OUM: INDIVIDUAL ASIGNMENT

Prepared by: MOHD RADZI BIN DAUD

FAKULTI PENDIDIKAN DAN BAHASA

OUMH2203
ENGLISH FOR WORKPLACE COMMUNICATION
SEPTEMBER 2013

PROGRAM SARJANA MUDA PENGAJARAN

MOHD RADZI BIN DAUD

750905-11-5295
0197092113
radzi5295@oum.edu.com.my
PUSAT PEMBELAJARAN
KAMPUS OUM, JOHOR BAHRU
SEMESTER SEPTEMBER 2013

"UNIVERSITI UNTUK SEMUA"

OUM: INDIVIDUAL ASIGNMENT

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REPORT ON THE ACCIDENT IN A

WELDING SECTION AT
STEEL CORP ENTERPRISE

PREPARED FOR

Manager of
Occupational Health and Safety Department
(OHSD)
PREPARED BY

Mohd Radzi Bin Daud

Senior Technician
Steel Corp Enterprises
VS-006587258-M
81310 Johor

TABLE OF CONTENTS
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No.

ITEMS

PAGES

1.

REPORT COVER PAGES

2.

TABLE OF CONTENTS

3.

INTRODUCTION

3-4

4.

DETAILS OF THE VICTIM AND

SITUATIONS HAPPENS IN A WELDING
SECTION

5 -8

5.

PROBLEM IDENTIFYING

6.

NEED FOR CHANGES

11 13

7.

COST INVOLVING ACCIDENT IN THE

WORKPLACE

14 -15

8.

CONCLUSION

9.

RECOMMENDATION

9 - 10

16
17-19

10. BIBLIOGRAFI

20-21

INTRODUCTION
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Nowadays safety and healthy is the most important thing in the daily life. Either we are
as a individual or organization must consider all these thing and become the priority in their
business living. Also in the workplace also we as a worker must have a safety and protected by
organization rules and practices.
The purposes of these report provided to enhance workplace safety in the organizations.
It also important to increase awareness to workers and employees to provide a better conditions
and safety at their environment. Therefore the organization and workers must take part in the
environment in order to creating a safety workplaces.
Pollock. (2006), was said workplace safety should never be taken lightly with any
business. Any businesses regardless of size must account for safety regulations, steps and more
detailed options for their staff from the get-go. Preventative measures against accidents and or
workplace related deaths are key for foster a healthy and safe work environment. Therefore the
organization can have whole list of tips on workplace safety that businesses can take with them.
Some are simple, while others are a bit more complex in nature, but at the end of the day, they all
can contribute to a safer environment for our staff. Below is the samples of action need to be
taken by workers and employers as well as the whole of organizations.
For examples;
1.
2.
3.
4.
5.

Provide a proper uniforms according to their skills and competence.

Designing proper emergency plan exits.
Open discussion will the authority
Promoting health code to all employers and employees in the organizations.
Proofing the building

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A. Schraer. (2008) said, workplace safety is about preventing injury and illness to
employees and volunteers in the workplace. Another suggested action need to be taken is;
Addressing Safety and Health Hazards in the Workplace, Job hazards analysis, Workplace safety
program, Workplace Injury and illness prevention, Size does not matter, Create ownership of the
program and measuring performance.
All these will be detailed explain in the next topic under recommendations.

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DETAILS OF THE VICTIM AND SITUATIONS

HAPPENS IN A WELDING SECTION
Name of person
Amirul Hanif Bin Sulaiman
Background
He married and has two children, His age is 33 years and lives in Selangor. He lives at No.525
Jalan Pinang, 831310 Segamat, Johor.
Job title
He is a welder.
Length of time in sector
He works in Welding Unit about 2 years.
Length of time with employer
He was working in the Steel Corp Enterprise factory about 4 years.
Day and time of accident
The accident happen on 08 November 2013 at 10.30am at Level 2, Welding Unit.
Circumstance leading up to accident
Working place Condition and Tools
Detail of accident and injury
During welding his tools was accidently shot at her hand. He didnt wear safety gloves and his
hand was burn.
Immediate effect of injury on the employee

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His hand was burn and he in pain.
Detail of first aid
He was taking off and put aside from the accident area. He was given burning creams then his
hand was cover by clean cloth to prevent infection.
Action of co workers
Co worker switch off the tool and help the victims. Co- workers give the basic treatment for burn
injury and send to hospital. Co worker also report to Senior Technician. He was send to the
Public Johor Hospital.
Action of management
Provide a workplace analysis and investigate the accidents. Take details information from the co
worker first. Then take the statement from victims at hospital. Look at the CCTV if there have
and record to CD for further analysis.
Detail of treatment
Hospital doctors and nurses give a basic medical treatment and give two week medical
certificate (MC), and need come to hospitals twice a week for treatment. Therefore 4 time he
need to go to hospital in 4 week for treatment.
Times spent in hospital
He spent in hospital about 4 days for treatment and doctors give permission to leave the hospital
for the next 4 day and give medical certificate MC.
Any contact with co worker
I as Senior Technician contact his doctors and his wife to ask about his condition and ask for
Medical Certificate (MC) for management records. I and management also visit the victim and

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give some fund for his family. Giving motivation to heal and suggest he back to work as soon as
possible when recovered.
Any contact with employer
He has calling the office and inform about his condition once a week.
Details of time spent at home after release from hospital
He rest at home and wait for recovery and healing from the injuries.
Hereby below this is a sample of form that we used in the factory to report any circumstances
and an accident happens in our workplace.

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OUM: INDIVIDUAL ASIGNMENT

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A lot of assumptions arise when accidents happen in the workplace. For example shown
below arrogance, clueless managers, lack of accountability and management style and beliefs are
the causes the accidents happen in the workplace. Besides that, other causes are human resource
safety policies and practices, operational procedures, nature of the workplace activities and also
involving with storage of supplies and merchandise.

PROBLEMS IDENTIFYING
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Arrogance
Many managers believe that accidents are something that happens to other people, and therefore,
workplace safety is not a priority. Without a passionate commitment to establish and maintain a
culture of safety, management will try to remain ignorant of the cost of accidents and injuries.
Furthermore,

management knows too well how the reporting of claims will impact their

workers' compensation insurance and has instituted a culture of intimidation in which employees
and volunteers will be encouraged not to report injuries or accidents. They believe that no news
is good news, and that by exerting their influence, they can suppress these reports.

Management style and beliefs

The way a manager approaches obligations, and the beliefs about personnel and the nature of
work affect the way in which the person manages. Managers, as leaders, work within two
dimensions such as what needs to be done and interaction with subordinates. A manager's beliefs
what really matters has a great impact on how she or he chooses to exert leadership.
The issue of safety and the costs of accidents and injuries generally are not apparent to managers
unless their organization provides clear data identifying the costs and the financial impact of
accidents and injuries on their issues, department or, sometimes, on their individual performance
evaluations. Some of the management styles and beliefs that contribute to breakdown in safety
and workplace safety.

Clueless Managers
Managers who are clueless display a lack of understanding about the costs, human and financial
or also fatal of injury, illness and unsafe conditions faced toward workers at organization. Some
managers do not even know that their nonprofit such as must obtain workers compensation
insurance. Perhaps they think that if they ignore it long enough, it will go away. Refusing to

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address workplace safety issues can have devastating results and face huge claim or lawsuit by a
client or a member of the public.

Lack of Accountability
Managers, who are not held accountable for insurance costs, generally ignore the incidence of
accidents, injuries and/or other claims. Their belief is: "We have insurance and who cares?" This
attitude will not change unless there are significant and unpleasant consequences associated with
it. Safety conscious nonprofit needs to start at the top, literally. The board of directors needs to
adopt and enforce consequences for unsafe conditions.

Nature of the Workplace Activities

Regardless of the nature of the organization's work, safety needs to be built into all activities and
functions: office space, work areas, buildings and equipment among others. Others safety issues
pertain specifically to the demographics of each organization's staff. For instance, nonprofits
whose employees or volunteers include more seniors, youth or physically or mentally challenged
would have heightened safety concerns.
Alberta (189).(2009) in term of securing equipment and materials stated, to eliminate
potential danger both employer and the worker must take all reasonable step to ensure the
equipments or materials is contained, restrained and protected in the workplaces.

NEED FOR CHANGES

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Management Leadership and Employee Involvement

Management or organization must provide and statements on the value of workplace
safety and why management is committed to it. Then organization also need to provide a list of
the locations where written safety and health

policies are posted for all employees and

volunteers to see. When all employer and employee sees these safety policies on the sign and
statements, all workers need to clearly understand and follow these policies. That is easy to
understand. Just read and try as much as you can as workers to apply it in the organizations.
By doing such thing like this, employer in the organization must develop and comply
with procedures that are certified a professional (management) as designed to ensure the thing is
done in a safe manner and having a equipment certified as safe to operate professional
(management) at least. Alberta13(2). (2009)

Workplace Analysis
During the accidents or to gain information that valid and trusted the organization also
must provide n analysis of workplace conditions to identify and eliminate existing and potential
hazards. Organization also must provide an outline of the procedure such as forms for reporting
hazards where individual can use it properly and also can use it as a guide.
By using an appropriate form including the guided procedures in process of workplace analysis it
must reviewed by a competent person or using the nonprofit seeks assistance, if necessary, from
safety and health experts. Then these outline or report must be printed and confidentially used it
as a reference if any hazard or accidents happens in the future.

Hazard Prevention and Control

Process for training employees in proper procedures for handling specific situations are
important in the organization. These procedure provided to ensure that employees know how to
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use and maintain personal protective equipment clear about simple steps for hazard-correction
procedures. These prevention also the process for checking that hazard correction procedures are
being carried out and review any occurrences for underlying causes and considering how
additional corrective actions might reduce the potential for future incidents happen in the
workplaces.

Safety and Health Education

Providing safety and health education by intruding the policy to allow only properly
authorized and trained employees to do any job. This process to make sure that no employees do
any job in an unsafe manner, or do a job that is inherently unsafe. Then the organization
determine some method to ensure that particular attention is paid to employees learning new
operations to make sure they have the proper job skills and awareness of the hazards related to a
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particular job. Also to determine method for training supervisors and managers to recognize
hazards and understand their responsibilities and their accountability to ensure that supervisors
and managers take their roles in workplace safety seriously.

COST INVOLVED
Therefore, it's about protecting the nonprofit's most valuable asset: its workers. By protecting the
employees and volunteers well-being, the nonprofit reduces the amount of money paid out in
health insurance benefits, workers' compensation benefits and the cost of wages for temporary
help. Also factor in saving the cost of lost-work hours (days away from work or restricted hours
or job transfer), time spent in orienting temporary help, and the programs and services that may
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suffer due to fewer service providers, stress on those providers who are picking up the absent
workers' share or, worse case, having to suspend or shut down a program due to lack or
providers. Michael A. Schraer. (2008)

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Herman. (2010), said the long term effects or such accident, result maybe vary, and
depending how serious and long lasting the injuries are. The injured employee may face a long
battle with treatment and rehabilitation before returning to work. For that employee, the physical
and psychological effect may take long time to overcome. The financial burden on the employee
and their family may cause undue stress as well.

CONCLUSIONS
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Introducing change within an organization can be challenging. Effective and lasting
change generally come when board and senior management not only commit to adopting safety
as a top priority, but at the same time provides evidence that change must be made. Therefore to
create the safety workplace or safety as a culture in the organization some changes are needed.
In safety culture, employees and volunteer are able to observe and correct hazards. Once hazard
a hazard is identified the correction made and reported. It facilitates an ongoing safety program.
To create a safety workplace changes are really needed either we as individual also as
employers. It is important to educate all employers and employees about safety rules, workers
compensation and their duties and responsibilities in the workplace. The more education and
training given to the employees and employers the more we will find that accidents are reduced
in the workplace.
Besides that, an organization need to play their roles and responsibilities as well.
Ensuring everyone in the workplace is properly trained including managers, supervisors, fulltime, part- time and temporary employees and volunteer. Courses of training must be reliable,
accommodate with the areas and relate to their workplace environment and flexible to their
current workplace safety issues.
Successfully managing health and safety in the workplace relies on commitment,
consultation and co-operation. Everyone in the workplace need to understand the need for health
and safety, understanding their role is in making the workplace safer, and fulfill their
responsibilities and duties under the Occupational Health and Safety Act 1985.Victorian.(2001)

RECOMMENDATIONS
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Workers must have the Proper Uniforms

Critical businesses such as construction, home renovations, the chemical packing and
shipping corporations on down to firefighters and other areas that require overly-protective
headgear and uniforms. Construction workers must be wearing hard hats at all times in specified
zones of the job site. Firefighters must have the latest fire-retardant outfits to go along with
sturdy helmets. Chemists must always be wearing safety goggles every second they are inside
the laboratory.
Putting up signs to reinforce the matter and educating the supervisors and employee to obey
these regulations.
Alberta.228(1)228(2).(2009), state that is employees have a duty to use personal
protective equipment. An employer must ensure that workers wear personal protective
equipment that is correct for the hazard and protects workers, ensure workers properly use and
wear the personal protective equipment to perform the function for which is was designed. A
worker also must use and properly the appropriate personal protective equipment specified in
accordance with the training and instruction received.

Designing Proper Emergency Exits

Theres a reason we did three or four fire drill exercises as a kid each year in school. As
annoying and alarming as they could be, it helped everyone in the building familiarize
themselves with the exits. This same exercise should apply for every business. Not that every
employee go in a single-file order and move at the sound of an alarm, just that they are aware
and have some document that outlines emergency procedures. This document should map out
every exit doorway, ensure the organizations have emergency exit signs posted in their assigned
posts, assure employer and their staff understand and react to the signs and alarms ringing each
building.
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It is important to make sure the conditions of the premises are proper emergency exits. If
not, in addition to the reporting action for any other reason, the manager/officer (employer) in
charge should send a written report to Personnel (Services) Branch when it believed that the
accident was due to the structural condition of the premises. H&S Manual. (1986)

Providing Open Discussions

Getting feedback from employees is helpful because it opens the managers eyes to
potential hazards that went unnoticed, how well certain areas are doing and little touch-ups here
and there that go a long way towards keeping employees safe and happy in the office. While this
may not be a safety regulation, per say, its an outside factor that many businesses would do well
to follow.
Minnesota. OSHA. (2012), state that effective communication flow in two directions.
Employees must feel free to discuss their safety concern with their supervisors without fear. The
should know the proper procedures for reporting safely and health hazard in the workplace to get
the hazard corrected or to get their questions answered. Supervisor should know who to contact
for assistance in addressing safety issues and have the authority to take appropriate corrective
action.
Therefore, all workers must using the open discussion better and when communicate
clearly all problems and hazards will be corrected together in the organizations.

Promote Health Codes

Promoting health codes with the sign can be easy to understand. Knowing those signs
when we see while we entering a restaurant bathroom. Every corner or on the wall next to the
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sink that inform us that all employees must wash their hands before exits from the bathroom.
Having little indicators like those in the wash room, in the kitchen and general areas of heavy
foot traffic is important on many fronts. The most important thing need to do is communicate to
these workers. The worker must be briefing about health code standards, cleanliness, and
encouraging employees to take every step necessary to make the bathroom healthy for the next
individual.
A written safety and health program is just words on paper if management and employees
are not aware of it and dont understand it. Employees cannot follow safety rules, identify
hazards, uses correct work procedures or protective equipment, or work to achieve goals if they
do not have the necessary knowledge to do so. Minnesota. OSHA. (2012)

Program Review
Under these programs requires employers to review the entire program at least annually
and document the findings. Program review is vital, because it serves as a check to see if the
organization is making progress toward goal of creating a safer, healthier workplace for all
employees. It also determine whether the procedure used in the facility are consistent with those
described in the program and if they are effective. If the method are not being used or used
incorrectly, the auditor need to determine what barriers are present then suggest the correct
application of the methods if necessary. Minnesota. OSHA. (2012)
It is important to organization to have this type of program review. If the organization
did not meet the safety workplace goals that established, the organization need to give a better
explanation or in the other way the organization will be sue by the Occupational Health and
Safety Department (OHSD). Therefore these programs can increase the awareness of the
organization to check and review regularly the policies and procedures of their safety at their
workplaces.
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BIBLIOGRAFI
Alberta.(2009). Occupational Health and Safety Code. Manufacturers and Professionals
Engineer Spesifications.13(2). Alberta Queens Printer. Website : www.qp.alberta.ca
Alberta.(2009). Occupational Health and Safety Code. Part 12; General Safety Precautions.
Alberta Queens Printer. Website : www.qp.alberta.ca
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Alberta.(2009). Occupational Health and Safety Code. Part 18;Personal Protective
Equipment.228(1), 228(2). Alberta Queens Printer. Website : www.qp.alberta.ca
Alberta.(2009). Occupational Health and Safety Code. Manufacturers and Professionals
Engineer Spesifications.13(2). Alberta Queens Printer. Website : www.qp.alberta.ca
Alberta.(2009). Occupational Health and Safety Code. Securing Equipment and Materials.
Alberta Queens Printer. Website : www.qp.alberta.ca
Characteristic of Safety Cultures. Retrieved on September 2013, from
http://nonprofitrisk.org/tool/workplacesafety / nonprofit/c1/why.htm. at 3.15PM
Chris Pollock (2006). How To Create a Safe Working Environment.
Retrieved from; http://simplifiedsafety.com/blog/how-to-create-a-safe-working
- environment/ on 19 September 2013.3.20PM.

Dr Carl Sullivan, Ms Elaine Seymour & Ms Rosemary Ryan McDermoot. (2007).

The Cost and Effect of Workplace Accidents, Twenty Case Study from Ireland.
Types of Cost and Effects Reported From Case Studies. School of Food Science and
Environmental Health. Dublin Institute of Technology, Health and Safety Authority
Research Series 02/2007.
Designing workplace Safety happen. Why Train.?Retrieved on September 2013, from
http://nonprofitrisk.org/tool/workplacesafety / nonprofit/c2/why.htm. at 4.00PM
H & S Manual. (1986).Health and Safety at Work. Accident Reporting and
Investigation.Accidents Due to the Conditions of the Premises.
Department for Employement and Learning. Website : www.delni.gov.uk
Retrieved from ; heatlh_safety_accident_reporting_and_investigation.pdf
OSHA.(2013).An Employers Guide to Developing A Workplace Accident and Injury
Reduction (AWAIR) Program.Section 6; Communication. Minnesota Department of
Labor and Industry.Occupational Safety and Health Division. Website: www.dli.mn.gov
OSHA. (2013).An Employers Guide to Developing A Workplace Accident and Injury
Reduction (AWAIR) Program.Section 7; Enforcement of safety and health program.
Minnesota Department of Labor and Industry.Occupational Safety and Health Division.
Website: www.dli.mn.gov
OSHA.(2013).An Employers Guide to Developing A Workplace Accident and Injury
Reduction (AWAIR) Program.Section 8; Program Review. Minnesota Department of
Labor and Industry.Occupational Safety and Health Division. Website: www.dli.mn.gov
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Jamie Herman.(2010).The Long Term Effect of a Workplace Accident.
AQUAFACT///FALL 2010. Website: www.nyrural.water.org
Victorian WorkCover Authority. (2001) Getting Started With Workplace Health and Safety.
An Introduction to Workplace Health and Safety Policies, Procedures and Evaluation.
Revised June 2001. Website : www.workcover.uic.gov.au
What is workplace safety? Retrieved on September 2013, from
http://nonprofitrisk.org/tool/workplacesafety / nonprofit/c1/why.htm. at 3.15PM
Why do accidents happen.?Retrieved on September 2013, from
http://nonprofitrisk.org/tool/workplacesafety / nonprofit/c2/why.htm. at 3.50PM

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