid soap toilet papers. Cleaning and disinfecting all the sinks. Emptying of all waste paper baskets and dispose by carting away appropriately. Sweeping, Damp mopping, cleaning of skirting and walls collecting of litter, washing of all the plastic dust bins. Cleaning the stairways. Polishing of the floors. Clean of windows twice a week.
Mop/broom/liquid/soap /vim/pledge/dusting towel/super brite.
6. Hostels
7. Parking Areas
Window/door Disinfectants, mops, cleaning thrice a brooms cobweb week. Disinfecting brooms, dust clothes, of dustbins once a jik, vim, liquid soap, week. Scrubbing of vacuum cleaner. floors/stairways using a vacuum machine once a week. Cabro paving Sweeping once a day, Kerb painting as Rakes Jembes, Slashes, collecting of litter. directed on site, and hard broom. skirting once a week. Trimming edges weeding. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
PVC Floors
105 CLEANING DETAILED SPECIFICATIONS TRAINING SCHOOL Contact Person. Connie Muli Tel No. 2666346, 2666348, or James Kanyara 0723-858085 Location Ruaraka next to Utalli Hotel Thika Road The school comprises of 7 laboratories, 10 classrooms, hostels (299 rooms), 1 Assembly hall, dining Hall, Lectures staff room and an Administration block on a Compound of approximately 10 acres LOCATION SURFACE TO BE DONE DAILY TO BE DONE WEEKLY Scrubbing twice a week, Removal of cobwebs on walls once a week. DETERGENTS/ TOOLS Hard broom, Liquid soap.
8. Pavements and Walkways
Slabs & Concrete floors
Sweeping, collection of litter
9. Flowers
Gardening and watering
Skirting once a week, pruning once a week. Disinfecting all toilets, bathrooms and sinks twice a week.
Rake, Pruning
10. All ablution blocks
11. Junior Staff Quarters; Ablution block. 12. Junior Staff Quarters compound 13. Senior Staff Quarters compound
Disinfecting of all sinks, Scrubbing of sinks surfaces, Scrubbing of sink walls. Collection of all bathroom litter e.g. papers in bathrooms areas, scrubbing the tiled bathroom walls, Scrubbing all the floors, wiping all doors, windows and window frames and skirting, cleaning all bathroom mirror. Scrubbing of all floors, cleaning of sink area, litter collection.
Jik, Vim, disinfectant, liquid soap, liquid detergent, steel wool, scouring pads gloves and dust clothes.
Slashing, Pruning, weeding, collecting litter, sweeping. Slashing, Pruning, - Ensure fence edges weeding, collecting litter, are trimmed and sweeping. remain neat.
Disinfecting of toilet seats & cover, dusting of window frames and sills. Pruning, weeding
Jik, Vim, disinfectant, Hardbrush/vim disinfectant/liquid soap/gloves/Dettol. Jembe, Panga, secateurs, pruning shears. Jembe, Panga, secateurs, pruning shears.
106 CLEANING DETAILED SPECIFICATIONS TRAINING SCHOOL Contact Person. Connie Muli Tel No. 2666346, 2666348, or James Kanyara 0723-858085 Location Ruaraka next to Utalli Hotel Thika Road The school comprises of 7 laboratories, 10 classrooms, hostels (299 rooms), 1 Assembly hall, dining Hall, Lectures staff room and an Administration block on a Compound of approximately 10 acres LOCATION SURFACE TO BE DONE DAILY TO BE DONE WEEKLY - Ensure compound is cleared of any littered waste. - Ensure grass is cut short - Ensure drains are cleared of any stagnant water and blockage incase of any blockage - Ensure flowers and flower beds are watered, weeded and skirting around the compound Pruning Weeding. DETERGENTS/ TOOLS
14. General Compound
Grass, Flowers, Skirting.
15. Dispensary
PVC & Cement floor
15. Classrooms
Window cleaning Mop/soft bristled twice a week, skirting broom, dust mop, longcleaning, scrubbing bristled floor once a week, mats/liquid preferably on vacuum soap/dustpan/dusting on parquet hard floor bowel/cobweb or a hose with a soft remover. floor cleaner TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
PVC & Wood Parquet Floors
Trimming, slashing, Lawn mowing skirting, sweeping, litter collection and disposal to sites approved byNEMA Sweeping, dampMopping, dusting, wiping walls, (cobwebs) dusting window frames, wiping wall skirting emptying waste paper baskets, watering office flowers and plants Sweeping, mopping, dusting of all furniture, emptying of all wastepaper baskets.
Disinfecting the whole building twice a week. Scrubbing the floor. Cobweb removal twice a week, dusting windows weeding.
Lawn mower, slashes, Jembe, panga, pruners, brooms. Cobweb brooms dust clothes, rakes. Jik, Vim, disinfectant, liquid soap, steel wool, mops, Hard brooms/dettol/gloves
107 CLEANING DETAILED SPECIFICATIONS TRAINING SCHOOL Contact Person. Connie Muli Tel No. 2666346, 2666348, or James Kanyara 0723-858085 Location Ruaraka next to Utalli Hotel Thika Road The school comprises of 7 laboratories, 10 classrooms, hostels (299 rooms), 1 Assembly hall, dining Hall, Lectures staff room and an Administration block on a Compound of approximately 10 acres LOCATION SURFACE TO BE DONE DAILY TO BE DONE WEEKLY attachment, use a broom or Swiffer sweeper to remove the smaller particles and dispose of them. remove all of the grit from the surface prior to mopping, mop the floor with a damp mop, Treat scratches with a wax touch-up marker that closely matches the color in the area of the scratch. 16. Library Cement Floors Damp mopping, dusting windows, furniture & shelves. DETERGENTS/ TOOLS
designed for parquet flooring.
17. All workshop offices & Workshop
Cement Floors
Damp mopping, dusting windows, furniture & shelves.
18. Duty Masters office 19. Main Gate & Supply gate
Cement Floors
Damp mopping, dusting shelves, windows etc. Mopping and dusting
Scrubbing floors, Cobweb removal.
Cement Floors and windows
Mop/broom/liquid soap/dusting towel/pledge/cobweb remover. Dustpan dettol. Mob/broom/liquid soap dusting towel/pledge/dustpan/o mo/vim/dettol/ Hard broom/gloves. Marking of gang areas in an appropriate standard color once in a month. Liquid soap/Dusting towels /cobweb remover. Mop/broom/liquid soap/dusting
108 CLEANING DETAILED SPECIFICATIONS TRAINING SCHOOL Contact Person. Connie Muli Tel No. 2666346, 2666348, or James Kanyara 0723-858085 Location Ruaraka next to Utalli Hotel Thika Road The school comprises of 7 laboratories, 10 classrooms, hostels (299 rooms), 1 Assembly hall, dining Hall, Lectures staff room and an Administration block on a Compound of approximately 10 acres LOCATION SURFACE TO BE DONE DAILY TO BE DONE WEEKLY DETERGENTS/ TOOLS towel/omo/hand broom/cobweb remover. Mop/broom/liquid soap/dusting towel
20. Stores (Dry Food) Main Store.
Cement Floors
Damp mopping, dusting s Emptying bins twice a week shelves, windows etc. Collecting all garbage in the entire compound, placing it in bins for disposal to sites approved by NEMA Emptying bins twice a week
19.Garbage collection
All Areas
Issue polythene bags for garbage collection and subsequent disposal to approved dumping site by the Nairobi County government.
The Minimum no. of workers required will be 20 (no) twenty.
NAIROBI SOUTH REGION - OFFICES AND STAFF QUARTERS PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Jane Nganga 0722-496285 or Esther Kahiu 0721-312612 This area includes 5 communal toilets and bathrooms, 4 Storey staff houses and a compound of approximately 1.5 acres, with a perimeter fence. Work entails thorough cleaning of common areas. Finishes in these areas are terrazzo and cement screed. Ensure the grass in the compound is thorough cleaning of common areas, cut to the acceptable level, unblock and clear drains ensuring there is no stagnant water. Carry out TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
1.
Mbotela Staff Quarters
Mbotela - Off Jogoo Road
Staff Quarters
109 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Jane Nganga 0722-496285 or Esther Kahiu 0721-312612 general and ground maintenance within the compound tendering flowers and flowerbeds. Garbage collection and disposal on weekly basis. Minimum no of workers 6 2. Machakos Office Machakos Town off Machakos Rd on the ground floor of the Red Cross building. Office This refers to an office area on the ground floor measuring approximately 2000 square feet and comprise of main office, 3 No. Smaller offices store 4No. WC, 2 urinals, 2 WHB shed, kitchen and parking slots (8). The finish is tiled. Work entails thorough cleaning of offices, garbage collection and disposal on weekly basis
Minimum no of workers 3 3. Isiolo Road and Bulk stores Off Isiolo Road Industrial Area Nairobi Offices and Workshop This area covering about 10,180 sq mts. These comprises of offices, workshops, 2 stores, an achieve, 2 blocks of communal toilets and bathrooms. Kitchen, canteen and urinal. The finish is Terrazzo, cement screed and PVC on the floors. A masonry fence surrounds the area. The work entails thorough cleaning of offices, scrubbing of the workshop with special detergent to remove the oil and grease, garbage collection and disposal on weekly basis. Ground and general Maintenance of the yard, and compound. Note the workshop is a 24 hour premises, hence the cleaning should be done 24/7
Minimum no of workers 8 4. Hamza Staff Quarters Off Jogoo Road Hamza Area Staff Quarters This area covering about 1 acre of land of 18 (no) residential staff quarters with 6 (no) communal toilets and bathrooms. The floor in the common area is cement screed. The wall is masonry finish. Entails thorough cleaning of common areas, Ensure the grass in the compound is cut to the acceptable level, unblock and clear drains ensuring there is no stagnant water. Carry out general ground maintenance within the compound, tending to flowers and flowerbeds. Garbage collection and disposal on weekly basis.
110 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Jane Nganga 0722-496285 or Esther Kahiu 0721-312612
5.
Nairobi South Along Lunga Lunga Rd next to Ibera Africa
Offices , Control Room & Staff Quarters
This is an area covering approximately 6 acres and comprises office blocks; control room and staff quarters across the road. The floor in the offices is cement screed and the compound is cabro paved. The staff quarters has 51 houses with 2 blocks of communal toilets .The area has a perimeter wall. The Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices and staff quarters, tending to the flowers and flower beds around the building, drainage clearance at the staff quarters on the yard on weekly basis garbage collection and disposal . General and ground maintenance of staff quarters and pole yard.
6.
Makadara Pay Point
Off Jogoo Road, KCB Building
Office
This is an office pay point area measuring approximately 700 square feet. The floor is of terrazzo finish and walls are plastered and painted internally. Work entails thorough cleaning of offices, garbage collection and disposal on weekly basis.
Minimum no of workers 1 7. Umoja A83 & A99 Umoja Inner Core Area Staff Quarters This premise occupies an area of 0.5. acres. It consists of two single blocks of staff quarters with two bed-roomed units. Work entails thorough cleaning of common areas; staircases and corridors. Ensuring general cleanliness within the compound and garbage collection and disposal on a weekly basis.
Minimum no of workers 1 8. Likoni Go down Along Lusaka Road Offices The area is 56,000sq ft. This refers to 7 godowns, 15 washrooms, cabro paving and gate house. Work entails thorough cleaning of offices, Garbage collection and disposal on weekly basis.
111 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Jane Nganga 0722-496285 or Esther Kahiu 0721-312612
Minimum no of workers 5 9. Kibwezi town office Kibwezi Offices This refers to approximately 1254.74 square feet office space on the ground floor of California Plaza with enclosed rear parking. There are two offices, ablution, two stores and a kitchen. Work entails thorough cleaning of offices, parking area, toilets, garbage collection and disposal on weekly basis. Minimum no of workers 1 10. Mlolongo Stores Mlolongo Offices & Godown The area is 1 acre This refers to three godowns each measuring approximately 9,000 square feet totaling to 27,000 square feet, 6 washrooms, compound and three offices. Work entails thorough cleaning of offices, Garbage collection and disposal on weekly basis. Minimum no of workers 2
NAIROBI WEST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI WEST REGION Contact Person Elizabeth Sirtuy tel 0726-737676 or Brenda Abwavo 0722-342619 NO. 1. PREMISE Karen Office LOCATION Off Ngong Dagoretti Area off Riara Rd. DESCRIPTION Offices SCOPE OF WORK This is enclosed in a compound area measuring approximately 6,650 square metres with offices and expansive compound. The finish is cement screed and terrazzo, cabro paved compound with 6 washrooms. In the premises poles are stored and hence the area of storage is greasy and needs special attention. Work entails thorough cleaning of offices, garbage collection and disposal on weekly basis.
Minimum no of workers 12 TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
112 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI WEST REGION Contact Person Elizabeth Sirtuy tel 0726-737676 or Brenda Abwavo 0722-342619 NO. 2. 13. PREMISE Nairobi West Depot and Substation LOCATION Off Mombasa Road near Bridge to South C DESCRIPTION Office, Staff Quarters and Control Room SCOPE OF WORK This is an area covering approximately 2 acres of land and comprises an office block, residential staff quarters, communal toilets and bathrooms and a control room. The finish in the areas is cement screed, wood parquette and terrazzo. The office block has 1 block communal toilet, and a urinal, 2 offices and a Control room. The staff quarters have 1 block communal bathrooms and toilets. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices and staff quarters, tending to the flowers and flowerbeds around the building, drainage clearance, garbage collection and disposal on weekly basis. General ground maintenance of staff quarters.
Minimum no of workers 4 3. Wilson Airport Wilson Airport Office Office This is an office space covering about 987square feet carpeted all through. Work entails thorough cleaning of offices including the carpeted area, garbage collection and disposal on weekly basis.( Floor Finish is Ceramic tiles and no carpet)
Minimum no of workers 1 4. Limuru Town Offices and Depot Limuru Town Ushirika Building for the offices . Depot next Bata Shoe Company. Offices, Staff Quarters and Substation This refers to a town office measuring approximately 70 sq meters, the depot office which comprises of the yard and office space measuring approximately 800 square feet, an external pit latrine and a control room, and residential staff quarters. It has 4 pit latrines the floor finish in the offices is Cement Screed. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices and staff quarters, tending to the flowers and flower beds around the building, drainage clearance, grass cutting, garbage collection and disposal on weekly basis. General and ground maintenance of staff quarters.
Minimum no of workers 6 5. Adams Adams Arcade
Office
This is an office area measuring approximately
113 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI WEST REGION Contact Person Elizabeth Sirtuy tel 0726-737676 or Brenda Abwavo 0722-342619 NO. PREMISE Arcade Pay Point LOCATION building off Ngong Rd next to Total Petrol Station. DESCRIPTION SCOPE OF WORK 640 Square feet and the floor finish is of PVC. Walls are plastered and painted internally. Work entails thorough cleaning of offices, garbage collection and disposal on weekly basis.
Minimum no of workers 1 6. Ongata Along Magadi Rongai Road Ongata Office Rongai
Office
The area is 1633 sq ft. This refers to an office. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices. Garbage collection and disposal on weekly basis.
Minimum no of workers 2 7. Namanga office and yard Namanga Town Office This refers to an office block approximately 632 square feet with I toilet. There is also a yard which has a gate house. Thorough cleaning of offices, cleaning of communal areas in office. The yard also requires bush clearing as required. Garbage collection and disposal on weekly basis. Minimum no of workers 3 8. Emali Office Ramogi Building off Mombasa Rd. Office The area is 2200 sq. feet. This refers to an office, and toilet accommodation. The floor is tiled. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, garbage collection and disposal on weekly basis and also general and ground maintenance.
Minimum no of workers 1 9. Kitengela office Kitengela Town. Off Namanga Road. Office This is an office area measuring approximately 1900 square feet on the ground floor, with toilet having (2) WCs and urinal. The premises are fully complete with all finishes done including ceramic floor tiles to all the areas and cabro paving. Work entails thorough cleaning of offices, garbage collection and disposal on weekly basis.
Minimum no of workers 2 10. Mumbu Staff Off Ngong Road Quarters opposite Race Course
Staff Quarters
This refers to a single block of 25 (no) staff quarters. The finish in the common areas is cement screed. The work entails thorough
114 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI WEST REGION Contact Person Elizabeth Sirtuy tel 0726-737676 or Brenda Abwavo 0722-342619 NO. PREMISE LOCATION DESCRIPTION SCOPE OF WORK cleaning of common areas; staircases and corridors. Ensuring general cleanliness within the compound and garbage collection and disposal on a weekly basis.
NAIROBI REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI GENERAL AND OFF-GRID STATIONS Contact Person Elkanah Kiplagat tel 0721-1172712 NO. 1. PREMISE Electricity House LOCATION Harambee Avenue DESCRIPTION Offices SCOPE OF WORK The house compromises of two wings. Uchumi wing and Harambee wing. Uchumi wing - this is an office area on the basement to 8th floors and the Harambee Avenue wing has 1st floor to 14th floor measuring approximately 10,543 square meters. All KPLC offices is tiled floor. All the offices and common areas on Uchumi wing to be cleaned. Those to be cleaned on Harambee are KPLC offices on 1st floor, 2nd Floor, 5th Floor, 7th floor, 10th floor, 11th floor and 14th floor, all common areas on Harambee wing. Work entails thorough cleaning of offices, parking area and basement, cleaning of all communal/common areas, tending to flowers and flowerbeds around the building and inside the offices, Cleaning of door mats, drainage clearance at the basement, garbage collection and cleaning of office seats.
Minimum no of workers 35 2. Wajir Wajir Town Office & Staff Quarters Office, Staff Quarters, Guest House , Power house. The area is 20,000sq meters. This refers to an office block, old and new power stations drive ways, guest house and staff quarters. Work entails thorough cleaning of offices, cleaning of communal areas both in office and staff quarters, general ground maintenance within the offices and staff quarters compounds,
115 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI GENERAL AND OFF-GRID STATIONS Contact Person Elkanah Kiplagat tel 0721-1172712 NO. PREMISE LOCATION DESCRIPTION SCOPE OF WORK tending to planted tree, garbage collection and disposal on weekly basis. Emptying of septic tanks every year.
Minimum no of workers 4 3. Garissa Office and modika yard Garissa town Maendeleo House Office and yard This refers to an office block approximately 210sq metres (2287 sq ft) with 1 toilet and an approximate 3 acre yard. The wok entails Thorough cleaning of offices, cleaning of communal areas in office and the yard. Garbage collection and disposal on weekly basis. However at the moment we dont have a toilet and septic tank but the work of constructing the same is ongoing hence the emptying of septic tank and the pit latrine should be done every year once the works are completed.
Minimum no of workers 2 4. Mandera Office, Power House & Staff Quarters Mandera Town Office , Power House & Staff Quarters The area is 2 acres and refers to an office block, powerhouse, pit latrine and residential staff quarters. Work entails thorough cleaning of offices, cleaning of communal areas both in office and staff quarters, cleaning using special detergents in the powerhouse. General ground maintenance within the offices and staff quarters compounds, garbage collection and disposal on weekly basis. Also Emptying of septic tanks every year.
Minimum no of workers 4 5. Moyale Depot and Office Moyale Town Office & Staff Quarters & Guest houses The area is about 10 acres comprising Town office , O&M office at the Depot , Staff quarters power house, guest House , 4(no) pit latrines Social Hall and a compound. The fence is live. Work entails thorough cleaning of offices, cleaning with special detergents of the power house, cleaning of communal areas both in office and staff quarters, general ground maintenance within the offices and staff quarters compounds, garbage collection and disposal on weekly basis. Trimming of the fence. Also Emptying of septic tanks
116 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI GENERAL AND OFF-GRID STATIONS Contact Person Elkanah Kiplagat tel 0721-1172712 NO. PREMISE LOCATION DESCRIPTION SCOPE OF WORK and pit latrines every year.
Minimum no of workers 6 6. Marsabit Office and Staff Quarters Marsabit Town Office & Staff Quarters The area is about 5 acres. This refers to the office block , power house, 2(no) pit latrines and residential staff quarters and work entails thorough cleaning of offices, cleaning of communal areas both in office and staff quarters, general ground maintenance within the offices and staff quarters compounds, garbage collection and disposal on weekly basis. Cleaning with special detergent at the power house. Maintain the flower beds and kapple and bougainvillea fence. Also Emptying of septic tanks and pit latrines every year.
Minimum no of workers 6 7. Elwak Power Station and Town office Off Mandera Road, Elwak Town Sub Station, and Town office The area is 400 sq ft. This refers to an office, a gate house, toilets, workshop and a pump house. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, cabro paving and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Town office measures approximately 80 sq metres and floor finish is cement screed. The town office also has a common pit latrine.
Minimum no of workers 2 8. Habaswen Power Station and Town office Off Mandera Road, Habaswen Town Sub Station, Rest House, Pump house and Town office The area is 15 acres. This refers to an office, a gate house, toilets, workshop and a rest room. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, cabro paving and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Town office measures approximately 30 sq metres and floor finish is cement screed. The town office also has a common pit latrine. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
117 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI GENERAL AND OFF-GRID STATIONS Contact Person Elkanah Kiplagat tel 0721-1172712 NO. PREMISE LOCATION DESCRIPTION SCOPE OF WORK
Minimum no of workers 2 9. Laisamis Laisamis town, near District headquarters. Office Ground floor shop measuring approximately 800 square feet and 1 No. rear room for storage. Work entails thorough cleaning of offices, washrooms, Garbage collection and disposal on weekly basis. Also Emptying of septic tanks and pit latrines every year.
Minimum no of workers 1 10 Bute Bute town, near District headquarters. Office Ground floor shop measuring 900 square feet (3 rooms) approximately. Work entails thorough cleaning of offices, Garbage collection and disposal on weekly basis.
Minimum no of workers 1 11 Rhamu Rhamu town, near District headquarters. Office Ground floor 3 shop measuring 675 square feet approximately. Work entails thorough cleaning of offices, washrooms, Garbage collection and disposal on weekly basis.
Minimum no of workers 1 12. Lafey Lafey town, near District headquarters. Office Ground floor shop (3 rooms) measuring 648 square feet approximately and a rear yard for storage. Work entails thorough cleaning of offices, Garbage collection and disposal on weekly basis.
Minimum no of workers 1 13. Modogashe Modogashe town, near District headquarters. Office Ground floor shop (3 rooms) measuring 550 square feet approximately and a rear yard used as a store. Work entails thorough cleaning of offices, washrooms, Garbage collection and disposal on weekly basis.
Minimum no of workers 1 14. Eldas Eldas town, near Office Ground floor 3 no. shops measuring 975
118 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI GENERAL AND OFF-GRID STATIONS Contact Person Elkanah Kiplagat tel 0721-1172712 NO. PREMISE LOCATION District headquarters. DESCRIPTION SCOPE OF WORK square feet approximately. Work entails thorough cleaning of offices, washrooms, Garbage collection and disposal on weekly basis.
Minimum no of workers 1 15. Takaba Takaba town, near District headquarters. Office Ground floor (2 rooms) measuring 1000 square feet approximately. Work entails thorough cleaning of offices, washrooms, Garbage collection and disposal on weekly basis.
Minimum no of workers 1 16. Griftu Griftu town near District Headquarters Office Ground floor (3 rooms) measuring 800 Square feet approximately. Work entails thorough cleaning of offices, washrooms, Garbage collection and disposal on weekly basis.
NAIROBI NORTH REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI NORTH REGION Contact Person Phyllis Koinange 0722-371960 or Gladys Achesa tel 0722-801953 1. 4 Roysambu . Office Thika Road Office, Substation and Staff Quarters This refers to the 1 office block, 2 stores blocks, substation 2 No. control rooms and battery room. Also included is staff quarters and the expansive yard of approximately 10 hectares of land. The floor finishes in the offices is PVC tiles, cement screed and Terrazzo in the control Rooms. The Masonry stone wall. Office blocks 4 toilets and a Urinal while the control rooms have 2 No. toilets Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices and staff quarters, tending to the flowers and flower beds around the buildings, drainage TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
119 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI NORTH REGION Contact Person Phyllis Koinange 0722-371960 or Gladys Achesa tel 0722-801953 clearance, garbage collection and disposal on weekly basis in offices and common areas. General and ground maintenance of staff quarters and the expansive yard. The grass should be cut and maintained to the acceptable level at all times. Also Emptying of 3 No. septic tanks thrice a year Minimum no of workers 12 2. Sarit Centre Westlands Sarit Centre Office Pay point This is an office pay point area at second floor of Sarit Centre measuring approximately 620 square feet of which the floor is PVC tiles and walls are painted. The partitions to the counters are mainly UPVC. Work entails thorough cleaning of office, garbage collection and disposal.
Minimum no of workers 1 3. 5 Ruiru . Ruiru Town along the Thika / Nairobi highway Offices and Staff Quarters (Transmission & O&M) This refers to 2 Office blocks , control room , store , 2 yards and staff quarters for Ruiru Transmission and O&M depots separately located in Ruiru town and covering approximately 4 acres and 6 acres of land respectively.. The finish in the offices is cement screed. The office block consist of 5 No. ablution blocks. The fence is chain link. Work entails thorough cleaning of offices, cleaning of communal areas both in office and staff quarters, general ground maintenance within the office and staff quarters compounds i.e. cutting of grass and maintenance to acceptable level, tending of flowers and flower beds, garbage collection and disposal on weekly basis(Expansive yard). Also Emptying of 4 No. septic tanks every 3 months during the contract period
4. 6 Forest Road At the Junction of Staff . Quarters Forest Road and Limuru Road
Staff Quarters
The area is about 2 acres .This refers to one hi ghrise block of 3 floors and 1 single storey block of staff quarters. The common areas have precast plain slabs finish and cement screed..
120 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI NORTH REGION Contact Person Phyllis Koinange 0722-371960 or Gladys Achesa tel 0722-801953 The work entails thorough cleaning of common areas; staircases and corridors. Ensuring general cleanliness of the compound and garbage collection and disposal on a weekly basis. Minimum no of workers 1 5. 7 Munju Staff Quarters . Kasarani Area Nairobi off Mwiki Road. On Munju Centre. Staff Quarters This refers to a single block of staff quarters. The finish on the common areas is cement screed. The work entails thorough cleaning of common areas; staircases and corridors. Ensuring general cleanliness of the compound and garbage collection and disposal on a weekly basis.
Minimum no of workers 1 6. 8 New Ngara Ngara Area off Staff . Quarters Muranga Road Staff Quarters This refers to a single block of staff quarters and work entails thorough cleaning of common areas; staircases and corridors. The floor finish is cement screed. Ensuring general cleanliness of the compound and garbage collection and disposal on a weekly basis.
Minimum no of workers 1 7. 1New Eastleigh 1 office Eastleigh at Eastleigh shopping mall Office This is an office pay point measuring approximately 1100 square feet. The floor is of Ceramic tiles , walls are plastered and painted internally. Work entails thorough cleaning of office and toilet facilities, garbage collection and disposal on weekly basis.
Minimum no of workers 3 8. 9 Pangani Staff Quarters . Pangani Off Muranga rd next to Police Station Staff Quarters This refers to a block of staff quarters and work entails thorough cleaning of common areas; staircases and corridors. The floor finish is cement screed. Ensuring general cleanliness of the compound, garbage collection and disposal on a weekly basis.
Minimum no of workers 1 This refers to an office area on the ground floor measuring approximately 1500 square feet and comprise main office, 3 No. Smaller offices, store 4No. WC, 2 urinals, 2 WHB, shed and
9. 1 Githunguri 1 .
Kiambu Road
Office
121 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI NORTH REGION Contact Person Phyllis Koinange 0722-371960 or Gladys Achesa tel 0722-801953 parking yard. The finish is Ceramic tiles and cement screed in the common areas. Work entails thorough cleaning of offices, garbage collection and disposal on weekly basis Minimum no of workers 1 This refers to an office area on the ground floor measuring approximately 1850 square feet and comprise main office, 3 No. Smaller offices, store 4No. WC, a urinal, 2 WHB shed, basement storage area and a parking yard. The finish is ceramic tiles. Work entails thorough cleaning of offices, garbage collection and disposal on weekly basis.
10. Kiambu 1 Office 0 .
Kiambu Road
Office
11.
Ruaraka Complex
Off Thika Road
Offices & Workshop
This is an expansive area that covers the Transport workshop, several office blocks, cyber cafe compound, parking and scrap yard covering an estimated area of 8 acres with PVC floor tiles, ceramic floor tiling floorboards and terrazzo in offices, workshop and stores. The surface finishes in Parking Yard are bitumen and cabro paving. The fence existing is chain link fence and boundary wall. Work entails thorough cleaning of offices, scrubbing of the workshop with special detergent to remove the oil and grease, garbage collection and disposal in offices and common areas. General ground maintenance of the compound and yards.
Minimum no of workers 15 12. Juja Control Dandora Area Nairobi Offices, Staff Quarters, Substation This refers to an area covering approximately 25 hectares comprising Office Blocks, Control Room, residential staff quarters, parking lot, communal toilets and a police post. The office block include 8 toilets and 2 urinals, 3 blocks of communal toilets and bathrooms. The finishes include wood parquet, terrazzo, ceramic tiling and screed and PVC tiles. The compound has a perimeter wall and a live electric fence. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the
122 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI NORTH REGION Contact Person Phyllis Koinange 0722-371960 or Gladys Achesa tel 0722-801953 office, car parks and staff quarters, tending to flowers and flowerbeds around the buildings, drainage clearance , garbage collection and disposal on weekly basis, also general ground maintenance within staff quarters. Minimum no of workers 15
NAIROBI SOUTH REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI SOUTH REGION - SUBSTATIONS Contact Person Esther Kahiu tel 0721-312612 NO. 1. PREMISE Embakasi substation LOCATION Off Mombasa Road Next to the KPA depot. DESCRIPTION Manned substation SCOPE OF WORK This area is 40 acres. This expansive premise is occupied by a substation within which is a feeder room, office, 2 toilets, Guardroom and a Yard. Floor finish is in terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 2. Jevanjee Substation Near Kenya Bus Station next to Mang hotel Manned substation The area is 805 square meters comprising upper floor, six (6) offices, kitchenette, 2 toilets, lower floor, one common office, small office, switch room and toilets. The back yard has a substation which requires grass cutting. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. The staircases are tiled. The switch room is in Terrazzo, the common office is in tiles. Garbage collection and disposal on weekly basis.
Minimum no of workers - 1 TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
123 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI SOUTH REGION - SUBSTATIONS Contact Person Esther Kahiu tel 0721-312612
3.
Kimathi/Bahati substation
Kimathi Estate
Manned Substation
The area is 0.58 acres. The space consists of an office, a gate house, toilets, and control room. The floor finish is terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area. Scrubbing the Cabro pavement with soap and water, including ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers - 1 4. Athi River Sub Station (CLEANING ONCE IN TWO MONTHS) Off Kitengela Kajiado Rd inside East Africa Portland Company Unmanned substation The area is about 2 acres, occupied by an office, a gate house, toilets, and control room. The floor finish is terrazzo.
Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area. Scrubbing the Cabro pavement with soap and water and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Minimum no of workers 1 5. Temple Road Substation (CLEANING ONCE IN TWO MONTHS) Near Main entrance towards Kenya Bus station Unmanned Substation The area is 4 acres, This premise includes a gate house, control Room, and a Cabro paved parking lot. The floor finish in the control room is cement screed. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, scrubbing the cabro pavement with soap and water, garbage collection and disposal on weekly basis.
Minimum no of workers - 1 6. EPZ Substation ( OR Kitengela Substation ) Off Mombasa Road At Namanga Junction Manned substation The area consists of two parts; about 1.0 acres occupied by transformers, and another 1.0 acres holding a container which is used as a store. Therein is a control Room, gate house and TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
124 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI SOUTH REGION - SUBSTATIONS Contact Person Esther Kahiu tel 0721-312612 toilet. The floor finish is in Terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Minimum no of workers 1 7. Cathedral Substation (CLEANING ONCE IN TWO MONTHS) Next to Laico hotel on Kenyatta Avenue Unmanned Substation The area is 0.2009 acres. The space is occupied by a control Room, Gate house and a toilet. The floor finish is cement screed. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 8. Syokimau Substation Off Mombasa Road Mavoko Town. Manned Substation The premise is 1.0 acres. It includes a control Room, gate house and toilet. The floor finish is terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 9. Muthurwa Substation Along Jogoo Road opposite Machakos Bus Station Manned Substation The area is 0.5 acres. It consists of a control Room, gate house and toilet. The floor finish is terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 10. Mombasa Road Substation Mombasa road next to Manned Substation The premise has an area of 9.4021 acres. It includes a control Room, gate house
125 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI SOUTH REGION - SUBSTATIONS Contact Person Esther Kahiu tel 0721-312612 Embakasi Substation and a toilet .The floor finish is terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 2 11. Donholm Substation (CLEANING ONCE IN TWO MONTHS) At City Stadium Round About Unmanned Substation The area of the premise is 0.1 acres. It is occupied by a control Room, gate house and a toilet .Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 12. Dara Substation (CLEANING ONCE IN TWO MONTHS) Lusaka/Dunga Road Unmanned Substation The area is 0.25 acres. It is occupied by a control Room, gate house and toilet. The floor finish is cement screed. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 13. University Way Substation (CLEANING ONCE IN TWO MONTHS) University of Nairobi Unmanned Substation The premise occupies an area of 100 square meters. This refers to a control Room, gate house and toilet. Floor finish is terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
126 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI SOUTH REGION - SUBSTATIONS Contact Person Esther Kahiu tel 0721-312612
Minimum no of workers 1 14. N.S.S.F Substation (CLEANING ONCE IN TWO MONTHS) Embakasi At NSSF House Projects Fedha Estate /Tasia Estate Unmanned Substation The area is 100 square meters The work entails, Weeding , Spraying of herbicides, Sweeping/general cleaning , Unblocking of drainage, Sweeping, mopping and dusting Control rooms.
Minimum no of workers 1 15. New Industrial Area Substation. (CLEANING ONCE IN TWO MONTHS) Industrial Area - Along Enterprise Road next to Railways Workshop Unmanned Substation The area is 1.0 acres. This refers to a toilet and compound. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 16. New Airport Substation Industrial area Outering road opposite JKIA Manned Substation The area is 0.22 acres. It is occupied by a control Room, gate house and a toilet .The floor is cement screed. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
127 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI SOUTH REGION - SUBSTATIONS Contact Person Esther Kahiu tel 0721-312612 17. Kiboko Substation (CLEANING ONCE IN TWO MONTHS) KARI-kiboko Unmanned Substation The area is 100 square meters. The work entails, Weeding Sweeping/general cleaning Unblocking of drainage
Minimum no of workers 1 18. Machakos Substation (CLEANING ONCE IN TWO MONTHS) Along Machakos Road Unmanned Substation The area is 0.25 acres with a sentry box The work entails, Weeding Sweeping/general cleaning Unblocking of drainage
NAIROBI WEST REGION SUBSTATION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI WEST REGION STATIONS Contact Person Elizabeth Sirtuy tel 0726-737676 1. Kikuyu 1 Substation 9 . Kikuyu Town Off Gichuru Rd next to Steel Milling Manned Substation The area is 4000 square metres and refers to a substation within which is a feeder room, offices, communal toilet, Guardroom and a Yard. The floor finish is Terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
128 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI WEST REGION STATIONS Contact Person Elizabeth Sirtuy tel 0726-737676 2. Kileleshwa 2 substation 0 . Kileleshwa Area next to Jacaranda Special school Manned Substation The area is about 3000 sq metres, and it is occupied by a Control Room, a feeder room, offices, communal toilet, Guardroom and Yard. The finish is terrazzo and cement screed. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 3. Karen 2 Off Ngong Road Substation 1 next to Nakumatt . Junction
Manned Substation
The area is 9000 square meters .This refers to a substation within which there is a feeder room, Offices, Guardroom and Yard. The floor finish is terrazzo and cement screed. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, exhauster-services, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 4. Matasia 2 Ongata Rongai Substation 2 off Magadi Road . opposite Nkoroi Primary School
Manned Substation
The area is 0.5 acres. It accommodates a Control Room within which there is a feeder room, Offices, communal toilet, Guardroom and Yard. The finish is terrazzo and cement screed. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 5. Ngong 4 Road Sub-station 5 . Next to city Mortuary off Ngong Road Manned Sub station The area is 2 acres. This refers to an office, a gate house, toilets, and control room. The floor finish is Terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area. Scrubbing the Cabro pavement with soap & water and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Minimum no of workers 1 TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
129 6. Bomas Substation Along - Langata road near Nakumatt at Galleria. Manned Substation This refers to a control Room measuring 100 square metres, gate house and toilet .The floor finish is terrazzo. Work entails thorough cleaning of the occupied area of terrazzo, ceramic tile surfaces and cabro paved compound measuring 360 square metres. Scrubbing the Cabro pavement with soap & water, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Manned Substation It occupies an area of 100 square meters. This area is occupied by a control Room, gate house and toilet. The floor finish is terrazzo. Work entails thorough cleaning of the occupied area of terrazzo, ceramic tile surfaces and cabro paved compound measuring 360 square metres, scrubbing the cabro pavement with soap and water, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 7. Ngong Located Within Substation Ngong town
Minimum no. of workers 1 8. Mai Mahiu Sub-station Mai Mahiu at Mai Mahiu Town Manned Sub station The area is 0.5 acres. It includes an office, a gate house, toilets, and control room. The floor finish is Terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, scrubbing the cabro pavement with soap & water, and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Minimum no of workers 1 9. Kajiado (CLEANING ONCE IN TWO MONTHS) Within Kajiado Town. Unmanned Substation The area 1.0 acres. It comprises a Transformer and a gate house. The work entails : - Weeding Spraying herbicides Sweeping/general cleaning Unblocking of drainage Sweeping, moping and dusting control room.
130 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI WEST REGION STATIONS Contact Person Elizabeth Sirtuy tel 0726-737676
NAIROBI NORTH REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI NORTH SUB STATIONS Contact Person Phyllis Koinange 0722-371960 or Gladys Achesa tel 0722-801953 NO. PREMISE LOCATION DESCRIPTION SCOPE OF WORK
Minimum no of workers 3 11. Cianda 1 Substation 2 . Along Kiambu /Githiga Rd Manned Sub station The area is about 0.6 acres. This refers to a Guard house, control room and 1 pit latrine. The floor finish is terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Also Emptying of pit latrines twice a year
Minimum no of workers 1 12. Kitusuru 1 Substation 3 . Red Hill Road Gachie Town Manned Substation The area is 0.7 acres. This refers to a Guard house, Control Room, 1 pit latrine and a washroom. The floor finish is terrazzo and cement screed. The fence is a chain link. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal away from site on weekly basis. Also Emptying of septic tanks and pit latrines quarterly. Minimum no of workers 1 13. Baba 1 Dogo 7 Baba Dogo next to Brush Industries Manned Sub station The area is 7,133 square feet. It accommodates a control Room with one toilet
131 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI NORTH SUB STATIONS Contact Person Phyllis Koinange 0722-371960 or Gladys Achesa tel 0722-801953 NO. PREMISE . LOCATION DESCRIPTION SCOPE OF WORK that serves as a bathroom. The floor finish is terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Minimum no of workers 1 14. Nairobi 4 North Off Ndenderu Sub-station 7 Kikuyu Road . Manned Sub station The area is 10 acres. This expansive premise is occupied by an office, a gate house, toilets, and a control room. The floor finish is terrazzo.
Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area. Scrubbing of the Cabro pavement with soap & water and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Minimum no of workers 1 15. Nyaga 1 Substation(C 6 LEANING . ONCE IN TWO MONTHS) unmanned Sub station The area is 0.25 acres. This refers to a control Room with one pit latrine. The floor finish is cement screed. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 16. Dandora 1 Substation(CLEA 8 NING . ONCE IN TWO MONTHS) Dandora Area Nairobi Unmanned Substation The area is 1.25 acres. This area contains a control Room, with two toilets and a guard house that serves as a bathroom. The floor finish is Terrazzo. Work entails thorough cleaning of the occupied
132 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NAIROBI NORTH SUB STATIONS Contact Person Phyllis Koinange 0722-371960 or Gladys Achesa tel 0722-801953 NO. PREMISE LOCATION DESCRIPTION SCOPE OF WORK area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
Minimum no of workers 1 9. Komarock Substation Along Kangundo Road manned Substation The area is 1520 square meters. This refers to a control Room, gate house and toilet .The floor finish is Terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis. Minimum no of workers 1 11. Ruai Substation Along Kangundo (CLEANING Road ONCE IN TWO MONTHS) Unmanned Substation The area is 1528 square meters. The premise is occupied by a control Room, gate house and toilet. The floor finish is terrazzo. Work entails thorough cleaning of the occupied area under supervision, cleaning and disinfecting of communal area, general and ground maintenance around the substation. Garbage collection and disposal on weekly basis.
CENTRAL RIFT PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Paul Chepkuto Tel .0722 729 578 /051 2211594/7 NO 1. PREMISE ELECTRICITY HOUSE LOCATION MOI RD NAKURU DESCRIPTION Offices SCOPE OF WORK Main offices consisting of: Ground Floor The Banking Hall made of terrazzo to offices
133 CENTRAL RIFT PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Paul Chepkuto Tel .0722 729 578 /051 2211594/7 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK and common areas. It has 4 cashier cubicles, 1 reception counter, 3 counter clerk counters, 2 offices, 3 small offices, 2 corridors, 4 toilets, 1 urinal 1 store, and windows measuring 120 ft x 5 ft in total Demonstration Center floor made of polished wood, fixed with 30 permanent Rexine seat. Emergency Office, refers to a small office, common area and a Staircase. Windows measuring 60 ft x 6 ft in total. Floor Terrazzo. The Costing Office refers to1 (no) common office measuring approx. 40 ft x 20 ft, with p.v.c tiles. Measuring 15ft x 20ft, with p.v.c tiles.An office measuring 15 ft x 12ft, with a carpeted floor.2 toilet, 1 urinal, 1 small kitchen. The Meter reading office refers to 2(no) offices one on a staircase 2 toilets Terrazzo floor. Window measuring 55ft x 8 ft. in total. Enclosed parking: Tarmacked with an area of approximately 4,000 sq.ft with one toilet one urinal. 1st floor: This refers to 34 offices of various sizes ranging from 10 ft x 10 feet 15 ft x 10 ft. It has also of toilets 2 urinals and 1 small kitchen. 1 urinal Measures approximately 387 ft x 4 ft in total. 2NDFloor: Refers to offices measuring 20ft x 20ft P.V.C tiled floor windows measuring 280 ft x 4 ft in total approximately corridors 200 ft, 2 toilets, 1 urinal stairs 100ft. 3RD Floor : Refers to six offices approximately 15ft x 10ft. Carpeted office 15ft x 10ft other office floor p.v.c windows measuring 88 ft x 4 ft in total. Staircases measuring approx. 60ft. Rooftop of Electricity houses done with asbestos and has drainages. Work entails thorough cleaning of offices, and parking area, cleaning of all communal/common areas, tending to flowers and flowerbeds around the building, drainage clearance, and garbage collection. No of workers required - 9 (no) TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
134 CENTRAL RIFT PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Paul Chepkuto Tel .0722 729 578 /051 2211594/7 NO 2. PREMISE MOLO OFFICE LOCATION Maziwa Cooperative Building Opposite Riva Petrol Station. Hospital Road DESCRIPTION Offices SCOPE OF WORK This refers to offices measures approx. 3,600 sq. ft, Wcs on the mezzanine floor with 2 Windows measuring 200 ft x 5 ft in and Drainage - measuring 50 Total. The ground floor is terrazzo. Work entails thorough cleaning of offices, dusting of desks/chairs and removing of stains with an appropriate stain remover. Supply of adequate toilet papers to every toilet daily. Cleaning of windows with windowlene. And Cleaning of chairs quarterly.
Minimum no of workers required - 2 (no) 3. ELDAMA RAVINE OFFICE Baringo Teachers Sacco Building. Offices This refers to office space measures approximately 871 square feet, Store 150 square feet and an enclosed yard for storage of poles and other bulky materials. Also a toilet and a window measurement of approx. 10ft x 8 ft. in total. The floor finish is red oxide cement screed Work entails thorough cleaning of offices, dusting of desks/chairs and removing of stains with an appropriate stain remover. Supply of adequate toilet papers to every toilet daily. Cleaning of windows with windowlene. And Cleaning of chairs quarterly
Minimum no of workers required - 1 (no). 4. NYAHURURU OFFICE Opposite Nyahururu Municipal Council Offices Offices The office consist of 4 (four) offices measuring Approximately 10 ft x 8 ft, cashiers cubicles measuring 6ft x 3 ft, and 2 (two) office in open space measuring approximately 25ft x 30ft. The building has 7 (seven) toilets and 1 (one) urinal. Floor made of red oxide cement screed Drainage measuring 100ft Staircase measuring 60ft Building area measuring approximately 100ft x 200ft. Open space behind the office measuring 50ft x 100ft, windows 100ft x 5ft approximately in total. Work entails thorough cleaning of offices, dusting of desks/chairs and removing of stains with an appropriate stain remover. Supply of adequate toilet papers to every toilet daily. Cleaning of windows with windowlene. And Cleaning of chairs quarterly
135 CENTRAL RIFT PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Paul Chepkuto Tel .0722 729 578 /051 2211594/7 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK
Minimum no of workers required - 2 (no) 5. NYAHURURU STAFF QUARTERS Along Nyahururu/Nyeri Rd Approx. 500m From Town Staff Quarters The area measures approximately 1- acres. Has an open drainage measuring 90ft WORK REQUIRED Ensuring general cleanliness within the compound and garbage collection and disposal on a weekly basis. Cutting of overgrown grass. And Weeding of flowers on month weekly basis Area measures 5.5 x 5.5m and is within Nyahururu staff quarter-: The block floor is made of tiles and has 9- windows, 2-urinals,5-Toilets,3-bathrooms and 3 WHB.
NYAHURURU ABLUTION BLOCK
Minimum no of workers required - 1 (no) 6. NAROK OFFICE ALONG NAIROBI/NAR OK RD APPROX 300M FROM TOWN Offices This refers to offices in 1st floor measuring Approx. 55ft x17ft and a storage room measuring Approx. 8ft x 9.4ft,Ground floor Reception area and customer services Approx. area is 532.3sqft (48.88 sq. m),store office 14.3ft x 9.4ft,Main store measures Approx. 13.4ft x 9ft The floor is made of tile, and has one inner toilet and two outer toilets. Work entails thorough cleaning of offices, dusting of desks/chairs and removing of stains with an appropriate stain remover. Supply of adequate toilet papers to every toilet daily. Cleaning of windows with windowlene. And Cleaning of chairs quarterly
Minimum no of workers required 2(no) 7. LANET SUBSTATION Along Nairobi/ Nakuru Highway Opp. St. Georges Muthaiti School Offices and Staff quarters The area covers 45 acres, but only about 5 acres is to be attended to. a) OFFICES It consist of 3 offices measuring approximately 12 ft x 10ft, within the control building measuring 12ftx80ft, open space for transformers measuring TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
136 CENTRAL RIFT PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Paul Chepkuto Tel .0722 729 578 /051 2211594/7 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK 80ft x 60ft 2 toilets, Windows measuring 16ft x 3ft 1 urinal and a drainage 120ft. The floor is red oxide screed cement. b) STORE Small store measuring approximately 24 x 14 ft And other 4 (four) small stores measuring 8ft x6ft. C) JUNIOR STAFF QUARTERS Open space covering approximately acre. With 6 communal toilets and 3 communal bathrooms. D) SENIOR STAFF QUARTERS Open space covering approximately 1 acre. (d) ABLUSION BLOCK Measuring Approximately 12.9 x 8.2m, the floor is made of tile, has 3-Urinals, 10-Windows, 6-Toilets, 3-Washrooms and 6-WHB. Work entails, Thorough cleaning of offices. Cutting of over grown grasses once every month the in the five-acre. This includes staff quarters, poles storage area. Supply of adequate toilet papers to every toilet in the offices daily and thorough cleaning to communal toilets. Collecting and disposing garbage on daily basis. Weeding of flowers around the offices, Quarters and main entrance once a week/a month. Open drainage approximately 200ft in total. Cleaning of chairs quarterly in the offices
Minimum no of workers required - 7 (no) 8. MARALAL OFFICE Ground floor veranda measures Approx. 54.3 x 5ft, Customer service office Approx.19.8 x11.4ft with 2Windows, Emergency Office Approx. 19.8 x 11.3ft with 2-Wndows, store Approx. 20 x 14ft with 1Window. Entrance corridor with a measurement of Approx. 21.5 x 4.5ft.Toilets 2(Gents) measuring 7.6ftx10ft with one window, Ladies 1 measuring 6ft x 4ft with one window, Inner veranda measuring 54.3x 5ft and a store case measuring 21.6x6.9ft.the area has screed floor. Work entails thorough cleaning of offices, mopping, dusting of desks/chairs and removing of stains with an appropriate stain remover. Cleaning, disinfecting TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Within Maralal Town Offices
137 CENTRAL RIFT PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Paul Chepkuto Tel .0722 729 578 /051 2211594/7 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK and deodorizing and supply of adequate toilet papers to every toilet daily. Cleaning of windows with windowlene. And Cleaning of chairs quarterly
Minimum no of workers required - 2 (no) 9. NAKURU DEPOT INDUSTRIAL AREA TIMBER RD. OPPOSITE OIL MILLS Offices and Depot The area covers approximately 1 acres. This refers to3 offices measuring 14 ft x 12 ft, two (2) offices measuring 12ft x 10ft, a bulk stores measuring 48 ft x 30 ft, a restricted area. External toilets 2 (two), 1 (no) Urinal 1. Also a Parking area covered with concrete measuring 100 ft x 120-ft. total. Vast areas of grass cutting measuring 50 ft x 30 ft, windows measuring 110 ft x 3 ft. in total. A Motor vehicle workshop measures 30 ft x 40 ft. And drainage measuring 250 ft. Work entails thorough cleaning of office, and workshop. The use of recommended factory soap to remove grease and oil waste products in the workshop. Trimming of over grown grass once week, cleaning of drainage on daily basis. Supply of adequate toilet papers to every toilet daily. Collect garbages and disposing to municipal garbage disposal tins. Weed flowers around the office once every week. Cleaning of chairs quarterly
Minimum no of workers required - 3 (no) 10. NAIVASHA OFFICE Mama Ngina /Kenyatta Avenue Opposite Kanyiri Hse Offices This refers to an area measures app.13.7M X 10.1 banking and cashiers area with tiled floor, 10 windows, 2-Toilets and 2 urinals. -Emergency office and store area measures Approx. 9.7 x10.1m, is tiled, and has glass walls.
138 CENTRAL RIFT PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Paul Chepkuto Tel .0722 729 578 /051 2211594/7 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK -1St floor Main Office measures Approx. 16.9m x 12.7m, Walls are made of glass, with tiled floor, 2Toliet and 2-Urinals. Work entails thorough out cleaning of offices, dusting of desks/chairs and removing of stains with an appropriate stain remover. Supply of adequate toilet papers to every toilet daily. Cleaning of windows with windowlene. And Cleaning of chairs quarterly
Minimum no of workers required - 3 (no) 11. SHOWGROUN D K.P.L.C STAND Within Showground Offices It is consist of tarmacked parking at the back and front of the building Concrete slabs all round the sides. The area refers to: Large exhibition area with flowerbeds in the middle surrounding the water sprinkler. The executive wing refers to toilets ladies and gents, Offices, Dinning room, Kitchen, Verandah and Stairs The staff wing refers to Toilets ladies and gents, Offices, Dinning room, Kitchen, Verandah and Stairs Work entails clearing and grass cutting around the building. Weeding and taking care of the flowers and plants around building. And cleaning the water drains trenches. FREQUENCY Offices - 1 no must be cleaned three (3) times a day. Toilets 10 no should be cleaned after every one hour General cleaning should be carried out every weekend
Minimum No. of workers- 1 NO 12. GILGIL Within Gilgil Office on ground .New Front Office Made of screed floor measuring
139 CENTRAL RIFT PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS Contact Person Paul Chepkuto Tel .0722 729 578 /051 2211594/7 NO PREMISE LOCATION Town DESCRIPTION floor SCOPE OF WORK Approx. 21ft x 16.8ft, corridor of Approx. 11ft x 405ft, back office Approx. 11 x 11.1ft, the Office has 2-toilets, 1-Urinal, and 2-Windows of Approx. 11ft x 10.5ft. Minimum No of workers-1 BARAGOI Off-Grid substation The area consists of two new office with area approx. 7ft x 18.6fts .Workshop and store of area 47.16 x 17ft, two toilets. .Three commercial office area 43ft x10.5ft will involve. .Mopping of floor twice daily using appropriate detergent. .Ensure clean and neat condition at all time. .Window and doors should be dump dusted daily using correct detergents. .Windowpanes and latchets should wipe to shining finish. .Ensure adequate supply of toilet paper and soap in the toilet offices dusting of desks /Chairs and removing of stains with detergents. Minimum No. of workers-1 SHABAB NAKURU Staff quarter The area is of dimension 2500 sq. and work entails .Cleaning of the compound of any liter waste and collection of garbages .Ensure the glasses cut short .Ensure that the drains are cleared of any stagnant water. .Ensure flowers and flower beds are weeded when necessary. .Ensure the fence hedges are trimmed and remain neat.
13.
Minimum No. of workers 1 No
GENERAL NOTES TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
140 DESCRIPTION OF WORKS OFFICES 1 Floors 2 Common Areas Toilets, lift Lobbies, Stairways and Corridors 3 Roof, Walls, Ceiling, Doors and Door Handles 4. Windows, window Latches and Grills Curtains and Blinds Pavements Wood parquetry floor to be mopped daily. Polish floor with prescribed polish. Disinfect once a week. Floor sanding to be done once a year. PVC floors: To be mopped to skating every morning. Apply appropriate floor polish once a month. Polished floors to be maintained the appropriate maintainer and buffed daily. Carpeted floor: Must be vacuum cleaned every morning and shampooed after two weeks. Terrazzo and Ceramic floor: Should mopped and disinfected twice daily and all stain appropriately removed. Standard Ceramic fixtures: Basins Sinks and Urinals-Clean and disinfect twice daily including flush handles and taps. Supply sufficient white toilet paper daily. Flush all soap dispensing units once weekly. Supply sufficient mothballs to all urinal gratings once a week. Supply appropriate liquid soaps to dispensers daily. All stains to be removed. Mirrors: To be cleaned twice daily. Inside the Lift: Clean the floor using water and appropriate soap on a daily basis. Roofs: Remove all dust/mud and any debris from the drainage surfaces ensuring that all the gratings are opened to allow free flow or water. Walls: Clean weekly removing all stains and dust, scrub all ceramic fitting with stain removers. Ceilings: Dust and remove cobwebs weekly. Doors and Door Handles: To be cleaned daily ensuring they are dry and dusts free. Windows: Dust once daily Window Latches: Clean daily and lubricate once monthly. Grills: Dust once daily All window curtains and curtain blinds to be cleaned once per month. Pavements: Splash water to entire paved surfaces using appropriate soap and brush making sure that areas covered with dried gum are chipped clean. To be cleaned weekly in dry weather and daily in wet season ensuring they are dry and dust free. Desks and related accessories Dust every morning. Chairs Dust every morning and shampoo the fabric covered once every three months Ensure the compound is cleared of any littered waste. Ensure the grass is cut short. Ensure that the drains are cleared of any stagnant water. Ensure flowers and flowerbeds are weeded when necessary. Ensure the fence hedges are trimmed and remain neat. Ensure that these areas are swept daily or more in dry season. Where the parking space is concrete, sprinkle water to the floor surface and sweep out all dust particles.
5. 6
7. 8.
Floor & Door Mats Furniture & Equipment
9.
Compound
10.
Parking, Driveways and Driving Yard
141 DESCRIPTION OF WORKS 11 Banking Halls 12 Restricted Areas To be cleaned in the presence of a Company Staff. These spaces must be swept clean and mopped regularly Cobwebs and stains to be removed Ensure all waste, both paper and organic garbage collected and disposed weekly. These should be given special attention especially during times if adverse weather to ensure clean and neat conditions at all times. Special attention should be given to littering and emptying of waste paper baskets as well as bins
13.
Garbage collection and disposal
STAFF QUARTERS DESCRIPTION OF WORKS 1. Common Areas Toilets Bathrooms and Shower rooms, Stairways and Corridors 2. Common Areas Doors, Windows, walls and ceilings, roof. 3. Compound
Terrazzo and Ceramic floor should be mopped and disinfected twice daily and all stains appropriately removed. Standard Ceramic fixtures: Basins, sinks and Urinals Clean and disinfect twice daily including flush handles and taps. All stains to be removed.
4.
Parking, Driveways and Driving Yard 5. Garbage Collection SUBSTATIONS: 1. Floors
Donors and Windows to be dusted daily and dump dusted using a clean cloth and disinfectant. Walls and ceilings: Dry dust and using a dump wet cloth to remove the marks and remove all cobwebs weekly Roofs: Remove all dust/mud and any debris Ensure the compound is cleared of any littered waste. Ensure the grass is cut short Ensure that the drains are cleared of any stagnant water. Ensure flowers and flowerbeds are weeded when necessary. Ensure the fence hedges are trimmed and remain neat always. Ensure that these areas are swept daily or more in dry season. Where the parking space is concrete sprinkle water to the floor surface and sweep out all dust particles. Ensure all waste, both paper and organic cabbage is collected and disposed weekly.
2.
Common AreasToilets
3.
Windows, Doors and related accessories Compound/Yard
The floor should be mopped twice daily using appropriate detergent under the guidance of the officer-in-charge. The terrazzo floor should be scrapped once a week and polished using appropriate polish and scrubbing machine The floor should be scrubbed twice daily using approved detergent and disinfectant. Stains should be removed using approved stain remover. All dirty marks on the walls should be dump-wiped cleaned using a disinfectant. Ensure adequate supply of toilet papers and soap in the toilets. Windows should be dump dusted daily using correct detergents. Windowpanes and latches should wiped to shining finish. Doors and handles should be dump wiped daily with appropriate detergents. Ensure the compound is cleared of any littered waste. Ensure the grass is cut using a lawn mower Ensure that the drains are cleared of any stagnant water always.
4.
142 DESCRIPTION OF WORKS Ensure flowers and flowerbeds are weeded when necessary, manured and watered. Ensure the fence hedges are trimmed and remain neat always. Ensure the desks are dusted every morning and any stains removed. Ensure the telephone heads are regularly cleaned and disinfected Ensure shampooing of fabric covered office furniture once a month Walls: Dry Dust Roof Drains and Roof Gutters: They should be cleaned once a week and ensure they are not blocked. Empty waste paper baskets daily Clean and disinfect/fumigate whenever necessary depending on the type of bin. Ensure all waste, both paper and organic garbage collected is disposed off weekly.
5.
Furniture and Equipment
6.
7.
Walls, Roofs Drains & Roof Gutter Garbage collection and Disposal
FOR ALL PREMISES 1. Cleaning Staff All staff should wear the recommended uniform and have identification badges at all times. They must also have protective clothing, gloves and gumboots for lavatory attendants. Discipline at work place is paramount.
COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO 1 PREMISE ELECTRICI TY HOUSE LOCATION Nkrumah Road DESCRIPTIO N Offices SCOPE OF WORK
Main Offices consisting of Basement parking area with pumps room, 40No. Parking bays, Generator room, store, Power room and extractor machine room and covered water drainage tunnels. Ground floor: Consisting of banking hall with cashiers cubicles, offices and cloakrooms. The floor also includes front and rear verandahs, rear-loading zone, and internal open to the sky area/faade with lift lobby area. There is 1 No shop with mezzanine floor, Cloakroom and a store to be used for banking services. Mezzanine I: Consists of Meter Reading offices, IT &T Offices, Kitchen, Cloakrooms, Demonstration center with a terraced hall, cloak room, 2 water closets, 2 No. Wash hand basins and Gents with 2 No. Washbasins and a small kitchen. Mezzanine II: Consists of Revenue offices, Microfilm Office, Cloakroom and open assembly
143 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK floor/podium on the main wing. Floor No. 1 to Floor No. 8 are similar with each floor having various offices, 2 No, air conditioning rooms at extreme ends of each floor, lift lobby area, Kitchenettes, Ladies rooms each with 2 No. Water closets, 2 No. Wash hand basins and a small store, Gents rooms each provided with 2 No. Water closets, wash hand basins, urinal, small service room, and 1 No. Tearoom with sinks. Floor No 9: has restaurant/caf area (not in use) with serving counter, Cloak room with a Gents Cloak room consisting of 2 No, water closets, urinal and 2 wash hand basins. A Ladies cloakroom provided with 2 No. Water closets and 2 wash hand basins. There is also an open area with Air conditioning units. Floor No. 10 comprises of water tank area, lift, lobby area and an open yard. Floor No. 11: Comprises of Lift machine room. The roof to the mezzanine and main offices wing are flat roof and should be cleared of any debris at least twice in a month and open up any clogged drains. The whole building measures approximately 119,444sq.ft. The plot measures approximately half an acre. The floor to the building is finished in terrazzo to the toilets, lift lobby areas, in cement screed to the basement and in ceramic floor tiles to the offices. The Managers office and conference rooms in 8th floor of approx. 1,132sq.ft are carpeted. Cleaning work required to be done include: Basement: Sweeping daily and scrub with detergent once a week Sweeping and mopping of fire exit stairs twice in a month. Sweeping and mopping of Banking hall , Ground floor , Mezzanine 1 & 2 , 1st floor, 2nd floor, 3rd floor, 6th floor and 8th floor twice daily Sweeping and mopping of the staircases, corridors and lift cars twice Daily. Toilets cleaning, disinfecting and deodorizing twice daily You are required to supply toilet papers & moth TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
144 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK balls to toilets at all times to toilets You are required to ensure, that there is provision of washing dispenser soap at all times Discarding of any litter twice daily Dusting and shinning of furniture & fixtures in offices, windows. Sweeping and mopping of podium and floors above 8th floor once every two weeks Front and rear verandah/walkways scrubbed and washed in the morning and swept in the afternoons daily. Generally ensure the premises are clean Curtains and blinds to be cleaned once per month. Cleaning of basement wastewater drainage tunnels twice in a month. Vacuum cleaning of chairs after every three months. Scrubbing and polishing of terrazzo Cleaning of 3No. lift cars Cabin panels, mirrors and car doors Use windolene with dry cotton cloth. Infra red door reopen device This device is mounted on the leading edges of the car doors. Use a dry cotton cloth. Cabin Flooring Use dump cotton cloth or mop. Minimum No. of workers required 13 2 MBARAKI DEPOT The compound is occupied by a 3 storied office block, Transport workshop/Electrical Plant workshop, Intra-net kiosk (cyber caf), cafeteria, 8No. Semi-detached units of one bedroom, 1 no. Double storey block of 1-bedroom units, 4 no. 4 storied blocks of 2 bedroom units, 3 No. Double storied blocks of double rooms, 2 No single storied blocks of 1-bedroom units, single storied block of 2 No. Single rooms and a store. Single storied house with single rooms built around an internal yard, TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Off Mbaraki Road in Mbaraki Area Offices & Staff Quarters
145 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK single storied house of 2 no. Bed roomed bungalow with a servant quarter. A single storied block of 6 No. Single rooms with communal cooking area and washrooms, 2 No. Similar bungalows each provided with 3 No. Bedrooms, 1 No. Large bungalow comprising 4 No. Bedrooms, a Sub-station and 3 storied block of 1 and 2 bedroom units. Mbaraki Office: Is a 3 storied block with side extensions. The main Floor is finished in ceramic tiles,cement screed to the stores offices and partly in ceramic tiles while the emergency office is finished in ceramic tiles and the hall in 2nd floor finished in terazzo. Washrooms are finished in terrazzo. The office has 5No. Toilets and a urinal. The block extends to approx. 27,848sq.ft. The floor to the newly constructed/refurbished Eplant/transport workshops and offices has granolithic floor finish. The whole plot measures 10.6 acres. Cleaning Work entails: Sweeping and Mopping all the offices at Mbaraki Depot Twice Daily Toilet Cleaning Disinfecting and Deodorizing twice Daily Maintaining of the whole compound by cutting grass on weekly basis. Dusting and shinning of windows daily Sweeping and Mopping the Workshop on daily basis. Sweeping the paved (Cabro areas) which is approximately 90,000 sq. M. on daily basis. Washing and water scrubbing of paved areas Approximately 90,000 sq. M. on daily basis Discarding litter in offices twice daily Sweeping and Mopping the Stores twice daily Sweeping and Mopping of common areas in staff quarters e.g. staircases twice daily. You are required to supply toilet papers and mothballs to urinals at all time. Ensure that disinfectant detergent/ soap is availed all the time to toilets. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
146 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK Sweeping and mopping of fire exit stair case twice in a month Dusting and shinning of the office furniture & fixtures twice daily. Generally ensure the premises are clean and the compound well maintained. Cleaning of curtains and curtain blinds once per month Vacuum cleaning of chairs once after every three months. Scrubbing and polishing of terrazzo Minimum No. of workers required 15 3 UKUNDA DEPOT & STORE Located on Ukunda Diani road Office Consists of a commercial office and store. The offices are finished in cement screed and terrazzo. Commercial office extends to approximately 4090sq.ft while the stores office measures 732.sq.ft.
Commercial Office Cleaning works required include: Sweeping and Mopping of office floor twice daily Toilet cleaning disinfecting and deodorizing twice daily. Dusting and shining of windows with windolene daily. Dusting and shining of furniture and fixtures Discarding any litter twice daily. You are required to supply toilet papers and mothballs to toilets at all time. Ensure that disinfectant detergent/ soap is availed at all times. Sweeping and mopping of front verandah twice daily. Generally ensure the premises are clean Curtain and blinds cleaning once per month Vacuum cleaning of chairs after every three TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
147 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK month Scrubbing and polishing of terrazzo
Store and yard Ensure the yard outside the store is clean & grass cut low all the time Collect and burn any rubbish Clean, disinfect and deodorize the wash rooms twice daily Provide one white toilet paper at all times. Sweep the access road and weed any weeds/grass.
Minimum No. Of workers required 2 4 VOI OFFICE,STO RE & YARD Located within Ekklesia building in Voi Town Offices & Yard Comprises of commercial offices, emergency offices, a store office, plus toilets (gents and Ladies). The office measures approximately 3,149sq.ft. The floor is finished in terrazzo, carpet and cement screed. Commercial offices Cleaning works required include: Sweeping and Mopping of office floor twice daily Toilet cleaning, disinfecting and deodorizing twice daily Dusting and shining of windows with windolene daily. Dusting and shining of furniture and fixtures Discarding any litter twice daily. You are required to supply toilet papers and moth balls to toilets at all times Ensure that disinfectant detergent/ soap is availed at all times. Generally ensure the premises are clean TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
148 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK Curtain and blinds cleaning once per month. Scrubbing and polishing of terrazzo Vacuum cleaning of chairs after every three month Yard Yard measures about 4 acres. Ensure the yard out side the substation is clean & grass cut low all the time Collect and burn any rubbish Clean, disinfect and deodorize the pit latrine twice daily Provide one white toilet paper per day Sweep the access road and weed any weeds/grass.
Yard- Next to Tsavo Park opposite Total Petrol Station on Voi Msa Road
Minimum No. of workers required 2 5 WUNDANYI OFFICE Located within Tatecoh Building Offices Comprises of an office with a store and separate toilet. The floor is finished in terrazzo.
The office extends to approximately 476sq.ft. Cleaning works required include: Sweeping and Mopping of office floor twice daily Toilet cleaning, disinfecting and deodorizing twice daily Dusting and shining of windows with windolene daily. Dusting and shining of furniture and fixtures Discarding any litter twice daily. You are required to supply toilet papers and moth balls to toilets at all times Ensure that disinfectant detergent/ soap is availed at all times. Generally ensure the premises are clean Curtain and blinds cleaning once per month. Scrubbing and polishing of terrazzo Vacuum cleaning of chairs after every three months. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
149 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK
Maintenance of Flower garden. Plant/Maintain flower beds and trim hedge and fence weekly Ensure grass is weeded and cut low at all times. Access road and front office lobby is swept daily. Discarding of litter on routine basis
Minimum No. of workers required 1 6 TAVETA YARD & OFFICE
Walking Distance from Taveta Market within Taveta Town
Yard
Comprises of commercial offices and toilets (gents and Ladies). The office measures approximately 1,590sq.ft. The yard measures about 0.1 acres Commercial office
Offices 2 Taveta- Along Chala Hotel Road The floor is finished in screed cement Ensure the yard is clean, grass cut low, shrubs uprooted all the time. Rubbish collected and burnt twice per week
This refers to offices, an internal parking area, 2 No. Toilets and a bathroom. The floor is finished in red oxide cement screed. The office extends approximately 1089sq.ft. Cleaning works required include; Sweeping and Mopping of offices twice daily Toilet cleaning, disinfecting and deodorizing Cleaning of windows Dusting and shining of furniture and fixtures Discarding of any litter twice daily. You are required to supply toilet papers at all TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
150 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK times Supply moth balls to urinals at all times (when applicable) and generally ensure the premises are clean Ensure that disinfectant detergent/ soap is availed all the time. Curtain and blinds cleaning once per month. Vacuum cleaning of chairs after every 3 months Sweeping and cutting any grass/weeds in the rear parking area every day.
Minimum No. of workers required 2 7 LOITOKTO K OFFICE & STORE Geelete Building on Loitoktok-Illasit Rd. and Loitoktok/Empir on/141 Comprises an office space, store and 3 toilets (male & female). The floor is finished in red oxide cement screed.
Office The office extends to approximately 1,510sq.ft. Sweeping and Mopping of offices twice daily Toilet cleaning, disinfecting and deodorizing Cleaning and shining of windows with windolene daily Dusting and shining of furniture and fixtures Discarding of any litter twice daily. You are required to supply toilet papers at all times Supply moth balls to urinals at all times (when applicable) and generally ensure the premises are clean Ensure that disinfectant detergent/ soap is availed all the time. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months Sweeping of rear yard every day. Store/yard
The office extends to approximately 1,590sq.ft. Cleaning works required Sweeping and Mopping of floor twice daily Toilet cleaning, disinfecting and deodorizing Cleaning and shining of windows with windolene daily Dusting and shining of furniture and fixtures Discarding of any litter twice daily. You are required to supply toilet papers at all times Supply moth balls to urinals at all times (when applicable) and generally ensure the premises are clean Ensure that disinfectant detergent/ soap is availed all the time. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months Sweeping of rear yard every day. Minimum No. of workers required 2 8 KILIFI OFFICE 5054/333 Kilifi. Located within Kilifi Teachers Sacco Building Offices Comprises of offices, substation and pole yard. The floor is finished in ceramic tiles, terrazzo and cement screed.
Offices The offices measure approximately 1450sq.ft. Cleaning works required include: Sweeping and mopping of offices twice daily Toilet cleaning disinfecting and deodorizing twice daily. Discarding of any litter twice daily. You are required to supply toilet paper at all times. Ensure that disinfectant detergent/ soap is availed all the time.
152 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months. Minimum No. of workers required 1 9 RABAI CONTROL STATION Located off MazerasKaloleni Road Offices & Staff Quarters Comprises power control station house/office block, 1 No Senior staff bungalow, 10 no. Semi-detached 2 bedroom residential units. The office block has a cloakroom with a water close, shower room with overhead sprinkler. The office block extends to approx. 8,525sq.ft. The floor to the old office block is finished in cement screed and in terrazzo to the toilets. The floor to the new office block is finished in ceramic tiles, carpet and in terrazzo to the toilets.
The compound extends to approximately 30.6 acres. Works required include: Sweeping and mopping of offices twice daily. Discarding of litter twice daily Maintaining the whole compound for the staff quarters as well as that of the offices. Toilet cleaning disinfecting and deodorizing twice daily You are required to supply toilet papers at all times. Dusting and shinning of furniture & fittings at all times Ensure that disinfectant detergent/ soap is availed all the time. Ensure grass is cut low at all times using a lawn mower and the compound is well kept Generally ensure the compound and offices are clean. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
Minimum No. of workers required 3 10 LAMU COMMERCIA L OFFICE Offices 807/1/LamuLocated along Kenyatta road overlooking the ocean Comprises of commercial offices, store. Has 2no. toilets The floor is finished in cement screed.
The office measures approximately 2,295sq.ft. Cleaning works required include: Sweeping and mopping of office floors twice daily Toilet cleaning, disinfecting and deodorizing twice daily. You are required to supply toilet papers per week Ensure that disinfectant detergent /soap is availed all the time. Curtain cleaning once per month. Vacuum cleaning of chairs after every 3 months.
Minimum No. of workers required 1 11 LAMU EMERGENC Y OFFICE /STORE Located within Lamu town adjacent to Kengen premises Offices Comprises of an office, store and toilet. The floor is finished in cement screed.
Measure approximately 800 sq.ft. Cleaning works required include; Sweeping and mopping of office floors twice daily Toilet cleaning, disinfecting and deodorizing twice daily. You are required to supply toilet papers per week Ensure that disinfectant detergent/ soap is availed all the time. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months.
Minimum No. of workers required 1 12 MALINDI DEPOT Situated within Malindi Township behind the new Malindi Bus/Matatu terminus Offices Developed with an office block comprising of offices of approx. 542sq.ft. ablution block with bathrooms approx. plinth of 218sq.ft. And residential blocks. Each block has a plinth of approx. 1177sq.ft. Next to the residential units is a poles storage yard. The floor is finished in red oxide cement screed.
The plot extends to approximately 2.33acres. Cleaning works required include: Sweeping and mopping of office twice daily Ablution block cleaning, disinfecting and deodorizing twice daily Maintaining the staff quarters compound by cutting of grass on weekly basis. Sweeping and mopping the store twice daily. Dusting and shinning of furniture and fixtures twice daily Discarding of any litter twice daily. You are required to supply toilet papers at all times. Ensure that disinfectant detergent/ soap is availed all the time. Generally ensure the compound is well kept and premises are clean Curtain cleaning once per month. Vacuum cleaning of chairs after every 3 months. Minimum No. of workers required 3 13 MALINDI COMPLEX OFFICES Located within Malindi Complex Building Offices Comprises of a banking hall with cashiers counters, several offices on the ground floor and an upper floor office space with various offices, store and toilet. The floor is finished in cement screed.
155 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK The office measures approximately 3,400sq.ft. in total. Cleaning works required include: Sweeping and mopping of office floors twice daily Toilet cleaning disinfecting and deodorizing twice daily. You are required to supply toilet papers at all times Ensure that disinfectant detergent/ soap is availed all the time. Dusting and shinning of furniture and fixtures twice daily Discarding of any litter twice daily Dusting and shinning of windows daily. Curtain cleaning once per month. Vacuum cleaning of chairs after every 3 months. Minimum No. of workers required 1 14 NYALI OFFICE Located within the Nyali Nakumatt premises Offices Comprises of small banking hall with counters and offices. The floor is finished in PVC floor tiles.
Measures approximately 5270sq.ft. Cleaning works required include: Sweeping and mopping of office floors twice daily Supply 2 No. Toilet papers to the office daily. Dusting and shining of furniture and fixtures twice daily. Discard of any litter twice daily. Dusting and shining windows daily. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months. Minimum No. of workers required 1 TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
156 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO 15 PREMISE GANJONI STAFF QUARTERS LOCATION Located on Sauti Ya Kenya Road off Moi Avenue. DESCRIPTIO N Staff Quarters SCOPE OF WORK
The property consists of 26 three-bedroom flats. Sweeping and mopping of stair cases/lift lobbies twice daily Sweeping and mopping the car park daily Thorough scrubbing of car park once a week Cleaning and shinning windows of stair case Maintaining the compound to the front of the building i.e. cutting, maintaining the flowerbeds. Cleaning of the drainage tunnel Cleaning of the airing yard at the top of the building Cleaning of the stairs Cleaning the toilet and bathroom at the rear of the building Cleaning of 2No. lift cars Cabin panels, mirrors and car doors Use windolene with dry cotton cloth. Infra red door reopen device This device is mounted on the leading edges of the car doors. Either use a dry cotton cloth. Cabin Flooring Use dump cotton cloth or mop.
Minimum No. of workers required 1 16 SHOW GROUND PAVILLION Located in Nyali Offices ASK grounds, Mombasa This is a 3-storey building. The floor is finished in ceramic marble tiles, PVC floor tiles and terrazzo to toilets. 1st floor Gents has 2No. Water closets and 2 No. Shower rooms, while the Ladies have 3 No. Water closets and 2 No. Shower rooms.
It measures approximately 23,949sq.ft. Cleaning works required include: Sweeping and mopping of offices/floors twice daily. Discarding of any litter daily. Toilet cleaning disinfecting and deodorizing TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
157 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK twice daily Maintaining the compound/flower beds Generally ensure the premises are clean. Curtain cleaning once per month. Minimum No. of workers required 1 17 NYALI LEAVE HOUSES Located in Nyali Staff quarters Estate, Mombasa Mn/1/525 Located on Mama Ngina Road adjacent to Mombasa academy in Nyali The compound extends to 2.1 acres Mn/1/1190 Located on Nyoka road Opposite Nyali Post office The land extends to approximately one acre Ensure grass is cut short all the time Maintain the compound clean Attend and maintain flower beds/plant flowers Ensure access road is clear of any grass Trim fences and prune tress Generally ensure the compound is clean Sweep the access road, car park and the area around the house daily. Collect and dispose/burn any rubbish.
Minimum No. of workers required 2 18 LIKONI COMMERCI AL OFFICE MSA/Mun/Bloc k 1/1962 Located in Likoni a short distance from Likoni Ferry
Offices &
The substation compound extends to about 2 acres. The commercial office measure approximately 1,209sq.ft Has 3no. toilet with washroom and overhead shower.
Commercial office Cleaning works required include: Sweeping and mopping of office floors twice daily TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
158 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK Supply 4 No. Toilet papers to each washroom daily. Dusting and shining of furniture and fixtures twice daily. Discard of any litter twice daily. Dusting and shining windows daily. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months SUBSTATIO N Substation compound Minimum No. of workers required 2 19 STAFF HOUSES NYALI Nyali Staff Quarters This refers to 3 staff houses located in Nyali Area MN /1/653 Located on Links Road Nyali The area is 2 acres MN /1/2428. Located Along Mama Ngina Road The area is 2 acres MN /1/2455. Located Along Mama Ngina Road The area is 1.5 acres Ensure grass is cut short all the time Maintain the compound clean Attend and maintain flower beds/plant flowers Ensure access road is clear of any grass Trim fences and prune trees Ensure grass is cut low all the time. Access road is swept daily and any grass weeded Plant/Maintain flower beds and trim hedge weekly Discarding of litter Toilet cleaning, disinfecting & deodorizing twice daily Ensure there is liquid hand washing soap all the time
159 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK Generally ensure the compound is clean Sweep the access road, car park and the area around the house daily. Collect and dispose/burn any rubbish Minimum No. of workers required 2 20 HOLA OFFICE Trd/Lz/C91located at Hola town
The floor is finished in screed cement floor. Has 2No. toilets with wash rooms
The office measure approximately 1,130sq.ft Cleaning works required include: Sweeping and mopping of office floors twice daily Supply 2 No. Toilet papers to each washroom daily. Dusting and shining of furniture and fixtures twice daily. Discard of any litter twice daily. Dusting and shining windows daily. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months Minimum No. of workers required 1 21 HOLA / SUB STATION. Located at Hola Town under an area of 2.5 acres Compound with grass, flowers and a fence Buildings comprises of a control room, workshop, store and offices. The floor is finished in screed cement and terazzo floor. Has 2No. toilets with wash rooms
General Compound Ensure grass is cut short all the time
160 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK Minimum No. of workers required 1 Lawn mowing skirting, sweeping, litter collection Generally ensure the compound is clean Trim fences and prune trees Attend and maintain flower beds.
22
MPEKETON I SUB/STATIO N.
Located in Mpeketoni town
The area is 5 acres Compound with grass, flowers and a fence Buildings comprises of a control room, workshop, a small store and offices. The floor is finished in screed /cement floor. Has 4No. toilets with wash rooms
Measures approximately 1,715sq.ft. Cleaning works required include: Sweeping and mopping of office floors twice daily Supply Toilet papers to the washrooms daily. Dusting and shining of furniture and fixtures twice daily. Discard of any litter twice daily. Dusting and shining windows daily. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months General Compound Ensure grass is cut short all the time Maintain the compound clean Attend and maintain flower beds/plant flowers Ensure access road is clear of any grass Trim fences and prune trees Generally ensure the compound is clean Sweep the access road, car park and the area around the offices daily. Collect and dispose/burn any rubbish TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
Minimum No. of workers required 1 23 MPEKETON I COMMERCI AL OFFICE Located in Mpeketoni town Located in Mpeketoni town The floor is finished in screed cement floor. Has 3No. toilets with wash rooms
The office measure approximately 1400sq.ft Cleaning works required include: Sweeping and mopping of office floors twice daily Supply Toilet papers to the washrooms daily. Dusting and shining of furniture and fixtures twice daily. Discard of any litter twice daily. Dusting and shining windows daily. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months
Minimum No. of workers required 1 24 KIPEVU CONTROL OFFICE. Located next to Kengen kipevu offices Comprises power control station The floor to the office block is finished in cement screed and in terrazzo to the toilets.
The compound extends to approximately 10.4 acres. Cleaning works required include: Sweeping and mopping of control room daily Discarding of litter always Toilet cleaning, disinfecting and deodorizing daily You are required to supply toilet paper at all times Dusting and shinning of furniture & fitting at all times Ensure that disinfectant detergent /soap is TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
162 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK available all the time Ensure grass is cut low at all times and the compound well kept Generally ensure the compound and offices are clean Curtain cleaning once per month. General Compound Ensure grass is cut short all the time Maintain the compound clean Attend and maintain flower beds/plant flowers Ensure access road is clear of any grass Trim fences and prune trees Generally ensure the compound is clean Sweep the access road, car park and the area around the offices daily. Collect and dispose/burn any rubbish
Minimum No. of workers required 1 25 GALU SUBSTATIO N Located off Diani- Lunga Lunga road. Substation, control room and office Comprises power control station The compound has a cloakroom with a water close, shower room with overhead sprinkler. The floor to the office block is finished in Ceramic tiles, carpet and in terrazzo to the toilets.
The compound extends to approximately 4.5 acres. Works required include: Sweeping and mopping of offices twice daily Discarding of litter twice daily Toilet cleaning, disinfecting and deodorizing twice daily You are required to supply toilet paper at all times Dusting and shinning of furniture & fitting at all times Ensure that disinfectant detergent /soap is available all the time TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
163 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK Ensure grass is cut low at all times and the compound well kept Generally ensure the compound and offices are clean Curtain cleaning once per month. General Compound Ensure grass is cut short all the time Maintain the compound clean Attend and maintain flower beds/plant flowers Ensure access road is clear of any grass Trim fences and prune trees Collect and dispose/burn any rubbish Minimum No. of workers required 1 26 UTANGE SUB/ STATION Located along Utange - Road Substation and repeater station Comprises of a control room The compound has a cloakroom with a water close, shower room with overhead sprinkler. The floor to the office block is finished in cement screed and in terrazzo to the toilets. The compound extends to approximately 15.4 acres. Cleaning works required include: Sweeping and mopping of offices twice daily Discarding of litter twice daily Toilet cleaning, disinfecting and deodorizing twice daily You are required to supply toilet paper at all times Dusting and shinning of furniture & fitting at all times Ensure that disinfectant detergent /soap is available all the time Ensure grass is cut low at all times and the compound well kept Generally ensure the compound and offices are clean Curtain cleaning once per month. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
Minimum No. of workers required 1 27 MTWAPA OFFICE Mombasa Malindi rd next to Tuskys supermarket Office
Comprises an office space, store and 2 toilets (male & female). The floor is finished in red oxide cement screed.
Office The office extends to approximately 1,510sq.ft. Sweeping and Mopping of offices twice daily Toilet cleaning, disinfecting and deodorizing Cleaning and shining of windows with windolene daily Dusting and shining of furniture and fixtures Discarding of any litter twice daily. You are required to supply toilet papers at all times Supply moth balls to urinals at all times (when applicable) and generally ensure the premises are clean Ensure that disinfectant detergent/ soap is availed all the time. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months Sweeping of rear yard every day. Store and yard Ensure the yard is clean & grass cut low all the time Collect and burn any rubbish Sweep the access road and weed any weeds/grass all the time. Sweeping of yard every day Minimum No. of workers required 1 28 MARIAKAN I OFFICE Off Mombasa Nairobi highway Offices
Comprises of 2No office spaces, and 2No toilets
165 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION next to Cooperative bank DESCRIPTIO N SCOPE OF WORK (male & female). The floor is finished in screed cement floor. The office measure approximately 1,130sq.ft Cleaning works required include: Sweeping and mopping of office floors twice daily Supply 2 No. Toilet papers to each washroom daily. Dusting and shining of furniture and fixtures twice daily. Discard of any litter twice daily. Dusting and shining windows daily. Curtain cleaning once per month Vacuum cleaning of chairs after every 3 months Minimum No. of workers required 1 29 MTITO ANDEI OFFICE Located Off Mombasa Nairobi highway Office Consists of 2No offices and store that extends to approximately 1600sq.ft The offices are finished in cement screed and terrazzo.
Office Cleaning works required include: Sweeping and Mopping of office floor twice daily Toilet cleaning disinfecting and deodorizing twice daily. Dusting and shining of windows with windolene daily. Dusting and shining of furniture and fixtures Discarding any litter twice daily. You are required to supply toilet papers and mothballs to toilets at all time. Ensure that disinfectant detergent/ soap is availed at all times. Sweeping and mopping of front verandah twice daily. Generally ensure the premises are clean TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
166 COAST REGION PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS COAST REGION Contact Person Anne Siyamo 041-2225564/ 0722-709700 & Peter Murunga 041-2225564/ 0722747505 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK Curtain and blinds cleaning once per month Vacuum cleaning of chairs after every three month Scrubbing and polishing of terrazzo Minimum No. Of workers required 1
MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO 1 PREMISE Stima House, Nyeri & Revenue office Nyeri LOCATION Kamakwa Street DESCRIPTION Offices SCOPE OF WORK Stima House: Main offices consisting of: The ground floor of the front office including the banking hall, Cashiers cubicles and 4No. Offices and tea room. The rear side of the ground floor consists of 2No. offices, 2 No.WC, pavement 1st floor consist the conference hall, 9No. Offices, 2No. WCs Back side comprising the yard, various offices, ablution block and the transport yard. Floor finish is PVC tiles to offices and terrazzo to wet rooms The approximate area of the plot is 1.16 acres
Revenue Office-Comprises; The main office hall, Ketawu office, WC. The floor finish is a PVC tile. The office space is 1166 square feet Work entails; All PVC tile finish in the offices must be swept and mopped twice a day properly. That is morning and afternoon to the skirting level. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
167 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE SCOPE OF WORK The same floors must be stripped, scrubbed, including hand brushing next to the skirting, polished and disinfected once a month with approved detergent. The polished floors should then be maintained with an approved maintainer and buffed daily. All tiled carpet and carpeted floors must be vacuum cleaned every morning and shampooed once every two weeks, preferably on the weekends. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Supply sufficient mothballs, white toilet papers (Note that the toilet dispensers are Jumbo size) and dispenser soap daily. Flush all soap dispensing units once weekly. The WHB, cisterns, urinals, sinks and WCs should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. Floor/door mats should be cleaned daily and kept dry. Clean walls and disinfect (with approved detergent) twice daily, that is in the morning and in the afternoon Dust ceilings and remove cobwebs weekly. Doors clean, wipe, mop and remove any stubborn stains on the doors, handles, push plates and any other hand touch facilities daily and disinfect (with approved detergent) twice weekly. Clean the plate at the bottom of the doors with approved detergent once a week. Windows - Clean/ wipe all windows daily and disinfect (with approved detergent) twice a week. Clean and polish and timber/steel handrails once a day and disinfect with approved TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE LOCATION DESCRIPTION
168 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK disinfectant once a week General maintenance of cleanliness in the common areas. Sweeping the back yard and access paths to the back yard. Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Vacuum clean seats once every three months Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Empty dust bins daily. Clean and disinfect/fumigate whenever necessary Maintenance of flowers on 1st floor balcony, the front and rear side flower gardens. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 6(no) 2 Diana Centre Nyeri Gakere Rd Offices Comprises 1st, 2nd, 3rd and 4th floors all are similar in accommodation details including several offices, kitchen, 4No. WCs, urinals and WHB, windows, toilets the finish 5th floor, Floors are finished is PVC tiles to all offices and terrazzo to wet rooms. Office space is 14606 sq.ft.
Work entails; All PVC tile finish in the offices must be swept and mopped twice a day properly. That is morning and afternoon to the skirting level. The same floors must be stripped, scrubbed, including hand brushing next to the skirting, polished and disinfected once a month with approved detergent. The polished floors should then be maintained with an approved maintainer TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
169 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE SCOPE OF WORK and buffed daily. All tiled carpet and carpeted floors must be vacuum cleaned every morning and shampooed once every two weeks, preferably on the weekends. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Supply sufficient mothballs, white toilet papers (Note that the toilet dispensers are Jumbo size) and dispenser soap daily. Flush all soap dispensing units once weekly. The WHB, cisterns, urinals, sinks and WCs should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. Floor/door mats should be cleaned daily and kept dry. Clean walls and disinfect (with approved detergent) twice daily, that is in the morning and in the afternoon Dust ceilings and remove cobwebs weekly. Doors clean, wipe, mop and remove any stubborn stains on the doors, handles, push plates and any other hand touch facilities daily and disinfect (with approved detergent) twice weekly. Clean the plate at the bottom of the doors with approved detergent once a week. Windows - Clean/ wipe all windows daily and disinfect (with approved detergent) twice a week. Clean and polish and timber/steel handrails once a day and disinfect with approved disinfectant once a week General maintenance of cleanliness in the common areas. Sweeping the back yard and access paths to the back yard. Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE LOCATION DESCRIPTION
170 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Vacuum clean seats once every three months Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Empty dust bins daily. Clean and disinfect/fumigate whenever necessary Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. Maintenance of flowers. This includes trimming and watering of the plants.
Minimum no of workers required 6(no) 3 Nanyuki 33/11 KV Substation Off NyeriNanyuki Rd within Nanyuki municipality Substation This is a restricted area and cleaning should be done under supervision. It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in cement screed. Office space is 960 sq.ft. Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. CEILING AND WALLS Dust ceilings and remove cobwebs weekly.
GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
171 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
FURNITURE AND EQUIPMENT Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months TOILETS Floor should be scrubbed twice daily using an approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet paper and dispenser soap in toilet Minimum no of workers required is 1(no) 4 Nanyuki Office Nanyuki Town next to Fina Bank on Kenyatta Highway Offices Comprises, Ground floor has a banking hall and WC, 1st floor has a big hall, 2 offices one toilet and one Kitchen. Floor finish is red oxide. Also a Yard. Total area is office 2230 sq ft and 3000sq ft for the yard Work entails; Thorough cleaning of the offices twice a day.
172 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard, external stores and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months Disinfect phones weekly. Dust ceilings and remove cobwebs weekly All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 2(no) 5 Isiolo Office Within Isiolo Town Offices Comprises, an office space and WC. Floor finish is cement screed. Area = 0.0446 Ha Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
173 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard, external stores and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 1 6 Meru Office Meru Town next to Cooperative Bank Makutano Offices Comprises, office-covering 5500sq.ft, Motor vehicle repairing shed 4000sq.ft, Open yard 8000sq.ft, 2Nos. WCs. The floor finish in the offices is PVC tile. Floor finish in the WCs screed finish Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard, external stores and
174 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. Clean and polish the timber/steel handrails at the staircase once a day and disinfect with approved disinfectant once a week All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 5 (no) 7 Chuka Office Chuka Town Next to Kenya Commercial Bank Offices Comprises, the main front office space900 sq. ft with ceramic tiles floor, and a back office space 750 sq. ft with screened cement floor. 3 wash rooms. The back office houses the emergency office, stores ,meter reading, verandah and kitchen Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard, external stores and access path to the back yard.
175 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 2 (no) 8 Embu Office Sparko House next to the Embu Market Offices Comprises, of Ground floor accommodating the store and customers banking hall.1st floor office space with 5Nos. offices, 2No. WCs. Floor finish is cement screed. The Office space is 2622 sq.ft Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard, external stores and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser liquid toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly
176 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Disinfect phones weekly. Clean and polish the timber/steel handrails at the staircase once a day and disinfect with All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 4 (no)
177 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO 9 PREMISE Kiganjo 132 kv Substation(o ffices) LOCATION Off Nyeri / Nanyuki Rd DESCRIPTION SCOPE OF WORK Substation This is a restricted area and cleaning should be done offices under supervision. It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in ceramic tiles. Office space is 1200 sq.ft. Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary STAIRCASE Clean and polish the timber/steel handrails once a day and disinfect with approved disinfectant once a week WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
FURNITURE AND EQUIPMENT TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
178 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months TOILETS Floor should be scrubbed twice daily using an approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet papers, moth balls in the urinals and dispenser soap in toilet.
Minimum no of workers required is 2 (no) 10 Kiganjo 132 kv Substation( pole yard) Off Nyeri / Nanyuki Rd Transformers and poles yard Comprises, the control house, WC , pit latrine, the transformers yard and poles yard The compound is about 2.5 acres Work entails regular clearing of the overgrown vegetation including grass for the whole compound. General maintenance of cleanliness in the common areas and the surrounding.
Minimum no of workers required is 2 (no) 11 Maua Office Along Maua Kanuni Rd Offices This refers to office space of about 650 sq.ft Floor finish is cement screed.
179 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION Nyambene Lodge Building next to E.A.P.C Church DESCRIPTION SCOPE OF WORK Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 2 (no) 12 Kerugoya Office Behind Tradena Supermarket Kerugoya Offices Comprises, Ground floor with a reception. The 1st floor office space plus WC and kitchen. The floor finish is terrazzo The office space is 2880 sq.ft. Parking space for motorbikes. Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at
180 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 2 (no) 13 Blue Valley compound in Nyeri Nyeri Town Staff Quarters Comprises several residential houses occupied by staff. The fence is K-apple and there is a pit latrine on site. The compound is about 2.5 acres Work entails regular clearing of the overgrown vegetation including grass for the whole compound, trimming of the hedges and flowers and pruning of trees and scrubs. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. General maintenance of cleanliness in the common areas and the surrounding.
Minimum no of workers required is 1(no) 14 Nanyuki Leave Near Sports Staff Quarters Comprises a three bedrooms leave house and a servants arm Hotel next quarter. The fence is K-apple. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
181 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE House LOCATION to Likki Hill School DESCRIPTION SCOPE OF WORK The compound is about 4 acres Work entails regular clearing of the overgrown vegetation including grass for the whole compound, trimming of the hedges and flowers and pruning of trees and scrubs. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. General maintenance of cleanliness in the common areas and the surrounding. Minimum no of workers required is 1(no 15 Nanyuki Town staff Quarters Godown Street next to Cereal Board Staff quarters LR.NO 2787/271 4No. blocks of residential masionnets (9flats near KCC) Approximately 1.017 acres LR. NO2787/485, 486, 487 & 448 These are residential units comprising 1bedroom each Plot 485, 486,487 & 448 each measure 0.1148 acres Work entails regular clearing of the overgrown vegetation including grass for the whole compound, trimming of the hedges and flowers and pruning of trees and scrubs. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. General maintenance of cleanliness in the common areas and the surrounding. Minimum no of workers required is 1 (no) 16 Kamburu/Tra nsmission depot unipot office This refers to no1 unipot office for the union staff, 1 latrine, and 1 bathroom. Work entails thorough clearing of vegetation including grass once a month for the whole compound measuring 40ftx40ft. General cleanliness at least thrice in a week is recommended. Works include dusting of seats, tables, cleaning of cemented floors for the office, latrine, and washroom. CEILING AND WALLS Dust ceilings and remove cobwebs weekly. This refers to a partitioned office on the upper floor a control room below and a washroom off approximately 1800sq ft.
Kamburu Office/ Unipot
17
Kamburu Energy Transmission
Kamburu 132 Kv Substation
Offices/Control and relay room
182 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE offices LOCATION DESCRIPTION SCOPE OF WORK Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 1 (no) 18 Kivaa office Kivaa Mkt Offices This refers to office approximately 2405sq ft. Work entails thorough cleaning twice a day for the offices. 2No of toilets (One Ladies and one for gents) should be cleaned at least Twice a day. Windows & doors must be cleaned and dusted daily. General maintenance of cleanliness in the common areas and the veranda approx. 20sqft. Supply of adequate and quality white toilet papers to every toilet daily and dispenser liquid
183 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. . Store should be cleaned once a week.
Minimum no of workers required is 1 (no) 19 Marimanti Office Kathima building near Tharaka district hospital Comprises main office block 450 sq. ft screened cement floor , 2 washrooms and 1 urinal Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and
Offices
184 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 1 (no) 20 Merti Office Merti town Offices Comprises, the main front office space 784 sq. ft Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 1 (no) TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
185 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK
21
Othaya Office
Along othaya Nyeri Road
Offices
This refers to office approximately 2600 sq ft. Work entails thorough cleaning twice a day for the offices. 2No of toilets (One Ladies and one for gents) should be cleaned at least twice a day. Windows & doors must be cleaned and dusted daily. Work entails; Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 1(no)
186 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO 22 PREMISE Mwea Office LOCATION Mwea Town DESCRIPTION Offices SCOPE OF WORK This refers to office approximately 204.3 sq ft. Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
187 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO 23 PREMISE Nyeri Leave Office & Record Centre LOCATION Nyeri Ring RD DESCRIPTION SCOPE OF WORK 2 Houses on different This refers to office approximately 1.25 acre. plots but in the same Work entails; locality Work entails regular clearing of the overgrown vegetation including grass for the whole compound, trimming of the hedges and flowers and pruning of trees and scrubs. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. General maintenance of cleanliness in the common areas and the surrounding. CEILING AND WALLS Dust ceilings and remove cobwebs weekly.
Minimum no of workers required is 1 (no) 24 Kingongo stores Kingongo in Nyeri Municipality along Mathari HSP.RD ( off NyeriNyahururu rd.) Offices and yard This refers to office approximately 1 acre. Work entails; Thorough cleaning of the offices twice a day. Stains should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Sweeping the back yard and access path to the back yard. Supply of adequate and quality white toilet papers to every toilet daily and dispenser toilet soap at all times. Vacuum clean seats once every three months. Dust ceilings and remove cobwebs weekly Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. Maintenance of flowers. This include
188 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK trimming and watering Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes.
Minimum no of workers required is 1 (no) 25 Othaya 33/11 kv Substation Othaya Municipality Substation offices This is a restricted area and cleaning should be done under supervision. It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in ceramic tiles. Office space is 1200 sq.ft. Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary CEILING AND WALLS Dust ceilings and remove cobwebs weekly. WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
189 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. FURNITURE AND EQUIPMENT Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months TOILETS Floor should be scrubbed twice daily using an approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet papers, moth balls in the urinals and dispenser soap in toilet. Minimum no of workers required is 1(no) 26 Kiganjo 33/11 KV Substation Off NYERIKiganjo Rd. Substation offices This is a restricted area and cleaning should be done under supervision. It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in ceramic tiles. Office space is 1200 sq.ft. Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
190 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK whenever necessary WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. CEILING AND WALLS Dust ceilings and remove cobwebs weekly. FURNITURE AND EQUIPMENT Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months TOILETS Floor should be scrubbed twice daily using an approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WCs should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet papers, moth balls in the urinals and dispenser soap in toilet. Minimum no of workers required is 1(no) 27 Meru 33/11 KV Within Meru Municipalty. Substation offices This is a restricted area and cleaning should be done under supervision.
191 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE Substation LOCATION DESCRIPTION SCOPE OF WORK It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in ceramic tiles. Office space is 1200 sq.ft. Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent CEILING AND WALLS Dust ceilings and remove cobwebs weekly. COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. FURNITURE AND EQUIPMENT Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
192 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK TOILETS Floor should be scrubbed twice daily using an approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet papers, moth balls in the urinals and dispenser soap in toilet.
Minimum no of workers required is 1(no) 28 Embu 33/11 KV Substation Off EmbuKamburu Rd.within Embu Municipality. Substation offices This is a restricted area and cleaning should be done under supervision. It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in ceramic tiles. Office space is 1200 sq.ft. Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
193 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Door and door handles should be dump wiped daily with appropriate detergent COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. FURNITURE AND EQUIPMENT Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months CEILING AND WALLS Dust ceilings and remove cobwebs weekly.
TOILETS Floor should be scrubbed twice daily using an approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet papers, moth balls in the urinals and dispenser soap in toilet.
Minimum no of workers required is 1(no) 29 Embu 33/11 KV Substation Off EmbuNairobi Rd.within Embu Municipality. Substation offices This is a restricted area and cleaning should be done under supervision. It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in ceramic tiles.
194 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Office space is 1200 sq.ft. Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. CEILING AND WALLS Dust ceilings and remove cobwebs weekly. FURNITURE AND EQUIPMENT Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months TOILETS Floor should be scrubbed twice daily using an TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
195 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet papers, moth balls in the urinals and dispenser soap in toilet.
Minimum no of workers required is 1(no) 30 Kerugoya 33/11 KV Substation Within Kerugoya Municipalty. Substation offices This is a restricted area and cleaning should be done under supervision. It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in ceramic tiles. Office space is 1200 sq.ft. Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
196 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. CEILING AND WALLS Dust ceilings and remove cobwebs weekly. FURNITURE AND EQUIPMENT Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months TOILETS Floor should be scrubbed twice daily using an approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet papers, moth balls in the urinals and dispenser soap in toilet.
Minimum no of workers required is 1(no) 31 Meru 33/11 KV Substation Within Meru Municipalty. Substation offices This is a restricted area and cleaning should be done under supervision. It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in ceramic tiles. Office space is 1200 sq.ft.
197 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. CEILING AND WALLS Dust ceilings and remove cobwebs weekly.
FURNITURE AND EQUIPMENT Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months TOILETS Floor should be scrubbed twice daily using an TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
198 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WC s should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet papers, moth balls in the urinals and dispenser soap in toilet.
Minimum no of workers required is 1(no) 32 Isiolo 33/11 KV Substation Within Isiolo Municipality. Substation offices This is a restricted area and cleaning should be done under supervision. It comprises of a yard, 2WC, kitchen, lobby, Control rooms, a store and a feeder rooms. Floors are finished in ceramic tiles. Office space is 1200 sq.ft. Work entails; FLOOR The floor should be mopped twice daily using appropriate detergent under the guidance of the officer in charge. The screed floor should be scrubbed once a weekend polished using an appropriate polish and scrubbing machine. GABBAGE COLLECTION AND DISPOSAL Empty dust bins daily. Clean and disinfect/fumigate whenever necessary WINDOWS /DOORS Windows should be dump dusted daily using correct detergent, Windowpanes and latches should wipe to shining finish. Door and door handles should be dump wiped daily with appropriate detergent TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
199 MOUNT KENYA NORTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA NORTH REGION Contact Person Filex Minai Admin. Officer (0722-634840) NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK COMPOUND & YARD Ensure the compound is cleared of any littered waste. Ensure that the drains, are cleared of any stagnate water always. Ensure the grass is cut. Clearing and sweeping of the floor drainages on daily basis. Clearing of the collected rubbish and dusts on roof gutters and down pipes. CEILING AND WALLS Dust ceilings and remove cobwebs weekly.
FURNITURE AND EQUIPMENT Desks should be dusted ever morning and any stains removed, Vacuum cleaning of seats once every three months TOILETS Floor should be scrubbed twice daily using an approved detergent and Disinfectant. The WHB, cisterns, urinals, sinks and WCs should be soaked overnight once a week to remove all stubborn stains. Any system malfunctions or misuse should be reported immediately to the caretaker. All marks on the wall should be dump wiped clean using a disinfectant Ensure adequate supply of white toilet papers, moth balls in the urinals and dispenser soap in toilet.
200 MT KENYA SOUTH PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA SOUTH REGION Contact Person Joyce Kosgey 06721207/514 or Victoria Mutunga 0720-808331 NO 1 PREMISE KITUI OFFICE LOCATION Kalungu Rd Kitui town DESCRIPTIO N Offices and Yard SCOPE OF WORK This refers to office space, and Yard WC. The office space is about 740 square feet the Floor finish is Ceramic tiles. Three metal cages of appx 300 square feet and a container, refurbished as an office, of 100 Square feet. One pit latrine and a guard house.
Work entails - thorough cleaning twice a day for the offices. Stains should be rubbed off with an appropriate cleaner. - Toilets / basins/sinks/ Urinals should be cleaned with appropriate disinfectant and stain remover at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. - Floor/door mats should be cleaned daily and kept dry. - Windows must be cleaned and dusted daily. - General maintenance of cleanliness in the common areas. - Supply of adequate toilet papers to every toilet daily. - Vacuum clean seats once every three months - Disinfect phones weekly. - All window curtains and curtain blinds to be cleaned once per month Minimum no of workers required is 1(no) 2 MWINGI OFFICE Mwingi Thika Garissa Highway Mwingi Town Offices This refers to One storey building which consists of a Ground floor which has 4 rooms, 1st floor has 3 rooms, Parking area, Yard on the outside with stone wall perimeter fence, two latrines, bathroom and a urinal. Building size is 24ft x 34ft with 4ft canopy on 1st floor. The Floor finish is Ceramic tiles. The plot measures 100ft x 100ft A store of 800 square feet and one container of 100 square feet. Work entails: -thorough cleaning twice a day for the offices. Stains should be rubbed off with an appropriate cleaner. - Toilets / basins/sinks/ Urinals should be cleaned with appropriate disinfectant and stain removers at least three TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
201 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA SOUTH REGION Contact Person Joyce Kosgey 06721207/514 or Victoria Mutunga 0720-808331 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. - Floor/door mats should be cleaned daily and kept dry. -Windows must be cleaned and dusted daily. - General maintenance of cleanliness in the common areas. - Supply of adequate toilet papers to every toilet daily. - Vacuum clean seats once every three months - Disinfect phones weekly. - All window curtains and curtain blinds to be cleaned once per month Minimum no of workers required is 1(no) 3 THIKA ACARDE Kenyatta Highway Thika Town Offices Comprises Ground floor accommodating the banking hall, customer services offices, and 2No. WCs, WHB, kitchen, the floor finish is Ceramic tiles to the offices and terrazzo to wash rooms measuring 2992 sq ft 2nd floor accommodating various offices, WC and entrance suspended pavement. Floor finish is Ceramic tiles to the offices and terrazzo to wet rooms .measuring 5558 sq ft. 6th floor accommodating conference room, various offices and WC. Floor finish is PVC tiles , respectively. The floor measures1582 sq ft. Total area is 18,688sq ft Work entails - Thorough cleaning twice a day for the offices. Stains should be rubbed off with an appropriate cleaner. - Toilets / basins/sinks/ Urinals should be cleaned with appropriate disinfectant and stain removers at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. - Floor/door mats should be cleaned daily and kept dry. - Windows must be cleaned and dusted daily. - General maintenance of cleanliness in the common areas. - Supply of adequate toilet papers to every toilet daily. - Vacuum clean seats once every three months Disinfect phones weekly. - All window curtains and curtain blinds to be cleaned once per month
202 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA SOUTH REGION Contact Person Joyce Kosgey 06721207/514 or Victoria Mutunga 0720-808331 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK
Minimum no of workers required is 13 (no) 4 MURANGA OFFICE AFC building Muranga opposite lands office Offices This refers to i) A banking hall floor finished with terrazzo 3 no WC ,WHB kitchen ii) Office floor finish is terrazzo, PVC tiles C/S screed. Work entails - thorough cleaning twice a day for the offices. Stains should be rubbed off with an appropriate cleaner. - Toilets / basins/sinks/ Urinals should be cleaned with appropriate disinfectant and stain removers at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. - Floor/door mats should be cleaned daily and kept dry. - Windows must be cleaned and dusted daily. - General maintenance of cleanliness in the common areas. - Supply of adequate toilet papers to every toilet daily. - Vacuum clean seats once every three months - Disinfect phones weekly. - All window curtains and curtain blinds to be cleaned once per month
Minimum no of workers required is 2(no) 5 THIKA DEPOT Opposite Thika General Hospital Offices and Yard O & M office comprises 1No block with 4no rooms, 1 no Kitchen, 2no WCs, 1 no urinal and 1 No WHB 2 no external WHB, Stores & TPT offices-1 No. Block. D&C & E/Plant offices --1No. Block, 4No WCs. Cement Sand screed floor finish. Approximately 5 acres Work entails - thorough cleaning twice a day for the offices. Stains should be rubbed off with an appropriate cleaner. - Toilets / basins/sinks/ Urinals should be cleaned with appropriate disinfectant and stain removers at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. - Floor/door mats should be cleaned daily and kept dry. - Windows must be cleaned and dusted daily. - General maintenance of cleanliness in the common areas.
203 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA SOUTH REGION Contact Person Joyce Kosgey 06721207/514 or Victoria Mutunga 0720-808331 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK Supply of adequate toilet papers to every toilet daily. Vacuum clean seats once every three months Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month. There is need for regular clearing of the overgrown vegetation including grass at least twice per month for the whole compound General maintenance of cleanliness in the common areas and the surrounding of the building. Clean all the fowl water channels and drainages around the compound daily. Clean the channels and service pit daily. Trim and weed all the flowers garden i.e. Bugeinvelia and flower gardens
Minimum no of workers required is 9(no) 6 GATUNDU OFFICE Next to Ministry of Public Works Offices This refers to office approximately 128 S/M. Work entails - thorough cleaning twice a day for the offices. Stains should be rubbed off with an appropriate cleaner. - Toilets / basins/sinks/ Urinals should be cleaned with appropriate disinfectant and stain removers at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. - Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. - General maintenance of cleanliness in the common areas. - Supply of adequate toilet papers to every toilet daily. - Vacuum clean seats once every three months. - Disinfect phones weekly. - All window curtains and curtain blinds to be cleaned once per month
Minimum no of workers required is 1(no) 7 Tala / Kangundo depot Tala Town along Market Road Offices This refers to office approximately 900sq ft. Work entails - Thorough cleaning twice a day for the offices. Stains
204 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA SOUTH REGION Contact Person Joyce Kosgey 06721207/514 or Victoria Mutunga 0720-808331 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK should be rubbed off with an appropriate cleaner. Toilets / basins/sinks/ Urinals should be cleaned with appropriate disinfectant and stain removers at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floors are ceramic tiles, Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. Supply of adequate toilet papers to every toilet daily. Vacuum clean seats once every three months. Disinfect phones weekly. All window curtains and curtain blinds to be cleaned once per month.
Minimum no of workers required is 1(no) 8 Whitesisters/ Ngoigwa Mangu Road off Thika Road. Offices/Store yard This refers to office/Store yard approximately 2000sq ft. Work entails - thorough cleaning twice a day for the offices. Stains should be rubbed off with an appropriate cleaner. - Toilets / basins/sinks/ should be cleaned with appropriate disinfectant and stain removers at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. Floors are Cement Sand floors, Floor/door mats should be cleaned daily and kept dry. - Windows must be cleaned and dusted daily. General maintenance of cleanliness in the common areas. - Supply of adequate toilet papers to every toilet daily. Vacuum clean seats once every three months. - Disinfect phones weekly. - All window curtains and curtain blinds to be cleaned once per month. - Clean the yard of all split timber and grease daily. - Clean all the fowl water drainages to the main drainage to prevent blocking of the drains daily
Minimum no of workers required is 1(no 9 Kangari Office This refers to office approximately 2265 Square feet (3 no TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
205 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA SOUTH REGION Contact Person Joyce Kosgey 06721207/514 or Victoria Mutunga 0720-808331 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK ground shops, 2no rear units, 3 toilets and a urinal). Office floor finish is cement sand. Work entails - Thorough cleaning twice a day for the offices. Stains should be rubbed off with an appropriate cleaner. - Toilets / basins/sinks/ Urinals should be cleaned with appropriate disinfectant and stain removers at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. - Floor/door mats should be cleaned daily and kept dry. Windows must be cleaned and dusted daily. - General maintenance of cleanliness in the common areas. - Supply of adequate toilet papers to every toilet daily. - Vacuum clean seats once every three months. - Disinfect phones weekly. - All window curtains and curtain blinds to be cleaned once per month Minimum no of workers required is 2 (no 10 Muranga Pole Yard This refers to office space, and Yard of appx 400square feet. The office space is a refurbished container of about 100 square feet, one pit latrine and a guard house. Work entails - thorough cleaning twice a day for the offices. Stains should be rubbed off with an appropriate cleaner. - Toilets / basins/sinks/ Urinals should be cleaned with appropriate disinfectant and stain remover at least three times a day ensuring that there is no accumulation of water on the floor and any leakage detected must be reported promptly. - Floor/door mats should be cleaned daily and kept dry. - Windows must be cleaned and dusted daily. - General maintenance of cleanliness in the common areas. - Supply of adequate toilet papers to every toilet daily. - Vacuum clean seats once every three months - Disinfect phones weekly. - All window curtains and curtain blinds to be cleaned once per month Minimum no of workers required is 1(no TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
Office/yard
206 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS MT KENYA SOUTH REGION Contact Person Joyce Kosgey 06721207/514 or Victoria Mutunga 0720-808331 NO PREMISE LOCATION DESCRIPTIO N SCOPE OF WORK
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Matuu Office
We are in the process of acquiring the office
PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NORTH RIFT REGION Contact Persons Jaspher Muriithi 053-2062883/0725509157 - Joy Mmbone 053-2033012/0722622204 NO 1 PREMISE KVDA Plaza LOCATION Oloo Street DESCRIPTION Offices SCOPE OF WORK The ground floor measuring 2211 sq ft refers to the banking hall i.e. 4 cashiers cubicles, inquiry counters, supervisors offices, kitchen, 2 toilets and 3 No. Wash hand basins. The floor is finished in polished terrazzo. The wall has white ceramic wall tiles. 1gents and 1 ladies toilet Mezzanine floor measuring 1449 sq ft refers to 2 offices (records and computer in put) and the rest of the office area is open plan, with a floor finish similar to ground floor. The 2nd floor measuring 5241 sq ft refers to 4offices of varying sizes; one of which is carpeted. There is also one kitchenette within the floor. The uncarpeted area is PVC floor. 3rd Floor measuring 3610 sq ft refers one carpeted office and the rest of the area is open plan. the uncarpeted area is PVC tiles Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
The minimum no of workers for this premise is 5 (no) 2 2 NATIONAL BANK BLD OFFICES Along Oloo Street Offices This refers to offices measuring 5300 sq ft It consists of 2 offices (records and mail room), and the rest of the office area is open plan. The floor finish is PVC tiles Work entails thorough cleaning of offices, cleaning
207 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NORTH RIFT REGION Contact Persons Jaspher Muriithi 053-2062883/0725509157 - Joy Mmbone 053-2033012/0722622204 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
The minimum no of workers for this premise is 2(no) 3 ELDORET DEPOT AND STAFF QUARTERS Along Arap Kitongo Rd Offices and Staff quarters This refers to: The transport offices and workshop is under one roof. There are 3 offices with a smooth screed finish floor while the workshop floor is roughly finished Measuring 1200sq ft The E/Plant workshop has 4 offices and a store. The Main workshop area has a large workshop and 4 rooms. The entire floor is in screed but oil spillage is common. Measuring 3500 sq ft O& M Offices houses two offices and 2 stores. Projects Office comprises of 3 Offices. The floor finish is screed finish and plaster painted walls Measuring 900 sq ft The yard measures app. 5 acres and is partly under grass while some sections are leveled in ballast, which appears eroded. There is an open drain cutting across the compound. There are 5 toilets, a urinal and 4 wash hand basins.The entire compound is surrounded with a keiapple fence. The staff quarters measure 0.5 acres .The entire compound is surrounded with a keiapple fence. Comprises of 2(no) self contained staff quarters each on its own compound,2 (no) blocks of 4 houses with Communal toilets and Bathrooms. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
The minimum no of workers for this premise is 4 4 OLOO STREET OFFICES OLOO STREET Offices The offices are of granite floor finish. Behind, there is an open yard measuring 1/8 of an acre approx. There are 3 No. Toilets, 2 wash hand basins and 1 kitchen sink Measuring 4366 sq ft
208 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NORTH RIFT REGION Contact Persons Jaspher Muriithi 053-2062883/0725509157 - Joy Mmbone 053-2033012/0722622204 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
The minimum no of workers for this premise is 1(no) 5 MUYODI STAFF QUARTERS Along Uganda Highway Staff quarters The estate comprises of 16 No. two bedroom flats and 16 No. Bed-seaters with two communal ablutions block each with 3 toilets and 3 bathrooms with some washing area. The estate is served with a parking area that is paved. The rest of the area of approx. 1-acre is covered in grass. The fence is of chain-link Ensuring general cleanliness within the compound and garbage collection and disposal on a weekly basis.
The minimum no of workers for this premise is 3 (no) 6 KPLC STORE Along Arap Kitongo Road offices This is the main store that comprises 2 big storage areas and 2 offices of varying sizes and a small meeting room. There are 2 toilets and a small kitchen. The Ground floor has terrazzo finishing while the upstairs has tile floor finishing. the total area measures 9150 sq ft. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices , provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance .
The minimum no of workers for this premise is 4 (no) 7 KITALE OFFICE Ambwere Plaza Offices The area measures 5000 sq ft and refers to office area with ceramic tile floor finish. The ablutions are 4 in number with a urinal and 2 No. WHB. There is 1 store mainly for old files Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices , provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance .
209 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NORTH RIFT REGION Contact Persons Jaspher Muriithi 053-2062883/0725509157 - Joy Mmbone 053-2033012/0722622204 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK
The minimum no of workers for this premise is 2(no) 8 KITALE DEPOT Peponi Road next Offices and Staff to Cereals Office quarters The depot building houses Emergency Office and Store with some room for darts.The area measures 1157 sq ft. The yard is partly covered in grass while the driveway is leveled in ballast (eroded). The entire compound is surrounded with a live fence.The location has 2 toilets and 2 communal pit latrines Staff Quarters consists of 9 (no) bed sitters and 2 communal toilets and 2(no) communal toilets Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices , provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance . Ensuring general cleanliness with the compound and garbage collection and disposal on a weekly basis.
The minimum no of workers for this premise is 3 (no) 9 KAPSABET OFFICE Located KCB Building 2nd floor and Ground Floor offices Comprises of 5 offices on the 2nd floor and a store on the ground floor .The floor is of PVC tiles. Measuring 2096 sq ft on the 2nd floor and 770 sq ft on the ground floor. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
The minimum no of workers for this premise is 3 (no) 10 1 KABARNET 0 OFFICE Located 1st floor KCB building Offices This office is situated on 1st floor of KCB Building and comprises 9 offices and a store. The floor is of PVC tiles. There are six toilets 3 for ladies and 3 for gents, 1 urinal and 4 No. Wash hand basins. Measures 4606 sq ft. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also
210 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NORTH RIFT REGION Contact Persons Jaspher Muriithi 053-2062883/0725509157 - Joy Mmbone 053-2033012/0722622204 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK general and ground maintenance.
The minimum no of workers for this premise is 2 (no) 11 LODWAR TOWN OFFICE Lodwar Town offices This office block comprises 3 offices with a screed floor , measures 800sq ft Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
The minimum no of workers for this premise is 1 (no) 12 LODWAR DEPOT OFFICES AND POWER HOUSE Lodwar Town Offices and Power House There are 2 offices with one toilet. Measuring 800sq ft The floor is in screed The yard is mainly sandy with a few trees.1 shower and 1 toilet The power house measures 1900 sq ft
The minimum no of workers for this premise is 1(no) 13 LESSOS CONTROL DEPOT Lessos Offices and Staff quarters There are offices within the Sub-Station Building and a Control room, 1 toilet, 1 bathroom and urinal. Measuring 1800sq ft. The floor type is Screed The staff-housing compound is comprised of 8 NO. two bed- roomed houses, 2 NO. three bed-roomed houses, and other smaller units. The whole area is covered in grass with paved walkways. The Compound also has 3 pit latrines, about the perimeter is of live fence and the rest is in barbed wire. There is an additional office at the substation comprising of 3 units upstairs and a kitchen with a meeting room downstairs. It measures 8540 sq ft. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
211 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NORTH RIFT REGION Contact Persons Jaspher Muriithi 053-2062883/0725509157 - Joy Mmbone 053-2033012/0722622204 NO PREMISE LOCATION DESCRIPTION The minimum no of workers for this premise is 2(no) KAPENGURIA Kazeto Plaza Makutano Offices SCOPE OF WORK
14
The area measures 702 sq ft and refers to office area with pvc tile floor finish. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
The minimum no of workers for this premise is 1(no) 15 MARIGAT Marigat Township The area measures 707 sq ft. The floor is finished in polished terrazzo. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
Offices
The minimum no of workers for this premise is 1 (no) 16 RIVATEX Rivatex substation The offices comprises of two blocks one as a store and the other one as staff housing for E/Plant employees. The floor finish is terrazzo. The area measures 8645 sq ft. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance.
Offices
The minimum no of workers for this premise is 1 (no)
The minimum no of workers for this premise is 1 (no) 17 LOKICHOGIO Offices Main Office Block that includes: Ladies and gents washrooms that are 40ft by 34ft each. Workshop block 46.5ft by 18ft Security Office 11.5ft by 11.5ft Pump house 11.5ft by 22ft Control room 8ft by20ft TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
212 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS NORTH RIFT REGION Contact Persons Jaspher Muriithi 053-2062883/0725509157 - Joy Mmbone 053-2033012/0722622204 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK Guest house that includes: Sitting room 14ft by 11ft Kitchen 7ft by 8ft Bathroom 3.5ft by 3.5ft Toilet 3.5ft by 3.5ft 2 bedrooms of 10.5ft by 10.5ft each 1 bedroom 14ft by 10ft All the buildings have all round pavements. Work entails thorough cleaning of offices, cleaning of all communal/common areas in the offices, provision of toilet papers to toilets at all times, garbage collection and disposal on weekly basis also general and ground maintenance. The minimum no of workers for this premise is 1(no)
WEST KENYA PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO 1 PREMISE ELECTRICITY HOUSE SCOPE OF WORK Main offices consisting of: The ground floor of Electricity house including the Banking Hall, The Cashiers Cubicles and the various Offices. The Hall has within it the toilets consisting of the Ladies having two cubicles and the Gents complete with two cubicles and the Urinals and having several Wash hand Basins. Our Demonstration center is also set on the ground floor of the main building. Most of the ground floor is finished either in PVC tiles or ceramic tiles. The toilets are in terrazzo. The First floor of E-house consists of the parking yard finished in Concrete. This covers the whole of both E house and Thabiti first floor and has within it Six small stores that should be included in the cleaning contract The Second floor of E house consists of open plan offices in PVC tiles floors and the toilet TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE LOCATION Station Road Off Oginga Odinga Road DESCRIPTION Offices
213 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK facilities set in the same style as the ground floor. A small kitchen is also provided and finished in Terrazzo The third floor of E house is similar to the second floor. The toilets and the kitchen are the same as the second floor. The rooftop of E house is done in GCI sheets. The drainage gutters together with the water tank area should however, be cleared of any debris at least once a month The whole building measures 47050sq ft approximately Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensure all waste, both paper and organic garbage collected and disposed at least three times in a week. Disposal of garbage should be done according to the Local Authority by laws. The plot measures about half an acre NB:-during the life of the contract the floor finish shall be renovated and ceramic tiles fitted The offices consist of open plan offices of various sizes finished in PVC tiles, the gents and the ladies both consisting of two WC cubicles and urinals. The offices also have a kitchen and two stores. Total area is 3400-sq ft. approx. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
THABITI HOUSE
Off Oginga Odinga Road.
Offices
The minimum no of workers for this premise is 15 3 KENSHOP OFFICES 1st floor Kenshop Offices This refers to 5 No. open plan offices and the 2 No. cyber caf Along WC toilets (gents &ladies) and kitchen facilities. Oginga Odinga The offices are finished in PVC tiles. Road. Three rear store/ offices are also included. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
214 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK The premises measure 2332 sq. ft. approx. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws. The minimum no of workers for this premise is 1 4 POWER STATION Lake side behind United Millers Power Station, Offices The premises consist of the main store and the stationary stores, the electrical plant and transport workshops, the Motor vehicle stores, offices and 4 No. WC toilets (gents &ladies). In total there are 13No offices and workshops of varying sizes all finished in either cement screed or concrete. Motor Workshops and open storage yards all set within a one and half acre Work entails thorough cleaning of the above mentioned offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws. Keep the fence/hedge neat and trimmed once quarterly so that no overgrowths NB:-during the life of the contract the road shall be paved with cabro which shall need to be thoroughly cleaned once a week with the approved detergent . The minimum no of workers for this premise is 4 5 KARUME STAFF QUARTERS These are 16 staff houses. Work entails thorough cleaning of common area at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. Ensuring all waste, both TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Karume Road. Staff Quarters Along Karume Rd
215 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority e laws. Keep the fence/hedge neat and trimmed once quarterly so that no overgrowths Clearing of overgrown grasses and general maintenance of cleanliness in the common area of the staff quarters. The compounds measure about half an acre
The minimum no of workers for this premise is 1 6 MILIMANI STAFF HOUSES Aga Khan Rd Staff Quarters The compound is occupied by seven maisonettes. Work entails cleaning of communal toilets, clearing of overgrown grasses and general maintenance of cleanliness in the common areas of the staff quarters. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws. Keep the fence/hedge neat and trimmed once quarterly so that no overgrowths The compound measures about one and a quarter acre
The minimum no of workers for this premise is 1 7 MILIMANI STAFF QUARTERS Milimani Area Staff Quarters Two masionettes on own compound within Milimani area. . The compound along Got Huma Rd is 0 .3233 acres . While the one along Adala Otoko Rd is 0.4279 acres. Work entails clearing of overgrown grasses and general maintenance of cleanliness in the common areas of the staff quarters. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws. . Keep the fence/hedge neat and trimmed once quarterly so that no overgrowths
The minimum no of workers for this premise is 1 8 ONDIEK STAFF QUARTERS The staff quarters consist of the Two main flats, a Landies and some small single units. Set within the estate is a communal ablution facility that serves the single units. Work entails cleaning of communal toilets, TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Camp Links Road off Kakamega Road Staff Quarters
216 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK clearing of overgrown grasses and general maintenance of cleanliness in the common areas of the staff quarters. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws. Keep the fence/hedge neat and trimmed once quarterly so that no overgrowths.The compound measures about an acre
The minimum no of workers for this premise is 1 9 KAKAMEGA OFFICE Town Centre Offices This refers to a two-storied office block, a parking yard, an open storage yard, a wooden store and water pump house. The main office measures about 9068 sq. ft approx. And consists of 4 NO open plan offices, three sets of toilets each with at least three cubicles and urinals, a demonstration centre and stores. The floors are in ceramic tiles to Banking Hall and PVC tiles elsewhere. NB:-during the life of the contract the floor finish shall be renovated and ceramic tiles fitted Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Clearing of overgrown grasses and general maintenance of cleanliness in the common areas and the surrounding of the building. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws The compound measures about an acre.
The minimum no of workers for this premise is 5 10 KERICHO OFFICE Kenyatta Street due west opposite KCB and Sansora Building Offices This refers to 9 No. of offices and 2(no) WC for ladies and 2 (no) WC for gents on 1st floor, , a banking hall, 1(no) WC for ladies and 1(no) WC for gents on the ground floor and two separate water closets with wash hand basins . It measures about 4938 sq. ft approx. The floor finish is ceramic tiles.
Work entails thorough cleaning of the offices at TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
217 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Clearing of overgrown grasses and general maintenance of cleanliness in the common areas and the surrounding of the building. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws
The minimum no of workers for this premise is 4 11 KERICHO DEPOT AND KERICHO STAFF QUARTERS Off Kisii Road Offices & Staff Quarters This refers to 5 no. of open offices and the staff quarters. The Powers station offices, which consist of Three open plan offices, two stores and a water closet. The floor is cement screed. The staff quarters set a little separate from the Power station building Work entails thorough cleaning of the offices at least twice a day. Cleaning of communal toilets. Clearing of overgrown grasses and general maintenance of cleanliness in the common areas of the staff quarters and around the building. All the office toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times There is a live fence in Kericho along the boundaries of the parcel. The same should be trimmed regularly Ensuring all waste, both paper and organic garbage collected and disposed at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws. The compound measure about 3 acre
The minimum no of workers for this premise is 2 12 KISII OFFICE This refers to Banking hall, an open office and 5 small offices, separate toilets consisting of 4No. WC (ladies and gents) and urinal. The office measuring 3067 sq. ft approx. The floors are ceramic tiles. Work entails thorough cleaning of the offices at least twice a day. Clearing of overgrown grasses TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Off Kisii Town near slaughter house,Daraja Mbili area Offices
218 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK and general maintenance of cleanliness in the common areas and the surrounding of the building. All the office toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage collected and disposed at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws. The compound measures about an acre
The minimum no of workers for this premise is 4 13 KISII DEPOT Along Kisii Migori Highway. Offices & Yard The Depot or stores consist of three offices/stores measuring 3200 sq. ft approx. finished in cement screed. Work entails thorough cleaning of the offices at least twice a day. Clearing of overgrown grasses and general maintenance of cleanliness in the common areas and the surrounding of the building. All the office toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage collected and disposed at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 14 HOMA BAY OFFICE Town centre Offices The main office consists of an open plan office, kitchen, store, wash hand basins, urinal and 3(no) WC for ladies and gents .The floor of the office is finished in PVC tiles. The office measures 1400 square feet. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
219 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK The minimum no of workers for this premise is 2
15
HOMA BAY STAFF QUARTERS
Hospital Rd and next KWS STAFF QUARTERS
Staff quarters and compound
The compound is occupied by seven houses. Work entails cleaning of communal toilets, clearing of overgrown grasses and general maintenance of cleanliness in the common areas of the staff quarters. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws. Keep the fence/hedge neat and trimmed once quarterly so that no overgrowths The compound measures about one and a quarter acre
The minimum no of workers for this premise is 1 16 MIGORI OFFICE Migori Town ship Along KisiiMigori highway Offices This is an office set within the town. Accommodation consists of two offices, a store and toilets. Finished in cement screed. It measures 925-sq. ft. approx Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 17 NYAMIRA OFFICES This is an office set within the town. Accommodation consists of one big office and two stores all in cement screed. It measures 3095-sq. ft. approx Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Along Main Nyamira Street Offices
220 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 18 SOTIK OFFICES Business Street Sotik Township Offices The office consists of an open plan office, 2 (no) small stores and kitchen on the ground floor and 4 small offices on the 1st floor.3 (no) WC for ladies and gents. The office measures 1870 sq ft approx. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 2 19 SIAYA OFFICES Siaya Town,Near Siaya law courts Offices Accommodation includes two open plan offices, two stores and 2 (no) WC. The office measures 906 sq. ft approx. The floor finish is cement screed. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws. The minimum no of workers for this premise is 1 20 BUSIA OFFICE This refers to an open plan office, balcony/veranda, 3 (no) stores, urinal and 4 (no) WC for ladies and gents. The office measures 3392 square feet. The floor finish is ceramic tiles. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE 1st floor of Busia Steel Building along the main Uganda Road Offices
221 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 2 21 UGUNJA OFFICE Along the Ugunja Busia Rd next to the Bus station Offices This refers to 2 (no) open plan offices, 3 (no) WC for ladies and gents. The office measures 1058 square feet. The floor finish is ceramic tiles. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 22 BUNGOMA OFFICE Bungoma Township Offices The accommodation consists an open plan office, a store and 1 (no) WC. It measures 2400 sq. ft approx. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 2 23 WEBUYE OFFICES Floor finish is a ceramic tile. It measures 820 sq. ft approximate office space, rear space 300sq.ft store, 2 No. WC and a small Kitchen space. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Within Webuye Town Offices
222 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 2 24 MUHORONI OFFICE Town centre offices The accommodation consists of 2 (N0) open plan offices, a store and 2 common pit latrines. It measures 1910 sq. ft approx. Work entails thorough cleaning of the offices and the compound at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 25 BONDO OFFICE Town centre offices The accommodation consists of an open plan office, two stores and 2 common pit latrines. It measures 500 sq. ft approx. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 26 KEGATI SUB STATION The accommodation consists of an open plan office, a store and 3(NO) WC , wash hand basin and urinal. It measures 500 sq. ft approx. Work entails thorough cleaning of the offices in the presence of a Company Staff at least twice a day. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Kegati area off Kisii-Sotik Rd Substation
223 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK These spaces must be swept clean and mopped regularly. Cobwebs and stains to be removed, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 27 MUSAGA SUB STATION Malava area off KakamegaWebuye Rd. Substation The accommodation consists of an open plan office, a store and 3(NO) WC, wash hand basin and urinal. It measures 500 sq. ft approx. Work entails thorough cleaning of the offices in the presence of a Company Staff at least twice a day. These spaces must be swept clean and mopped regularly. Cobwebs and stains to be removed, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 28 MAMBOLEO SUB STATION Miwani Rd off KisumuKakamega RD Substation The accommodation consists of an open plan office, a store and 3(NO) WC , wash hand basin and urinal. It measures 500 sq. ft approx. Work entails thorough cleaning of the offices in the presence of a Company Staff at least twice a day. These spaces must be swept clean and mopped regularly. Cobwebs and stains to be removed, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
224 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK
The minimum no of workers for this premise is 1 29 MUHORONI SUB STATION Along KisumuKericho Rd Substation The accommodation consists of an open plan office, a store and 3(NO) WC , wash hand basin and urinal. It measures 500 sq. ft approx. Work entails thorough cleaning of the offices in the presence of a Company Staff at least twice a day. These spaces must be swept clean and mopped regularly. Cobwebs and stains to be removed, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 30 CHEMOSIT SUB STATION Kericho Kisii Rd Substation The accommodation consists of an open plan office, a store and 3(NO) WC , wash hand basin and urinal. It measures 500 sq. ft approx. Work entails thorough cleaning of the offices in the presence of a Company Staff at least twice a day. These spaces must be swept clean and mopped regularly. Cobwebs and stains to be removed, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 1 31 MFANGANO POWER STATION The accommodation consists of an open plan office, a store and 3(NO) WC , wash hand basin and urinal. It measures 500 sq. ft approx. Work entails thorough cleaning of the offices in the presence of a Company Staff at least twice a day. These spaces must be swept clean and TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE Mfangano island Power station
225 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 NO PREMISE LOCATION DESCRIPTION SCOPE OF WORK mopped regularly. Cobwebs and stains to be removed, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority by laws.
The minimum no of workers for this premise is 2 32 MAMBOLEO POLE YARD Miwani Rd off KisumuKakamega Rd Pole yard Ensure the compound is cleared of any littered waste. Ensure the grass is cut short. Ensure that the drains are cleared of any stagnant water.
The minimum no of workers for this premise is 1 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 33 MBITA OFFICE Mbita town neat bus station Offices This refers to an open plan office, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. The office measures 1000 square feet. The floor finish is creed. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws.
The minimum no of workers for this premise is 1
226 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 34 MBALE OFFICE Along the Kakamega road Offices This refers to an open plan office on first floor, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. The office measures 1024 square feet. The floor finish is ceramic, Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws.
The minimum no of workers for this premise is 1 35 MALAKISI OFFICE Malakisi Township Offices This refers to an open plan office, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. The office measures 500 square feet. The floor finish is creed. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws.
The minimum no of workers for this premise is 1 36 KILGORIS OFFICES Within Kilgoris Town Offices This refers to an open plan office, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. The office measures 600 square feet. The floor finish is ceramic tiles. Work entails thorough cleaning of the offices at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in
227 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 a week. Disposal of garbage should be done in accordance to the Local Authority bye laws.ne in accordance to the Local Authority bye laws. The minimum no of workers for this premise is 1 37 KENDU BAY OFFICE Within KenduBay Town offices The accommodation consists of) open plan office, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. It measures 1000 sq. ft approx. Work entails thorough cleaning of the offices and the compound at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws.
The minimum no of workers for this premise is 1 38 SONDU OFFICE The accommodation consists of) open plan office, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. It measures 560 sq. ft approx. Work entails thorough cleaning of the offices and the compound at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws. The minimum no of workers for this premise is 1 Within offices The accommodation consists of open plan office, 2 Webuye toilets for ladies and gents and parking space for 2 Town no. lorries and 3 no. motorcycles. It measures 1330 sq. ft approx. Work entails thorough cleaning of the offices and the compound at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air Within Sondu Town offices
39 WEBUYE OFFICE (GROUND FLOOR)
228 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws. The minimum no of workers for this premise is 0 (Combined with 23 above). 40 Within KEHANCHA OFFICE Kehanc haTown offices The accommodation consists of) open plan office, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. It measures 700 sq. ft approx. Work entails thorough cleaning of the offices and the compound at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws.
The minimum no of workers for this premise is 1 41 KAPSOKWONY OFFICE Within Kapsok wony Town offices The accommodation consists of) open plan office, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. It measures 750 sq. ft approx. Work entails thorough cleaning of the offices and the compound at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws. The minimum no of workers for this premise is 1 42 KISII ADDITIONAL OFFICE Within Kisii Town offices The accommodation consists of open plan office, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. It measures 2450 sq. ft approx. Work entails thorough cleaning of the offices and
229 PREMISES DESCRIPTION AND SUMMARY OF CLEANING SPECIFICATIONS WEST KENYA REGION Contact Person DAVID M NDERITU 057-2020536/7 /0721737594 the compound at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws. The minimum no of workers for this premise is 0 (Covered under Kisii Office above). 43 OBOTE RD. SUBSTATION Within Kisumu Municip ality offices The accommodation consists of open plan office, 2 toilets for gents and 1 toilets for ladies gents and parking space for 2 no. lorries and 3 no. small cars It measures 2257 sq. ft approx. Work entails thorough cleaning of the offices and the compound at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times. Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws.
The minimum no of workers for this premise is 1 Bomet offices Parking Yard Within Bomet town offices The accommodation consists of open plan office, 2 toilets for ladies and gents and parking space for 2 no. lorries and 3 no. motorcycles. It measures 1400 sq. ft approx. Work entails thorough cleaning of the offices and the compound at least twice a day, garbage collection and proper disposal of garbage and cleaning of toilets. All the toilets should be supplied with sufficient white toilet papers, soap air fresheners and moth balls at all times.
44
Ensuring all waste, both paper and organic garbage is collected and disposed off at least three times in a week. Disposal of garbage should be done in accordance to the Local Authority bye laws. TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE
230
The minimum no of workers for this premise is 1
GENERAL NOTES DESCRIPTION OF WORKS OFFICES 1 Floors
Common Areas Toilets, lift Lobbies, Stairways and Corridors
Roof, Walls, Ceiling, Doors and Door Handles
4.
Windows, window Latches and Grills Curtains and Blinds
5.
Wood parquetry floor to be mopped daily. Polish floor with prescribed polish. Disinfect once a week. Floor sanding to be done once a year. PVC floors: To be mopped to skating every morning. Apply appropriate floor polish once a month. Polished floors to be maintained the appropriate maintainer and buffed daily. Carpeted floor: Must be vacuum cleaned every morning and shampooed after two weeks. Terrazzo and Ceramic floor should be mopped and disinfected three times daily and all stains appropriately removed. Standard Ceramic fixtures: wash hand Basins, sinks and Urinals Clean and disinfect three times daily including flush handles and taps. All stains to be removed. Supply sufficient white toilet papers daily. Flush all soap dispensing units once weekly. Supply sufficient mothballs to all urinal gratings once a week. Supply appropriate liquid soaps to dispensers daily. All stains to be removed. Stairways and Corridors: To be swept and mopped twice daily Mirrors: To be cleaned twice daily. Inside the Lift: Clean the floor using water and appropriate soap on a daily basis. Roofs: Remove all dust/mud and any debris from the drainage surfaces ensuring that all the gratings are opened to allow free flow or water. Walls: Clean weekly removing all stains and dust, scrub all ceramic fitting with stain removers. Ceilings: Dust and remove cobwebs weekly. Doors and Door Handles: To be cleaned daily ensuring they are dry and dusts free. Windows: Dust once daily Window Latches: Clean daily and lubricate once monthly. Grills: Dust once daily All window curtains and curtain blinds to be cleaned once per month.
6 Pavements 7. Floor & Door
Pavements: Splash water to entire paved surfaces using appropriate soap and brush making sure that areas covered with dried gum are chipped clean. To be cleaned weekly in dry weather and daily in wet season ensuring they are dry and dust free.
231 DESCRIPTION OF WORKS Mats 8. Furniture & Equipment 9. Compound 12 Restricted Areas Furniture and Equipment To be cleaned in the presence of a Company Staff. These spaces must be swept clean and mopped regularly Cobwebs and stains to be removed Ensure all waste, both paper and organic garbage collected and disposed at least three times in a week. Disposal of garbage should be done according to the Local Authority bye laws. Ensure the compound is cleared of any littered waste on daily basis. Ensure the grass is cut using a lawn mower Ensure that the drains are cleared of any stagnant water always. Ensure flowers and flowerbeds are weeded when necessary, manured and watered. Ensure the fence hedges are trimmed and remain neat always. Ensure the desks, shelves, tables, filing cabinets and chairs are dusted every morning and any stains removed. Ensure the telephone heads are regularly cleaned and disinfected Ensure shampooing of fabric covered office furniture once a month Walls: Dry Dust Roof Drains and Roof Gutters: They should be cleaned once a week and ensure they are not blocked. Empty waste paper baskets daily Clean and disinfect/fumigate whenever necessary depending on the type of bin. Ensure all waste, both paper and organic garbage collected is disposed off at least three times in a week. Disposal of garbage should be done according to the Local Authority bye laws. FOR ALL PREMISES
Ensure the desks, shelves, tables, filing cabinets and chairs are dusted every morning and any stains removed. Ensure the telephone heads are regularly cleaned and disinfected Ensure shampooing of fabric covered office furniture once a month Ensure the compound is cleared of any littered waste. Ensure the grass is cut short. Ensure that the drains are cleared of any stagnant water. Ensure flowers and flowerbeds are weeded when necessary. Ensure the fence hedges are trimmed and remain neat. Ensure that these areas are swept daily or more in dry season. Where the parking space is concrete, sprinkle water to the floor surface and sweep out all dust particles. These should be given special attention especially during times if adverse weather to ensure clean and neat conditions at all times. Special attention should be given to littering and emptying of waste paper baskets as well as bins
10.
11
Parking, Driveways and Driving Yard Banking Halls
13.
Garbage collection and disposal Compound/Yard
4.
5.
6. Walls, Roofs Drains & Roof Gutter 7. Garbage collection and Disposal
232 DESCRIPTION OF WORKS 8. Cleaning Staff All staff should wear the recommended uniform and have identification badges at all times. They must also have protective clothing, gloves and gumboots for lavatory attendants. Discipline at work place is paramount.
GENERAL COMMENTS 3. Cleaning equipments and materials These are the responsibilities of the contractor in procurements, transport, storage and use and should be in the quantities and quality as to ensure efficient and uninterrupted performance of duty. While all the above is at the contractors discretion, the same should be found to perform in the required manner and to the clients standards. 4. Standard of Services The contractor shall perform / meet his obligations with all due diligence, efficiency and economy of a professional and shall employ appropriately advanced and acceptable technology and methods of cleaning including personnel and materials. The client has a right to set such acceptable standards and take remedial or upgrading action where found necessary, at the contractor expense.
INVENTORY HAS FINISHES TO ALL CLEANING AREAS. 1. Wall Plastic wall papers to structural wall, aluminium fabric partitions, glass partitions, Meru Oak timber finish to Partitions Ceramic Tiles to common and service areas In precast concrete slabs In tarmac and Carbro paving Granite tile, carpet to all office areas, ceramic tiles to common and other service areas. Desks, chairs and related accessories Window cotton and sheer curtains. Fabric and plastic blinds.
2. Pavements 3. Parking 4. Floors 5. Furniture 6. Curtains 7. Curtain Blinds
233 SECTION XVIV- SITE VISIT FORM USE ONE FORM PER DEPOT CERTIFICATE FOR TENDERERS OR REPRESENTATIVES VISIT TO SITE 1. This is to certify that I, (name of tenderer or his representative) of the firm of (Name of firm tendering) In the Company of . (Representative conducting the visit of the K.P & L. CO LTD) visited the.(name of site) in connection with the Tender for the above-mentioned cleaning tender . 2. 3. Having previously studied the tender documents, I have carefully examined the site. I have made myself familiar with local conditions likely to influence the works and the cost thereof. I further certify that I am satisfied with the description of the works and the explanations given by the said representative and that I understand perfectly the work to be done as specified and implied in the execution of the contract. Name.. (Tenderer or his representative) Date Signed ....
4.
Name (The Kenya Power & Lighting Company Limited, Representative conducting the visit) Date Signed .
KPLC Stamp..

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TENDER NO KP1/5DB/PT/03/13-14 FOR PROVISION OF CLEANING SERVICES COMPANYWIDE OCTOBER 2013 ALL TENDERERS ARE ADVISED TO READ CAREFULLY

THIS TENDER DOCUMENT IN ITS ENTIRETY BEFORE MAKING ANY BID

SECTION SECTION I SECTION II

CONTENTS INVITATION TO TENDER

PAGE NO. ....4

INSTRUCTIONS TO TENDERERS.9 Appendix to Instructions to Tenderers25

SECTION VI SECTION VIII SECTION IX SECTION X

SECTION XI A SE CTION XI B SECTION XI C SECTION XII SECTION XIII SECTION XIV

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

SECTION XVIII SECTION XVIV

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

3.2.5 3.2.6 3.2.7

3.3 3.3.1 3.3.2 3.3.3 3.4 3.4.1

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

3.25 3.25.1 3.25.2

3.29 3.29.1 3.29.2

3.31 3.31.1 3.31.2

3.37 3.37.1 3.37.2

3.38 3.38.1 3.38.2 3.38.3

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

3.3.1 Origin of Eligible Services

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

REGIONS SUB -REGION

MT.KENYA Mt. Kenya North Mt Kenya South

WEST West Kenya North Rift Central Rift

ASSIGNMENT CENTRAL OFFICE

RATE (KSH) PER MONTH VAT INCLUSIVE

NAIROBI WEST REGION

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

RATE (KSH) PER MONTH VAT INCLUSIVE

CLASS B2 KITENGELA OFFICE

NAIROBI SOUTH REGION

NAIROBI NORTH REGION

RATE (KSH) PER MONTH VAT INCLUSIVE

CENTRAL RIFT SUB REGION

NORTH RIFT SUB REGION

WEST KENYA SUB REGION

RATE (KSH) PER MONTH VAT INCLUSIVE

MT KENYA NORTH SUB REGION

RATE (KSH) PER MONTH VAT INCLUSIVE

MT KENYA SOUTH SUB REGION

RATE (KSH) PER MONTH VAT INCLUSIVE

NAIROBI WEST MUMBU STAFF QUARTERS NAIROBI NORTH

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

CLASS C (b) MANNED SUB STATIONS

NAIROBI REGION SUB STATIONS

CENTRAL RIFT SUB REGION

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

NORTH RIFT SUB REGION

WEST KENYA SUB REGION

MT KENYA NORTH SUB REGION

MT KENYA SOUTH SUB REGION

Linear meter and No.

Footpaths, driveways, parking areas Compound and

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE

TENDER DOCUMENT FOR CLEANING SERVICES COMPANYWIDE