WRITING THE SELECTION REPORT

INTRODUCTION
Writing the selection report really makes you focus on justifying your most preferred applicant. The selection report does this by making you clearly document the merits that one applicant holds over another in relation to the selection criteria. Selection panel reports are mandatory in TAFE selection practices. In a society here people are generally more informed about their rights! it is certainly a much safer situation hen you can account for your choices. Selection documentation"

Assists in providing post intervie applicants.

counselling for unsuccessful

Assists the delegates in making the final decision.

THE REPORT
The selection report ill only be as good as the selection process that it reflects# therefore! it is important that the selection process is of high $uality. It also indicates that the selection panel has focused on the merits of each applicant in relation to the selection criteria. These merits are revealed in the applications! trade%skills test! performance at intervie ! referee&s reports and any other assessment tasks used in the selection process. The report is ritten only after the selection panel has reached consensus. What is included in a recruitment selection file! The follo ing documents are included in a recruitment%selection file"

information on the vacancy the advertisement job description % statement of duty selection criteria details of the selection panel 'i.e. etc( details of the short listing ho as the convenor! independent!

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intervie

$uestions

results from any other assessment tasks referee reports the selection report" detailed assessments of each applicant sho ing comparative merit! in order of recommendation.

WRITING THE REPORT

The convenor is responsible for the administration of the report should be a panel effort. riting! but it

As previously stated! the report should contain a comparison bet een the applicants! based on the selection criteria. Each applicant needs to be assessed against all of the selection criteria. This is not a difficult task hen" 'a( the intervie $uestions and other assessment tasks all relate directly to the selection criteria. 'b( the panel keeps high6$uality notes of each intervie etc. and referee report

7ecause each applicant is assessed against the selection criteria! there is a direct comparison bet een them. When making statements on the report! they must reflect logical! clear and correct thinking from the panel! so that e"idence of the selection process is provided. If the convenor completes the selection report a ay from the rest of the panel! he or she must ensure that the other panel members have an ade$uate opportunity to provide input to the draft and not just rubber6stamp it.

#E$TURES O# $ WELL%WRITTEN REPORT

$ &ood re'ort is(

sufficiently detailed to evidence the process complete and honest concise ell documented

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contains evidence to support its conclusion

It is also acceptable to rite in point form style and to organise the report of each applicant ith sub headings! hich relate to the selection criteria! provided that the information is com'lete) Where applicants are not recommended! it is important to highlight areas of the selection criteria that the applicant has failed to meet. In your report you could find that you recommend three applicants for the position. 8aturally! the most meritorious receives the job offer. If the applicant doesn&t take the position! then the ne9t recommended ould be offered the job. When riting the assessment of each applicant it is important that other applicants& names are not mentioned by ay of comparison. e.g. At the interview Joan's answers were detailed and comprehensive. Her knowledge was equal to that of Fred's however, she did not demonstrate as much technical expertise. The problem is if :oan re$uests to see her report ' hich she can under Freedom of Information( the report breaks the confidentiality of another applicant. This same statement could in turn be ritten as follo s"

e.g. At the interview Joan's answers were detailed and comprehensive. Her knowledge was equal to that of the recommended applicant's however, she did not demonstrate as much technical expertise.

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