Micro Pneumatics Pvt. Ltd.

Reference No:
PROCEDURE MANUAL P/4.2.3/01/00
Revised On:
CONTROL OF DOCUMENTS --
Page 1 of 2

1. PURPOSE:
To establish procedures for control of documents and data relating to QMS.

2. RESPONSIBILITY:
MR

3. CROSS REFERENCES:
ISO 9001 :2000 CLAUSE 4.2.3
APEX/4.0/01/YY
List of Standards

4. PROCEDURE:
1.1. The documentation structure of the QMS is as described below:

DOCUMENT PURPOSE
Apex Quality This addresses in brief all the requirements of IS/ISO
Manual 9001:2000, and makes reference to various related
procedures written under different clauses of the standard.
Procedures • This contains various procedures written under different
Manual/Work clauses of the standard. Formats, checklists etc., as
Instructions applicable, for recording different activities are attached
with the respective procedures.
• Specific work instructions for carrying out various
activities as outlined in the clauses of the standard are
written e.g. testing Procedures, etc.
Formats/ Formats to be used to fill and maintain as records, Use of
Records/ standards specifications for manufacturing purposes, as
Technical described in the Apex manual and/or Procedures manual
Documents and/or Work Instructions e.g. Engineering Drawings,
Engineering Standards, Process Sheets etc.

The company has a proper system to control all quality-related documents.

The MR is responsible for the issue, control and recall of all documents. MR shall prepare
QMS apex manual, procedures/work instructions manual and same shall be authorized
by Managing Director. Documents are periodically checked for adequacy.
All changes and modifications required by the Departments will be prepared by MR & the
same will be approved by Managing Director.

All obsolete documents are promptly removed from all points of issue and use. One copy
of the obsolete document shall be stamped as "OBSOLETE" and retained for at least
ONE years.

It is ensured that all documents pertaining to work instructions, drawings, technical

requirements, specifications, procedures, etc are available at all points of use.

A master list of current documents is maintained. The dept in charge shall acknowledge
the receipt of CONTROLLED COPY of document to MR through Inter Office
Communication.

Prepared by: Authorised by:

 Micro Pneumatics Pvt. Ltd. Reference No:
PROCEDURE MANUAL P/4.2.3/01/00
Revised On:
CONTROL OF DOCUMENTS --
Page 2 of 2

Nature of change shall be identified in the amendment record sheet of the respective
manuals. All documents cross-referenced in the manuals refer to the latest version of the
document.

The MR shall maintain one Master copy of the manuals. The same shall be stamped as
“MASTER COPY”. Controlled copies of relevant procedures/work instructions shall be
made available with concerned department in charge, to be displayed on shop-
floor/office. The same shall be stamped as "CONTROLLED COPY".

The internal standards for manufacturing and testing & List of standard will be made
authorized by the design in charge with his signature & date. The same will be updated
as and when required by design Dept. The record of issue, recall & revision will be
maintained by the DESIGN Dept.

Copies issued for reference shall be stamped as "UNCONTROLLED COPY"

The document numbering system is as follows:

DOCUMENT REFERENCE
Apex Manual QAM/4.1/XX/YY
Procedures Manual P/4.1/XX/YY
Work Instructions WI/4.1/XX/YY
Formats (Records) F/4.1/XX/YY

Where:
 XX: Sequential numbering of the procedure or format written under the clause. If it is
the first procedure or format to be written under the clause, this shall be 1, and so on
and so forth.
 YY: Revision number of the procedure or format. This numbering shall start from
zero, i.e.; the first issue shall have revision number zero.
 4.1: Indicates ISO Clause No. of the Document.

All the product related National & International Standards are always checked for their
adequacy. For this the design dept will always keep contact with the bodies issuing the
standards or the bodies from whom the standards were purchased & always take the
necessary information from them.

MR shall maintain the Original copy of IS/ISO 9001-2000 Standard.

Prepared by: Authorised by: