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Running Crystal Reports under NT process scheduler and having the output email back to the user

As delivered in our version of PeopleSoft, if you setup a NT Process scheduler and run crystal reports on it, we found that the output is placed in the %TEMP% (usually c:\te p! and is an AS"## file$ This has % pro&le s with it$ The first is that the output is AS"## and doesn't loo( at all li(e the desired output$ The second is that all the reports are placed in the sa e directory$ #f you )ive networ( access to the directory, everyone can )et any report they want$ *hat we have done is to write a +"' pro)ra that will &e used as a wrapper$ This wrapper pro)ra will run the PeopleSoft delivered process to run "rystal reports, then it will loo( up if the person has a ,-SN e ail address (this can &e chan)ed via the select state ent in the pro)ra !$ #f the user has none, it uses a default address &ased on the operator's PeopleSoft id$ .ur data&ase is currently .racle, so the pro)ra is written for .racle usin) the ."# li&raries that .racle provides$ The wrapper pro)ra then collects the "rystal output, and e ails the output &ac( to the user usin) a pro)ra called ,/AT$

Setting up an NT process scheduler


#t a nut shell, to setup an NT process scheduler, you need first have .racle confi)ured correctly$ Then pic( where you want have the files placed (ie 0:\Application1ersion\0ata&aseNa e!$ *e setup totally different areas for different data&ases$ This way the "rystal reports that are run can &e tested in one data&ase and when ready &e oved to the tar)et data&ase$ So to start with, # a(e a d:\2E34 directory, followed &y d:\2E34\0ata&ase$ .nce done then in that directory # a(e a TEMP directory$ This is where # will confi)ure the process scheduler to place the files instead of usin) %TEMP%$ .(ay once done, we run psappsrvxfr.bat d:\he !\"atabase (d:\he34\heuf! on the file server %SE51 %\Appserv$ (s:\he34\appserv!$ This transfer ".,./ pro)ra s, plus all the &inaries needed to run thin)s$ Ne6t we need to )et a copy of the client tools$ 7ou can runnin) the off of the networ( drive, &ut then you need to &e lo))ed into the achine to run the process scheduler$ This ay &e o(ay for you, &ut here we are )oin) to copy the files over$ Note on a tools up)rade, you will need to rerun the psappsrvxfr and do this copy$ .(ay, what # do is to install Peoplesoft on the client, &ut in the confi)uration ana)er on the Client Setup ta&, # clic( the #nstall $orkstation chec( &o6$ #n the %ocal "irectory entry field, # typed 0:\2E34\"/#ENT Ne6t you need to copy over the crystal reports you want to &e a&le to run$ 8or us it is all of the , so we copy S:\&' !\CR$ to ":\&' !\&'(C)\CR$$ The psappsrv6fr process doesn't copy this infor ation Now we run psadmin fro the appserv directory that is on the local hard drive$ 7ou will &e creatin) a process scheduler$ So e values that you i)ht want to set are: - 0,,#N: should &e where your oracle &inaries are (c:\orant\&in!$ - TEMP: chan)e it to &e the te p directory you ade a&ove - T../,#N: "han)e it to win694 directory you ade a&ove plus addin) the &in\client\win694 (ie$ 0:\2E34\"/#ENT\,in\"lient\*#N:94! .nce done you will need to the environ ent varia&le PS;2.ME to 0:\2E34\0ata&ase (0:\2E34\2E-"8!$ #f you plan on runnin) ore than < process scheduler, do not set this via the syste icon in the control panel$ *hat # do is to have a .*+T file which sets the varia&le then (ic(s off psadmin$ .nce you have done this you should have a NT process scheduler that runs crystal pro)ra s$ #f you run a crystal report, The AS"## output should &e placed in the te p directory that you typed in a&ove$

%ocal Confiruation Changes


The first thin) is to copy the *lat.exe pro)ra need chan)e the pro)ra RunCrystal.exe$ to C:\$#NNT\, if you don't want to place it there you will

Ne6t thin) is you need to )et a copy of the 5un"rystal$e6e pro)ra $ #t contains < file (main.c!, which is a +"' pro)ra that does the followin): - Parses out the co and line ar)u ents sent to it fro PeopleSoft$ - 5un the ori)inal pro)ra PeopleSoft intended to run$ - .nce the ori)inal pro)ra has finished, it loo(s up or sets the e ail address of the person runnin) the "rystal 5eport, via the .racle ."# li&rary$ - Then usin) *lat.ext the pro)ra e ails the "rystal .utput to the user$ #nstall the RunCrystal.exe pro)ra into the *#N:94 directory$

The ne6t thin) you need to do is to fi6 how "rystal 5eports are run$ =o into Peoplesoft, and followin) this Navi)ation, ,o -. /eopleTools -. /rocess Scheduler -. (se -. /rocess Types -. (pdate0"isplay $ Select the Type 0efinition for the 8ollowin) values: /rocess Type 1 Crystal2 3perating System 1 NT Sever2 "atabase Type 1 3racle. 7ou should see a window li(e this:

The first thin) you will do is to chan)e the Command %ine: para eter fro : 44T33%*#N44\/SCRR(N.'5' to 44T33%*#N44\RunCrystal.exe The ne6t thin) you will do is add ore ite s to the /arameter %ist:, the thin)s you will &e addin) are: - At the &e)innin) add: 44T33%*#N44\/SCRR(N.'5', which co es fro a&ove$

Ne6t you will add -(C)644+CC'SS#"44 -(C)744+CC'SS/S$"4 ri)ht &efore the last ite on the list$ This will tell the process scheduler to send &oth the sysad lo)in (typically sysad ! and the password$ This way the RunCrystal.exe pro)ra can )o &ac( into the data&ase and loo( for an ,usiness E ail address$ Ne6t chan)e 3/443(T/(T"'ST44 to 3/443(T/(T"'ST444 4#NST+NC'44."3C, this will force the output filena e of the crystal report to &e the instance number followed &y .doc$ Since the output filena e ends in .doc, "rystal reports will create a $ord "ocument$

# thin( that is all you need to (now to do it$ 2ave 8un>

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