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050 APPLICATION
EXTENSIONS FUNCTIONAL
DESIGN
Oracle ERP ACE GROUP
Author
Hussainaiah Bodisetty
Creation Date
Last Updated
Document Ref
Version
3.0
Submitted to
By
Document Control
Distribution
Copy
No.
Name
Location
1
2
Project manager-Wipro
Project manager-ACE
Change Record3
Date
Author
Version
Change Reference
24-SEP-13
Hussainaiah Bodisetty
Initial
Draft
Date
Name
Position
24-SEP13
24-SEP13
Project Manager-Wipro
Project Manager-ACE
Reviewers
Signature
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Contents
Document Control.......................................................................................ii
Topical Essay.............................................................................................. 4
Basic Business Needs............................................................................4
Customer Transactions...............................................................................8
Supplier Transactions...............................................................................10
Open and Closed Issues for this Deliverable.............................................12
Open Issues......................................................................................... 12
Closed Issues.......................................................................................12
Topical Essay
This document describes the modifications of existing integration
between Siebel and Oracle Applications (Accounts Payables & Accounts
Receivables).
Custome
r
Desc
Policy amount( Invoice
Customer)
Commission
Invoice to Insurer
Claim (CreditNote Customer)
Debit Note for Insurer
ABC
Broking
ACE
Riyadh
Insurance
Supplier/
Under writer
Transaction
Type
SAICO
AP/AR
1000
-100
900
100
100
4
AR
AP
AP
AP
AR
Refer below touch points for current flow of Siebel to Oracle Transactions:
LOOKUP_CO
DE
MEANING
1 Invoice Insurer
2 Invoice Customer
Invoice Broker
3 Details
4 CreditNote Insurer
CreditNote
5 Customer
6 CreditNote Broker
7 Account Receipts
Claim Receipts
8 Details
Credit Note for
9 Insurer
Credit Note for
10 Claimant
Debit Note for
11 Insurer
Debit Note for
12 Claimant
13 Account Details
DESCRIPTION
Invoice Insurer
Invoice Customer
Invoice Broker
Details
CreditNote Insurer
CreditNote
Customer
CreditNote Broker
Account Receipts
Claim Receipts
Details
Credit Note for
Insurer
Credit Note for
Claimant
Debit Note for
Insurer
Debit Note for
Claimant
Account Details
AR
Y
Y
AP
Y
Y
N/A
Y
Y
N/A
N/A
N/A
Y
Y
Y
Y
Y
N/A
Expected Scenario for the Claim Transactions for Customer and Insurance
Supplier :
To overcome few of the difficulties Integration design need be changed
accordingly as follows.
All Customer Claim transactions related transactions should flow to
Account Receivable module as a Credit Memos and All Insurer claim
related transactions should flow to Account Payables as a Credit Memos
Custome
r
Desc
Policy amount( Invoice
Customer)
Commission
Invoice to Insurer
Claim (CreditNote
ABC
Brokin
g
ACE
Riyadh
Insurance
Supplier/
Under writer
Transaction
Type
SAICO
AP/AR
1000
-100
900
-100
AR
AP
AP
AR Credit
Customer)
Debit Note for Insurer
-100
LOOKUP_CO
DE
MEANING
1 Invoice Insurer
2 Invoice Customer
Invoice Broker
3 Details
4 CreditNote Insurer
CreditNote
5 Customer
6 CreditNote Broker
7 Account Receipts
Claim Receipts
8 Details
Credit Note for
9 Insurer
Credit Note for
10 Claimant
Debit Note for
11 Insurer
Debit Note for
12 Claimant
13 Account Details
DESCRIPTION
Invoice Insurer
Invoice Customer
Invoice Broker
Details
CreditNote Insurer
CreditNote
Customer
CreditNote Broker
Account Receipts
Claim Receipts
Details
Credit Note for
Insurer
Credit Note for
Claimant
Debit Note for
Insurer
Debit Note for
Claimant
Account Details
AR
Y
Y
AP
Y
Y
Y
N/A
N
Y
N/A
N/A
N/A
Y
Y
Y
Y
N/A
Memo
AP Credit
Memo
Customer Transactions
Invoice for Policy created in Siebel comes from Siebel to Oracle AR. Refund and cancellation of Invoice
as Credit Note in AR.
Balance payable or receivable from a party will be settled either by payment through AP or receipt in
AR. For example, if there is a liability that needs to be paid to a party after netting the transactions,
then AR invoices needs to be closed by passing a Credit Memo in AR. When user creates a credit
memo in AR system should automatically create same invoice in AP to reduce the liability amount and
vice versa. This process needs to be automated.
Debit note for excess/depreciation are created in Siebel comes from Siebel to Oracle AR. Credit Note
for Customer Claims and reversal of claims.
Invoice / debit notes generated at Siebel and moved to Financials should not be editable / deleted by
any user.
Customer Debit transactions will be created in AR as Invoice/Debit note and Credit transactions will
be created in AR as Credit note.
Customer payments will be handled by manually creating credit notes in AP and payments made from
AP One specific AP invoice type should be available when that specific types of AP Invoice is created
the same amount of Debit Memo for this type of Invoice to be created automatically in AR. Customer
debit memo should also be created for same account to offset. Control account for both AR/AP should
be same.
Above screenshot is AR Transaction window. There will be separate transaction class that will be
created and user has to perform transaction using this transaction class. Based on this transaction
class corresponding invoice will be generated in AP. Remaining process will be same as normal
transaction.
Supplier Transactions
System should allow the user to generate the payment to Supplier in Oracle AP.
System should allow the user to generate the credit note to Supplier in Oracle AP.
Supplier Credit transactions will be created as standard invoice and debit transactions will be created
as Credit note/Debit note in AP.
Parties receipts will be handled by creating debit note in AR manually and receipts made from AR.
There will be special Receipt type to be available. When this type of receipt is created, automatically
debit memo in AR and Credit memo of same account with the same amount in AP to be created to
balance out. Be sure same control is used for balance out.
Suppliers will be credited for the in AP from Seibel Similarly, the suppliers will be debited for the
refund and cancellation.
Suppliers will be debited for the settlement of net claims from Seibel in AP. Similarly the suppliers will
be credited for the net claim amount in case of cancellation of settled claim in AP.
Above screenshot is AP Invoice work bench window. There will be separate Invoice type that will be
created and user has to perform Invoice using this Invoice type. Based on this Invoice type
corresponding invoice will be generated in AR. Remaining process will be same as normal Invoice.
ID
Issue
Resolution
Responsibility
Target Date
Impact
Date
Responsibility
Closed Issues
ID
Issue
Resolution