This document is part of a series that explain the newly released PMBOK 5th edition.

These documents provide simple explanation and summary of the book. However they do not replace the necessity of reading the book.

The 10 Knowledge Areas & ITTOs

Based on PMBOK Guide 5th Edition Amr Miqdadi,PMP info@pmlead.net

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www.pmlead. The 10 knowledge Areas and the 47 Processes Based on the PMBoK 5th
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PMI, PMP, CAPM and PMBOK Guide are trademarks of the Project Management Institute, Inc. PMI has not endorsed and did not participate in the development of this product.

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Process Name Develop Project Charter

Inputs Project Statement of Work Business Case

Project Integration Management

Outputs Project Charter

Develop Project Management Plan

Agreements Enterprise Environmental Factors Organizational Process Assets Project Charter Outputs From other Processes Enterprise Environmental Factors Organizational Process Assets Project Management Plan Approved Change Requests Enterprise Environmental Factors Organizational Process Assets

Tools & Techniques Experts Judgment Facilitation Techniques

Project Management Plan

Experts Judgment Facilitation Techniques

Direct and Manage Project Work

Deliverables Work Performance data Change requests Project management plan updates Change Requests Work performance reports Project management plan updates Project documents updates

Experts Judgment Project management information system Meetings Experts Judgment Analytical techniques Project management information system Meetings

Monitor and Control Project Work

Project Management Plan Costs forecasts Schedule forecasts Validated changes Work performance information Enterprise Environmental Factors Organizational Process Assets Project Management Plan Work Performance reports Change Requests Enterprise Environmental Factors

Perform Integrated Change Control

Close Project or Phase

Organizational Process Assets Project Management Plan Accepted deliverables Organizational Process Assets

Approved change requests Change log Project management plan updates Project documents updates Final product, service, or result transition Organizational Process Assets updates

Experts Judgment Meetings Change log tools

Experts Judgment Analytical techniques Meetings

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Project Integration Management

Unification, consolidation, articulation and interactive actions those are crucial to project completion. Integration is about making choices, about where to concentrate resources and efforts. It also involves making tradeoffs among competing objectives and alternatives. Integration is primarily concerned with effectively integrating the processes among the Project Management Process Groups. The project Charter o Authorizes Project Manager o Created based on a business need, a customer request, or a market demand o Signed by the performing organizations senior management. o Officially confirms the start of the project o Includes high level project requirements, acceptance criteria, project objectives, product requirements, and key milestone dates. Develop Project management Plan o A formal, approved document that defines how the project is managed, executed, and controlled. It may be summary or detailed and may be composed of one or more subsidiary management plans and other planning documents o The plan guides your work on the project o It is iterative and progressively elaborated o PMBOK does not offer Project Management Methodology Direct and Manage Project Work o The process of leading and performing the work defined in the project management plan, and implementing approved changes to achieve the projects objectives. Monitor and Control Project Work o The process of tracking, reviewing, and reporting project progress against the performance objectives defined in the project management plan o The process of reviewing, approving, and managing changes across the project Close Project / Phase o The process of finalizing all activities to close the project/phase o Main risk here is resources tend to leave even before closing the project properly. o Evaluating project success/failure, formal acceptance, project records, lessons learned

Perform Integrated Change Control

Process Name Plan Scope Management

Project Scope Management

Project management plan Project charter Enterprise Environmental Factors Organizational Process Assets Scope management plan Requirements management plan Stakeholder management plan Project charter Stakeholder register

Inputs

Scope management plan Requirements management plan

Outputs

Experts Judgment Meetings

Tools & Techniques

Collect Requirements

Requirements documentation Requirements traceability matrix

Interviews Focus group Facilitated workshops Group creativity techniques Group decision-making techniques Questionnaires and surveys Observations Prototypes Benchmarking Context diagram Document analysis Experts Judgment Product analysis Alternative generation Facilitated workshops Experts Judgment Decomposition

Define Scope

Create WBS

Validate Scope

Scope management plan Project charter Requirements documentation Organizational Process Assets Scope management plan Project scope statement Requirements documentation Enterprise Environmental Factors Organizational Process Assets Project management plan Requirements documentation Requirements traceability matrix Verified deliverables Work performance data Project management plan Requirements documentation Requirements traceability matrix Work performance data Organizational process assets

Project scope statement Project documents updates

Scope baseline Project documents updates

Accepted deliverables Change requests Work performance information Project documents updates Work performance information Change requests Project management plan updates Project documents updates Org. process assets updates

Inspection Group decision-making techniques

Control Scope

Variance analysis

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Project Scope Management

Includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. Plan Scope Management o The process of creating a scope management plan the documents how the project scope will be defined, validated, and controlled Collect Requirements o The process of determining, defining and documenting stakeholders needs to meet the project objectives Define Scope o The process of developing a detailed description of the project and product Create WBS o The process of subdividing project deliverables and project work into smaller and more manageable components. Validate Scope o The process of formalizing acceptance of the completed project deliverables. Control Scope o The process of monitoring the status of the project and product scope and managing changes to the scope baseline

The term scope can refer to: Product scope: The features and functions that characterize a product, service, or result. The completion of product scope is measured against the product requirements Project scope: The work performed to deliver a product, service, or result with the specified features and functions. The project scope is measured against the project management plan and it is usually include the product scope

Project Time Management

Process Name Plan Schedule Management Define Activities
Project management plan Project charter Enterprise Environmental Factors Organizational Process Assets Schedule management plan Scope baseline Enterprise Environmental Factors Organizational Process Assets Schedule management plan Activity list Activity attributes Milestone list Project scope statement Enterprise Environmental Factors Organizational Process Assets Schedule management plan Activity list Activity attributes Resource calendars Risk registrar Activity cost estimates Enterprise Environmental Factors Organizational Process Assets Schedule management plan Activity list Activity attributes Activity resource requirements Work performance data Resource calendars Project scope statement Risk register Resource breakdown structure Enterprise Environmental Factors Organizational Process Assets

Inputs

Schedule management plan

Outputs

Experts Judgment Analytical techniques Meetings

Tools & Techniques

Activity list Activity attributes Milestone list Project schedule network diagram Project documents updates

Decomposition Rolling wave planning Experts Judgment Precedence diagramming method(PDM) Dependency determination Leads and lags

Sequence Activities

Estimate Activity Resources

Activity resource requirements Resource breakdown structure Project documents updates

Experts Judgment Alternative analysis Published estimating data Bottom-up estimating Project management software

Estimate Activity Duration

Activity duration estimate Project documents updates

Experts Judgment Analogous estimating Parametric estimating Three-point estimating Group decision-making techniques Reserve analysis

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Develop Schedule

Schedule management plan Activity list Activity attributes Project schedule network diagram Activity resource requirements Resource calendars Activity duration estimate Project scope statement Risk register Project staff assignments Resource breakdown structure Enterprise Environmental Factors Organizational Process Assets Project management plan Project schedule Work performance data Project calendars Schedule data Organizational Process Assets

Schedule baseline Project schedule Schedule data Project calendars Project management plan updates Project documents updates

Schedule network analysis Critical path method Critical chain method Resource optimization techniques Modeling techniques Leads and lags Schedule compression Scheduling tools

Control Schedule

Work performance information Schedule forecasts Change requests Project management plan updates Project documents updates Organizational Process Assets updates

Performance reviews Project management software Resource optimization techniques Modeling techniques Leads and lags Schedule compression Scheduling tools

Project Time Management

Project Time Management includes the processes required to manage timely completion of the project. The project time management processes and their associated tools and techniques are documented in the schedule management plan. The schedule management plan is contained in, or is a subsidiary plan of, the project management plan. Plan Schedule Management o The process of establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule Define Activities o The process of identifying the specific actions to be performed to produce the project deliverables Sequence Activities o The process of identifying and documenting relationships among the project activities Estimate Activity Resources o The process of estimating the type and quantities of material, people, equipment, or supplies required to perform each activity Estimate Activity Durations o The process of approximating the number of work periods needed to complete individual activities with estimated resources. Develop Schedule o The process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule model. Control Schedule o The process of monitoring the status of the project to update project progress and managing changes to the schedule baseline.

Process Name Plan Cost Management Estimate Costs

Project Cost Management

Project management plan Project charter Enterprise Environmental Factors Organizational Process Assets Cost management plan HR management plan Scope baseline Project schedule Risk register Requirements documentation Organizational Process Assets

Inputs

Cost management plan

Outputs

Experts Judgment Analytical techniques Meetings

Tools & Techniques

Activity cost estimates Basis of estimates Project documents updates

Determine Budget

Cost management plan Scope baseline Activity cost estimates Basis of estimates Project schedule Resource calendars Risk register Agreements Organizational Process Assets Project management plan Project funding requirements Work performance data Organizational Process Assets

Cost baseline Project funding requirements Project documents updates

Experts Judgment Analogous estimating Parametric estimating Bottom-up estimating Three-point estimating Reserve analysis Cost of quality Project management software Vendor bid analysis Group decision-making techniques Cost aggregation Reserve analysis Expert judgment Historical relationships Funding limit reconciliation

Control Costs

Work performance information Cost forecasts Change requests Project management plan updates Project documents updates Organizational process assets updates

Earned value management Forecasting To-complete performance index(TCPI) Performance reviews Project management software Reserve analysis

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Project Cost Management

Include the processes Involved in planning, estimating, budgeting, funding, managing, and controlling costs so that the project can be completed within the approved budget. Plan Cost Management o The process that establishes the policies, procedures, and documentation for planning, managing, expending, and controlling project costs Estimate Costs o The process of developing an approximation of the monetary resources needed to complete project activities Determine Budget o The process of aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline. Control Costs o The process of monitoring the status of the project to update the project budget and managing changes to the cost baseline.

Process Name Plan Quality Management

Project Quality Management

Project management plan Stakeholder register Risk register Requirements documentation Enterprise environmental factors Organizational Process Assets

Inputs

Quality management plan Process improvement plan Quality metrics Quality checklists Project documents updates

Outputs

Perform Quality Assurance

Quality management plan Process improvement plan Quality metrics Quality control measurements

Change requests Project management plan updates Project documents updates Organizational Process Assets updates Quality control measurements Validated changes Validated deliverables Work performance information Change requests Project management plan updates Project documents updates Organizational process assets updates

Cost-benefit analysis Cost of quality Seven basic quality tools benchmarking Design of experiments Statistical sampling Additional quality planning tools Meetings Quality management and control tools Quality audits Process analysis

Tools & Techniques

Control Quality

Project documents Project management plan Quality metrics Quality Checklists Work performance data Approved change requests Deliverables Project documents Organizational Process Assets

Seven basic quality tools Statistical sampling Inspection Approved change requests review

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Project Quality Management

Includes the processes and activities of the performing organization that determine quality policies, objectives, and responsibilities so that the project will satisfy the needs for which it was undertaken. It implements the quality management system through policy and procedures with continuous process improvement activities conducted throughout, as appropriate. Plan Quality Management o The process of identifying quality requirements and/or standards for the project and product, and documenting how the project will demonstrate compliance with quality requirements Perform Quality Assurance(QA) o The process of auditing the quality requirements and the results from quality control measurements to ensure appropriate quality standards and operational definitions are used. Perform Quality Control(QC) o The process of monitoring and recording results of executing the quality activities to assess performance and recommend necessary changes.

Process Name Plan HR Management

Project Human Resource Management

Project management plan Activity resource requirements Enterprise environmental factors Organizational process assets

Inputs

HR management plan

Outputs

Acquire Project Team

HR management plan Enterprise environmental factors Organizational process assets

Project staff assignments Resource calendars Project management plan updates

Organization charts and position description Networking Organizational theory Expert judgment Meetings Pre- assignments Negotiation Acquisition Virtual teams Multi-criteria decision plan updates Interpersonal skills Training Team-building activities Ground rules Colocation Recognition and rewards Personal assessment tools Observation and conversation Project performance appraisals Conflict management Interpersonal skills

Tools & Techniques

Develop Project Team

HR management plan Project staff assignments Resource calendars

Team performance assessments Enterprise environmental factors updates

Manage Project Team

HR management plan Project staff assignments Team performance assessments Issue log Work performance reports Organizational process assets

Change requests Project management plan updates Project documents updates Project management plan updates Organizational process assets

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Project Human Resource Management

HR management includes the processes that organize, manage, and lead the project team. The project management team, is a subset of the project team, and is responsible for the project management and leadership activities such as initiating, planning, executing, monitoring, controlling, and closing the various project phases. This group can also be referred to as the core, executive, or leadership team. Plan Human Resource Management o The process of identifying and documenting project roles, responsibilities, and required skills, reporting relationships, and creating a staffing management plan Acquire Project Team o The process of confirming human resource availability and obtaining the team necessary to complete project assignments Develop Project Team o The process of improving the competencies, team member interaction, and the overall team environment to enhance project performance. Manage Project Team o The process of tracking team member performance, providing feedback, resolving issues, and managing changes to optimize project performance

Process Name Plan Communication Management

Project Communications Management

Project management plan Stakeholder register Enterprise environmental factors Organizational process assets

Inputs

Manage Communications

Communication management plan Work performance reports Enterprise environmental factors Organizational process assets

Control Communications

Project management plan Project communications Issue log Work performance data Organizational process assets

Communication management Communication plan requirements analysis Project documents updates Communication technology Communication models Communication Methods Meetings Project communications Communication technology Project management plan Communication models updates Project documents updates Communication methods Organizational process assets Information updates management systems Performance reporting Work performance Information information management systems Change requests Expert judgment Project management plan Meeting updates Project documents updates Organizational process assets updates

Outputs

Tools & Techniques

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Project Communications Management

Includes the processes required to ensure timely and appropriate planning, collection, distribution, storage, retrieval, management, control, monitoring, and ultimate disposition of project information. Project managers spend the majority of their time communicating with team members and other project stakeholders. Plan Communications Management o The process of developing an appropriate approach and plan for communications based on stakeholders information needs and requirements, and available organizational assets Manage Communications o The process of creating, collecting, distributing, storing, retrieving and ultimate disposition of project information in accordance with communications management plan Control Communications o The process of monitoring and controlling communications throughout the entire project life cycle

Process Name Inputs Plan Risk Management Project management plan

Project Risk Management

Identify Risks

Project charter Stakeholder register Enterprise environmental factors Organizational process assets Risk management plan Cost management plan Schedule management plan Quality management plan HR management plan Scope baseline Activity cost estimates Activity duration estimates Stakeholder register Project documents Procurement documents Enterprise environmental factors Organizational process assets Risk management plan Scope baseline Risk register Enterprise environmental factors Organizational process assets

Risk management plan

Outputs

Analytical techniques Expert judgment Meetings

Tools & Techniques

Risk register

Documentations reviews Information gathering techniques Checklist analysis Assumptions analysis Diagramming techniques SWOT analysis Expert judgment

Perform Qualitative Risk Analysis

Project documents updates

Perform Quantitative Risk Analysis

Risk management plan Cost management plan Schedule management plan Risk register Enterprise environmental factors Organizational process assets Risk management plan Risk register

Project documents updates

Risk probability and impact assessment Probability and impact matrix Risk data quality assessment Risk categorization Risk urgency assessment Expert judgment Data gathering and representation techniques Quantitative risk analysis and modeling techniques Expert judgment

Plan Risk Responses

Project management plan updates Project documents updates

Strategies for negative risks or threats Strategies for positive risks or opportunity Contingent response

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Control Risks

Project management plan Risk register Work performance data Work performance reports

Work performance information Change requests Project management plan updates Project documents updates Organizational process assets updates

strategies Expert judgment Risk reassessment Risk audits Variance and trend analysis Technical performance measurements Reserve analysis Meetings

Project Risk Management

The processes of conducting risk management planning, identification, analysis, response planning, and monitoring and control on a project. The objectives of Project Risk Management are to increase the probability and impact of positive events, and decrease the probability and impact of negative events in the project. Project risk is always in the future. Risk is an uncertain event or condition that, if it occurs, has an effect on at least one project objective. Objectives can include scope, schedule, cost, and quality. Plan Risk Management o The process of defining how to conduct risk management activities for a project Identify Risks o The process of determining which risks may affect the project and documenting their characteristics Perform Qualitative Risk Analysis o The process of prioritizing risks for further analysis or action by assessing and combining their probability of occurrence and impact Perform Quantitative Risk Analysis o The process of numerically analyzing the effect of identified risks on overall project objectives. Plan Risk Responses o The process of developing options and actions to enhance opportunities and to reduce threats to project objectives. Control Risks o The process of implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project.

Process Name Plan Procurement Management

Project Procurement Management

Project management plan Requirements documentation Risk register Activity resource requirements Project schedule Activity cost estimates Stakeholder register Enterprise environmental factors Organizational process assets Procurement management plan Procurement documents Source selection criteria Seller proposals Project documents Make-or-buy decision Procurement statement of work

Inputs

Procurement management plan Procurement statement of work Procurement documents Source selection criteria Make-or-buy decision Change requests Project document updates

Outputs

Make-or-buy analysis Expert judgment Market research Meetings

Tools & Techniques

Conduct Procurements

Selected seller Agreements Resource calendars Change requests Project management plan updates Project documents updates

Bidder conference Proposal evaluation techniques Independent estimates Expert judgment Advertising Analytical techniques Procurement negotiations Contract change control system Procurement performance review Inspections and audits Performance reporting Payment systems Claims administrations Records management system Procurement audits Procurement negotiations Records management system

Control Procurements

Organizational process assets Procurement management plan Procurement documents Agreements Approved change request Work performance reports Work performance data

Work performance information Change requests Project management plan updates Project documents updates Organizational process assets updates

Close Procurements

Project management plan Procurement documents

Closed Procurement Organizational process assets updates

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Project Procurement Management

Includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team. The organization can be either the buyer or seller of the products, services, or results of a project. Plan Procurement Management o The process of documenting project purchasing decisions, specifying the approach, and identifying potential sellers Conduct Procurements o The process of obtaining seller responses, selecting a seller, and awarding a contract Control Procurements o The process of managing procurement relationships, monitoring contract performance, and making changes and corrections as needed. Close Procurements o The process of completing each project procurement

Process Name Identify Stakeholders

Project Stakeholder Management

Project Charter Procurement documents Enterprise environmental factors Organizational process assets Project management plan Stakeholder register Enterprise environmental factors Organizational process assets Stakeholder management plan Communication management plan Change log Organizational process assets

Inputs

Stakeholder register

Outputs

Stakeholder analysis Expert judgment Meetings Expert judgment Meetings

Tools & Techniques

Plan Stakeholder Management

Stakeholder management plan Procurement documents updates

Analytical techniques Communication methods Interpersonal skills Management skills

Manage Stakeholder Engagement

Issue log Change requests Project management plan updates Project documents updates Organizational process assets updates Work performance information Change requests Project management plan updates Project documents updates Organizational process assets updates

Control Stakeholder Engagement

Project management plan Issue log Work performance data Project documents

Information management system Expert judgment Meetings

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Project Stakeholder Management

Includes the processes required to identify the people, groups, or organizations that could impact or be impacted by the project, to analyze stakeholder expectations and their impact on the project, and to develop appropriate management strategies for effectively engaging stakeholders in project decisions and execution. Identify Stakeholders o The process of identifying all people or organizations could impact or be impacted by a decision, activity, or outcome of the project; and analyzing and documenting relevant information regarding their interests, involvement, influence and impact on project success. Plan Stakeholder Management o The process of developing appropriate management strategies to effectively engage stakeholders throughout the project life cycle Manage Stakeholder Engagement o The process of communicating and working with stakeholders to meet their needs/expectations Control Stakeholder Engagement o The process of monitoring overall project stakeholder relationships and adjusting strategies and plans for engaging stakeholders

You need to understand the terms and the logic relationships between the inputs, outputs and tools& techniques. Memorizing them is not enough and will lead you nowhere. Refer to the PMBoK 5h Edition for more details. & Please do not hesitate to contact me anytime if you have any questions, comments, and feedbacks. Success is yours, Prepared By: Amr Miqdadi, PMP info@pmlead.net http://www.pmlead.net

PMI, PMP, CAPM and PMBOK Guide are trademarks of the Project Management Institute, Inc. PMI has not endorsed and did not participate in the development of this product.