Introduction to IGPro

Create a new grade book

I. Launch IGPro from the desktop.
A. If you are asked if you want to use Integrade Pro Server (see figure below), select No
and Continue.

*If you already said Yes and IGPro

is asking you to select a server,
cancel everything, go to Edit 
Preferences and remove the first
checkmark. Start over with File 
New.

II. You will be prompted to either:

A. “Create a new gradebook” (select the first time)
B. “Open a gradebook on your computer (select every time thereafter)

III. Choose “Create using class rosters”

IV. When you create a new gradebook, you will retrieve your class files from a Glenbrook
Server
A. PC: Data on GBNFILE (G:)  IGPDATA  OO2  Your ID#
B. Open the CL*** file

V. In the next dialog box:

A. You may change your Teacher Name
B. Leave the Incomplete symbol at I
i. The I is the symbol for an incomplete report card
grade, not an incomplete assignment so leave it set
at I.
C. Click Save.

VI. Save the gradebook file in the same folder (your id#) from
which you retrieved your class file.
A. Name your file with your first initial, last name and
0910 (e.g. jsmith0910)
i. Note: we have year long grade books!

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Set up rules
Although a template has been provided, you
might want to customize some of the grading
rules in IGPro.

I. Go to Setup  Grading rules…

II. There are 4 components of Grading Rules:

IGPro is not where you will be
A. Attendance Codes taking official attendance. If
i. To create your own Attendance Codes: you use this feature it will be
a. Click New under “Attendance Codes: only for your information. You
b. Type in a code and a description can add your own attendance
codes or use the default.
B. Grade Tables
i. 4 Grade Tables are included in the GBN Template
a. Standard: A, B, C, D, F, rounds up from .5 (default grade table if you don’t
choose or create another one)
b. Standard +/-: includes +s and –s, rounds up from .5
c. No rounding: A, B, C, D, F
d. No rounding +/-: includes +s and –s
If you choose to use +/-s you must remember to remove them for semester grades.
C. Special Scores
You can enter special scores
i. To create your own Special Score: in IGPro that have significance
a. Click New under “Special Scores”. in your class (e.g. incompletes,
b. Type the Score Symbol and Score Value absent, excused, etc.).
• Score value: Type 0, a percentage, or
Excused
c. Leaving a cell BLANK in the spreadsheet = Excused (NOT Incomplete)

D. Type Sets
i. To create a type set:
a. Click New Set and then Create
b. Name your type set You can create type sets to
categorize your tasks such as
c. To rename an existing type, click in the correct cell homework, quizzes and
below your new type heading and select participation. Type sets can be
Rename Type, type the new name and click weighted when calculating the
Rename. grade or be used only for
informational purposes.
d. To add a new type, click New Type, type the name
and click Create.
e. To add weights, click in the correct cell and type in the percentage. Your
percents should total 100% at the bottom.

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Set up spreadsheets
You will manage your tasks, scores and grades on spreadsheets. Each quarter will have a
spreadsheet. You will also have semester calculation spreadsheets and End Term
Spreadsheets (ETS).

I. To set up your spreadsheet go to Setup and select Spreadsheet.

II. At the top is a drop down arrow where you can select the class for which you want to
setup spreadsheets.

III. There are three things that can be setup in Spreadsheet:

A. Name
B. Grade Table
i. Choose the Standard grade table or one you have created
C. Calculation Method
i. Total Points
a. Straight “point for point”; no weighting of types
ii. Weighted Type
a. If you want your types to be weighted (e.g. Tests = 40%, Homework = 50% and
Participation = 10%) you MUST choose Weighted Type here.

Set up classes
Most of your class information is set up by and received from the district office. Only a few
options remain

I. To set up your classes go to Setup and select Classes.

II. On the left, select the class on which you want to work.

III. There are three components of the Class Setup window:

A. General
i. Class name: You may change the
name to one more meaningful for you
ii. Task Type Set: Choose the type set
you are using. If you are not using
types, leave it set at Sample.
iii. Current Grade Spreadsheet: The spreadsheet selected will appear in italics when
choosing a spreadsheet to work on. It may also play a role in online reporting in
the future. Select the current worksheet here.
B. Students
i. Student information should be changed at the administrative level
C. Notes
i. Notes on the class can be recorded here

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Create / Edit a task
Any assignment, quiz, test, etc. that is awarded points is called a “task” in IGPro. You can create
tasks in a number of different ways.

I. To create a new Task you can do one of the following:

A. Go to Tasks  New Task
B. Press Ctrl + N
C. Hit the New Task button

II. In the New Task dialog box, you can enter the
following:
A. Task Name
B. Date Assigned (not required)
C. Due Date (not required)
D. Type –if you use types, select a type otherwise the
default is fine
E. Scores – type in the points possible, scaled is filled
in automatically
F. Maximum Allowed Score – not required but
suggested so that any accidental high scores are flagged

III. To Edit a task

A. Task  Edit Task
i. To rearrange tasks, hold down the CTRL key (Mac = Option) and click and drag
tasks into place.
ii. To change Points Possible or Type click on the Points tab
iii. To change the task name or dates click on the General tab

Print reports
A variety of reports and statistical information is available through the Reports Menu. The ability
to customize reports is limited.

I. To view/print a report
A. Set the View you want to print from the View box
on the right side of the spreadsheet header.
i. You can print a report by Type summaries or
by Tasks – not both.
B. Go to the Reports menu and select the type of report you want to print. Some
commonly used reports:
i. Spreadsheet – a report of the entire classes progress
ii. Student Progress – an individual student report
iii. Seating Chart – only after a seating chart has been created
iv. Class Roster
C. When you choose the report, you are asked what you want to include. You can choose:
i. Which students
ii. Which tasks/types
iii. Which statistics
iv. Parent signatures
v. Etc.

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Emailing Progress Reports
Complete the email setup
1) Go to the Setup menu and select Communications
2) Click on the General Tab
3) Make any changes to your teacher name you want to
• This is what will be seen when the recipient sees your
address in his or her email
4) Enter your FULL EMAIL ADDRESS after Teacher Email
• e.g. lmeinhard@glenbrook.k12.il.us

Then:
5) Click on the Email tab
6) The upper right-hand drop down box should say
Sendmail (SMTP)
7) The Email Server window should be smtp.glenbrook.k12.il.us
8) Enter your user name after Account Name
9) Check the authentication box and enter your GroupWise
password
10) Click Close

Add emails to student information

For existing contacts:
1) Go to the Setup menu and select Students
2) Select a student for whom you need to
email progress reports
3) Click on the Contacts tab
4) Select the contact on the list
5) Add the email address of the contact
6) Check the “Send email reports to this
contact” box
7) Select another contact to work on or click
Close if you’re finished

To add a new contact (including case

managers, counselors, etc.):
1) Click the New button under the list of
contacts (not under the list of students)
2) Add the Name: of the contact and their full Email Address.
• When entering Glenbrook employees, use username@glenbrook.k12.il.us.
• Remember, not EVERYONE is first initial last name...check the address book if you're not sure.

Email the progress report

1) Go to the Reports menu and select Email Student Progress
2) Select the student(s) for whom you want to email a report
3) Include or exclude any information you want to
4) Check the HTML box if you would like the progress report to retain its table format
5) Click Next
6) See that the teacher's address is selected on the left hand column
7) Click Send All

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