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1. The HEIs are encouraged to use the MS Excel format in accomplishing the faculty form. It is highly
recommended that HEI should keep a copy of this form for the next data collection period.
2. Please type the complete Name of your Institution (no abbreviation please), and Region at the space
provided, and the assigned Unique Institutional Identifier inside the box.
3. Please type the current Academic Year (AY) inside the box for this data collection period. Example:
2009/10.
4. Kindly follow the format or template in entering the requested information and double check your
entries before you submit the accomplished Form stored in diskette to the concerned CHED
Regional Office.
5. Please use one row for each faculty or teaching staff in higher education programs for data entry.
6. For Educational Credential Earned column, input the degree program (both in baccalaureate and
graduate level) attained by the faculty. Please do not use any abbreviation. If the faculty has earned
master's or doctorate units, kindly put them under the Column of the master's or doctorate indicating
the number of units taken.
7. Please enter the name of the staff who accomplished this form, his designation and the date it was
accomplished and in like manner, the name of the official that certified the correctness of entries at
the space provided.
Definition of Terms:
Primary Teaching Discipline (FACDIS) - For the faculty members, i.e. employees whose primary job is
teaching, this element will capture the primary discipline of the subjects the faculty member usually teaches.
For instance, using the Discipline Code, FACDISC is 140102 for faculty whose subjects are grouped in
Secondary Education.
CODING
1 The person is a “full-time” employee of the HEI.
2 The person is a “half-time” employee of the HEI.
3 Student employee such as Student Assistant or Graduate Assistant.
4 Teaching Fellow, Associate or Assistant.
5 None of the above and therefore “part-time”. This includes: lecturers
(all ranks), adjunct or affiliate faculty, visiting professors, professors
emeriti, Physicians “on call”, lawyers or accountants “on retainer
basis”, etc.
9 Not known or not indicated.
What is the primary field of specialization of the faculty member? If this question is left
open-ended, the response could be anything written down by the faculty member. The response
can only be recorded in a computer as text data. This means it cannot be analyzed. It would then
be impossible to categorize the faculty members in an HEI into a few disciplines, let alone classify
all the faculty members in the Philippines.
If the HEI or CHED wants to analyze the responses from 200 faculty members in an HEI or the
50,000 (or 100,000) faculty members in the Philippines, the response must be limited to a pre-
specified menu of specializations. For this data element, CHED, the 6-digit Discipline Code
shall be used. The point is that responses have to be chosen from a prescribed menu. The
response should not be open-ended. SEE DISCIPLINE CODE IN EXCEL FORMAT.
Tenure of Employment - This classifies the employee into permanent, probationary, casual or contractual. Permanent
means the faculty cannot be fired except for a cause, otherwise the employment is defined for a fixed duration only or is "at
the pleasure" of some executive.
Code:
1 - Permanent
2 – Probationary
3 - Casual
4 – Contractual
In the SUCs, the position titles for the faculty include Roman numerals as in “ Assistant Professor
IV” as opposed to “Assistant Professor I”. If the Roman numerals are factored in, there could be
as many as 30 different faculty position titles. However, it would be simpler if faculty ranks could
be grouped together into just “the generic ranks” without the encumbrance of Roman numerals.
The data element FACRANK is an attempt in this simplification.
Ignore the prefixes: Exchange, Visiting, Adjunct, Affiliate, and the suffix
Emeritus. Thus, Visiting, Adjunct or Affiliate Asst Prof will be coded
along with all other Asst Prof.
A person will be classified into one and only one of the following
categories.
CODING 2-digit code.
09 Teaching Fellow or Teaching Associate
10 Teacher, Master Teacher
11 Lecturer, Senior Lecturer, Professorial Lecturer
12 Professor Emeritus
13 Visiting Professor (whatever the actual rank)
14 Adjunct or affiliate faculty (regardless of whether adjunct asst prof or
adjunct associate prof or adjunct professor, etc.)
20 Instructor
30 Assistant Professor
40 Associate Professor
50 Full Professor (including University Professor)
90 Others
Teaching Load - This refers to the actual teaching load of a faculty in the current semester/trimester. If faculty is in study
leave but has equivalent load, please indicate also the teaching load.
Subjects Taught - This refers to all the subjects being taught by the faculty in that particular semester. Please do not use
abbreviations.
Annual Salary - This refers to the actual annual basic salary of the faculty. Assign one code for each faculty within the
range of his/her annual basic salary.