Train the Trainer Series

Analyzing Training Requirements

Overview
In this lesson we will cover the elements involved in analyzing a training problem and its requirements. Using these elements will allow a trainer to gather information, critically assess needs, and begin a plan of action for training. This module is important because it provides a skeletal training structure and helps you get started with a methodical approach to planning and developing a comprehensive training session. 1. The session will cover background information on elements to analyze for training . !n e"ample will be shown demonstrating analyzing the training elements

#. $articipants will practice identifying and analyzing the training elements

Session Objective(s)
%earners will be able to describe at least three general characteristics of analysis. &hen shown the steps involved in developing and conducting training, learners will be able to describe the importance of how analyzing training requirements serves as the foundation for subsequent development. 'iven a training concern (problem or need), learners will be able to analyze training requirements by performing the following steps* + + + + + + ,tating the needs of the person or group requiring training ,pecifying positive (and negative) outcomes of training occurring (or not) Identifying learners- characteristics .ormulating general content of training need /etermining timing0related issues /escribing location for training

* and record information gathered for use in subsequent training development steps.

Analyzing Training 1equirements Elements to Consider in Analyzing Training Req irements

Analyzing a training requirement means using a systematic approach to identify, select, describe and review elements which will be used to develop training. !nalysis is the act of carefully gathering and looking at as much data as you can, organizing and arranging the data in ways to make it useful, then making sound decisions based on conclusions drawn from results. + 'ather as much data or information as is pertinent to the setting or problem + !rrange data in meaningful ways2 + 3rganize like items together, etc. + %ook for patterns of arrangement + /iscard unnecessary or gather additional data as needed + /efine categories or groups, identify sequences or cause0effect relationships There are five main steps in developing and conducting training2 + !nalyzing the training requirement + /eveloping learning ob4ectives + 3utlining the training content + /eveloping the training + 5onducting the training !nalysis is the first step in the process because it helps a trainer decide where to start. 3nce a start point is determined, a trainer works through a development process which builds on the analysis and helps decide what to train and how to do it.

Training Elements to Consider 6lement

1. ,tatement of Training 7eed . &hy is Training 1equired8 (Why) #. &ho are the %earners8 (Who) :. &hat-s the Training 5ontent8 (What) ;. &hat are the Timing Issues8 (When) <. &here will Training be 5onducted8 (Where)

/escription
/escribe the general or overall training need. &ho requests training, consequences of providing9not providing it, and desired effects on 4ob performance &ho the learners are, what their familiarity is, and anticipated reactions to training The nature of the training content, possible resources, anticipated difficulties in developing content ,tarting dates, length and frequency of training, any other timing0related issues %ocation and number of learners, review of space, equipment and other resources needed

Analyzing Training 1equirements E!am"le# Worksheet for Analyzing Training Requirements 1. ,tatement of Training 7eed as 1equested

. &hy is Training 7eeded8

+ Source of Request2 Identify person (etc.) requesting the training

+ Expected Benefits2 ,pecify positive outcomes that will occur after training

+ Negative Consequences2 ,pecify negative outcomes that could occur without training

+ Behavior esired2 1ecord the specific 4ob behaviors e"pected after training

#. &ho are the %earners8

+ Categories!Size2 Identify number and learning variations of trainees

+ "amiliarity #ith Content2 Identify e"tent to which learners are familiar with content

Analyzing Training 1equirements :. &hat is the Training 5ontent8

+ Content2 Identify sub4ect, topics, 4ob tasks

+ Availa$le Resources2 7ote resources which can or should be used

+ %ro$lems "ormulating Content2 1ecord any possible difficulties

+ Anticipated Reactions2 1ecord anticipated attitudes or potential problems with content

;. &hat are the Timing Issues8

+ Start date2 1ecord date training is to occur + &ength2 1ecord (or estimate) number of hours (days, etc.) + "requency2 =ow many times training will occur + Time 'ssues2 Identify any other issues related (scheduling, registration, etc.)

<. &here will the Training be 5onducted8

+ %hysical &ocation2 1ecord where training will be given

+ Estimated Num$er of &earners2 1ecord the estimated number of learners at one time + Adequacy of Space and elivery2 /etermine whether location can meet training needs

Analyzing Training 1equirements E!ercise# Worksheet for Analyzing Training Requirements 1. ,tatement of Training 7eed as 1equested

. &hy is Training 7eeded8

+ Source of Request2 Identify person (etc.) requesting the training

+ Expected Benefits2 ,pecify positive outcomes that will occur after training

+ Negative Consequences2 ,pecify negative outcomes that could occur without training

+ Behavior esired2 1ecord the specific 4ob behaviors e"pected after training

#. &ho are the %earners8

+ Categories!Size2 Identify number and learning variations of trainees

+ "amiliarity #ith Content2 Identify e"tent to which learners are familiar with content

Analyzing Training 1equirements :. &hat is the Training 5ontent8

+ Content2 Identify sub4ect, topics, 4ob tasks

+ Availa$le Resources2 7ote resources which can or should be used

+ %ro$lems "ormulating Content2 1ecord any possible difficulties

+ Anticipated Reactions2 1ecord anticipated attitudes or potential problems with content

;. &hat are the Timing Issues8

+ Start date2 1ecord date training is to occur + &ength2 1ecord (or estimate) number of hours (days, etc.) + "requency2 =ow many times training will occur + Time 'ssues2 Identify any other issues related (scheduling, registration, etc.)

<. &here will the Training be 5onducted8

+ %hysical &ocation2 1ecord where training will be given

+ Estimated Num$er of &earners2 1ecord the estimated number of learners at one time + Adequacy of Space and elivery2 /etermine whether location can meet training needs

Analyzing Training 1equirements S mmary$Review !nalyzing a training requirement*

Can you define analysis(

Can you descri$e #hy it is important to analyze training requirements(

Can you identify the elements of analysis )*+ ,-s*.(

$ractice learning outcomes*

/iven experience in analyzing the training content0 identify and record some possi$le learning o$1ectives for a training session2