Academic Guidelines for International Exchange

AY 2012 - 2013

Academic Affairs Office of International Relations (OIR) Updated on 19 February 2013

TABLE OF CONTENTS
TRANSFER OF CREDITS CREDIT FOR LANGUAGE COURSES (LANGUAGE + IMMERSION) COURSE SELECTION WHICH COURSES MAY BE TAKEN ON EXCHANGE?
BBM Students BAcc Students BSc (Econ) Students BSc (ISM) Students B SocSc Students B Law Students Double Degree Students University Scholars Programme Compulsory Electives that cannot be done on exchange BBM Students BAcc Students BSc (Econ) Students Bsc (ISM) Students B SocSc Students B Law Students 4 5 5 6 7 7 8 9 9

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NON-NEGOTIABLE POLICIES DOUBLE COUNTING RESEARCHING PARTNER UNIVERSITIES

What Information will I need? Where can I find the information? ACADEMIC ADVISOR SUBMITTING EXCHANGE WORKSHEET Where to find the worksheet? Timeline of online exchange worksheet

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STEPS TO FOLLOW DECLARATION OF MAJORS HOW TO FILL IN THE ONLINE EXCHANGE WORKSHEET
Choice of Partner University Courses Student Online Exchange Worksheet Fields Re-Routed GRADING & OFFICIAL TRANSCRIPT

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TRANSFER OF CREDITS
Subjects with suitable course contents (approved by the Academic Advisor) are equivalent to either 1 credit or 0.5 credits in SMU. Only credits (NEITHER GRADES NOR GPA) from courses taken on exchange are transferred to your home programme/s. Refer to Programme @ a Glance for host University Credit information. Refer to OASIS > Study (tab) > Regulations & Policies (Credit Transfer Policy).

CREDIT FOR LANGUAGE COURSES

You can only credit a language course as a GE Arts (Language) once. If you have prior knowledge in the language than you cannot take it. Studying a language offered in the partner university during your exchange will earn you GE Arts (Language) credit. It is not automatically 1 credit. Please check the credits allocated to the course at the partner university and use the Transfer Rate in the Programme @ a Glance to determine the corresponding SMU credit. The language course has to be offered by the partner university. No third-party language providers allowed. English, Mandarin, Cantonese or any other Dialect courses are not allowed to be transferred back for credits and will be rejected on your worksheets. Mandarin courses will only be allowed to be taken by Non-Chinese speaking SMU students (i.e.) Malay or Indian students. Language Course Requirements: Course should be done in the semester during the exchange Course must be at least 36 contact hours, no e-learning or online courses, and no one-on-one courses conducted by private tutors 100% attendance to be maintained All course assessment (including exam) to be completed The grade must appear in the transcript. Language Certificates of Completion / Attendance are not accepted

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COURSE SELECTION
Before applying to go on the International Student Exchange Programme (ISEP), check the course availability and compatibility of the host university. References: Programme @ a Glance, Host Universitys website; and OIRs Resource Centre. Most of our agreements are with Business schools so its important to research the partner university to ensure the courses you want to take are offered. Check Programme @ a Glance to see if course selection is restricted to only commerce/ business courses at your host university (e.g.) University College Dublin. If not, courses at other faculties such as College of Liberal Arts or College of Arts & Social Sciences are commonly offered to exchange students.

Recommendation: Look at your respective academic curriculum (Handbook) and cross out courses which are not permitted to be taken on exchange (e.g. Compulsory and Core courses) and those already completed in SMU. Your list of remaining courses will help to make a decision on the choice of a partner university. (Refer to OASIS > Study (Tab) > Advisement & Curriculum > Handbook Number of SMU credits to be transferred per term from exchange: Minimum = 2 SMU credits Maximum = 5 SMU credits

Since the minimum number of credits to be transferred is 2, this means that if students take only 2 courses on exchange and they fail 1, they will not be allowed to transfer back the credit for the course that they have passed. Since the maximum number of credits to be transferred is 5, students will not be allowed to do more than 5 credits on exchange. Highly recommended 3 4 SMU credits per term workload. However, this is subject to the host universitys policies on minimum and maximum workload. In submitting your courses for approval, it is strongly recommended that you select an alternative for every course you wish to take at the host university as your desired courses may not always be available (e.g.) If you wish to take 4 courses on exchange, submit 8 courses for approval.

WHICH COURSES MAY BE TAKEN ON EXCHANGE?

BBM Students
All electives under Business Options, General Education (GE), Global & Regional Studies (GRS), Technology & Entrepreneurship (T&E) and Career Skills (CS) MAY be taken on exchange. Students admitted from AY2011-12 onwards will not be able to take Career Skills on exchange. International Economics A or B, International Trade, International Macroeconomics under Global & Regional Studies (GRS), may be taken on exchange provided that students have completed the necessary pre-requisites at SMU. (Subject to School of Economics approval). Computer as an Analysis Tool is COMPULSORY & must be taken at SMU. The Finishing Touch is not compulsory for students admitted from AY2011-12 onwards.

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A maximum of two Major Electives (2 credits) from each declared major may be taken outside SMU. This restriction also applies to BBM students taking "No Major" under their First Major. Quantitative Finance Major: A maximum of 2 compulsory courses from the following course list under QF Major QF201/QF203/QF302 can be taken on exchange. Finance (International Trading Track): A maximum of 2 compulsory courses under ITT track can be taken on exchange, except for FNCE102 and ACCT201. Finance (Financial Risk Analysis Track): A maximum of 2 compulsory courses from the following course list under FRA track QF201/QF302/FNCE203/FNCE204 can be taken on exchange. No core and compulsory subjects may be taken outside SMU.

BAcc Students
For students admitted before AY2011-12 All electives under General Education (GE), Global & Regional Studies (GRS), Technology & Entrepreneurship (T&E) and Career Skills (CS) MAY be taken on exchange. International Economics A or B, International Trade, International Macroeconomics under Global & Regional Studies (GRS), may be taken on exchange provided that students have completed the necessary pre-requisites at SMU. (Subject to School of Economics approval). Advanced Taxation (formerly known as Tax Planning) is COMPULSORY & must be taken at SMU. The Finishing Touch is compulsory for students admitted before AY2011-12. A maximum of two electives (2 credits) under Accounting Options may be taken on exchange. This applies ONLY to students taking Accounting as a second major. No core and compulsory subjects may be taken outside SMU.

For students admitted from AY2011-12 onwards All electives under General Education (GE), Global & Regional Studies (GRS) and Technology & Entrepreneurship (T&E) MAY be taken on exchange. Students admitted from AY2011-12 onwards will not be able to take Career Skills on exchange. International Economics A or B, International Trade, International Macroeconomics under Global & Regional Studies (GRS), may be taken on exchange provided that students have completed the necessary pre-requisites at SMU. (Subject to School of Economics approval). A maximum of two electives (2 credits) under Accounting Options may be taken on exchange. This applies to Primary and Secondary BAcc students, and those taking Accounting as a second major. No core and compulsory subjects may be taken outside SMU.

BSc (Econ) Students

Either of the 2 courses Economic Development in Asia or Economic History (or the equivalent) under Global & Regional Studies (GRS) may be taken on exchange. (Subject to School of Economics approval).

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Courses under Economics Major Related (EMR), General Education (GE), Technology & Entrepreneurship (T&E) and Career Skills (CS) MAY be taken on exchange. Students admitted from AY2011-12 onwards will not be able to take Career Skills on exchange. Computer as an Analysis Tool, International Economics A or B, International Trade and International Macroeconomics are COMPULSORY & must be taken at SMU. The Finishing Touch is not compulsory for students admitted from AY2011-12 onwards. A maximum of two Economics Major Electives (2 credits) MAY be taken on exchange. (Subject to School of Economics approval). Actuarial Science Major: A maximum of 2 courses under Actuarial Science Major can be taken on exchange, subject to School of Economics approval. STAT101 Introductory Statistics, STAT151 Introduction to Statistical Theory, STAT201 Probability Theory and Applications, and STAT203 Financial Mathematics are compulsory courses and cannot be taken on exchange. Applied Statistics Major: A maximum of 2 courses under Applied Statistics Major (in the Application Category and Methodology Category) can be taken on exchange, subject to School of Economics approval. STAT101 Introductory Statistics, STAT151 Introduction to Statistical Theory, and STAT201 Probability Theory and Applications are compulsory courses and cannot be taken on exchange. If an exchange course is approved under an Economics Major Related category AND another category in the BSc (Econ) programme, student MUST choose only one category to clear the credit under. No core and compulsory subjects may be taken outside SMU.

BSc (ISM) Students

You are permitted to go on exchange for a regular term from Year 3 onwards. SIS students can do any number of IS Depth Electives (ISDE) on exchange. The IS Depth Electives can be ISTDE or ISMDE as long as the total number of IS Depth Electives done in SMU and on exchange fulfill the requirements of the curriculum.

For students admitted before and in AY2010-11 Students are required to do 3 ISDE (3 credits) of which at least 1 (1 credit) must be an ISTDE.

For students admitted from AY2011-12 onwards Students are required to do 4 ISDE (4 credits) of which at least 2 (2 credits) must be an ISTDE.

For all SIS students All other elective courses MAY be taken on exchange (e.g.) Business Oriented Electives (BOE) (non-compulsory courses only), General Education (GE), Global & Regional Studies (GRS) and Career Skills (CS). Students admitted from AY2011-12 onwards will not be able to take Career Skills on exchange. International Economics A or B, International Trade, International Macroeconomics under Global & Regional Studies (GRS), may be taken on exchange provided that students have completed the necessary pre-requisites at SMU. (Subject to School of Economics approval).

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Computer as an Analysis Tool, Introductory Statistics and Introduction to Statistical Theory are COMPULSORY & must be taken at SMU. The Finishing Touch is not compulsory for students admitted from AY2011-12 onwards. No core and compulsory subjects may be taken outside SMU.

B SocSc Students
All electives under Social Science Major Related (SSMR), General Education (GE), Global & Regional Studies (GRS), Technology & Entrepreneurship (T&E) and Career Skills (CS) MAY be taken on exchange. Students admitted from AY2011-12 onwards will not be able to take Career Skills on exchange. International Economics A or B, International Trade, International Macroeconomics under Global & Regional Studies (GRS), may be taken on exchange provided that students have completed the necessary pre-requisites at SMU. (Subject to School of Economics approval). Computer as an Analysis Tool is COMPULSORY & must be taken at SMU. The Finishing Touch is not compulsory for students admitted from AY2011-12 onwards. A maximum of two Social Science Major Electives (2 credits) and Social Science MajorRelated (SSMR) options (2 credits) may be taken outside SMU, subject to the schools approval. This restriction applies even for students with second majors in Public Policy and Public Management (PPPM), International and Asian Studies (IAS) or Arts and Culture Management (ACM). All track courses under Area 1: Social Science CANNOT be taken outside SMU. Students are allowed to take courses from Areas 2, 3, 4, 5 and 6 on exchange if the exchange course is approved as direct mapping and equivalent to the corresponding SMU course. For PDM track, Area 7: Business, the exchange course will have to be approved as a XBBM905 Management Major Elective and not direct mapping to an SMU course. For COB track, Area 7: Business, all exchange courses should be mapped to XBBM907 Org Behaviour & HR Major Elective, except for the following courses which need to be directly mapped: Advertising Consumer Behaviour Intercultural Communication Marketing Research Persuasion

No core and compulsory subjects may be taken outside SMU.

B Law Students
You are permitted to go on exchange for a regular term from year 3 onwards. JD students are allowed to go on exchange from year 2 onwards.

For students admitted before AY2010-11 LLB students are only allowed to take Law Major Electives (Law Major Elective - LLB only) on exchange. They also have the option of doing JD courses if LLB courses are not available, subject to approval by the partner university. JD students are only allowed to take Law Major Electives (Law Major Elective - JD only) on exchange. They also have the option of doing LLB courses, subject to approval by the partner university.
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Academic Guidelines for International Exchange

Law-related compulsory courses are not allowed to be taken on exchange. Courses done on exchange cannot overlap SMUs Core Course content and cannot be similar to Law electives already taken or courses you plan to take when you return from exchange. No core and compulsory subjects may be taken outside SMU.

For students admitted from AY2010-11 onwards LLB students are allowed to take 2 General Education (GE) electives in addition to their Law Major Electives (Law Major Elective - LLB only) on exchange. They also have the option of doing JD courses if LLB courses are not available, subject to approval by the partner university. The maximum number of credits students can clear on exchange is 5, regardless of whether they choose to take a combination of GE and Law Major Electives or just Law Major Electives. However, students must take a minimum of one Law Major Elective (1 credit) on exchange. This applies for single degree LLB students, with or without a second major. JD students are only allowed to take Law Major Electives (Law Major Elective - JD only) on exchange. They also have the option of doing LLB courses, subject to approval by the partner university. Law-related compulsory courses are not allowed to be taken on exchange. The only law-related courses that can be taken on exchange are the General Education (GE) courses. Courses done on exchange cannot overlap SMUs Core Course content and cannot be similar to Law electives already taken or courses you plan to take when you return from exchange. No core and compulsory subjects may be taken outside SMU.

Double Degree Students (applies to LLB students only)

Students with double degrees will need to follow the rules for both degrees. For law students doing double degrees, you are allowed to take non-law courses that satisfy the requirements of your second degree on exchange. There are 2 options available: 1) Students who wish to take a combination of law and non-law courses that satisfy the requirements of their second degree must choose the partner universities under the Universitywide programmes in the Law Overview List. 2) Students who wish to take only non-law courses that satisfy the requirements of their second degree must choose the partner universities in the General Overview List for all students. Note the following for this option: If law students wish to go on a non-law exchange, they must first seek approval from SOL. Students must also ensure that all their 5 choices of partner universities are from the General Overview List and they will not be allowed to mix their choices with Law-to-Law Exchange partners. Students must also ensure that all the courses they wish to transfer back are non-law courses that satisfy the requirements of their second degree. They will not be allowed to take a combination of law and non-law courses. If they do so, the law courses would not be transferable.

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For credit transfer rates and modules requirements, students will abide by all exchange policies that apply to students of the school of their second degree (i.e. LKCSB, SOA, SOE, SOSS, SIS).

The above does not apply to JD students since they can only take Law Major Electives on exchange.

University Scholars Programme

USP Foundation Core Humanities USP Foundation Core Social Sciences USP Foundation Core Natural Sciences All USP electives MAY be taken on exchange All courses that are listed under the respective degree programmes that may be taken on exchange, subject to approval by the respective schools.

Note: USP scholars MUST seek approval from the USP Programme Office on the USP courses to be taken during exchange before submitting the Online Exchange Worksheet(s) and the Online Application to the Office of International Relations.

Compulsory Electives and Courses that cannot be done on exchange

BBM Students Computer as an Analysis Tool T&E

BAcc Students Advanced Taxation (formerly known as Tax Planning) GRS (applicable for students admitted before AY2011-12)

BSc (Econ) Students Computer as an Analysis Tool T&E International Economics A or B EM International Trade EM International Macroeconomics EM

Bsc (ISM) Students Computer as an Analysis Tool BOE Introductory Statistics or Introduction to Statistical Theory BOE

B SocSc Students Computer as an Analysis Tool T&E

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Law Students Law-Related Compulsory Courses 1. Business Subjects o Financial Accounting o Finance for Law 2. Global & Regional Studies o Law Study Mission 3. Career Skills o Finishing Touch o Work and Family In general, students are not allowed to take E-learning, online courses or any other nonacademic/theoretical courses on exchange (e.g.) sports or music courses that have no theoretical component.

NON-NEGOTIABLE POLICIES
FOR ALL SMU Students
Students will not be allowed to go for any external study programmes in their final term of coursework**. Students who go on an external study programme in Term 2 or Modified Term 2 will not be allowed to register for SMU courses in either or both Term 3A/Term 3B. Similarly, students who go on an external study programme in Term 3A (e.g. Summer Study Programme) will not be allowed to register for SMU courses in Term 3B. Students who are taking courses in the immediate next regular term after the external study term will be required to pay the full term fees, even if they are left with one course. Students will be allowed to transfer only one language / language + immersion# course towards General Education - Arts (GEA) degree requirement (applicable to students admitted from

AY2009-10 onwards). Please note that students may still transfer more than one language course (whether advanced level or different language) for credit but the additional language course(s) will not be counted towards fulfillment of GEA requirement. **Important: The final term of coursework refers to the last term in which students will be taking courses. Therefore, no courses should be registered after the final term of coursework. Students will not be allowed to go for any external study programmes in their final term of coursework, even if they have not completed their internship/community service components (Internship/community service components are non-coursework requirements). #Students going on exchange from AY2011-12 onwards should note that language + immersion will no longer be approved for credit transfer. Instead, only those language courses that are offered by the host universities as credits for their own students would be considered for transfer towards GEA (above GEA limit applies).

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DOUBLE COUNTING
Double counting only applies to double major or double degree students. Single Degree with Double Major students: You are allowed to double count GE, GRS and T&E to the 2nd major ONLY. For example: You are a BBM student with Finance as your 1st major and Marketing as your 2nd major. You can double count GE, GRS and T&E to your Marketing major only. (GE + MKTG / GRS + MKTG / T&E + MKTG) Double degree students: You can double count Secondary Degree requirements with Primary Degree requirements. You can also double count 2nd majors with 1st major under Primary or Secondary degree, but only once. However, you cannot double count within the primary or secondary degree programme. For example: Your Primary Degree is Economics (with 1st major Economics and 2nd major Finance). Your Secondary Degree is BBM (with Management as your 1st major). You will be able to double count the following combinations: (a) ECON + FNCE (b) ECON + MGMT (c) FNCE + MGMT If you want to double count FNCE + GRS, you will be clearing the GRS requirement under your Economics degree as you cannot double count within the primary or secondary degree programme. Similarly, if you want to double count ECON + GEA, you will be clearing the GEA requirement under your BBM degree and not the Economics degree.

Double counting does not give you 2 CUs/ credits. It only clears modules from your degree requirements. For example: You are a BBM student with Finance as your 2nd major. You plan to take International Finance while on exchange. You can double count this course as a GRS and a Finance Major Elective (GRS + FNCE), provided you have not done a similar course in SMU. You will clear 1 GRS requirement and 1 Finance requirement. However, you only accumulate 1 credit. You will still need to meet the minimum requirement of credits for the degree. In the case above, the student may need to take a Business Option to make up the extra credit.

B SocSc students with second majors in Social Science may double count courses for their second major under SSMR (Social Science). If the approved second major course is also approved to cross-list as GE, GRS, T&E or CS, then the student may choose to double count the approved second major course as SSMR (Social Science) or GE, GRS, T&E or CS.

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B SocSc students with second major in Public Policy and Public Management (PPPM), International and Asian Studies (IAS) or Arts and Culture Management (ACM) cannot double count any of the Social Science electives that are cross-listed under the PPPM, IAS or ACM second major. For example: You are a B SocSc student with PPPM as your second major. You may take SOCG106 Social Problems in Asia as PPPM elective or Sociology elective, but not both. The same applies if your second major is IAS or ACM.

B SocSc students with second major in Public Policy and Public Management (PPPM), International and Asian Studies (IAS) or Arts and Culture Management (ACM) can double count SSMR, but subject to the limit of a maximum of 2 CUs. For example: You are a B SocSc student with first major in SOCG and second major in PPPM. You are trying to transfer 2 SOCG credits, 2 PPPM credits and 2 GE credits. The SOCG credits will count towards your first major requirement (maximum 2 CUs). The PPPM credits will count towards your second major requirement and be double counted under SSMR (SS) (maximum 2 CUs) because all approved major electives are SSMR (SS) by default. Therefore, using your PPPM credits alone, you will meet the maximum credit transfer for second major as well as SSMR (SS). The GE credits will clear as GE credits, no double counting allowed.

For example: You are a B SocSc student with first major in PSYC and second major in IAS. You are trying to transfer 2 PSYC credits, 2 IAS credits and 2 SSMR (SS) credits. The PSYC credits will count towards the first major requirement (maximum 2 CUs). The IAS credits will count towards the second major requirement and be double counted under SSMR (SS) (maximum 2 CUs). You will not be able to transfer your other 2 SSMR (SS) credits as SSMR as you have already maxed out the SSMR requirement using the IAS courses. Instead, these 2 credits can be transferred under Other Courses in your progression. The two credits will contribute towards the overall CU count in the degree programme but not to a specific area requirement.

Non-B SocSc students with second majors in Social Science and track requirements can cross-list Social Science major elective courses that are also approved as GE, GRS, T&E or CS. For example: You are a BBM student with a second major in Psychology. One of your courses has been approved as a Psychology Major Elective which is also a GRS. The course will be mapped to GRS + POSC. For PDM or COB track students, the course will be mapped to GRS + POSC (PDM) or GRS + POSC (COB).

B SocSc students can cross-list Social Science major elective courses that are also approved as GE, GRS, T&E or CS. Double counting is not allowed within one degree/major. For example: You are a B SocSc student with a course that has been approved as a Psychology Major Elective which is also a GRS. You can take it as a Psychology Major Elective or a GRS. However, you will not be able to double count GRS + PSYC unless Psychology is your second major.
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USP Scholars: Humanities/Social Sciences and Natural Sciences under USP Foundation Core can cross list for GE Arts and GE Science respectively. USP Scholars: Please refer to the guidelines for the respective degree programmes on double counting possibilities for those courses that can be taken on exchange, subject to approval by the respective schools. Recommendation: If you are still unsure if you can double count a course. Please either refer to OASIS > Study (Tab) > Advisement & Curriculum > Second Major Requirements or contact OIR Jeanine Lim or Evelyn Gay.

RESEARCHING PARTNER UNIVERSITIES

What Information will I need?
Course titles & course descriptions / outlines and the number of credits in the host university. Pre-requisites for each course (you should fulfil the pre-requisites). Course availability for the term (e.g. if the course list for year 2012 has not been published, use the 2011 course list as a benchmark). Match term (Fall to Fall or Spring to Spring). Host universitys full term work-load (e.g. average number of courses taken per term = 4 courses) found in Programme @ a Glance. Credit Transfer Rate can be found in Programme @ a Glance. It is your responsibility to enter the correct SMU credits in the worksheet. Any error found during the credit transfer process will be changed in accordance to SMU's credit mapping policy.

Where can I find the information?

The host universitys website and / or handbook. OIRs student centre has copies of most, if not all, the partner universities handbooks. Course catalogue / time-table / schedule can be found in Host Universitys website as well. Programme @ a Glance Available at OIR resource centre or via OASIS.

ACADEMIC ADVISOR
The Academic Advisor acts as the intermediary between the students and the respective schools, liaising with the latter to obtain approval for the courses to be taken on exchange. To ensure you will receive the credit(s) you need from your exchange, you may discuss your course selections with the Academic Advisor of OIR (Jeanine Lim or Evelyn Gay). Contacts: Jeanine Lim jeaninelim@smu.edu.sg / 6828 0142 Evelyn Gay evelyngay@smu.edu.sg / 6828 0462

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Important: Bring along material you have collected during your research (course titles, course descriptions, course outlines, pre-requisites etc) when meeting the Academic Advisor

SUBMITTING EXCHANGE WORKSHEET

The exchange worksheet is where courses are approved for credit transfer. Ensure that the Host University and term are correct. If the course is not accepted on the worksheet, you will not be able to transfer the credit back.

Where to find the worksheet? OASIS > Study (tab) > Other Study Activities > International Exchange > Apply for International Exchange > Online Exchange Worksheet To add more courses after you have submitted the worksheet. You would use the same path but click on the yellow folder next to the University. Then click on Add.

Timeline of online exchange worksheet

Open Application Deadline Period

Close Processing of Applications

Open Accepted/Rerouted

STEPS TO FOLLOW
Step 1: Declaration of major(s) Step 2: Submission of Student Online Exchange Worksheet Step 3: Check that you received a worksheet submission email notification

Step 4: Check your worksheet for approval status. You may need to add more courses to get 3 credits approved Step 5: Once you get an email notification of having 3 credits approved on the worksheet, follow the link on the email to submit your Application

DECLARATION OF MAJORS
Prior to submitting your online Exchange Worksheet, it is ESSENTIAL that you go to OASIS > Study (tab) > Declare/Change Major/Major with Track to update your declaration of major(s). Failure to do so will affect the course approval process as the categories applicable to you (e.g. Finance elective, Economics elective, Marketing elective etc) in the online Exchange Worksheet is dependent on your major(s) declaration; and ultimately, affecting the credit transfer process. A total of 3 SMU credits must be approved in any of your exchange worksheet BEFORE you are able to access the online Application form. You will be notified via email once 3 or more courses on your exchange worksheet have been approved.
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Please check your exchange worksheet status periodically via the Online Exchange Worksheet. You can add up to 10 courses during the Application deadline period. During the Accepted period you can add up to 30 approved courses. Important: Although you can only create 3 worksheets, your application can have up to 5 choices. OIR assumes that you have researched all 5 choices and are able to match courses in these universities. Law students are restricted to 2 worksheets and as soon as 3 credits have been approved on 1 worksheet, subsequent worksheets will not be checked until the student has been nominated to a partner university.

HOW TO FILL IN THE ONLINE EXCHANGE WORKSHEET

Choice of Partner University If you have a university in mind, do submit the courses for that university and correct term only. In cases where you are still unsure of your choice of university, you may submit courses for approval for more than one partner university (limit it to the top three choices though). However, in both cases, it is strongly recommended that you conduct research on courses for all your choices of university in case you dont get your 1st choice.

Courses If it is a university where an SMU student(s) has previously attended on exchange, you will see a list of courses which have been previously approved. This does not mean that the course is guaranteed to be offered (the worksheet is NOT linked to the Host Universitys catalogue). Neither is the list of courses in the OASIS system comprehensive. You are still required to provide the details on credit units (ECTS, units, Credit Hours, etc.) course description / outline (course URLs or attachments will NOT be accepted), and your preferred choice of course area (e.g. Marketing, GRS, GE) for approval.

Provide as much details as possible (e.g. week-by-week syllabus, grading, instructors name and course readings). Ensure all information provided in worksheet is accurate. Do not rely on previous years data as information changes from term to term (e.g. credits may have changed). If your course does not appear on the list, you will need to enter in the information and tick the New Course check box. Always specify ALL details of the host university accurately e.g. course codes, course titles must be in full, credits value & credit type (ECTS, credits or credit hours), course descriptions etc. To reiterate, please NEVER submit the attachments / URLs of the courses for course approvals. Such courses will not be considered for approvals.

Student Online Exchange Worksheet Fields All fields are compulsory! For certain universities (e.g. Grenoble) where course codes are not available, you have to tick the Without Code check box.
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Credits field Fill in the exact host universitys credit points and credit system e.g. 7.5 ECTS credits; 5 Swedish credits etc (Refer to Programme @ a Glance). If there is more than one credit system for your host university (e.g. 5 Swedish credits / 7.5 ECTS credits = 1 SMU credit), refer to Programme @ a Glance to check which one to use.

Course description field Do NOT provide URLS / attachments for the course descriptions/ outlines. They will NOT be accepted. The host universitys course description / outline is available online. NO attachments or URLs please. Do copy and paste description into the course description section.

Exchange Course Comment field Additional information (e.g. faculty / department / school in which the courses are being taught) can be included in the exchange course comment field. The worksheet is an ONGOING tool. You need to submit / update worksheets during the following periods: during application period after you have been nominated (when you find more interesting courses or you have been rerouted to your alternate choice) during add/drop period at host university

Re-Routed In the event that you are accepted into the exchange programme but are re-routed to another university, you are to submit a new online Exchange Worksheet as soon as possible, listing the courses for approval (assuming it has not been done yet).

GRADING & OFFICIAL TRANSCRIPT

All courses must be taken with a grade, passed and confirmed in order to receive transfer of credit. When you have completed your studies abroad, make arrangements for 2 copies of official transcripts (1 copy to be processed by SMU and another for you) to be sent to OIR (addressed to the Academic Advisor) at: Office of International Relations Singapore Management University Administration Building 81 Victoria Street Singapore 188065 Tel: +65 6828 0142 Fax: +65 6828 0290 You are responsible for arranging translated copies of your transcript from the host university, if it is not in English. Many universities will provide this service and will forward the official translated copies to SMU, if requested.

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Only credits from the approved exchange courses (as reflected in your online worksheet) taken and passed (according to the host universitys grading system), and that appear in your Confirmed Courses list will be transferred to your SMU degree. Additional courses / credits taken on exchange will NOT be transferred to your home program. Note that if you have taken a course abroad with the same course content as the one that you have previously taken at SMU, it will be considered as a repeat course, and the credit will NOT be transferable. Your exchange grades will NOT be calculated as part of your GPA. You are expected to be aware of and adhere to the academic calendar and regulations of your host university. If in doubt contact OIR Academic Advisors Jeanine Lim or Evelyn Gay.

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