FA R12 System Test Scripts

Test #
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41

Fixed Assets Test Name

Create Manual Addition - Assets not sourced from AP, with all details Asset Addition - Quick Create CIP Shell Prepare Mass Additions via AP Prepare Mass Additions via ADI Post Mass Additions Merge Mass Additions Split Mass Additions Add To/ Adjust Mass Additions Assets Delete Mass Additions Change Cost of an Asset Change an Assets Depreciation Method Capitalization of a CPI Asset when put in Service Run Depreciation without closing the period Manually Adjust a CIP Asset Reclassify an Asset Transfer Asset costs Run Depreciation and Close the Period Run Periodic Mass Copy Retire an Asset Reinstate and Asset Run Mass Additions Run Standard Fixed Asset Report Maintain Calendars Group Assets Record the Fixed Assets Physical Inventory Run a Mass Change Run a Mass Classification Run a Mass Transfer Reassign an Asset Copy an Initial Corporate Book to a Tax Book Perform a Financial Inquiry View an Assets Transaction History Mass Retirements Run the Create Accounting Process Run a Cost Summary Report Inquire on FA Account Balances Undo a Mass Addition Split Run Depreciation Projection Reverse Capitalization Define Production Depreciation Method

Tester

42 43 44 45 46 47 48 49 50 51 52 53 54 55

Assign Production Depreciation Enter Production Units for the Asset Define Cash Generation Units Assign Cash Generating Units Upload Impairments Update Impairments Delete Impairments Post Impairments Rollback Impairments

Test Status

Pass/Fail

Notes

Create Manual Addition - Assets not sourced from AP, with all details
Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 Click the Additions button In the ASSET NUMBER field, the system assigns the next sequential number automatically Enter a brief description of the asset in the DESCRIPTION field. Type in a unique tag number placed on this asset in the TAG NUMBER field. This tag is used by the physical inventory process. Click on the CATEGORY field's List of Values icon Click on the MAJOR CATEGORY field's List of Values icon. Double click the correct value Click on the MINOR CATEGORY field's List of Values icon. Double click the correct value Click the OK button Type in a value in the SERIAL NUMBER field Click on the ASSET KEY field's List of Values icon. Click the Project Number List of Values button In the Find field enter partial value% Double click the correct value Click the Task Number List of Values button Double click the correct value Click the OK button Click the drop down list of the Asset Type field and select and Asset Type Ownership Bought: Click the Continue button Click on the BOOK field's List of Values icon. The field will autopopulate Type in COST Enter a DATE IN SERVICE Click the Continue button In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and tab Enter Unit Change Click on the EXPENSE ACCOUNT field's List of Values icon. Click on the DEPARTMENT field's List of Values icon Double click the correct value Click the OK button Click on the LOCATION field's List of Values icon. Double click the correct value Click the OK button Click on DONE to save the asset to the system. A message displays the asset number. Click on OK. Click on the CLOSE FORM icon to close all open windows and return to the Navigator. Action

38

all details
Navigation Path N>Assets>Asset Workbench Input Data Actual Result

Content Page link

Asset Addition - Quick

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and tab 24 25 26 27 28 29 30 31 32 33 Click on the EXPENSE ACCOUNT field's List of Values icon. Click on the DEPARTMENT field's List of Values icon Double click the correct value Click the OK button Click on the LOCATION field's List of Values icon. Double click the correct value Click the OK button Click on DONE to save the asset to the system. A message displays the asset number. Click on OK. Click on the CLOSE FORM icon to close all open windows and return to the Navigator. Click the Quick Additions button In the ASSET NUMBER field, the system assigns the next sequential number automatically Enter a brief description of the asset in the DESCRIPTION field. Type in a unique tag number placed on this asset in the TAG NUMBER field. This tag is used by the physical inventory process. Click on the CATEGORY field's List of Values icon Click on the MAJOR CATEGORY field's List of Values icon. Double click the correct value Click on the MINOR CATEGORY field's List of Values icon. Double click the correct value Click the OK button Type in a value in the SERIAL NUMBER field Click on the ASSET KEY field's List of Values icon. Click the Project Number List of Values button In the Find field enter partial value% Double click the correct value Click the Task Number List of Values button Double click the correct value Click the OK button Click the drop down list of the Asset Type field and select and Asset Type Click on the BOOK field's List of Values icon. The field will autopopulate Type in a COST Enter a DATE IN SERVICE Action

Navigation Path N>Assets>Asset Workbench

Input Data

Actual Result

Content Page link

Create CIP Shell

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Click the drop down list of the Asset Type field and select and Asset Type 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 Ownership Bought: Click the Continue button Click on the BOOK field's List of Values icon. The field will autopopulate Type in COST Enter a DATE IN SERVICE Click the Continue button In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and tab Enter Unit Change Click on the EXPENSE ACCOUNT field's List of Values icon. Click on the DEPARTMENT field's List of Values icon Double click the correct value Click the OK button Click on the LOCATION field's List of Values icon. Double click the correct value Click the OK button Click on DONE to save the asset to the system. A message displays the asset number. Click on OK. Click on the CLOSE FORM icon to close all open windows and return to the Navigator. Click the Additions button In the ASSET NUMBER field, the system assigns the next sequential number automatically Enter a brief description of the asset in the DESCRIPTION field. Type in a unique tag number placed on this asset in the TAG NUMBER field. This tag is used by the physical inventory process. Click on the CATEGORY field's List of Values icon Click on the MAJOR CATEGORY field's List of Values icon. Double click the correct value Click on the MINOR CATEGORY field's List of Values icon. Double click the correct value Click the OK button Type in a value in the SERIAL NUMBER field Click on the ASSET KEY field's List of Values icon. Click the Project Number List of Values button In the Find field enter partial value% Double click the correct value Click the Task Number List of Values button Double click the correct value Click the OK button Action

38

Navigation Path N>Assets>Asset Workbench

Input Data

Content Page link

Actual Result

Prepare Mass Additions via AP

Step Action

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39

Click on the BOOK field's List of Values icon. Double Click the correct entry Click on the QUEUE field's List of Values icon. Double Click on NEW Click on FIND to query the mass additions. Select the appropriate mass addition by clicking once in the record line Click the correct record Click the Open Button Click on the CATEGORY field's List of Values icon Click on the MAJOR CATEGORY field's List of Values icon. Double click the correct value Click on the MINOR CATEGORY field's List of Values icon. Double click the correct value Click the OK button In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and tab Click on the EXPENSE ACCOUNT field's List of Values icon. Click on the DEPARTMENT field's List of Values icon Double click the correct value Click the OK button Click on the LOCATION field's List of Values icon. Double click the correct value Click the OK button Click on the Asset Details tab. Click on the ASSET KEY field's List of Values icon. Click the Project Number List of Values button In the Find field enter partial value% Double click the correct value Click the Task Number List of Values button Double click the correct value Click the OK button Click in the IN USE checkbox to select it. Click on the OWNERSHIP field's pull-down menu arrow. Click on OWNED. Click on the BOUGHT field's pull-down menu arrow. Click on NEW. Click on the QUEUE field's List of Values icon. Double-click on POST Click on DONE to save your work. You return to the Mass Additions Summary window. Click on OPEN to reopen the mass addition. Click on Assignments

40 41 42 43 44 45

Units Employee Name (Enter as in step 140) Expense Account (Enter as in step 150-180) Location (Enter as in step 190-210) Click on DONE to save your work. Click on the CLOSE FORM icon to close all open windows and return to the Navigator .

Navigation Path N>MASS ADDITIONS > PREPARE MASS ADDITIONS.

Input Data

Expected Result

Actual Result

Content Page link

Prepare Mass Additions via ADI

Step COMPUTER PREPARATION 1 Before using WebADI, you want to verify some of your computer settings, as some can interfere with the functionality. First, you want to open Excel and verify the option "Trust access to Visual Basic Project" is checked. Verify that your Security Level is Medium Click on the Trusted Publishers tab and make sure the Trust access to Visual Basic Project box has been checked. Click OK Press Ok. Now you want to open Internet Explorer. We need to enable the Allow status bar updates via script option. Click the Security Tab Press the Custom level button Under scripting, you want the option Allow status bar updates via script to be marked as Enable. Click the OK button. You are now ready to use WebADI Action

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

Choose the asset book where you want to load the assets from the dropdown box Click the CONTINUE button Choose the spreadsheet software version you use from the dropdown list. Do not mark the Reporting box. Click the NEXT button Choose the Layout you wish to use to create the spreadsheet Click the NEXT button Oracle will then attempt to create a spreadsheet. You might need to override Internet Explorer if it blocks Oracle from creating the spreadsheet. Click on the light yellow area for options Choose Download File. Click the Open button You will finally get a message asking if macros should be disabled or enabled. Click the Enable button A spreadsheet should open and you should get this message: Your document has been created Click the Close button You now have a spreadsheet that you can populate with values. In some fields, a dropdown box will be available so that you can choose a valid value. In some fields, youll see the word List. That means that a list of values is tied to that column and you can double click on any data field in that column and it will initiate Oracles list of values (LOV) functionality The macros must be enabled for the drop-down lists and LOV functionality to work. You should save your work periodically, as you would normally with any other spreadsheet. Once you have fully populated your spreadsheet, save your work Menu Path: ORACLE> UPLOAD Login Screen Username: Password:

18 19 20 21 22 23 24 25

26

27 28 29 30

31 32 33 34 35 36 37 38 39 40 41 42 43 44

Select a responsibility Click the SELECT button Parameters Upload All Rows: checked Validate before Upload: checked Create Assets: checked View the concurrent request. Menu Bar: VIEW > REQUESTS. Click on FIND Click on REFRESH DATA Verify that processes have a status of Completed and Normal Close the Requests window When processing is complete, youll be told the results If you had no errors, youll get a green happy face on each line. If you had any errors, youll see a red unhappy face on each row with a problem and a message on that row explaining what the problem is. Make the suggested corrections and then reprocess the spreadsheet.

Navigation Path Tools> Macro> Security

Input Data

Expected Result

Tools>Internet Options

N>MASS ADDITIONS>ADDITIONS INTEGRATOR

Content Page link

Actual Result

Post Mass Additions

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Action Click in the first PARAMETERS field to activate a flexfield. Click on the BOOK field's List of Values icon Double click the correct Book Click in the second PARAMETERS field to activate the flexfield. The book selected previously defaults. Click on OK. Click on Submit A message displays to let you know your request set has been submitted. Click on OK The Navigator window displays. Follow the menu path: VIEW > REQUESTS. Click on FIND to find your recent requests. Find the Mass Additions Post Report Click the View Output button Close the Report Viewer by clicking the X button. Click the Close Form icon and return to the Navigator

Navigation Path N>MASS ADDITIONS > POST MASS ADDITIONS

Input Data

Content Page link

Expected Result Actual Result

Merge Mass Additions

Step 1 2 3 4 5 6 Select one of the lines that will be merged. It is only necessary to prepare one asset line. 7 8 9 10 11 12 13 Click on MERGE In the Merge Mass Additions screen click in the first asset's MERGED checkbox. Click in the second asset's MERGED checkbox. Click on DONE. Acknowledge the message. Click on OK. Lines merged into the receiving line display a QUEUE status of MERGED Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator. Action Click on the BOOK field's List of Values icon. Double Click the correct entry Click on the QUEUE field's List of Values icon. Double Click on NEW Click on FIND to query the mass additions.

Navigation Path N>MASS ADDITIONS > PREPARE MASS ADDITIONS.

Input Data

Expected Result

Content Page link

Actual Result

Split Mass Additions

Step Action

1 2 3 4 5 6 7 8 9

Click on the BOOK field's List of Values icon. Double Click the correct entry Enter an Invoice number Click on FIND to query the invoice. Prepare the Line for Mass Additions (FA-004 90-340) Click the Done button Place your cursor on the line you wish to Split Click the SPLIT button A message displays requiring you to verify the decision to split the selected mass addition. Click on OK. A message displays verifying the split occurred. Click on OK The Mass Additions Summary window displays the results of the split. Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

10 11 12

Navigation Path N>MASS ADDITIONS > PREPARE MASS ADDITIONS.

Input Data

Content Page link

Expected Result Actual Result

Add To/ Adjust Mass Additions Assets

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 Action Click on the BOOK field's List of Values icon. Double Click the correct entry Click on the QUEUE field's List of Values icon. Double Click on NEW Click on FIND to query the mass additions. Select the line representing the cost adjustment by clicking once in that line. Click the ADD TO ASSET button In the Find Assets window type in the ASSET NUMBER Click on the Find button Make sure the AMORTIZE ADJUSTMENT checkbox is desselected Make sure the NEW CATEGORY AND DESCRIPTION checkbox is not checked Click on the DONE button Next, change the status of the asset. Make sure the appropriate line is selected. Click on OPEN. Click on the QUEUE field's List of Values icon Double-click on POST. Click on DONE to save your work. Although the status was changed to POST, the QUEUE field displays COST ADJUSTMENT to indicate the asset is ready to be posted. Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

14 15 16 17 18

Navigation Path N>MASS ADDITIONS > PREPARE MASS ADDITIONS.

Input Data

Expected Result

Content Page link

Actual Result

Delete Mass Additions

Step 1 2 3 4 5 Action Click in the first PARAMETERS field to activate a flexfield. Click on the BOOK field's List of Values icon Double click the correct Book Click in the second PARAMETERS field to activate the flexfield. The book selected previously defaults. Click on OK. Click on Submit A message displays to let you know your request set has been submitted. Click on OK The Navigator window displays. Follow the menu path: VIEW > REQUESTS.

6 7 8

9 10 11 12 13

Click on FIND to find your recent requests. Find the Mass Additions Delete Report Click the View Output button Close the Report Viewer by clicking the X button. Click the Close Form icon and return to the Navigator

Navigation Path N>MASS ADDITIONS > DELETE MASS ADDITIONS.

Input Data

Expected Result

Content Page link

Actual Result

Change Cost of an Asset

Step 1 2 3 4 5 6 7 8 9 10 Enter an Asset Number Click the Find button Click the Books button In the Book field enter the Book Name and Tab Tab over the Comments field In the Current Cost field enter a different value Click the Done button Click the OK button Close the Form and return to the Navigator Run Depreciation Projection Report to verify Amount changes (FA-038) Action

Navigation Path N>Assets>Asset Workbench

Input Data

Expected Result

Content Page link

Actual Result

Change an Assets Depreciation Method

Step 1 2 3 4 5 6 7 8 9 Enter an Asset Number Click the Find button Click the Books button In the Book field enter the Book Name and Tab Tab over the Comments field Depreciation Tab Change the Life, Years value Click the Done button Click the OK button Close the Form and return to the Navigator Action Navigation Path N>Assets>Asset Workbench

Input Data

Expected Result

Actual Result

Content Page link

Capitalization of a CPI Asset when put in Service

Step 1 2 3 4 5 6 7 Action Click on the BOOK field's List of Values icon. Double click the correct value Click the FIND button Click in the checkbox next to asset number that will be capitalized Click on CAPITALIZE to initiate the capitalization. A message displays at the bottom of the window to let you know the transaction was saved. Click on the CLOSE FORM icon to close all open windows and return to the Navigator.

Navigation Path N>ASSETS > CAPITALIZE CIP ASSETS.

Input Data

Expected Result

Content Page link

Actual Result

Run Depreciation without closing the period

Step 1 2 3 4 Click on the BOOK field's List of Values icon. Double click the correct value The PERIOD field defaults to the latest open Fixed Assets period and cannot be changed Leave the CLOSE PERIOD box unselected. Action

5 6

Click on RUN to begin the depreciation process. A message displays to let you know that multiple concurrent requests have submitted. Click on OK Monitor the status of the request by following the menu path: VIEW > REQUESTS. Click on FIND to locate the requests Click on REFRESH DATA. Running depreciation launches the following processes: GENERATE ACCOUNTS - Creates and validates new account combinations. CALCULATE GAINS AND LOSSES - Calculates the gains and losses on disposals or retirements. DEPRECIATION RUN - Calculates depreciation. JOURNAL ENTRY RESERVE LEDGER REPORT - Displays depreciation activity for all fixed assets.

7 8 9 10

11 12 13 14

Click on VIEW OUTPUT for JOURNAL ENTRY RESERVE LEDGER REPORT Click on the SCROLL BAR to scroll down to view additional information. Click on the report window's CLOSE icon Click on the CLOSE FORM icon to close all open windows and return to the Navigator.

Navigation Path N>DEPRECIATION > RUN DEPRECIATION.

If the CLOSE PERIOD checkbox is deselected, the depreciation will be calculated within the fixed asset module for review. If the review indicates that there is a problem, depreciation can be rolled back. Depreciation can only be rolled back if this checkbox is not selected.

Content Page link

Input Data Expected Result Actual Result

Manually Adjust a CIP Asset

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Action Click on the ASSET TYPE field's pull-down menu arrow. Click on CIP Click on the BOOK field's List of Values icon. Double click the correct entry Click on the Find button Place your cursor on the Asset you will Adjust Click on SOURCE LINES Enter an Invoice Number Enter an Invoice Line Enter a Description Enter a Supplier Enter a Line Amount Enter a PO Number Make note of the NEW COST field. Verify that the value in the field reflects the adjustment. Click on DONE to confirm the adjustment. Click on the CLOSE FORM icon to close all open windows and return to the Navigator.

Navigation Path N>ASSETS > ASSET WORKBENCH.

Input Data

Expected Result

Content Page link

Actual Result

Reclassify an Asset
Step 1 2 3 4 5 6 7 8 Enter an ASSET NUMBER Click on FIND Click anywhere in the line for the asset Click on BOOKS Click on the BOOK field's List of Values icon. Select the correct entry Press the [TAB] key on your keyboard. Type in a new DATE IN SERVICE Action

9 10 11 12 13

Click on the METHOD field's List of Values icon. Double click the correct Entry Click on DONE to save the changes. A message displays to let you know the changes have been saved. Click on OK. Click on the Close form and return to the Navigator

Navigation Path N>ASSETS > ASSET WORKBENCH.

Input Data

The DATE IN SERVICE field displays the date depreciation is started. This date can be changed to a date that is prior to the latest open period. Depreciation will recalculate based on this date

Content Page link

Expected Result Actual Result

Transfer Asset costs

Step 1 2 3 4 5 Enter an ASSET NUMBER Click on FIND Click anywhere in the line for the asset Click on SOURCE LINES. The checkboxes on the far left are used to indicate a transfer. Select the first checkbox. Click on TRANSFER TO to activate a window where the asset that will receive the costs can be queried. Press the [CTRL] + [F11] keys on your keyboard to run a query on all assets Select the asset that will receive the costs from the original asset. Click on DONE to save the changes. Click on the Close form and return to the Navigator Action

6 7 8 9 10

Content Page link

Navigation Path N>ASSETS > ASSET WORKBENCH. Input Data Expected Result Actual Result

Run Depreciation and Close the Period

Step Action

1 2 3 4 5 6 7 8 9 10

Click on the BOOK field's List of Values icon. Double click the correct value The PERIOD field defaults to the latest open Fixed Assets period and cannot be changed Check the CLOSE PERIOD box Click on RUN to begin the depreciation process. A message displays to let you know that multiple concurrent requests have submitted. Click on OK Monitor the status of the request by following the menu path: VIEW > REQUESTS. Click on FIND to locate the requests Click on REFRESH DATA. Running depreciation launches the following processes: GENERATE ACCOUNTS - Creates and validates new account combinations. CALCULATE GAINS AND LOSSES - Calculates the gains and losses on disposals or retirements. DEPRECIATION RUN - Calculates depreciation. JOURNAL ENTRY RESERVE LEDGER REPORT - Displays depreciation activity for all fixed assets. Click on VIEW OUTPUT for JOURNAL ENTRY RESERVE LEDGER REPORT Click on the SCROLL BAR to scroll down to view additional information. Click on the report window's CLOSE icon Click on the CLOSE FORM icon to close all open windows and return to the Navigator.

11 12 13 14

Content Page link

Navigation Path N>DEPRECIATION > RUN DEPRECIATION. Input Data Expected Result Actual Result

Run Periodic Mass Copy

Step Action

The PERIODIC MASS COPY process defaults in the NAME field and the Parameters window opens automatically. Click on the BOOK field's List of Values icon.

2 3 4 5 6 7 8 9 10 11 12 13

Double click the correct entry Click on the CORPORATE PERIOD field's List of Values icon. Click on OK Click on SUBMIT A message displays to let you know your request has been submitted. Click on NO to return to the Navigator. View the concurrent request. Menu Bar: VIEW > REQUESTS. Click on FIND Click on REFRESH DATA Click on VIEW OUTPUT Click on the SCROLL BAR to scroll down to view more information in the report. Click on the report window's CLOSE icon Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

Content Page link

Navigation Path N>TAX > PERIODIC MASS COPY. Input Data Expected Result Actual Result

Retire an Asset
Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 First locate the asset that is to be retired Type a value in the ASSET NUMBER field Click the BOOKS LOV icon Double click the correct entry Click on FIND Click on RETIREMENTS. Click on the BOOK field's List of Values icon. Double click the correct entry In the RETIRE DATE field, specify the date the asset is to be retired. Enter a COMMENT Enter a value in UNITS RETIRED field Click on the RETIREMENT TYPE field's List of Values icon Double click the correct entry Specify the retirement convention in the RETIREMENT CONVENTION field. The COST RETIRED field defaults. Verify this value and adjust, if needed. Enter the cost to remove the asset in the COST OF REMOVAL field, if applicable. Complete the retirement. Click on DONE. A message displays to let you know the retirement is complete. Note the REFERENCE NUMBER. 19 20 21 22 23 24 25 26 27 Click on OK Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator. Calculate Gains and Losses The program name defaults in the NAME field and the Parameters window opens automatically. Click the BOOK LOV icon Double click the correct entry Click on OK Click on Submit A message displays to let you know the request was submitted. Click on OK. From the menu bar select VIEW>REQUESTS Click on FIND to locate all requests. Click on REFRESH DATA Click on VIEW OUTPUT to view the Calcualte Gains and Losses Report. Click on the report window's CLOSE icon. Click on the Requests window's CLOSE icon. Action

18

28 29 30 31 32 33

Navigation Path N>ASSETS > ASSET WORKBENCH.

Input Data

Expected Result

N>DEPRECIATION > CALCULATE GAINS AND LOSSES

Content Page link

Actual Result

Reinstate and Asset

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 First locate the asset that is to be reinstated Type a value in the ASSET NUMBER field Click the BOOKS LOV icon Double click the correct entry Click on FIND Click on RETIREMENTS F11 Enter a value in the REFERENCE NUMBER field CTRL+F11 Click on UNDO RETIREMENT to reinstate the asset Click on OK Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator. Calculate Gains and Losses The program name defaults in the NAME field and the Parameters window opens automatically. Click the BOOK LOV icon Double click the correct entry Click on OK Click on Submit A message displays to let you know the request was submitted. Click on OK. From the menu bar select VIEW>REQUESTS Click on FIND to locate all requests. Click on REFRESH DATA Click on VIEW OUTPUT to view the Calcualte Gains and Losses Report. Click on the report window's CLOSE icon. Click on the Requests window's CLOSE icon. Action

20 21 22 23 24 25

Navigation Path N>ASSETS > ASSET WORKBENCH.

Input Data

Expected Result

N>DEPRECIATION > CALCULATE GAINS AND LOSSES

Content Page link

Actual Result

Run Mass Additions

Step Action

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Click the Request Set radio button Click the OK button Request Set: Click on the LOV Double-click Mass Additions Create Program Mass Additions Create Parameters GL Date: Today's Date Book: select a Book from the LOV Place your cursor in the Parameters field of the Mass Additions Create program Click the OK button Click on Submit Decision box: No Expand the VIEW menu and click on REQUESTS. Accept the settings in the Find Requests window and continue. Click on REFRESH DATA. Click on View Output for the Mass Additions Create program Close the View Output window Click the View Output for the ALV FA Populate Asset Key program Close the View Output window Close the Requests window.

Content Page link

Navigation Path Oracle Payables N>Other>Requests>Run Input Data Expected Result Actual Result

Run Standard Fixed Asset Report

Step 1 2 3 4 5 6 7 8 9 10 11 12

13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33

Sample Reports 1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful a 2. Cost Summary Report The cost accounts in the General Ledger shou 3. Reserve Summary Report The accumulated depreciation and depreciation expense acc 4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General L 5. Mass Additions Status Report This report can be run to review the outstand 6. Property Tax Report This report is helpful in preparing property tax returns, by list 7. Asset Inventory Report This report is used when an asset manager conducts a m 8. Non-Depreciating Property Report This report should be run occasional

Sample Reports 1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful a 2. Cost Summary Report The cost accounts in the General Ledger shou 3. Reserve Summary Report The accumulated depreciation and depreciation expense acc 4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General L 5. Mass Additions Status Report This report can be run to review the outstand 6. Property Tax Report This report is helpful in preparing property tax returns, by list 7. Asset Inventory Report This report is used when an asset manager conducts a m 8. Non-Depreciating Property Report This report should be run occasional

Run Standard Fixed Asset Report

Action Open the Submit a New Request window. Select the Single Request radio button Select a report or process from the NAME field's List of Values. Select the request you want to run. Complete your parameters, if needed. Click on OK. Click on SCHEDULE to schedule your request to run at a different time or periodically. The Schedule window allows you to specify when this request runs. The fields on the right side of the window change based on the radio button selected in the Run the Job region. Select the SAVE THIS SCHEDULE checkbox to save the schedule you specified. Click on OK. Click on OPTIONS to set your printing and notification options. Selecting the SAVE ALL OUTPUT FILES checkbox saves the results of the request you are running in an online format. It is recommended to always select this checkbox. Saving the output file allows you to review the results of your request or troubleshoot any issues. The Notify the Following People region allows you to select one or more Oracle users who should receive a notification that the request has submitted. If you would like to print the output of this request, select the appropriate printer in the PRINTER field. Specify the number of copies you would like to print in the COPIES field. If you would not like a printed copy of the request, enter 0. Click on OK. Click on SUBMIT to submit the request. Click on YES to submit another request or NO to return to the Navigator. Follow the menu path: VIEW > REQUESTS if the Requests window does not open automatically. Click on FIND. Click on REFRESH DATA to refresh this window and receive the latest status of your request. The PHASE fields identify whether the request is PENDING, RUNNING, PAUSED, or COMPLETED. The STATUS field specifies whether the request is NORMAL, SCHEDULED, has completed with a WARNING, or has completed in ERROR. Selecting HOLD REQUEST pauses the request. This option is only available for PENDING or RUNNING requests. Make sure the request you need to hold is selected. Selecting VIEW DETAILS reviews your scheduling and printing options for the selected request. Select CANCEL REQUEST to stop the request and remove it from the queue. Select a request you would like to view. Click on VIEW OUTPUT to review the results of the completed request. Close the browser window. Follow the menu path: TOOLS > REPRINT/REPUBLISH to print a copy of the report. Select the printer where the report should be printed. Select the print style for the report. Select the printer where the report should be printed. Click on APPLY. The report has printed.

Sample Reports 1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful as a view-onl 2. Cost Summary Report The cost accounts in the General Ledger should reconcile t 3. Reserve Summary Report The accumulated depreciation and depreciation expense accounts in the 4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General Ledger shoul 5. Mass Additions Status Report This report can be run to review the outstanding costs of a 6. Property Tax Report This report is helpful in preparing property tax returns, by listing assets by 7. Asset Inventory Report This report is used when an asset manager conducts a manual recon 8. Non-Depreciating Property Report This report should be run occasionally to verify all

Sample Reports 1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful as a view-onl 2. Cost Summary Report The cost accounts in the General Ledger should reconcile t 3. Reserve Summary Report The accumulated depreciation and depreciation expense accounts in the 4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General Ledger shoul 5. Mass Additions Status Report This report can be run to review the outstanding costs of a 6. Property Tax Report This report is helpful in preparing property tax returns, by listing assets by 7. Asset Inventory Report This report is used when an asset manager conducts a manual recon 8. Non-Depreciating Property Report This report should be run occasionally to verify all

Content Page link

Navigation Path N>Other>Requests>Run Input Data Expected Result Actual Result

Reports s report is useful as a view-only report when reconciling, because it lists every asset. eral Ledger should reconcile to the amounts in this report. tion expense accounts in the General Ledger should reconcile to this report. nt in the General Ledger should agree with this report, prior to running depreciation. view the outstanding costs of assets that have not been cleared. ax returns, by listing assets by state (if set up in the location flexfield). ager conducts a manual reconciliation of the physical asset inventory. e run occasionally to verify all assets are being depreciated.

Reports s report is useful as a view-only report when reconciling, because it lists every asset. eral Ledger should reconcile to the amounts in this report. tion expense accounts in the General Ledger should reconcile to this report. nt in the General Ledger should agree with this report, prior to running depreciation. view the outstanding costs of assets that have not been cleared. ax returns, by listing assets by state (if set up in the location flexfield). ager conducts a manual reconciliation of the physical asset inventory. e run occasionally to verify all assets are being depreciated.

Maintain Calendars
Step

1 2 3 4 5

6 7

6 7 8 9 10 11

12 13 14 15

Maintain Calendars
Action Maintain Fiscal Years A calendar cannot be built for a period where the fiscal year has not already been built. Usually the fiscal year is built at least five years into the future to support any depreciation projections that might be run. CTRL+F11 Put your cursor on the first row of the table Menu Bar: View > Record > Last Once at the last record, hit your down arrow key Enter a value Oracle will populate the data based upon the previously entered values. Change the End Date of the Fiscal Year with the correct value Save your work Update the Calendar CTRL+F11 Put your cursor on the first row of the table Menu Bar: View > Record > Last Click the Continue to the End button Once at the last record, hit your down arrow key Oracle will populate the data based upon the previously entered values.

Tab to the To Date field. Enter the correct To Date value for the first period (Jan) Tab to the next line Repeat steps 110-115. Using the Accounting Calendar spreadsheet enter the correct To Date values for all periods Save your work

Content Page link

Navigation Path N>Setup> Asset System> Fiscal Years Input Data Expected Result Actual Result

Consult the Accounting Calendar spreadsheet in the Intranet (Accounting/Finance section)

N>Setup> Asset System> Calendars

Consult the Accounting Calendar spreadsheet in the Intranet (Accounting/Finance section)

Group Assets
Step Action

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 290

Click the ADDITIONS button Enter a DESCRIPTION Enter a CATEGORY Asset Type: Group Unit:1 Click the CONTINUE button Click the BOOK LOV icon Double click the correct entry Use the Tab key to move into the Financial Information box. Click the DEPRECIATION tab METHOD: Verify the Depreciation Method DATE IN SERVICE: Date must be earlier than earliest member assets Date in Service OVER DERPECIATE: Change to Allow and Depreciate Click the ADVANCE RULES tab Recognize G/L: Do Not Recognize Terminal G/L: Recognize Immediately Tracking Method: Allocate Group Amount Allocate Fully.: Allocate to Fully Retired and Reserved Assets marked Click the CONTINUE button Unit Change: 1 Click on the EXPENSE ACCOUNT field's List of Values icon. Click on the DEPARTMENT field's List of Values icon Double click the correct value Click the OK button Click on the LOCATION field's List of Values icon. Double click the correct value Click the OK button Click on DONE to save the asset to the system. A message displays the asset number. Click on OK. Click on the CLOSE FORM icon to close all open windows and return to the Navigator.

Content Page link

Navigation Path N>ASSETS>ASSET WORKBENCH Input Data Expected Result Actual Result

Record the Fixed Assets Physical Inventory

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Action In the INVENTORY field, enter a unique name for this physical inventory count. Enter the beginning date of the period covered by this inventory count in the START DATE field. Leave the END DATE field blank to indicate the physical inventory covers a period between the start date and the current date. Click OPEN Enter the asset number in the ASSET NUMBER field. Enter a description of the asset in the DESCRIPTION field. Click on the ASSET KEY field's List of Values icon. Click on the ASSET KEY field's List of Values icon. Click the PROJECT NUMBER LOV icon Double click the correct entry Click in the TASK NUMBER LOV icon Double click the correct entry Click the OK button Click on the SCROLL BAR to scroll right. Click on the LOCATION field's List of Values icon Click on the SITE field's List of Values icon. Double click the correct entry Click on OK Click on the SCROLL BAR to scroll right. In the UNITS field, enter the number of units of the selected asset that are in physical inventory. Save your work Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

Navigation Path N>PHYSICAL INVENTORY > ENTER.

Input Data

Expected Result

Content Page link

Actual Result

Run a Mass Change

Step Action

1 2 3

Click on the BOOK field's List of Values icon. Double click the correct entry Make sure the AMORTIZE ADJUSTMENTS checkbox is deselected. Deselecting the checkbox catches up all the depreciation that should have been taken to date in the current period Click on the CATEGORY field's List of Values icon Click on the MAJOR CATEGORY field's List of Values icon. Double click the correct entry Click on the MINOR CATEGORY field's List of Values icon. Double click the correct entry Click the OK button Click on the BEFORE DEPRECIATION METHOD field's List of Values icon Double click the correct entry Click on the AFTER METHOD field's List of Values icon. Double click the correct entry Type a value in the AFTER LIFE YEARS field. Click on PREVIEW to launch two concurrent requests A system message appears to let you know the concurrent request has been submitted. Write down your TRANSACTION NUMBER Click on OK View the concurrent request. Menu Bar: VIEW > REQUESTS. Click on FIND Click on REFRESH DATA Click on VIEW OUTPUT Click on the SCROLL BAR to scroll down to view more information in the report. Click on the report window's CLOSE icon Click on the window's CLOSE icon. Re-query the mass change F11 Type the in the MASS TRANSACTION NUMBER field from 160 CTRL+F11 Click on RUN to process the transaction shown in the preview report. A system message appears, asking you to confirm your decision to perform the mass transaction. Click on OK. A message appears notifying you that your requests have been submitted. Click on OK. Repeat steps 170-190 to verify that the request completed Re-query your mass change. F11 Type the in the MASS TRANSACTION NUMBER field from 160 CTRL+F11 Click on REVIEW to record the changes that were executed.

4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

30 31 32 33 34 35

36 37 38 39 40 41 42 43

Click on REVIEW to record the changes that were executed. View the output of the concurrent request Menu Bar: VIEW>REQUESTS Click on FIND Click on REFRESH DATA Click on VIEW OUTPUT Click on the SCROLL BAR to scroll down to view more information in the report. Click on the report window's CLOSE icon Click on the CLOSE FORM icon to close all open windows and return to the Navigator .

Content Page link

Navigation Path N>MASS TRANSACTIONS > CHANGES. Input Data Expected Result Actual Result

Run a Mass Classification

Step Action

1 2 3

Click on the BOOK field's List of Values icon. Double click the correct entry Make sure the AMORTIZE ADJUSTMENTS checkbox is deselected. Deselecting the checkbox catches up all the depreciation that should have been taken to date in the current period Click on the CATEGORY field's List of Values icon Click on the MAJOR CATEGORY field's List of Values icon. Double click the correct entry Click on the MINOR CATEGORY field's List of Values icon. Double click the correct entry Click the OK button Click in the INHERIT DEPRECIATION RULES OF NEW CATEGORY checkbox to select it Select the AMORTIZE ADJUSTMENT checkbox to amortize the adjustments based on the new category. Click on PREVIEW to launch two concurrent requests A system message appears to let you know the concurrent request has been submitted. Write down your TRANSACTION NUMBER Click on OK View the concurrent request. Menu Bar: VIEW > REQUESTS. Click on FIND Click on REFRESH DATA Click on VIEW OUTPUT Click on the SCROLL BAR to scroll down to view more information in the report. Click on the report window's CLOSE icon Click on the window's CLOSE icon. Re-query the mass classification F11 Type the in the MASS TRANSACTION NUMBER field from 130 CTRL+F11 The STATUS field of the reclassification now displays PREVIEWED. Click on RUN to process the transaction shown in the preview report. A system message appears, asking you to confirm your decision to perform the mass transaction. Click on OK. A message appears notifying you that your requests have been submitted. Click on OK. Re-query your mass change. F11 Type the in the MASS TRANSACTION NUMBER field from 160 CTRL+F11 Click on REVIEW to record the changes that were executed. Click on REVIEW to record the changes that were executed.

4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

27 28 29 30 31 32

33 34 35 36 37 38 39

View the output of the concurrent request Menu Bar: VIEW>REQUESTS Click on FIND Click on REFRESH DATA Click on VIEW OUTPUT Click on the SCROLL BAR to scroll down to view more information in the report. Click on the report window's CLOSE icon Click on the CLOSE FORM icon to close all open windows and return to the Navigator .

Content Page link

Navigation Path N>MASS TRANSACTIONS > RECLASSIFICATION. Input Data Expected Result Actual Result

Run a Mass Transfer

Step Action

1 2 3 4

Click on the BOOK field's List of Values icon. Double click the correct entry TRANSFER FROM In this test script, all assets assigned to one employee will be transferred to another employee. Click on the EMPLOYEE NAME field's List of Values icon. In the FIND field type in the first characters of the last name % (Example: CARR%) Click on FIND Double click the correct entry TRANSFER TO Click on the EMPLOYEE NAME field's List of Values icon In the FIND field type in the first characters of the last name % (Example: CARR%) Click on FIND Double click the correct entry Click on PREVIEW to launch two concurrent requests A system message appears to let you know the concurrent request has been submitted. Write down your TRANSACTION NUMBER Click on OK View the concurrent request. Menu Bar: VIEW > REQUESTS. Click on FIND Click on REFRESH DATA Click on VIEW OUTPUT Click on the SCROLL BAR to scroll down to view more information in the report. Click on the report window's CLOSE icon Click on the window's CLOSE icon. Re-query the mass transfer F11 Type the in the MASS TRANSACTION NUMBER field from 110 CTRL+F11 The STATUS field of the reclassification now displays PREVIEWED. Click on RUN to process the transaction shown in the preview report. A system message appears, asking you to confirm your decision to perform the mass transaction. Click on OK. A message appears notifying you that your requests have been submitted. Click on OK. Re-query your mass change. F11 Type the in the MASS TRANSACTION NUMBER field from 160 CTRL+F11 Click on REVIEW to record the changes that were executed. Click on REVIEW to record the changes that were executed. View the output of the concurrent request Menu Bar: VIEW>REQUESTS

5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27

28 29 30 31 32 33 34

35 36 37 38 39 40

Click on FIND Click on REFRESH DATA Click on VIEW OUTPUT Click on the SCROLL BAR to scroll down to view more information in the report. Click on the report window's CLOSE icon Click on the CLOSE FORM icon to close all open windows and return to the Navigator .

Content Page link

Navigation Path N>MASS TRANSACTIONS > TRANSFERS. Input Data Expected Result Actual Result

Reassign an Asset
Step Action

Enter an ASSET NUMBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Click on FIND Click anywhere in the line for the asset Click on ASSIGNMENTS. Enter a negative amount in the UNIT CHANGE field of the first line. Type in -1 Click in the second line to activate it. Type 1 in the second UNIT CHANGE field Click on the NAME field's List of Values icon. In the Find Line type in the initial characters of Employees Last Name% Click on FIND. Double click the correct entry Tab to the Account field Press the [SHIFT] + [F5] keys on your keyboard. Click the Account field LOV icon Change the Department value Click the OK button Click on the LOCATION field's List of Values icon. Double click the correct entry Click on OK Click on DONE to save the changes.

Content Page link

Navigation Path N>ASSETS > ASSET WORKBENCH. Input Data Expected Result Actual Result

Copy an Initial Corporate Book to a Tax Book

Step 1 2 3 4 5 6 Action The INITIAL MASS COPY process defaults in the NAME field and the Parameters window opens automatically. Click on the BOOK field's List of Values icon. Double click the correct entry Click on OK Click on SUBMIT A message displays to let you know your request has been submitted. Click on NO to return to the Navigator. View the concurrent request. Menu Bar: VIEW > REQUESTS. Click on FIND Click on REFRESH DATA Click on VIEW LOG Click on the SCROLL BAR to scroll down to view more information in the report. Click on the report window's CLOSE icon Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

7 8 9 10 11 12 13

Content Page link

Navigation Path N>TAX > INITIAL MASS COPY. Input Data Expected Result Actual Result

Perform a Financial Inquiry

Step Action

1 2 3 4 5 6 7 8

Enter an ASSET NUMBER Click on the BOOK field's List of Values icon. Double click the correct entry Click on FIND Click on BOOKS Click on the Cost History tab. Close the View Financial Information window. The Cost History tab provides details of events in the life of the selected asset that had an impact on the asset's cost/value. Close the View Financial Information window. Click on SOURCE LINES. The View Source Lines window displays, providing details on the acquisition of the selected asset (invoice, supplier, purchase order, etc.). Click on ASSIGNMENTS. The Assignments window displays, providing information on the asset's physical location, expense account, and any employee to which the asset has been assigned. Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

9 10 11

12 13

Content Page link

Navigation Path INQUIRY > FINANCIAL INFORMATION. Input Data Expected Result Actual Result

View an Assets Transaction History

Step 1 2 3 4 5 6 7 8 Click on the BOOK field's List of Values icon. Double click the correct entry Type in an ASSET NUMBER Click on FIND Select a transaction if more than one displays. Click on DETAILS The Transaction Detail window displays, providing specific information about the selected transaction. Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator. Action

Content Page link

Navigation Path N>INQUIRY > TRANSACTION HISTORY. Input Data Expected Result Actual Result

Mass Retirements
Step Action

1 2 3 4 5 6 7

Click on the BOOK field's List of Values icon. Double click the correct entry Specify the date the retirement is to be active in the RETIRE DATE field Click on the RETIREMENT TYPE field's List of Values icon. Double click the correct entry Type a value in the PROCEEDS OF SALE field Enter the amount spent removing the assets, if any, in the COST OF REMOVAL field. This amount will be prorated across the assets you select for the mass retirement based on the asset's cost Select an asset type from the ASSET TYPE field's pull-down menu to specify whether you want to retire CIP, CAPITALIZED, or EXPENSED assets Click on the EMPLOYEE NAME field's List of Values icon. In the FIND filed type in employee's last name% Click on FIND Double click the correct entry Click on CREATE A message displays to let you know a concurrent request has been submitted. This concurrent request saves all retirement criteria but does not execute the retirement. Take note of the MASS TRANSACTION NUMBER Click on the OK buton A second message displays to let you know your transaction has saved. Click on OK.

8 9 10 11 12 13 14 15 16 17

18 19 20 21 22 23 24 25 26

From the menu bar select VIEW>REQUESTS Click on FIND to locate all requests. Click on VIEW OUTPUT. Click on the report window's CLOSE icon. Click on the Requests window's CLOSE icon. Query the mass transaction you created F11 Enter your Mass Transaction Number from 110 CTRL+F11 The STATUS of the retirement is now CREATED. Click on DISCARD to cancel the mass retirement. Click on RETIRE to continue with posting the retirement. A message displays to let you know a concurrent request was submitted. Click on OK. From the menu bar select VIEW>REQUESTS Click on FIND to locate all requests. Click on REFRESH DATA Click on VIEW OUTPUT to view the Mass Retirements Report. Click on the report window's CLOSE icon. Click on the Requests window's CLOSE icon. Query the mass transaction you created F11

27 28 29 30 31 32 33 34

35 36 37 38 39 40 41 42 43 44

Enter your Mass Transaction Number from 110 CTRL+F11 Note the STATUS field displays COMPLETED. Close this window. Calculate Gains and Losses The program name defaults in the NAME field and the Parameters window opens automatically. Click the BOOK LOV icon Double click the correct entry Click on OK Click on Submit A message displays to let you know the request was submitted. Click on OK. From the menu bar select VIEW>REQUESTS Click on FIND to locate all requests. Click on REFRESH DATA Click on VIEW OUTPUT to view the Calcualte Gains and Losses Report. Click on the report window's CLOSE icon. Click on the Requests window's CLOSE icon. Reinstate Mass Retirement Query the mass transaction you created F11 Enter your Mass Transaction Number from 110 CTRL+F11 Click on REINSTATE. A message displays to let you know a concurrent request was submitted. Click on OK. From the menu bar select VIEW>REQUESTS Click on FIND to locate all requests. Click on REFRESH DATA Click on VIEW OUTPUT to view the Mass Reinstatements+B92 Report. Click on the report window's CLOSE icon. Click on the Requests window's CLOSE icon. Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63

Navigation Path N>MASS TRANSACTIONS > RETIREMENTS > CREATE AND REINSTATE.

Input Data

Expected Result

N>DEPRECIATION > CALCULATE GAINS AND LOSSES

N>MASS TRANSACTIONS > RETIREMENTS > CREATE AND REINSTATE

Content Page link

Actual Result

Run the Create Accounting Process

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 Action Click on the BOOK TYPE CODE field's List of Values. Double Click the correct entry PROCESS CATEGORY:<blank> END DATE: System Date ACCOUNTING MODE: Final ERRORS ONLY:No Click on the REPORT field's List of Values icon Double Click on SUMMARY TRANSFER TO GENERAL LEDGER: Yes POST IN GENERAL LEDGER: Yes Click on OK Click on SUBMIT Acknowledge the message. Click on OK. Monitor the status of the request by following the menu path: VIEW > REQUESTS. Click on FIND to locate the requests. Click on REFRESH DATA Click anywhere in the CREATE ACCOUNTING request row. Click on VIEW OUTPUT. Click on the NEXT PAGE button Review Report and then click on CLOSE ICON Click anywhere in the JOURNAL IMPORT request row. Click on VIEW OUTPUT. Review Report and then click on CLOSE ICON Click anywhere in the POSTING: SINGLE LEDGER request row Click on VIEW OUTPUT. Review Report and then click on CLOSE ICON Click on the CLOSE FORM icon to close all open windows and return to the Navigator.

14 15 16 17 18 19 20 21 22 23 24 25 26 27

Content Page link

Navigation Path N>CREATE ACCOUNTING Input Data Expected Result Actual Result

Run a Cost Summary Report

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Action SINGLE REQUEST defaults as selected.Click on OK. Click on the NAME field's List of Values icon Double-click on COST SUMMARY REPORT. Click on the BOOK field's List of Value icon. Double click the correct entry Click on the FROM PERIOD field's List of Values icon. Double click the correct entry Click on the TO PERIOD field's List of Values icon. Double click the correct entry Click on OK Click on SUBMIT A message displays to let you know your request submitted. Click on NO Follow the menu path: VIEW > REQUESTS to view the report. Click on FIND to locate your requests. Click on REFRESH DATE Click on VIEW OUTPUT to view the report Click on the SCROLL BAR to scroll down to view additional information. Click on the report window's CLOSE button. Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

Content Page link

Navigation Path N>OTHER > REQUESTS > RUN Input Data Expected Result Actual Result

Inquire on FA Account Balances

Step ACCOUNTING PERIOD FROM Click in the ACCOUNTS field. Use the accounts listed in the COST SUMMARY REPORT to select and review the appropriate account balances. DEPARTMENT LOW DEPARTMENT HIGH ACCOUNT LOW ACCOUNT HIGH EXPENSE LOW EXPENSE HIGH LOCATION LOW LOCATION HIGH COMPANY LOW COMPANY HIGH Click the OK button Click on SHOW BALANCES to view a summary listing of account balances for the period and year-to-date. Click on the appropriate PERIOD to select that record if more than one displays. Click on JOURNAL DETAILS to view a detail listing of posted journals that make up the monthly balance. Click on the desired journal entry record Click on DRILLDOWN to drill down from GL journal lines inquiry to subledger journal entry lines in Subledger Accounting. Click on VIEW JOURNAL ENTRY. Click on CLOSE WINDOW. Click on SHOW FULL JOURNAL Click on the window's CLOSE icon. Click on the CLOSE FORM icon to close all open windows and return to the Navigator. Action

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Navigation Path GENERAL LEDGER N>INQUIRY > ACCOUNT.

Input Data

Expected Result

Content Page link

Actual Result

Undo a Mass Addition Split

Step Action

1 2 3 4 5 6

Enter an Invoice number Click the Find button Put your cursor on one of the line Click the Undo Split button In the Caution window Click the OK button Click on the CLOSE FORM icon to close all open windows and return to the Navigator.

Content Page link

Navigation Path N>MASS ADDITIONS > PREPARE MASS ADDITIONS. Input Data Expected Result Actual Result

Run Depreciation Projection

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Action Click in the PROJECTION CALENDAR LOV icon The correct entry populates if unique else double click the correct entry Enter NUMBER OF PERIODS Type in the STARTING PERIOD of the Projection Click on the BOOKS LOV icon Double click the correct entry Click the Cost Center box if you want the projections by cost center. Click the Asset box if you want to see the projections by asset. Click the RUN button Click the OK button From the menu bar select VIEW>REQUESTS Click on FIND to locate all requests. Click on REFRESH DATA Place your cursor on the FA Projections Report (Depreciation Projection Report) line Click on VIEW OUTPUT. Click on the report window's CLOSE icon. Click on the Requests window's CLOSE icon. Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

Content Page link

Navigation Path N>DEPRECIATION>PROJECTIONS Input Data Expected Result Actual Result

Reverse Capitalization
Step

1 2 3 4 5 6 7 8 9

Reverse Capitalization
Action

Click on the BOOK field's List of Values icon. Double click the correct value Enter the ASSET NUMBER Asset Type: Capitalized Click the FIND button Click in the checkbox next to asset number that will be capitalized Click on REVERSE to undo the capitalization. A message displays at the bottom of the window to let you know the transaction was saved. Click on the CLOSE FORM icon to close all open windows and return to the Navigator.

Content Page link

Navigation Path N>ASSETS > CAPITALIZE CIP ASSETS. Input Data Expected Result Actual Result

Define Production Depreciation Method

Step 1 2 3 4 5 6 7

Define Production Depreciation Method

Action Enter a Method Name Enter a Description Method Name: From the drop down list select Production Calculation Basis: Cost Check the Depreciate in Year Retired box Save your work Close the Form and return to the Navigator

Navigation Path N>Setup>Depreciation>Methods

Input Data

Expected Result

Content Page link

Actual Result

Assign Production Depreciation

Step Action

1 2 3 4 5 6 7 8 9 10 11 12 13

Enter an Asset Number Click the Find button Click the Books button In the Book field enter the Book Name and Tab Tab over the Comments field Depreciation Tab Click in the Method field LOV icon Double click the specific Production Depreciation Method Click the UOM LOV icon Double click the correct entry Enter a value in the Production field Click the Done button Click the OK button Close the Form and return to the Navigator

Content Page link

Navigation Path N>Asset Workbench>Assets Input Data Expected Result Actual Result

Enter Production Units for the Asset

Step 1 2 3 4 5 6 7 8 9 10 11 Action In the Find Production Amounts window, enter an Asset Number Click the Find button Open a new line Enter an Asset Number From Date: Enter the start date of the period To Date: Enter the end date for the period Click in the UOM LOV icon Double click the correct entry Enter a value in the PRODUCTION field Save your work Close the Form and return to the Navigator

Content Page link

Navigation Path N>Production>Enter Input Data Expected Result Actual Result

Define Cash Generation Units

Step Action

1 2 3 4 5 6

Click in the Book LOV field From the list, double click the correct entry Enter a Cash Generating Unit Name Enter a Descriptiion Save your work Close the Form and return to the Navigator

Content Page link

Navigation Path N>Setup>Asset System>Cash Generating Units Input Data Expected Result Actual Result

Assign Cash Generating Units

Step 1 2 3 4 5 6 7 8 9 Enter an ASSET NUMBER Click on FIND Click anywhere in the line for the asset In the Book field enter the Book Name and Tab Click the Impairment Tab In the Cash Generating field click the LOV Double click the correct entry Click the Done button Close the Form and return to the Navigator Action

Content Page link

Navigation Path N>ASSETS > ASSET WORKBENCH. Input Data Expected Result Actual Result

Upload Impairments
Step

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Upload Impairments
Action

Click the New Impairment button In the File Download window click the Open button Click the Enable Macros button In the Confirmation box click the Close button In the Book field double click the List Check the Radio button next to the desired Book Click the Select button Type in an Impairment Name Type in an Impairment Date In the Asset Number field double click to bring up a list Click the Radio Button next to the desired asset Click the Select button In the Impairment Loss field enter a value In the Status Field double click to bring up a list Click the Radio button next to the Preview Click the Select button From the Menu Bar go to Oracle>Upload In the Upload Parameters window click the Upload button In the Confirmation window click the Close button Optionally save your spreadsheet Exit out of the Spreadsheet by clicking the X button

Content Page link

Navigation Path N>Assets>Impairments>Create and Post Input Data Expected Result Actual Result

Update Impairments
Step 1 2 3 4 5 6 7 8 9 10 11 12 13 Click the Search icon in the Book field Search by Book Name: Click on GO QUICK SELECT the desired entry Type in an Asset Number Click the GO button Check the SELECT box next to the desired entry Click the UPDATE IMPAIRMENT icon. This will take you to the spreadsheet Modify any data necessary data From the Menu Bar go to Oracle>Upload In the Upload Parameters window click the Upload button In the Confirmation window click the Close button Optionally save your spreadsheet Exit out of the Spreadsheet by clicking the X button Action

Content Page link

Navigation Path N>Assets>Impairments>Create and Post Input Data Expected Result

Change Impairment Date

Actual Result

Delete Impairments
Step 1 2 3 4 5 6 7 8 9 10 11

Delete Impairments
Action Click the Search icon in the Book field Search by Book Name: Click on GO QUICK SELECT the desired entry Type in an Asset Number Click the GO button Check the SELECT box next to the desired entry Click the DELETE button You will get a Warning. Click the Yes button You will receive a Confirmation that the Impairment has been deleted Requery Impairment to confirm that the status is DELETED. In the top portion of the window where you have entered your Search Criteria, click the GO button. This will "refresh" your query. Click the Close Window link

Navigation Path N>Assets>Impairments>Create and Post

Input Data

Expected Result

Content Page link

Actual Result

Post Impairments
Step 1 2 3 4 5 6 7 8 9 10

11

Post Impairments
Action Click the Search icon in the Book field Search by Book Name: Click on GO QUICK SELECT the desired entry Type in an Asset Number Click the GO button Check the SELECT box next to the desired entry Click the POST button You will get a Warning. Click the Yes button You will receive a Confirmation that the Impairment has been rolled back Requery Impairment to confirm that the status is POSTED. In the top portion of the window where you have entered your Search Criteria, click the GO button. This will "refresh" your query. Click the Close Window link

Content Page link

Navigation Path N>Assets>Impairments>Create and Post Input Data Expected Result Actual Result

Rollback Impairments
Step Action

1 2 3 4 5 6 7 8 9 10

Click the Search icon in the Book field Search by Book Name: Click on GO QUICK SELECT the desired entry Type in an Asset Number Click the GO button Check the SELECT box next to the desired entry Click the ROLLBACK button You will get a Warning. Click the Yes button You will receive a Confirmation that the Impairment has been rolled back Requery Impairment to confirm that the status is PREVIEWED. In the top portion of the window where you have entered your Search Criteria, click the GO button. This will "refresh" your query. Click the Close Window link

11

Content Page link

Navigation Path N>Assets>Impairments>Create and Post Input Data Expected Result Actual Result