FOI Documents - Email Chain

Ryan, DIane
From:
Sent:
To:
Subject:
Reidel, Helga
Thursday, December 05, 2013 5:58 PM
Sonego, Mario
Re; FOI 94-2013
(
Valerie told me later is Is getting cleared up.
Sent from my BlackBerry 10 smartphone on the Rogers network.
. -' . _ .
From: $onego, Marlo
Sent: Thursday, December 5,20135:52 PM
To: Reidel, Helga
Subject: Re: FOI 94-2013
It was me that messed up not others but that message Is clear
Sent from my BlackBerry 10 smartphone on the THUS network.
From: Reidel, Helga
Sent: Thursday, December 5, 2013 4:23 PM
To: Sonego, Marlo
Subject: fIN: FOI 94-2013
Marlo, see below. I understand you gave the reporter different info than Valerie but Valerie got Info from your
depts??? Can you (and ask your staff) not to respond to her, but to refer her to Valerie who Is trying to manage this
situation. I think this happened before and it is giving Valerie grief. You might want to talk to Valerie but steer clear of
her requests if at all possible. This is all to do with the flooding issues, I believe.
Thanks
Helga
From: critchley, Valerle
Sent: Thursday, December OS, 2013 2:58 PM
To: Reidel, Helga
Subject: fIN: FOI 94-2013
I would suggest that we not get into a debate with her.
From: Scarpelli, Chuck
Sent: December 5, 2013 2:57 PM
To: Critchley, Valerie; Vlachodlmos, Steve
Subject: Fw: FOI942013
From: Brownell, Claire (WIN)
To: Scarpelli, Chuck
Subject: RE: FOI 94-2013
Thank you, Chuck.
1
Critchley, Valerie
From:
Sent:
To:
Subject:
Nice reply.
thanks
Reidel, Helga
December 5, 2013 4:52 PM
Critchley, Valerie
RE: FOI 94-2013
I
From: Critchley, Valerie
To: Reidel, Helga
Subject: PN: FOI 94-2013
FYI
To: 'CBrownell@windsorstar.com'
Cc: Sonego, Mario; Scarpelli, Chuck
Subject: PN: FOI 94-2013
Good Afternoon Ms. Brownell:
As Mr. Scarpelli is in election training, I will respond to the questions posed in your last paragraph as follows:
1. As is evident in the Mediator's Report, you made it clear in the mediation that the information you had
requested was the raw data required to make maps. You also indicated that you would make a new request in
this regard which you did. Accordingly, there was no reason for Mr. Scarpelli to call you for a clarification..
2. Mr. Scarpelli did liaise with the Engineering Department, specifically the Manager of Geomatics who is the
corporate expert in this information and has been working with this information since 1988. Mr. Sonego has
confirmed with the Manager that the information that was provided to you in Mr. Scarpelli's decision letter of
November 29, 2013 was correct. As is stated in the interim decision, responsive records have been located
however there isa cost associated with their assembly. The interim decision also outlines the steps you can take
if you wish to appeal the interim decision regarding the fee estimate.
Best Regards,
Va!.erie-Cru-chlej/
Valerie Critchley
City Clerk & Licence Commissioner -
Corporate Lead - Public Engagement & Human Services
1
Critchley, Valerie
From:
Sent:
To:
Subject:
Tracking:
FYI
Critchley, Valerie
December 5, 20134:45 PM
Reidel, Helga
FW: FOI 94-2013
Recipient
Reidel, Helga
Read
Read: 05/12/20134:51 PM
I
......_--_._. __._------
To: 'CBrownell@windsorstar.com'
Cc: Sonego, Mario; Scarpelli, Chuck
Subject: FW: For 94-2013
._..._._-_.._..._-_._._--_.
this regard which you did. Accordingly, there was no reason for Mr. Scarpelli to call you for a clarification ..
November 29, 2013 was correct. As is stated in the interim decision, responsive records have been located
however there is a cost associated with their assembly. The interim decision also outlines the steps you can take
Best Rega rds,
Va!eri$CrtrcJzle:y
Valerie Critchley
Corporate Lead - Puolic Engagement & Human Services
1
Critchley, Valerie
From:
Sent:
To:
Subject:
OkaY,thanks
Helga
Reidel, Helga
December 5,20134:30 PM
Critchley, Valerie
RE: FOI 94-2013
I
To: Reidel, Helga
This is the email Chuck will now be sending to Claire Brownell in response.
Thx
--_..._--_.__.._----_..
To: Vlachodimos, Steve; Critchley, Valerie
Valerie/Steve please check this out as a response to her email. If you are ok this, I would like to have
Marian D. review from a records perspective to make sure I have the facts correctly identified.
Thank you, Claire for the email. I need further clarification with regards to your request. I am under the
impression you wanted the "raw data" since that is what you stated to the mediator from the Office of the
Information and Privacy Commissioner/Ontario. In her Mediator's Report dated November 5, 2013 she
concludes her findings as follows:
"Results of Mediation:
At the mediation stage, the mediator spoke with the appellant and the City of Windsor. The appellant confirmed that she
was not interested in the flood maps and that she is interested in the raw data only. The mediator noted that July 24,
2013 decision was a fee estimatelinterim access decision and not a final fee/final access decision and therefore it was
premature to appeal access. Further, the mediator noted that the July 24, 2013 fee estimate/interim access decision
related to flood maps and since the appellant is seeking only raw data and not the maps, it would be best to submit a
new request, which the appellant indicated she would do. The mediator subsequently advised the City of Windsor, who
asked that the appellant, when submitting her request, explain as best as possible the raw data she is seeking, so as to
facilitate processing of her new request. The mediator conveyed this to the appellant, who indicated that she had since
submitted her new request and that she is seeking raw data, used to compile the maps and at minimum, would be
satisfied with receiving the 100 block street names. In light of the above, the current appeal is now closed."
We were under the impression that your request was referring to "raw data". The responsive department
determined that "raw data" referred to the "Flood Event Questionnaire" which was the raw data used to
populate an excel spreadsheet with some of the information derived from the questionnaire. This flood event
is from the year 2010 only and therefore the excel spreadsheet referred to is for the years 2010 to the present
day.
There are no responsive records relating to the time period before the year 2010, these do not exist.
1
Critchley, Valerie
From:
Sent:
To:
Subject:
Tracking:
Critchley, Vaierie
Reidel, Helga
FW: FOI 94-2013
Recipient
Reidel, Helga
Read
Read: 05/12/20134:20 PM
I
I would suggest that we not get into a debate with her.
Sent: December S, 2013 2:57 PM
To: Critchley, Valerie; Vlachodimos, Steve
Subject: Fw: For 94-2013
Subject: RE: For 94-2013
Thank you, Chuck.
The information I am interested in is exactly what I asked for in my request: Data in Excel-readable format (.xls, .csv,
etc.) used to make maps of basement flooding after major rain events since 2000.
Today, Mario Sonego confirmed that this data exists in the digital format I requested. He said some of that data is from
information input from the homeowner surveys, but some of the most recent maps were made by creating
spreadsheets of 311 call data as well. My request is for all of that data - excel-readable data from every spreadsheet
ever made to create a map after basement flooding events in the city.
When I spoke with you and someone else who I believe worked with the engineering department about the maps a few
months ago, the staff member said the city started making maps after major flooding events around the year 2000,
which is why I included that date in my request. I will try to verify exactly when the first map was made, but I don't think
you are correct that records I'm requesting don't exist prior to 2010.
As I said in my voicemail, I'm going to be writing a story about this for the paper. I would like you to please explain why
you didn't contact me after I filed my Nov. 5 request, which clearly asks for Excel-readable data, to ask for a clarification
if you thought that was different from what the mediator had indicated I was looking for. I would also like you to please
explain why you didn't talk to Mario Sonego or others in the engineering department to determine whether or not the
data exists in the format I requested, as is your legal responsibility under MFIPPA. The story will note the fact that it has
been six months since I filed my original request.
Please give me a call this afternoon.
Thank you,
Claire Brownell
1
Critchley, Valerie
From:
Sent:
To:
Subject:
Tracking:
Critchley, Valerie
December 5, 20132:05 PM
Reidel, Helga
FW: FOI 94-2013
Recipient
Reidel, Helga
Read
Read: 05/12/20134:28 PM
/
This is the email Chuck will now be sending to Claire Brownell in response.
Thx
Sent: December S, 2013 1:48 PM
2013 decision was a fee estimate/interim access decision and not a final fee/final access decision and therefore it was
day.
Once I hear from you, and if necessary, I will re-issue a new fee estimate and interim decision letter based
upon your clarification.
Chuck Scarpelli
Manager, Records and Elections
Freedom of Information Coordinator
Office of the City Clerk
1
Critchley, Valerie
From:
Sent:
To:
Subject:
Tracking:
Critchley, Valerie
Reidel, Helga
FW: FOI 94-2013
Recipient
Reidel, Helga
Read
Read: 05/12/20134:30 PM
J
FYI- just wanted you to know about this... unfortunately Mario spoke with Claire without checking with Chuck first and
this is the result.
I'll send you the next set of emails so you have the full chain but I also wanted you to know that Alan is now also calling
Chuck about this as Claire has called him and is "frustrated".
Just wanted you to be aware.
Thx
-_._-_._----_._--
Sent: December S, 2013 11:0S AM
To: Critchley, Valerie
Cc: Vlachodimos, Steve
Chuck Scarpelli
Room 203, 350 City Hall Square West
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
cscarpelli@city.windsor.on.ca
This message is intended only for the use of the individual or entity to which it is
addressed. The message may contain infOlmation that is privileged. confidential and
exempt from disclosure under applicable law. If the reader of this message is not the
intended recipient or the employee or agent responsible for delivering the message to
the intended recipient, you are notified that any dissemination, distribution or copying
ofthis communication is strictly prohibited. If you have received this communication in
error, please notifY the sender immediately by email atcscarpelli@city.windsor.on.ca.
Thank you.
._--_._---._-----------_...._----_...-
From: Brownell, Claire (WIN) [mailto:CBrownell@windsorstar.com]
Sent: December 5, 2013 10:28 AM
Cc: Danese, Roseann (WIN)
Subject: For 94-2013
Hi Chuck,
1
I got your response letter to my FOI request. I am glad that you have changed your mind and now agree that I am
entitled to this data and it is not exempt from the act as personal information.
According to your letter, the information I requested is only available in paper form, hence the large fee. However, I just
confirmed with Mario Sonego that the data does, in fact, exist in electronic excel-readable form, which is the format I
asked for in my request. He said the city data enters the information from the flood surveys (and apparently 311 call
data for some of the more recent floods) and uses the resulting spreadsheet data to make the maps.
Sending me this data is as simple as finding out whose computer the spreadsheet files are on and sending it to me as an
email attachment, or on a USB key or data CD. It will not take anywhere the 40 hours of search and preparation time
you estimated for the paper records.
Given this information, please contact me as soon as possible to let me know whether you are going to reconsider the
fee or whether I need to appeal it again.
Thank you,
Claire Brownell
Reporter, Windsor Star
(519) 255-6882
CBrownell@windsorstar.com
Twitter.com/WinStarClaire
This email address is not connected to a mobile device. If your matter is urgent, you can reach me on my iPhone at
c1aire.brownell@gmail.com.
2
Critchley, Valerie
From:
Sent:
To:
Subject:
Tracking:
Works for me.
Critchley, Valerie
Vlachodimos, Steve; Scarpelli, Chuck
RE: FOI 94-2013
Recipient
Vlachodimos, Steve
Scarpelli, Chuck
Read
Read: 05/12/20131:55 PM
Read: 05/12/2013 2:23 PM
I
From: Vlachodimos, Steve
To: Scarpelli, Chuck; Critchley, Valerie
It's an added step, but I think it's a good idea Chuck.
SV
was not interested in the fiood maps and that she is interested in the raw data only. The mediator noted that July 24,
2013 decision was a fee estimate/interim access decision and not a final fee/final access decision and therefore it was
day.
1
Once I hear from you, and if necessary, I will re-issue a new fee estimate and interim decision letter based
upon your clarification.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
cscarpelli@citv.windsor.on.ca
This message is intended only for the use ofthe individual or entity to which it is
addressed. The message may contain information that is privileged, confidential and
of this communication is strictly prohibited. If you have received this cOlllmunication in
error, please notify the sender immediately by email atcscarpelli@city.windsor.on.ca.
Thank you.
Sent: December 5, 2013 10:28 AM
Hi Chuck,
Thank you,
Claire Brownell
(519) 25S-6882
2
3
Critchley, Valerie
From:
Sent:
To: I
Subject:'
Ok. Thanks.
Reidel, Helga
November 5, 20136:56 PM
Critchley, Valerie
Re: MFIPPA request re-filed
,
._.._...._.----
Sent: Tuesday, November 5, 2013 6:48 PM
To: Reidel, Helga
Subject: Re: MFIPPA request re-filed
No. I don't think that's the same. I think flooding would negatively affect a house value much more than evidence of a
few break ins on a block. I still feel that releasing this information could negatively affect property values and that
releasing the information could attract liability for the City.
Thanks
Sent from my BlackBerry 10 smartphone on the TELUS network.
.........__._ __ -.-........ ---_.._---_._ _ _----_._.._..- ..
From: Reidel, Helga
Subject: Re: MFIPPA request re..filed
Thanks. I do recall this. How do you respond to what police is releasing. Ie the 100 block level. Does that influence you
to change your mind?
Helga
To: Reidel, Helga
Cc: Moore, Jason
Subject: FW: MFIPPA request re-filed
FYI - just wanted to keep you in the loop.
We will likely continue to deny this request so get ready for the story she's "threatening" to write.
Thanks
Sent: November 5, 2013 3:11 PM
I guess we are being threatened.....
1
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The message may contain information that is privileged. confidential and
exempt from disclosure under applicable law. [fthe reader of this message is not the
of this communication is strictly prohibited. [fyou have received this communication in
error, please notify the sender immediately by email atcscarpelli@citywindsor.on.ca.
Thank you.
Subject: MFIPPA request re-filed
Hi Chuck,
The IPC mediator has advised me to re-file my request for the data the city has used to make maps after major flood
events since 2000, so I did that this afternoon. My request is attached.
The mediator then called me back to ask for clarification about what I mean by "data." I don't know exactly what data
the' city compiled in order to make these maps, but I imagine it would include, at the very least, the date of the flood
event and the addresses where flooding was reported. That's the minimum amount of data I'm looking for (and will
accept redactions of exact addresses to the hundred-block level), but if the city compiled other data that went into the
maps, please advise and I'll let you know if I'm interested in that too.
Since you already indicated in a July 29 email that you are denying my request for that data, it would be great if you
could issue a formal decision to that effect as soon as possible so I can get going with the appeal process again. Of
course, I would also be thrilled if you would reconsider.
If you do deny the request again, I'll be doing a story for the paper asking why the city is holding this information to a
different standard than other information related to properties before I appeal. Information that is currently freely
available online through the city's website, searchable by address, includes: assessment value, bylaw violations, building
permits, the annual property tax bill and what school board the homeowner supports. The Windsor Police Service also
maps reports of crime down to the hundred-block level online:
https:!!www.crimereports.com/?forceCenter=true&lat=42.280293&lng=-83.008447&zoom=13
Precedents through the IPC indicate that the test for whether or not information can be redacted under the "personal
information" exemption is whether or not it can identify an individual and I don't see how addresses redacted to the
100-block level could possibly do that.
That's my position, anyway. Look forward to hearing about yours.
Thank you,
2
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
c1aire.browneJI@gmail.com.
3
Critchley, Valerie
From:
Sent:
To:
Subject:
Reidel, Helga
November 5,20136:13 PM
Critchley, Valerie
Re: MFIPPA request re-filed
I
Thanks, I do recall this. How do you respond to what police is releasing. Ie the 100 block level. Does that influence you
Helga
----
To: Reidel, Helga
Cc: Moore, Jason
We will likely continue to deny this request so get ready for the story she's "threatening" to write.
Thanks
------_.__ _._-------._ _ - .__ _ - .
Sent: November 5, 2013 3: 11 PM
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The message may contain infonnation that is privileged, confidential and
exempt li'om disclosure under applicable law. Ifthe reader of this message is not the
the intended recipient, you are notilied that any dissemination, distribution or copying
error, please notify the sender immediately by email atcscamelli@citv.windsor.on.ca.
Thank you.
Subject: MFIPPA request re-filed
1
Critchley, Valerie
From:
Sent:
To:
Subject:
Tracking:
Critchley, Valerie
November 6, 2013 9:42 AM
Scarpelli, Chuck; V[achodimos, Steve
FW: MFIPPA request re-filed
Recipient
Scarpelli, Chuck
Vlachodimos, Steve
Read
Read: 06/11/201310:18AM
Read: 06/1112013 10:36 AM
I
FYI
From: Reidel, Helga
Ok. Thanks.
To: Reidel, Helga
---------_.._----_..
Thanks
From: Reidel, Helga
Subject: Re: MFIPPA request refiled
Thanks. [ do recall this. How do you respond to what police is releasing. [e the 100 block level. Does that influence you
Helga
---
To: Reidel, Helga
Cc: Moore, Jason
1
Scarpelli, Chuck
From:
Sent:
To:
Subject:
FYI
Critchley, Valerie
Vlachodimos, Steve; Scarpelli, Chuck
Fw: City fights Star request for basement flooding data I Windsor Star
I
,
Sent from my BlackBerry 10 smartphone on the TELUS network,
From: vcritchley@citv,windsor.on.ca
Sent: Sunday, December 8, 20139:16 PM
To: Sonego, Mario; Reidel, Helga
Cc: Moore, Jason
Subject: Re: City fights Star request for basement flooding data I Windsor Star
I'm happy to do the interviews.
As forr the letter to the editor - I'm interested to hear Jason's view but I generally don't like to argue with
people that buy ink by the barrel...
From: Sonego, Mario
Sent: Sunday, December 8, 2013 8:48 PM
To: Critchley, Valerie; Reidel, Helga
Cc: Moore, Jason
Subject: City fights Star request for basement flooding data I Windsor Star
http://blogs.windsorstar.coml2013/12/061city-tights-star-request-for-basement-flooding-datal
Looking at this article. Should we do a letter to the editor to explain our position on why some information we
won't release and what we offered
I don't know if other media will askJor interviews
If they do Val you are probably the best person to be interviewed.
Your thoughts?
1
Critchley, Valerie
From:
Sent:
To:
Cc:
Subject:
Brownell, Claire (WIN) [CBrownell@windsorstar.com]
December 6, 2013 10:02 AM
Critchley, Valerie
Scarpelli, Chuck; Danese, Roseann (WIN)
RE: FOI 94-2013
I
Great, thank you. I'll be appealing that today.The story about the long saga of this Fal request will run tomorrow, so if
either of you would like to give me a call and comment, I'd be happy to hear from you.
I will also be filing another FOI today for all emails sent and received by any City of Windsor staff, including but not
limited to the two of you, and any City of Windsor elected officials related to FOI94-2013 and FOI-46 2013. I am very
interested to learn what discussions were had before you issued these decisions.
Have a great weekend,
Claire Brownell
(519) 255-6882
From: Critchley, Valerie [mailto:vcritchley@city.windsor.on.ca]
Sent: Friday, December 06, 2013 8:54 AM
To: Brownell, Claire (WIN)
Cc: Scarpelli, Chuck
Subject: Re: For 94-2013
Good Morning:
The interim decision letter stands as it is together with the original fee estimate.
Best Regards,
Valerie Critchley
Thank you, Valerie.
Can you please clarify whether the interim decision stands as it is (the fee estimate, the time extension request, the
scope of the records determined to fall under my request), or whether a new fee estimate and interim decision will be
issued? If the latter, how long do you expect it will take to issue it?
1
Claire Brownell
From: Critchley, Valerie [mailto:vcritchley@citv.windsor.on.ca]
ee: Sonego, Marlo; Scarpelli, Chuck
this regard which you did. Accordingly, there was no reason for Mr. Scarpelli to call you for a clarification..
November 29,2013 was correct. As is stated in the interim decision, responsive records have been located
however there is a cost associated with their assembiy. The interim decision also outlines the steps you can take
Best Regards,
ValerU7Crucltle:Y
Valerie Critchley
Corporate Lead - Public Engagement & Human Services
Thank you, Chuck.
The information I am interested in is exactly what I asked for in my request: Data in Excel-readable format (.xls, .csv,
etc.) used to make maps of basement flooding after major rain events since 2000.
Today, Mario Sonego confirmed that this data exists in the digital format I requested. He said some of that data is from
information input from the homeowner surveys, but some of the most recent maps were made by creating
2
spreadsheets of 311 call data as well. My request is for all of that data - excel-readable data from every spreadsheet
ever made to create a map after basement flooding events in the city.
When I spoke with you and someone else who I believe worked with the engineering department about the maps a few
months ago, the staff member said the city started making maps after major flooding events around the year 2000,
which is why I included that date in my request. I will try to verify exactly when the first map was made, but I don't think
you are correct that records I'm requesting don't exist prior to 2010.
As I said in my voicemail, I'm going to be writing a story about this for the paper. I would like you to please explain why
you didn't contact me after I filed my Nov. 5 request, which clearly asks for Excel-readable data, to ask for a clarification
if you thought that was different from what the mediator had indicated I was looking for. I would also like you to please
explain why you didn't talk to Mario 50nego or others in the engineering department to determine whether or not the
data exists in the format I requested, as is your legal responsibility under MFIPPA. The story will note the fact that it has
been six months since I filed my original request.
Please give me a call this afternoon.
Thank you,
Claire Brownell
(519) 255-6882
.... _.._----_._-----_._----
From: Scarpelli, Chuck [mailto:cscarpelli@citv.windsor.on.ca]
Importance: High
Thank you, Claire for the email. I also got your voicemail message from this afternoon and I am heading into a
training session for Election Officials but I wanted to get this out to you.
I need further clarification with regards to your request. I am under the impression you wanted the "raw data"
since that is what you stated to the mediator from the Office of the Information and Privacy
Commissioner/Ontario. In her Mediator's Report dated November 5, 2013 she concludes her findings as
follows:
2013 decision was a fee estimate/interim access decision and not a final feelfinal access decision and therefore it was
3
day.
There are no responsive records relating to the lime period before the year 2010, these do not exist.
Once i hear from you, by email and if necessary, I will re-issue a new fee estimate and interim decision letter
based upon your clarification.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The message may contain intonnation that is privileged, confidential and
exempt ti'om disclosure under applicable law. If the reader ofthis message is not the
intended recipient or the employee or agent responsible tor delivering the message to
the intended recipient, you are notilied that any dissemination. distribution or copying
of this communication is strictly prohibited. If you have received this communication in
error, please noti(y the sender immediately by email atcscarpelli@city.windsor.on.ca.
Thank you.
Sent: December S, 2013 10:28 AM
Subject: FOI 94-2013
Hi Chuck,
Thank you,
Claire Brownell
4
Reporter. Windsor Star
(519) 255-6882
ciaire.brownell@gmail.com.
5
Scarpelli, Chuck
From:
Sent:
To:
Vlachodimos, Sieve
Critchley, Valerie; Scarpelli, Chuck
/
Chuck,
With regards to today's "issue", I think we need to convene a meeting with Mario and Marian.
SV
1

Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
Critchley, Valerie
December 5, 2013 11 :08 AM
Scarpelli, Chuck
Vlachodimos, Steve
RE: FOI 94-2013
I
Please talk to Marian about this and find out what the real story is regarding what is available - it may not even be the
same information. Once you know this let's consult again.
sent: December S, 2013 11:0S AM
Cc: Vlachodimos, Steve
Subject: F\fII: FOI 94-2013
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
exempt from disclosure under applicable law. lfthe reader oflhis message is not the
intended recipient or the employee or agent responsible for delivering the message.to
error, please notity the sender immediately by email atcscaroelli@city.windsor.on.ca.
Thank you.
From: Brownell, Claire (WIN) [mailto:CBrownell@windsorstar.coml
sent: December 5, 2013 10:28 AM
Hi Chuck,
According to your letter, the information I requested is only available in paper form, hence the large fee. However, Ijust
1
y Sending me this data is as simple as finding out whose computer the spreadsheet files are on and sending it to me as an
Thank you,
Claire Brownell
(519) 255-6882
2
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Hi again Chuck,
December 5, 20134: 19 PM
Scarpelli, Chuck
RE: FOI 94-2013
I
Ijust dug up a recording of my conversation with you and Kirk Tamm from July 22. When I ask how many maps there
are, Kirk says: "We're looking up potentially 12, from 2011 all the way back to 2000."
This confirms that there are, in fact, responsive records prior to 2010. When I asked him if the city had mapped flooding
from 2013 yet, he said it hadn't, but that was five months ago. You'll note that my November request is for excel-
readable data used to make flood maps since 2000, so if flood maps have been made for 2013, those spreadsheets fall
under my request as well.
Thank you,
Claire Brownell
""-----_._-------------------
From: Scarpelli, Chuck [mailto:cscarpelli@city.windsor.on.ca]
. sent: Thursday, December OS, 2013 2:33 PM
Importance: High
Thank you, Claire for the email. I also got your voicemail message from this afternoon and I am heading into a
training session for Election Officials but I wanted to get this out to you.
I need further clarification with regards to your request. I am under the impression you wanted -the "raw data"
since that is what you stated to the mediator from the Office of the Information and Privacy
Commissioner/Ontario. In her Mediator's Report dated November 5, 2013 she concludes her findings as
follows:
2013 decision was a fee estimate/interim access decision and not a final feelfinal access decision and therefore it was
popUlate an excel spreadsheet with some of the information derived from the questionnaire. This flood event
day.
1
Once I hear from you, by email and if necessary, I will re-issue a new fee estimate and interim decision letter
based upon your clarification.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
This message is intended only for ,the use of the individual or entity to which it is
addressed. The message may contain infollnation that is privileged, contidential and
exempt from disclosure under applicable law. Irthe reader of this message is not the
el1'Or, please notify the sender immediately by email atcscarnelli@city.windsor.on.ca.
Thank you.
From: Brownell, Claire (WIN) [mailto:CBrownell@wlndsorstar.com]
sent: December 5, 2013 10:28 AM
ee: Danese, Roseann (WIN)
Hi Chuck,
Given this information, please contact me as soon as possible to let me know whether you are going to reconsiderthe
Thank you,
Claire Brownell
(519) 255-6882
2
This email address Is not connected to a mobile device. If your matter Is urgent, you can reach me on my iPhone at
clalre.brownell@gmall.com.
3
Murray. Becky
From:
Sent:
To:
Subject:
Attachments:
Scarpelli, Chuck
Murray, Becky
FW: F0194-2013 Basement Flooding
Records Retrieval Form 2 November 2013.docx; Flood Event Questionaire 2010 Sample. pdf;
samples of spreadsheets - flooding. pdf; Standing_Receding_ALL_July 13Jpm_WITHXY_E_
94 remove duplicates. xis; Standing_Receding_ALL_June9_9pm_WITHXY.xlsx;
BasementFIooding2012_XY.xlsx
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
exempt trom disclosure under applicable law. If the reader of this message is not the
the intended recipient, you are notitied that any dissemination. distribution or copying
error. please notify the sender immediately by email atcscarpelli@citv.windsor.on.ca.
Thank you.
From: Drouillard, Marian
Subject: For 94-2013 Basement Flooding
Chuck,
Attached is Records Retrieval Form 2 for FOI 94-2013.
I have also included the following:
Copy of my earlier email to you saved to PDF. It explains the attached spreadsheets shown here:
StandjM Rered100 All lilly 13 Zom wtTHxv F 94 remove dtlQUgtes XiS
Standing RecediDQ ALL lunll9 90m WITHXY.xlsx
Basementfloodlna2012 XX.xIS
The 3 spreadsheets listed above
A sample (2 responses) of the Flood Event Questionnaire created after the storm by the PW department and
sent out to residents who experienced basement flooding for the weekend of the June 2010 storm. Note we
have about 1700 of these and I truly consider this to be "raw data", as this is what was collected. If used, each
one would have to be photocopied or scanned and then the confidential info would have to be blacked out
(name, address, phone number)
Please let me know if I have anything further to Include.
Thanks,
1
M.arian Drouillard
Manager of Geomatics
Engineering - Development & Geomatics
_... , . . . . . i = ~ ~
!'WI'NDSOR
350 City Hall Square West, RM 302
Windsor, ON, N9A 651
Phone: 519-255-6257 x6114
Fax: 519-255-9847
mdrouillard@citv.windsor.on.ca
IMPORTANT NOTICE:
This message is intended onlyfor the use a/the individual or entity to which it is
error, please notify the sender immediately by email atmdrouillard@city.windsor.on.ca.
Thankyau.
2
Murray. Becky
From:
Sent:
To:
SUbject:
Scarpelli, Chuck
Murray, Becky
FW: FOI - Basement Flooding data
Please print and put into the file for future reference.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
This message is intended onIy for the use of the individual or entity to which it is
addressed. The message may contain information that is privi leged, contidential and
exempt trom disclosure under applicable law. If the reader ofthis message is not the
error, please notity the sender immediately by email atcscarpelli@city.windsor.on.ca.
Thank you.
Subject: FW: For - Basement Flooding data
Chuck,
Please keep this email for your records.
Below is what I sent to a number of staff in what some still call Public Works. Everyone verified that my account is
accurate, and Larry Webb, who moved from Engineering to Operations in 2006, also had a bit more to add.
He said that before 2000, if bad storms resulted in basement flooding, sometimes notices were put in the newspaper
and residents were invited 0 fill out a form that included their name and address, so that the City would have an idea
where the storm damage was the worst.
These addresses were compiled and made their way to the "measles" map I mention below. The original forms may
have been kept in folders and drawers in some engineering offices downtown, but when the re-org of 2003 occurred
and many senior managers were let go, a lot of this paperwork got tossed out. Many newcomers to these newly vacated
offices embraced a new work flow, and old folders that held dated and unorganized info was no longer needed, was
destroyed.
And, he also supports that the measles map was created for internal use only to help engineers determine storm water
problem areas and to aid in determining sewer rehab budgets. None of the original information collected was kept, as it
was deemed unnecessary to do so.
We have spreadsheets oniy from 2010 to present; these are detailed below.
I am still filling out the Records Retrieval Form 2 and may need some help from you. Can I call you?
Thanks,
Marian
1
Sent: Friday, November 15, 2013 1:39 PM
To: Roy, Wayne; Bontorin, Mirko; Cartier, Joe; Marentette, Lori; Frickey, Travis; Liu-Vajko, June
ee: Ubene, Phil; Tamm, Kirk; Robert, Mark; Johnstone, Larisa; He, Jane; Mourad, Paul; Winters, Patrick; Shyshak,
Stacey; Winterton, Mark; Tunks, France Isabelle
Subject: For - Basement Flooding data
I have to answer a Municipal Freedom of Information request as it relates to data collected, stored and mapped
between 20002013 to show "basement flooding".
I have already done research, have talked to several people, searched in the back of my mind, and now wish to confirm
some facts relating to this data. I will break it down according to different timeframes, and if you can write back to
support, or add, to what I have outlined, I would appreciate it.
Years 2000-2009:
After a major storm, some homes experienced basement flooding issues
Some of these property owners/residents called the Public Works Department to complain
o Calls were received at the Operations offices (day or night)
o Calls came to the front counter in PW on the third floor (day)
These calls were documented
o Some were recorded to initiate an inspection of some kind (possible eeling, advice for remedy...)
o Some were recorded on a sheet of paper only
Every year (started in the 1990's), these calls were recorded on a map that was often referred to as the
"measles mapll
o A dot was placed in an Autocad drawing at the approximate location of the address recorded after
storm and basement flooding calls
o The "data" received by CAD staff for this purpose came to the office in the following formats:
Sheets of paper with typed or handwritten addresses
Spreadsheet made by Operations or Engineering - contained the same kind info as hard copy
sheets mentioned above
o Once the paper lists were plotted on a map, the paper was generally destroyed by the CAD staff
o Not clear about what happened to the spreadsheets
o Not clear if original hard copy lists stayed with recording department, or if they still exist
The "measles map", also saved to file name M-1464 was used to set storm/sanitary sewer construction
priorities every year at budget time
Year 2010:
June 4, 2010, a major storm came through Windsor and Essex County
o Many reported basement flooding
o Mayor asked residents to call 311 to log their basement flooding complaints
City Public Works staff (managers and engineers) met to devise a plan to help gather information and created a
questionnaire
o The questionnaire was hand delivered to residents in areas that had suffered obvious basement
flooding
o Questionnaire was also made available on the city website
o Residents had many options to return the questionnaires - drop off at city hall offices, customer care
centres, mail to city hall, drop off at Operations
o Some 15001700 filled out questionnaires were collected over the next 2 months
2
o The paper questionnaire are stored in 6 folders, covering 5 defined zones/boundaries and the 6
th
one
covering complaints that fell outside of those 5 boundaries. The folders are on the shelf filing system at
the back of the room in the engineering department, third floor CHS
Many of those who filled out the questionnaire also made a phone call to 311
o Some called 311 more than once
o 311 asked questions and filled out available fields in their CSR system in order to capture as much info
as possible, but the fields were limited, and it was often difficult to ascertain the reason for, or type of,
flooding
o The term "flood" or "flooding" could have applied to standing water on the road, in their yard, or in
their basement
o Water in basement may have come from the sewer, or seeped in through the basement walls; some
had sewage, some had storm water only
Geomatics GIS staff, with the help of the 311 mapping analyst, used data collected by 311 and created a geo-
database to map calls
A map could now be generated without a manual process of locating each address and.1Jlacing a dot; the
database, with XY coordinates, allowed the software to handle this process
o When questionnaires were returned, staff manually placed the results in a spreadsheet
o Many of the returned questionnaire addresses had already been captured by a call to 311
o Staff checked both databases to remove duplicates
o Over the next 2 months, the map for 2010 was updated
Year 2011 - 2013:
311 updated the CSR to include more fields to capture more relevant basement flooding related calls
Very few calls were made in the next 3 years
These addresses have been added to previous years and are recorded on an updated "measles map"
Spreadsheets created from 311 calls are kept for records and mapping in Geomatics and can be found on a
server called Tucker: Current/K:\Flooding
Did I capture pretty much what you know about our collection and mapping of "basement flooding"?
In a nutshell, we have no spreadsheets or paper files to support the measles map before 2010, and have some data,
although not always telling the full story, for 2010 to present.
Thanks,
Marian Drouillard

-0'
Windsor, ON, N9A 6S1
Phone: 519-255-6257 x6114
Fax: 519-255-9847
IMPORTANTNOTICE:
addressed. The message may contain information that is privileged# confidential and
exempt from disclosure under applicable law. If the reader of this message ;s not the
the intended you are notified that any dissemination
l
distribution or copying
error, please notify the sender immediately by email atmdrouillard@city.windsor.on.ca.
3
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Drouillard, Marian
November 12, 2013 10:49 AM
Scarpelli, Chuck
FQI others like this one in Ontario
/
Chuck,
At our Managers Meeting this morning, I asked some key engineering managers if they could ask their PW colleagues in
other municipalities if they track "basement flooding" and if so, if they divulge this data to the public. I'm not sure how
fast I will get a response, so I may try another approach.
Meanwhile, can you check with other municipalities for similar FOI requests and results? Perhaps other cities have
experienced this type of request as well. Hard to believe we might be the first.
Thanks,
Marian Drouillard
(WiNDSOR
350 City Hall5quare West, RM 302
Phone: 519-255-6257 x6114
Fax: 519-255-9847
mdrouillard@city.windsor.on.ca
IMPORTANT NOTICE:
addressed. The message may contain in/ormation that is privileged, confidential and
error. please notify the sender immediately by email atmdrouillard@city.windsor.on.ca.
Thank yau.
1
Scarpelli, Chuck
From:
Sent:
To:
SUbject:
Scarpelli, Chuck
November 12, 2013 3:01 PM
Drouillard, Marian
RE: FOI - others like this one in Ontario
/
Thanks for doing this. I have contacted the Ministry of Government Services, Access and Privacy Unit and
talked to their Senior Policy Advisor. He said this is a first for them and did give me advice for disclosure.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The message may contain infol1l1ation that is privileged, contidential and
the intended recipient. you are notified that any dissemination, distribution or copying
error, please notify the sender immediately by email atcscaroelli@city.windsor.on.ca.
Thank you.
Sent: November 12, 2013 10:49 AM
Subject: FOI - others like this one in Ontario
Chuck,
At our Managers Meeting this morning, I asked some key engineering managers if they could ask their PW colleagues in
other municipalities if they track "basement flooding" and if so, if they divulge this data to the public. I'm not sure how
fast I will get a response, so I may try another approach.
Meanwhile, can you check with other municipalities for similar FOI requests and results? Perhaps other cities have
experienced this type of request as well. Hard to believe we might be the first.
Thanks,
Marian Drouillard
Phone: 519-255-6257 x6114
1
I
Scarpelli, Chuck
From:
Sent:
To:
Subject:
FYI
Critchley, Valerie
Scarpelli, Chuck; Vlachodlmos, Steve
FW: MFIPPA request re-filed
From: Reidel, Helga
SUbject: Re: MFIPPA request re-filed
Ok. Thanks.
-----------
To: Reidel, Helga
Thanks
From: Reidel, Helga
sent: Tuesday, November 5, 2013 6:12 PM
Subject: Re:.MFIPPA request re-filed

Thanks. I do recall this. How do you respond to what police is releasing. Ie the 100 block level. Does that influence you
Helga
sent: Tuesday, November 5, 2013 4:45 PM
To: Reidel, Helga
ee: Moore, Jason
We will likely continue to deny this request so get ready forthe story she's "threatening" to write.
Thanks
1
sent: November S, 2013 3: 11 PM
To: Critchley, Valerie; Vlachodlmos, Steve
U b j ~ FW: MAPPA request re-filed
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
Thank you.
sent: November 5, 2013 2:20 PM
U b j ~ MAPPA request re-filed
HI Chuck,
The IPC mediator has advised me to re-file my request for the data the city has usedto make maps after major flood
events since 2000, so I did that this afternoon. My request is attached.
The mediator then called me back to ask for clarification about what I mean by "data." I don't know exactly what data
the city compiled in order to make these maps, but I imagine it would include, at the very least, the date of the flood
event and the addresses where flooding was reported. That's the minimum amount of data I'm looking for (and will
accept redactions of exact addresses to the hundred-block level), but if the city compiled other data that went into the
maps, please advise and I'll let you know if I'm interested in that too.
Since you already indicated in a July 29 email that you are denying my request for that data, it would be great if you
could issue a formal decision to that effect as soon as possible so I can get going with the appeal process again. Of
course, I would also be thrilled if you would reconsider.
If you do deny the request again, I'll be doing a story for the paper asking why the city is holding this information to a
different standard than other information related to properties before I appeal. Information that is currently freely
available online through the city's website, searchable by address, includes: assessment value, bylaw violations, building
permits, the annual property tax bill and what school board the homeowner supports. The Windsor Police Service also
maps reports of crime down to the hundred-block level online:
https://www.crimereports.coml?forceCenter-true&lat=42.280293&lng--83.008447&zoom-13
2
Precedents through the IPC indicate that the test for whether or not information can be redacted under the "personal
information" exemption is whether or not it can identify an individual and I don't see how addresses redacted to the
lOO-block level could possibly do that.
That's my position, anyway. Look forward to hearing about yours.
Thank you,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
3
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Attachments:
Scarpelli, Chuck
Critchley, Valerie; Vlachodimos, Steve
FW: samples of spreadsheets - flooding
Standlng_Receding_ALL_July 13_7pm_WITHXY_E_94 remove duplicates,xls;
Standing_Recedlng_ALL_June9_9pm_WITHXY.xlsx; BasementFlooding2012_XY.xlsx
/
\
The requester has asked specifically for the "raw data" used to make our flood maps. The requester does not
want the flood maps that PWD has already done up.
Below is a very good explanation from Marian Drouillard of the flooding history in the City and how PWD
handled and used the data. My read on this is that there is no raw data from 2000 to 2010, however maps
exist that show various flood calls. After June 4,2010 (the date of the big rain), information was compiled by
Public Works from various sources and plotted on flood maps. This plotting of flood maps appears to continue
with info coming from 31 t capturing anything with the word flood in the complaint column.
Since this is considered a new request from the requester, I propose to have PWD complete our standard
Form 2 and use the attachments as our sample of responsive records which will allow us to send out an
interim decision letter to the requester with approximate costs associated with the responsive records.
In the letter we can explain that no raw data records exist from 2000 to 2010 (part) and records from 2011 to
2012 do exist and will cost XXXX and she has to give us 50% up front before the search is done. No final
decision will be made at this point and therefore the requester will only be able to appeal the fees and not the
disclosure of the records.
Val/Steve, are you in agreement with this approach?
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
This message is intended only tor the use of the individual or entity to which it is
exempt from disclosure under applicable law. [I' the reader of this message is not the
error. please notify the sender immediately by email atcscarpelli@city.windsor.on.ca.
Thank you.
sent: November 5, 2013 5:43 PM
Cc: Tamm, Kirk; Ubene, Phil
Subject: samples of spreadsheets - flooding
Chuck,
Further to our conversation this afternoon, attached are some sample spreadsheets that we have from the big storm of
June 4, 2010.
1
The information to create maps was collected from 311, as well as paper surveys that residents were asked to fill out.
Immediately after the storm that weekend, a questionnaire/survey was created to ask specific questions to determine
the nature of the "flood". As they came in, a technician transferred the info on paper to a spreadsheet - an example is
attached (StandlnLRecedlng_ALL_July 13]PM_WITHXY_E_94remove dupllcates.xls).
Note the little info shown: name, address, phone number, XY values (geo-coordinates we created). Is this "raw" data?
No. I say "raw" data for this event is the combination of the survey and the full data collected by 311. But this "raw"
data has names, addresses and phone numbers, which we would not be divulging. I understand that about 1700 surveys
were completed, and these had to be matched against the same people who would have called in the same info; that's
why the file name includes the words "remove duplicates".
Take a look at the file called BasementFIoodlng2012 XY.xlxs and note that while we got this from 311 because the
criteria looked for the word "flood", not all are actually storm flood related. Some are Sewer Complaint, Property
Grading Flooding, Odours from Sewer, Tree Maintenance and so on. The system in 2012 had a field to capture a
complaint, and if the word "flood" or "flooding" was mentioned, it was added. The 148 records of flood calls really
represent only 31 calls about Storm Flooding.
Prior to 311, my office would have created a map of "basement flooding" based on information supplied to us by the
Operations department. Calls would have been received by that office after a big storm and they would have noted the
address on piece of paper. Admin staff on the third floor also received calls and these too were noted on paper.
As we moved from the year 2000 onward, and as city staff in Public Works departments became familiar with creating
spreadsheets, they might also have transferred this info into a digital format. To the best of my recollection in the years
before 311, our office received paper copies of addresses and once these were placed on a map, the addresses were
crossed off and the sheets eventually tossed out.
The maps helped Engineering staff to determine where the problem areas might be; further analysis of the age and
condition of the sewers was made and this data, along with many other considerations and criteria, helped to establish
requests for capital budget dollars for sewer rehabilitation projects. We often called this the "measles map", as it
contained a series of dots (some red).
We have no digital "raw" data for flooding before 2010. Nothing. We didn't keep the papers with the addresses and we
only have the dot on a map. This can be extracted from the map with XY values (geo-referencing) but, this is the end
result, not "raw" data. One would assume that "raw" might mean original data collected and not edited, sorted,
scrubbed or analysed. If that is the case, Geomatics has nothing "raw".
We now get info from 311, but is has already been extracted and cleaned before it comes to us to map.
I would be happy to find more samples and provide more detail about our mapping efforts as it related to the flooding
maps from 2000 to present. I think we need to have someone define "raw data" before we start collecting anything...
Thanks,
Marian Drouillard
.
Phone: 519-255-6257 x6114
2
Fax: 519-255-9847
IMPORTANT NOTICE:
This message Is Intended onlyfor the use of the Individual or entity to which It Is
addressed. The message may contain information that Is privileged, confidential and
exempt from disclosure under applicable law. If the reader of this message Is nat the
the Intended recipient, you are notified that any dissemination, dIstribution or copying
of this communication Is strictly prohibited. If you have received this communicatIon In
error, please notify the sender immediately by email atmdrouillard@clty.wlndsor.on.ca.
Thank you.
3
/
Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
Attachmente:
Drouillard, Marian
November 5, 2013 5:43 PM
Scarpelli, Chuck
Tamm, Kirk; Ubene, Phil
samples of spreadsheets - flooding
Slanding_Receding_ALL_July 13Jpm_WITHXY_E_94 remove duplicates. xis;
Standing_Receding.fiLL_June9_9pm_WITHXY.xlsx; BasementFI00ding2012_XY.xlsx
Chuck,
Further to our conversation this afternoon, attached are some sample spreadsheets that we have from the big storm of
June 4, 2010,
The information to create maps was collected from 311, as well as paper surveys that residents were asked to fill out,
Immediately after the storm that weekend, a questionnaire/survey was created to ask specific questions to determine
the nature olthe "flood", As they came in, a technician transferred the info on paperto a spreadsheet - an example is
attached (StandlnLReceding_All_July 13_7PM_WITHXV_E_94remove dupllcates.xls),
Note the little info shown: name, address, phone number, XYvalues (geo-coordinates we created), Is this "raw" data?
No. I say "raw" data for this event is the combination of the survey and the full data collected by 311, But this "raw"
data has names, addresses and phone numbers, which we would not be divulging, I understand that about 1700 surveys
were completed, and these had to be matched against the same people who would have called in the same info; that's
why the file name includes the words "remove duplicates",
Take a look at the file called BasementFIooding2012 XV.xlxs and note that while we got this from 311 because the
criteria looked for the word "flood", not all are actually storm flood related. Some are Sewer Complaint, Property
Grading Flooding, Odours from Sewer, Tree Maintenance and so on, The system in 2012 had a field to capture a
complaint, and if the word "flood" or "flooding" was mentioned, it was added, The 148 records offlood calls really
represent only 31 calls ab.out Storm Flooding,
Prior to 311, my office would have created a map of "basement flooding" based on information supplied to us by the
Operations department. Calls would have been received by that office after a big storm and they would have noted the
address on piece of paper. Admin staff on the third floor also received calls and these too were noted on paper,
As we moved from the year 2000 onward, and as city staff in Public Works departments became familiar with creating
spreadsheets, they might also have transferred this info into a digital format, To the best of my recollection in the years
before 311, our office received paper copies of addresses and once these were placed on a map, the addresses were
crossed off and the sheets eventually tossed out.
The maps helped Engineering staff to determine where the problem areas might be; further analysis of the age and
condition of the sewers was made and this data, along with many other considerations and criteria, helped to establish
requests for capital budget dollars for sewer rehabilitation projects. We often called this the "measles map", as it
contained a series of dots (some red).
We have no digital "raw" data for flooding before 2010. Nothing, We didn't keep the papers with the addresses and we
only have the dot on a map, This can be extracted from the map with XY values (geo-referencing) but, this is the end
result, not "raw" data. One would assume that "raw" might mean original data collected and not edited, sorted,
scrubbed or analysed. If that is the case, Geomatics has nothing "raw",
We now get info from 311, but is has already been extracted and cleaned before it comes to us to map,
I would be happy to find more samples and provide more detail about our mapping efforts as it related to the flooding
maps from 2000 to present. I think we need to have someone define "raw data" before we start collecting anything...
1
..
Thanks,
Marian Drouillard
Engineering Development & Geomatics
"WiNDSOR
Phone: 519-255-6257 x6114
Fax: 519-255-9847
IMPORTANT NOTICE:
This message Is Intended only for the use of the individual or entity to which It Is
addressed. The message may contain Information that Is privileged, confidential and
exempt from disclosure under appllcoble law. If the reader of this message Is not the
of this communication Is strictly prohibited. If you have received this communication in
error, please notify the sender immediately by email atmdrouillard@city.wlndsor.on.ca.
Thank you.
2
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Mark;
Scarpelli, Chuck
October 10, 2013 1:59 PM
Nazarewich, Mark
FOl462013
I
I received a notice of appeal from the IPC on September 3,2013, and a follow up call from the assigned
mediator today, Lois Friedman, to discuss the particulars surrounding the appeal. The appellant is the
Windsor Star and I really don't see this being resolved at the mediator stage; it may take adjudication.
The Star had asked for records pertaining to flooded basements in the City and wanted precise information on
the flooded basements. We felt it would have been an invasion of privacy to release the information and could
do the individual with the flooded basement financial harm when trying to sell their home and possibly the
Corporation that could be sued for releasing this info by the affected owner. The appellant also doesn't like
the fee either.
Usually, in circumstances like this, the IPC will deal with the fee waiver situation first and then go on to the
records at issue.
This is just a heads up that the file may be coming to you if mediation fails.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
error, please notify the sender immediately by email atcscarpelIi@citv.windsor.on.ca.
Thank you.
1
Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good afternoon,
August 20, 2013 4:02 PM
Scarpelli, Chuck
Coleman, Norma; Danese, Roseann (WIN)
Appeal of decision regarding flood data
Appeal letter.docx
I
Please find attached a copy of my letter appealing they city's decision, in a letter dated July 24, to deny my request for
an excel-readable copy of the data down to the hundred-block level used to make the city's maps of locations affected
by basement flooding after major storm events over the past several years. The deadline for appealing is Friday, so I'm
planning to mail this to the Information and Privacy Commissioner via express post tomorrow. However, I'm still hoping
the city will reconsider the decision, in which case I will be more than happy to cancel the formal appeal.
My editor Roseann Danese has requested a meeting with the mayor regarding this request. This letter should prOVide
some context.
Thank you,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
1
. Murray, Becky
From:
Sent:
To:
Subject:
Scarpelli, Chuck
July 29,201312:03 PM
Vlachodimos, Steve; Critchley, Valerie; Murray, Becky
Fw: Flooding and MFIPPA request
/
Sent: Monday, July 29, 2013 11:S7 AM
Subject: RE: Flooding and MAPPA request
Thanks very much, Chuck. My editor Roseann is going to call the mayor to discuss this. We're planning to appeal the
decision for the reasons outlined in my July 22 email.
c.
..._..__._-----_._---
From: Scarpelli, Chuck [mailto:cscarpelli@city.windsor.on.ca]
Sent: Monday, July 29,2013 11:44 AM
To: Brownell, Claire (WIN); Murray, Becky
Subject: Re: Flooding and MFIPPA request
Yes it does. The decision letter you have refers to the maps we talked about without the hundred blocks for the reasons
outlined in the letter.
Chuck Scarpelli
Sent: Monday, July 29, 2013 11:40 AM
To: Murray, Becky
Subject: RE: Flooding and MFIPPA request
Thank you. I received the letter after I sent the email this morning.
I noticed it doesn't make any mention of my request for the data used to make the maps, or my email to Mr. ~ r p e l l i
on July 22 informing him that my editor and I are of the opinion that the maps with street names redacted don't provide
enough information and asking him to please consider releasing the data used to make the maps, with hundred-blocks
in place of full addresses. Since the letter is dated two days after I sent that email, I'm a little confused. Does it mean my
request for the data at the hundred-block level is denied?
Sincerely,
Claire Brownell
1
From: Murray, Becky [mailto:bmurray@citv.windsor.on.caj
Subject: FW: Flooding and MFIPPA request
Claire:
The response letter was sent on Thursday, July 25
th
I have attached an electronic copy for your information.
.. ....... ...__._._-------
Sent: July 29, 2013 10:13 AM
To: Murray, Becky
Subject: Fw: Flooding and MFIPPA request
Good morning, Chuck. Just checking in on this. Have you had a chance to make a decision?
c.
From: Scarpelli, Chuck [mailto:cscarpelli@citv.windsor.on.caj
Sent: Monday, July 22, 2013 4:39 PM
Claire;
I will look into your suggestion and get back to you.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
Thank you.
From: Brownell, Claire (WIN) [mailto:CBrownell@windsorstar.comj
Sent: July 22, 2013 3:50 PM
2
Hi Chuck,
Thanks for all your hard work on this file so far and the offer to come look at the maps tomorrow morning. I've spoken
with Roseann and we agree that there's no need for me to come tomorrow if the maps don't show residential street
names. I understand your concern about privacy, but I strongly believe that my original request for data down to the
laO-block level, but without actual specific addresses, would balance the need to safeguard personal information with
the public's right to know what blocks are being repeatedly affected by flooding. I know of many precedents for
municipalities releasing data down to the lOa-block level in response to public records requests -I can send you some
examples if you'd like.
The data itself, as opposed to printouts of images of the maps, would also be much more useful to me since it would
allow me to do analysis with Excel. Unless I'm not understanding correctly, it should be easier and less time consuming
for public works and the FOI department to go through the data used to compile the flood maps the city's made since
2000 and replace specific addresses with hundred blocks (e.g. convert "300 Ouellette Ave." to "3XX Ouellette Ave.")
than to redact street names on an actual map. 5ince this data has already been compiled to make the maps, unlike the
311 data I originally requested, I'm hoping that would also eliminate the fee - especially since the release of this
information is in the public's interest.
Please let me know if you would reconsider. If not, we're going to contact the mayor and see if he'll authorize the
release of the data down to the lOa-block level, and/or appeal to the Information and Privacy Commissioner.
Thanks again,
Claire Brownell
Reporter, Windsor 5tar
(519) 255-6882
Twitter.com/c1abrow
From: Scarpelli, Chuck [mailto:cscarpelli@citv.windsor.on.ca]
Claire;
I have been notified by the Public Works Department that creating the maps will take approximately five hours
which will translate into an estimate of $150.00. I wanted to give you a heads up before we do the actual
work.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
3
Thank you.
. ....__.._-_._--._._-_...._._.._-
Sent: July 22, 2013 11:55 AM
To: 50nego, Mario; Scarpelli, Chuck
--_............_...._.__...._..........
Great, thank you. Will it be the actual maps or the data used to produce the maps?
Claire Brownell
(519) 255-6882
Twitter.com/cJabrow
..._-_.._ ..._._--_.
From: Sonego, Mario [mailto:msonego@citv.windsor.on.ca]
To: Brownell, Claire (WIN); Scarpelli, Chuck
Claire
The maps are being produced and you should have them this week
Chuck will correspond with you on the small cost
Thank You
Mario Sonego P.Eng.
City Engineer
& Corporate Leader of Public Works, Parks and Facilities
519 255 6248 ext 6356
msonego@city.windsor.on.ca
Sent: Thursday, July 18, 2013 1: 19 PM
To: Scarpelli, Chuck; Sonego, Mario
Subject: Flooding and MAPPA request
Hello,
I just received the $1,499.80 fee estimate for my MFIPPA request for 311 calls reporting basement sewer backups over
the last five years. As I emailed Mario earlier this week, I think the city's flood maps made after flood events for the past
4
five years would serve my purpose almost as well as the 311 calls I requested. I understand there are some concerns
about letting me see the data points down to the exact address level. If there's a way to let me see where the flooding
occurred down to the 100-block level, that would be enough - I understand the concern about exact addresses and
don't require them.
An even better way to do it than giving me a zoomed-out map (from my perspective anyway) would be to provide me
with the data used to produce the map, but with the precise addresses X-ed out (e.g. replace "300 Ouellette Ave" with
"3XX Ouellette Ave."). Hopefully this would be less time consuming and therefore less expensive than my request for
the 311 call data, since it was presumably already compiled and organized to make the maps.
Mario told me this morningthe two of you would talk about this request - it would be great if you could let me know
what the outcome of that meeting was and whether you'd like me to file a new MFIPPA request.
Thank you,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
5
Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
Drouillard, Marian
July 24, 2013 9:24 AM
Roy, Wayne
Tamm, Kirk; Scarpelli, Chuck
FOl462013
I
Wayne,
Thanks for taking the initiative to create, and print maps for 2000 and 2010. P ~ a s e make a folder in the newly created
"Flooding" folder on our server; call it FOI 46 2013, and place all resulting PDF and scans of the prints here for future
reference.
I will send the printed 11x17 version of these last two new maps to Chuck Scarpelli in case the requestor decides to
follow through with the request.
Thanks,
Marian Drouillard
~ R
Phone: 519-255-6257 x6114
Fax: 519-255-9847
IMPORTANTNOTiCE:
This message is intended onlyjar the use a/the individual or entity to which it is
addressed. The message may contain in/ormation that is privileged, confidential and
exempt from disclosure under applicable law. If the reader ofthis message is not the
error, please notify the sender immediately by email atmdrouilfard@city.windsor.on.ca.
Thankyau.
1
Scarpelli. Chuck
From:
Sent:
To:
Cc:
Subject:
Drouillard, Marian
July 23,20134:10 PM
Scarpelli, Chuck
Tamm, Kirk
RE: FOI 46 2013
Thanks Chuck.
I assume the maps will maintain the cost quoted.
Marian
Sent: July 23, 2013 3:55 PM
To: Drouillard, Marian
Cc: Tamm, Kirk
Subject: FOI 46 2013
Our Decision:
1 will be sending a follow up letter in response to the requester's recent email stating that the flood maps are
available for her as produced and anything beyond that, ie. getting down to the 100 block she will have to call
the IPC or the Mayor appeal our decision.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
cscarpelli@city,windsor.on.ca
exempt from disclosure under applicable law. lfthe reader of this message is not the
the intended recipient, yon are notified that any dissemination, distribution or copying
ofthis cOl1l1nunication is strictly prohibited. lfyoll have received this communication in
error, please notiJY the sender immediately by email atcscarpelli@citv.Windsor.on.ca.
Thank yOll.
1
SGarpelli, Chuck
From:
Sent:
To:
Subject:
Tamm, Kirk
July 23, 2013 8:05 AM
Scarpelli, Chuck; Sonego, Mario
RE: Flooding and MFIPPA request
I
I don't think that adding the 100 block text will work. She will not be able to read it on an llx17 print out.
I will be meeting with Marian this morning to discuss.
Kirk
Sent: July 22, 2013 7:10 PM
To: Sonego, Mario; Tamm, Kirk
Subject: Re: Flooding and MAPPA request
I need to see a sample of it. Kirk can you provide me with that?
CS
From: Sonego, Mario
To: Scarpelli, Chuck; Tamm, Kirk
Subject: Re: Flooding and MFIPPA request
Kirk
Can we scrub it as she suggests. Also even at 100 block level can they get to the single home level
Chuck. If they only get to the 100 block level can is violent FOI if they can't get down to the single home level
To: Sonego, Mario
Cc: Tamm, Kirk
Subject: FW: Flooding and MAPPA request
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
1
addressed. TIle message may contain infonnation that is pl;vileged, confidential and
error, please notify the sender immediately by email atcscamelli@citv.windsor.on.ca.
Thank you.
Sent: July 22, 2013 3:50 PM
To: 5carpelli, Chuck
Hi Chuck,
100-block level, but without actual specific addresses, would balance the need to safeguard personal information with
municipalities releasing data down to the 100-block level in response to public records requests - I can send you some
The data. itself, as opposed to printouts of images of the maps, would also be much more useful to me since it would
2000 and replace specific addresseswith hundred blocks (e.g. convert "300 Ouellette Ave." to "3XX Ouellette Ave.")
than to redact street names on an actual map. Since this data has already been compiled to make the maps, unlike the
release ofthe data down to the 100-block level, and/or appeal to the Information and Privacy Commissioner.
Thanks again,
Claire Brownell
(S19) 255-6882
Twitter.com/c1abrow
From: Scarpelli, Chuck [mailto:cscaroelli@citv.windsor.on.ca]
Claire;
which will translate into an estimate of $150.00. I wanteo to give you a heads up before we do the actual
work.
2
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
error, please notify the sender immediately by email atcscarpelli@citv.windsor.on.ca.
Thank you.
Sent: July 22, 2013 11:55 AM
To: Sonego, Mario; Scarpelli, Chuck
Great, fhank you. Will it be the actual maps or the data used to produce the maps?
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
From: Sonego, Mario [mailto:msonego@city.windsor.on.ca]
Claire
Thank You
Mario Sonego P.Eng.
City Engineer
519 255 6248 ext 6356
3
Sent: Thursday, July 18, 2013 1:19 PM
Subject: Flooding and MFIPPA request
Hello,
occurred down to the 100-block level, that would be enough -I understand the concern about exact addresses and
don't require them.
with the data used to produce the map, but with the precise addresses X-ed out {e.g. replace "300 Ouellette Ave" with
"3XX Ouellette Ave."}. Hopefully this would be less time consuming and therefore less expensive than my request for
Mario told me this morning the two of you would talk about this request - it would be great if you could let me know
what the outcome ofthat meeting was and whether you'd like me to file a new MFIPPA request.
Thank you,
Claire Brownell
Reporter, WindsorStar
(519) 255-6882
Twitter.comjclabrow
4
Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
Claire;
Scarpelli, Chuck
July 22, 2013 4:39 PM
'Brownell, Claire (WIN)'
Danese, Roseann (WIN)
I
I will look into your suggestion and get back to you.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
exempt [Tom disclosure under applicable law. If the reader of this message is not the
Thank you.
._--------,,-------_..
From:. Brownell, Claire (WIN) [mallto:CBrownell@Windsorstar.comj
Sent: July 22, 2013 3:50 PM
Hi Chuck,
lOO-block level, but without actual specific addresses, would balance the need to safeguard personal information with
municipalities releasing data down to the 100-block level in response to public records requests -I can send you some
for public works and the Fal department to go through the data used to compile the flood maps the city's made since
than to redact street names on an actual map. Since this data has already been complied to make the maps, unlike the
1
release of the data down to the 100-block level, and/or appeal to the Information and Privacy Commissioner.
Thanks again,
Claire Brownell
(519) 255-6882
Twitter.com/dabrow
-------------------
From: Scarpelli, Chuck [mailto:cscaroelli@city.windsor.on.ca]
Sent: Monday, July 22, 2013 1: 16 PM
Claire;
work.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The message may contain infonuation that is privileged, confidential and
elT0)4 please notifY the sender immediately by email atcscarpelli@citv.windsor.on.ca.
Thank you.
Sent: July 22, 2013 11:55 AM
Claire Brownell
(519) 255-6882
Twitter.com/dabrow
2
From: Sonego, Mario [mailto:msonego@citv.windsor.on.caj
Claire
Thank You
Mario Sonego P.Eng.
City Engineer
519 255 6248 ext 6356
From: Brownell, Claire (WIN) [mailto:CBrownell@windsorstar.comj
Hello,
the last five years. As I emailed Mario earlier this week, I think the city's flood maps madeafter flood events for the past
don't require them.
Thank you,
Claire Brownell
(519) 255-6882
Twitter.comjclabrow
3
4
Murray, aecky
From:
Sent:
To:
Subject:
Attachments:
Murray, Becky
July 22, 2013 3:31 PM
Tamm, Kirk
FW: Flooding map request
Records Retrieval Form 2.doc
J
Kirk - attached is a Form 2. Can you complete and e-mail back to me.
Thanks
Sent: July 22, 2013 12:26 PM
To: Tamm, Kirk; Sonego, Mario; Murray, Becky
Cc: Drouillard, Marian
Subject: Re: Flooding map request
She'll never pay that.
.
From: Tamm, Kirk
To: Sonego, Mario; Scarpelli, Chuck; Murray, Becky
Subject: RE: Flooding map request
Mario,
I have an estimate of 5 hours to put together the Flooding Maps from 2000 to 2011. Based on the rate provided we are
looking at around $150.00.
Kirk
From: Sonego, Mario
Sent: July 22, 2013 11:48 AM
To: Scarpelli, Chuck; Murray, Becky; Tamm, Kirk
Kirk
Can you estimate the costs
Mario Sonego P.Eng.
City Engineer
519 255 6248 ext 6356
To: Sonego, Mario; Murray, Becky
1
Importance: High
Mario;
The Clerk can charge $30.00 per hour for the preparation of a record for disclosure, which I believe would be
the creating of a pdf of a map (Reg. 823).
I hope the requester is prepared to pay. Let me know the costs (an estimate is fine) beforehand and I can
contact her to see if she still wants this information.
Becky will send you a Form 2 to complete in order to fill in the estimates of time, etc. and I in turn will write to
the requester outlining the estimate to see if she is still interested.
Thanks.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
This message is intended only for the use of the individual or 'entity to which it is
exempt from disclosure wlder applicable law. If the reader of this message is not the
.intended recipient or the employee or agent responsible for delivering the message to
ofthis communication is strictly prohibited. Ifyou have received this communication in
Thank you.
From: Sonego, Mario
Sent: July 21, 2013 8:38 AM
Thanks
Sent: Sunday, July 21, 2013 8:37 AM
To: Sonego, Mario
Let me check the Act tomorrow. There may be something to that.
From': Sonego, Mario
To: Tamm, Kirk; Scarpelli, Chuck
Cc: Moore, Jason; Drouillard, Marian
2
Chuck
Can we charge more for the digital file or a created map as Kirk is doing
From: Tamm, Kirk
Sent: Friday, July 19, 2013 4:45 PM
Chuck,
Because we have stripped down the information, we are no longer dealing with a privacy issue are we? This becomes a
product that we would create for any customer. If it is the case that it is a privacy issue then we would provide only a
paper copy for the 0.20 per copy. The reasoning behind the $26.50 per file is that the customer can print off as many
copies as they wish.
Have a good weekend,
Kirk
Sent: July 19, 2013 4:31 PM
To: Tamm, Kirk; Sonego, Mario
Under the legislation we can only charge $0.20 per copy, no more than that. That amount is set by Provincial
legislation (MFIPPA). This is a common complaint by departments but we can't circumvent the Act. Our
department will charge her the set rate and she will pay us before she obtains the documents.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The message may contain iJlformation that is privileged. confidential and
exempt from disclosure under applicabte law. [fthe reader of this message is not the
intended recipient or the employee or agent responsibte for delivering the message to
error, please notify the sender immediately by email atcscarpelJi@city.windsor.on.ca.
Thank you.
From: Tamm, Kirk
Sent: July 19, 2013 4:18 PM
To: Sonego, Mario
3
Cc: Moore, Jason; Scarpelli, Chuck; Drouillard, Marian
Subject: Flooding map request
Mario,
The one thing we did not talk about was the cost involved. Typically Geomatics would charge a customer a rate of
$26.50 per pdf file or $13.50 per llx17 print.
How do you wish to proceed with this? Will you be asking Claire which product she would like to have?
Kirk
Kirk Tamm
G.I.5. Administrator
Engineering - Development & Geomatks
350 City Hall Square, 3rd Floor
(phone) 519-255-6257 ext 6418
ktamm@city.windsor.on.ca
4
Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
Importance:
Mario/Kirk
Scarpelli, Chuck
JUly 22, 20134:38 PM
Tamm, Kirk; Sonego, Mario
Critchley, Valerie; Vlachodimos, Steve
FW: Flooding and MFIPPA request
High
/
Can you comment on the email below from Claire in light of her suggestion to forego the maps and go with raw
data pertaining only to the 100 blocks.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
This message is intended only forthe use of the individual or entity to which it is
of this communication is strictly prohibite.d. If you have received this communication in
error, please notifY the sender immediately by email atcscarpelIi@city.windsor.on.ca.
Thank you.
Sent: July 22, 2013 3:50 PM
Hi Chuck,
with Roseann and we agree that there's no need for me to come tomorrow ifthe maps don't show residential street
names. I understand your concern about privacy, but Istrongly believe that my original request for data down to the
municipalities releasing data down to the lOO-block level in response to public records requests -I can send you some
1
release of the data down to the lOa-block level, and/or appeal to the Information and Privacy Commissioner.
Thanks again,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
Sent: MondaY,July 22,2013 1:16 PM
Claire;
work.
Chuck Scarpelli
Windsor, ON N9A 681
519-255-6222 ext. 6287
111is message is intended only for the use of the individual or entity to which it is
Thank you.
Sent: July 22, 2013 11:55 AM
Claire Brownell
(519) 255-6882
2
Twitter.com/clabrow
Claire
Thank You
Mario Sonego P.Eng.
City Engineer
519 255 6248 ext 6356
Hello,
don't require them.
Thank you,
Claire Brownell
(519) 255-6882
3
Twitter.com/c1abrow
4
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Vlachodimos, Steve
July 22, 20134:31 PM
Scarpelli, Chuck; Critchley, Valerie
/
What did she say about the $150 estimate?
Are they asking for a waiver? For what reason?
Sent: July 22, 2013 4:29 PM
Subject: FW: Flooding and MAPPA request
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
This message is intended only for the use of tile individual or entity to which it is
Thank you.
Sent: July 22, 2013 3:50 PM
Hi Chuck,
municipalities releasing data down to the 100-block level in response to public records requests - I can send you some
for public works and the Fal department to go through the data used to compile the flood maps the city's made since
1
release of the data down to the 100-block level, and/or appeal to the Information and Privacy Commissioner.
Thanks again,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
Claire;
work.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
error, please notifY the sender immediately by email atcscarpelli@citv.windsor.on.ca.
Thank you.
sent: July 22, 2013 11:55 AM
Claire Brownell
Reporter, Windsor 5tar
2
(519) 255-6882
Twitter.com/c1abrow
Claire
Thank You
Mario Sonego P.Eng.
City Engineer
519 255 6248 ext 6356
Hello,
I just received the $1;499.80 fee estimate for my MFIPPA request for 311 calls reporting basement sewer backups over
don't require them.
"3XX Ouellette Ave."). Hopefully this would be less time consuming and therefore less expensivethan my request for
Thank you,
Claire Brownell
3
Reporter. Windsor 5tar
(519) 255-6882
Twitter.com/clabrow
4
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Scarpelli, Chuck
July 22, 2013 3:01 PM
I
We will do it now. Kirk is on his way to my office. I will call you in the next few minutes.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
exempt from disclosure under applicable law. [fthe reader ofthis message is not the
of this communication is strictly prohibited. If yon have received this communication in
Thank you.
Sent: July 22, 2013 2:02 PM
Hi Chuck,
Thanks for the heads up. Just tried to call you - can you give me a ring when you have a moment? I'd like to discuss
what the maps will show, how many there are etc. before I ask my editors if they'll foot the $150.
Talk soon,
Claire Brownell
(519) 255-6882
Twitter.com/ciabrow
Claire;
1
I have been notified by the Public Works Departmentthat creating the maps will take approximately five hours
work.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
Tins message is intended only for the use ofthe individual or entity to which it is
exempt Ii'om disclosure under applicable law. If the reader of this message is not the
oftbis communication is strictly prohibited. Ifyou have received this communication in
etTor, please notifY the sender immediately by email atcscarpelli@citv.windsor.on.ca.
Thank you.
Sent: July 22, 2013 11:55 AM
Claire Brownell
(S19) 255-6882
. CBrownell@windsorstar.com
Twitter.com/c1abrow
------_.._------
Claire
Thank You
Mario Sonego P.Eng.
2
City Engineer
519 255 6248 ext 6356
Hello,
about letting me see the data points down to the exact address level"lf there's a way to let me see where the flooding
don't require them.
whatthe outcome of that meeting was and whether you'd like m'e to file a new MFIPPA request.
Thank you,
Claire Brownell
(519) 255-6882
Twitter.comfciabrow
ciaire.brownell@gniail.com.
3
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Hi Chuck,
July 22, 2013 2:02 PM
Scarpelli, Chuck
I
Thanks for the heads up. Just tried to call. you - can you give me a ring when you have a moment? I'd like to discuss
Talk soon,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
This email address is not connected to a mobile device; If your matter is urgent, you can reach me on my iPhone at
Sent: Monday, July 22,2013 1:16 PM
Claire;
I have beel'l notified by the Public Works Department that creating the maps will take approximately five hours
work.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
exempt from disclosure under applicable law. Ifthe reader of this message is not the
Thank you.
Sent: July 22, 2013 11:55 AM
1
Claire Brownell
(519) 255-6882
Twitter.com/cJabrow
Claire
Thank You
Mario Sonego P.Eng.
City Engineer
519 255 6248 ext 6356
Hello,
the last five years. As I emailed Mario earlier this week, I think the city's flood maps made after flood events forthe past
don't require them.
An even better way to do it than giving me a zoomed-out map (from my perspectiveanyway) would be to provide me
2
Milrio told me this morning the two of you would talk about this request - it would be great if you could let me know
Thank you,
Claire Brownell
(519) 255-6882
Twitter.comjclabrow
daire.brownell@gmail.com.
3
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Tamm, Kirk
July 22, 2013 2:48 PM
Scarpelli, Chuck
/
Chuck,
When would you like to do that, Today? I am here tomorrow as well and then off until July 30
th
Kirk
--,_._---------------------------
Sent: July 22, 2013 2:3S PM
To: Tamm, Kirk
Subject: FW: Flooding and MFIPPA request
Kirk; can you talk to her with me regarding the maps. Let me know.
Chuck Scar.pelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
error, please notify the sender immediately by email atcscarpelli@ci1y.windsor.on.ca.
Thank you.
Sent: July 22, 2013 2:02 PM
Hi Chuck,
Thanks for the heads up. Just tried to call you - can you give me a ring when you have a moment? I'd like to discuss
Talk soon,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
1
From: Scarpelli, Chuck [mailto:cscaroelli@citv.windsor.on.cal
sent: Monday, July 22, 2013 1:16 PM
Claire;
work.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
111is message is intended only for the use of the individual or entity to which it is
111ank you.
Sent: July 22, 2013 11:S5 AM
Claire Brownell
(519) 255-6882
Twitter.comfclabrow
From: Sonego, Mario [mailto:msonego@citv.windsor.on.cal
Sent: Monday, July 22, 2013 11:S2 AM
Claire
2
Thank You
Mario Sonego P.Eng.
City Engineer
& Corporate leader of Public Works, Parks and Facilities
5192556248 ext 6356
sent: Thursday, July 18, 2013 1:19 PM
Hello,
abolit letting me see the data points down to the exact address level. If there's a way to let me see where the flooding
don't require them.
Thank you,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
3
Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
She'll never pay that.
Scarpelli, Chuck
July 22, 2013 12:26 PM
Tamm, Kirk; Sonego, Mario; Murray, Becky
Drouillard, Marian
Re: Flooding map request
I
From: Tamm, Kirk
sent: Monday, July 22,2013 12:22 PM
To: Sonego, Mario; Scarpelli, Chuck; Murray, Becky
Mario,
I have an estimate of 5 hours to put together the Flooding Maps from 2000 to 2011. Based on the rate provided we are
looking at around $150.00.
Kirk
From: Sonego, Mario
Sent: July 22, 2013 11:48 AM
To: Scarpelli, Chuck; Murray, Becky; Tamm, Kirk
Kirk
Mario Sonego P.Eng.
City Engineer
519 255 6248 ext 6356
Importance: High
Mario;
1
Becky will send you a Form 2 to complete in order to fill in the estimates of time, etc. and I in turn will write to
Thanks.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
elTor, please notifY the seuder immediately by email atcscarpelli@citv.windsor.on.ca.
Thank you.
From: Sonego, Mario
Sent: July 21, 2013 8:38 AM
Thanks
To: Sonego, Mario
From: Sonego, Mario
sent: Sunday, July 21,2013 8:33 AM
To:Tamm, Kirk; Scarpelli, Chuck
Chuck
--_._--_.
From: Tamm, Kirk
To: Scarpell.i, Chuck; Sonego, Mario
2
Ce: Moore, Jason; Drouillard, Marian
Chuck,
Kirk
sent: July 19, 2013 4:31 PM
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
. This message is intended only for the use of the individual or entity to which it is
of this communication is strictly prohibited. If you have receivedthis communication in
error, please notify the sender immediately by email atcscamelli@city.windsor.on.ca. .
Thankyoli.
From: Tamm, Kirk
sent: July 19,2013 4:18 PM
To: Sonego, Mario
Ce: Moore, Jason; Scarpelli, Chuck; Drouillard, Marian
Mario,
Kirk
3
Kirk Tamm
G.I.S. Administrator
350 City Hall Square, 3rd Floor
(phone) 519-255-6257 ext 6418
4
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Claire;
Scarpelli, Chuck
July 22,20131:16 PM
I
which will translate into an estimate of $150.00. Iwanted to give you a heads up before we do the actual
work.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
oftms communication is strictly prohibited. If you have received this communicatio,n in
error, please notify the sender immediately by email atcscarpel1i@citv.windsor.on.ca.
Thank you.
Sent: July 22, 2013 11:55 AM
ClaireBrownell
(519) 255-6882
Twitter.com/c1abrow
sent: Monday, July 22, 2013 11:52 AM
SUbject: RE: Flooding and MFIPPA request
Claire
1
Chuck will correspond with you on the sma!1 cost
Thank You
Mario Sonego P.Eng.
City Engineer
519255 6248 ext 6356
Sent: Thursday, July 18, 2013 1: 19 PM
Hello,
about letting me see the data points down to the exact address level. If there's a way to let me" see where the flooding
occurred down to the 100-block level, that would be enough -.1 understand the concern about exact addresses and
don't require them. '
'with the data used to produce the map, but with the precise addresses X-ed out (e.g. replace "300 Ouellette Ave" with
."3XX Ouellette Ave."). Hopefully this would be less time consuming and therefore less expensive than my request for
the 311 call data, since it was presumably already compiled and organized to make. the maps.
what the outcome ofthat meeting was and whether you'd like me to file a new MFIPPA request.
Thank you,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
2
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Scarpelli, Chuck
July 22, 2013 11 :55 AM
Mosceo, Marianna
RE: Modification of FOI 46-2013
J
Yes, it is a bit premature but I believe she will be taking a different route; going thru Public Works Department
and accessing their maps. She doesn't want to pay the fees attached to her original request. Hold off for now
because I believe she will be satisfied with PWD maps.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
of this communication. is strictly prohibited. If you have received this communication in
Thank you.
From: Mosceo, Marianna
Sent: July 22, 2013 11:53 AM
Subject: RE: Modification of FOI 46-2013
Hi Chuck,
Did you hear back from the requestor? We will need to allot time to Allison to work on the reports. She'll need
approximately 3 full days to complete the task. Please keep me posted as I will be on vacation next week.
Thanks,
Marianna
-----'-_.._-_.
Sent: July 16, 2013 8:06 PM
To: Mosceo, Marianna
Subject: Re: Modification of FOI 46-2013
It depends what they wish to do.
-_._._._...._._----_.. _-----_.. -----
Sent: Tuesday, July 16, 2013 6:26 PM
Great. Will the dates then be modified even further?
1
I'm working llam-7pm.
Thanks,
M
Sent: July 16, 2013 4:54 PM
Subject: Re: Modification of For 46-2013
A decision letter was sent to the requester outlining costs. We are awaiting their response. I will let you know if I hear
anything.
C5
Sent from my BlackBerry 10 smartphone.on the Rogers network.
sent: Tuesday, July 16, 2013 4:48 PM
Subject: FW: Modification of For 46-2013
Hello Chuck,
Should Allison move forward with the FOI request so we can schedule her time accordingly? The new deadline is
Monday so you had time to comb through the records.
Kindly advise as soon as possible.
Thanks,
Marianna
From: Charko, Allison
Sent: July 15, 2013 9:44 AM
To: Scarpelli, Chuck; Mosceo, Marianna
Cc: Murray, Becky; Vlachodimos, Steve; Sieziak, Alena
Subject: RE: Modification of For 46-2013
That's all of the data for 2012. So that's everything for one year, but a sample of what to expect for the years requested.
So yes, this is a sample set.
Cc: Murray, Becky; Vlachodimos, Steve; Sieziak, Alena; Charko, Allison
Ok, I just got back from vacation and I am going.thru the documents/reports you submitted. One question; are
these documents just a sample set or is this the actual reports. It looks like a sample.. Please confirm.
Thanks.
Chuck Scarpelli
2
Windsor. ON N9A 6S1
519-255-6222 ext. 6287
exemptJrom disclosure under applicable law. If the reader ofthis message is not the
of this communication is strictly prohibited.lfyou have received this communication in
error, please notifY the sender it111l1ediately by email atcscaroelli@city.windsor.on.ca.
Thank you.
Sent: June 28, 2013 4:S9 PM
Thanks Chuck. We'll be able to better gauge ourselves next week after Allison runs some test reports.
M
Sent: June 28, 2013 9:06 AM
Cc: Murray, Becky; Vlachodimos, Steve
Subject: FW: Modification of For 46-2013
Marianna;
I called the requester yesterday and she sent me this email clarifying her request. Can you let me know how
long searching/preparing will take for the new request? Your new deadline date to get the records to this
office is Monday, July 22, 2013.
Becky, the new date for getting the records to the requester is July 26, 2013. Can you send the requester a
new letter advising of her newdate stating that it changed due to her further clarification of the request?
Thanks. The file is on your desk. .
Chuck Scarpelli
. Office of the City Clerk
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
pfthis communication is strictly prohibited. If you have received this communication in
Thank you.
3
Sent: June 27, 2013 4:39 PM
Subject: Modification of For 46-2013
Hi Chuck,
As per our conversation, I'd like to narrow my MFIPPA request. Instead of "calls to 311 regarding floods," I would like to
narrow it to "calls to 311 reporting flooding due to basement sewer backups."
Just so you know: I'll be on vacation for the first two weeks of July, returning to work on July 15.
Thank you,
Claire Brownell
{519} 255-6882
Twitter.comjciabrow
4
Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
Kirk
Sonego, Mario
July 22, 201311:48 AM
Scarpelli, Chuck; Murray, Becky; Tamm, Kirk
Drouillard,Marian
RE: Flooding map request
I
Mario Sonego P.Eng,
City Engineer
5192556248 ext 6356
Sent: Monday, July 22, 2013 10: 16 AM
Importance: High
Mario;
r I hope the requester is prepared to pay. Let me know the costs (an estimate is fine) beforehand and I can
contael her to see if she still wants this information.
Becky will send you a Form 2 to complete in order to fill in the estimates of time, etc. and I in turn will'write to
the requester outlining the estimate to see if she is still interested:
Thanks.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The message may contain ,information that is privileged, confidential and
of this communication is strictly prohibited. Ifyoll have received this communication in
error, please notifY the sender immediately by email atcscareelli@city.windsor.on.ca.
Thank yOll.
1
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Claire
Sonego, Mario
July 22, 2013 11 :52 AM
'Brownell, Claire (WIN)'; Scarpelli, Chuck
I
Th'e maps are being produced and you should have them this week
Thank You
Mario Sonego P,Eng.
City Engineer
519 255 6248 ext 6356
Sent: Thursday, July 18, 20131:19 PM
Hello, '
don't require them.
Thank you,
Claire Brownell
Reporter; Windsor Star
(519) 255-6882
Twitter.com/c1abrow
1
Th
e
-"- "mall address is not connected to a mobile device. If your matter is urgent, you can reach me on my iPhone at
c1a,re.brownell@gmail.com.
2
From: Sonego, Mario
Sent: JuJv 21, 2013 8:38 AM
Thanks
To: Sonego, Mario
From: Sonego, Mario
.Subject: Re: Flooding map request
Chuck
From: Tamm, Kirk
Sent: Friday, July 19, 2013 4:4S PM
SUbject: RE: Flooding map request
Chuck,
Kirk
Sent: July 19, 2013 4:31 PM
2
/
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
exempt from disclosure under applicable law. tfthe reader of this message is not the
Thank you.
From:Tamm, Kirk
Sent: July 19, 2013 4:18 PM
To: Sonego, Mario
Mario,
Kirk
Kirk Tamm
G.I.S. Administrator
350 City Hall5quare , 3rd Floor
(phone) 519-255-6257 ext 6418
3
Scarpelli. Chuck
From:
Sent:
To:
Cc:
Subject:
Importance:
Mario;
Scarpelli. Chuck
July 22.201310:16 AM
Sonego. Mario; Murray. Becky
Drouillard. Marian
RE: Flooding map request
High
I
The Clerk can charge $30.00 per hour for the preparation of a record for disclosure. which I believe would be
Becky will send you a Form.2 to complete in order to fill in the estimates of time. etc. and I in turn will write to
Thanks.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The message may contain infoll11ation that is privileged, confidential and
exempt from disclosure under applicable law. Ifthe reader of this message is not the
of this commimication is strictly prohibited. Ifyou have received this communication in
elTor, please notify the sender immediately by email atcscarpeIli@citv.windsor.on.ca.
Thank you.
From: Sonego, Mario
Sent: July 21, 2013 8:38 AM
Thanks
"Sent from my BlackBerry 10 smartphone on the TELUS network.
To: Sonego, Mario .
1
._---_..---_.__._.---_..._--
. c ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ _
From: Sonego, Mario
Chuck
-------------------------
From: Tamm, Kirk
Chuck,
Kirk
Sent: July 19, 2013 4:31 PM
Chuck Scarpelli
Windsor, ON N9A6S1
519-255-6222 ext. 6287
esearpelli@citv.windsor.on.ca
2
error. please notifY the sel\der immediately by email atcscarpelli@citv.windsor.on.ca.
Thank you.
From: Tamm, Kirk
Sent: July 19, 2013 4:18 PM
To: Sonego, Mario
Mario,
The one thing we did not talk about was the cost involved. Typically Geomatics would. charge a customer a rate of
Kirk
Kirk Tamm
(phone) 519-255-6257 ext 6418
3
Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
Tamm, Kirk
July 19, 2013 4:18 PM
Sonego, Mario
Moore, Jason; Scarpelli, Chuck; Drouillard, Marian
Flooding map request
I
Mario,
Kirk
Kirk Tamm
Engineering- Development & Geomatics
. (phone) 519-255-6257 ext 6418
1
Scarpelli. Chuck
From:
Sent:
To:
Cc:
Subject:
Charko, Allison
July 15, 20139:44 AM
Scarpelli, Chuck; Mosceo, Marianna
Murray, Becky; Vlachodimos, Steve; Sieziak, Alena
RE: Modification of FOI 46-2013
J
That's all ofthe data for 2012. So that's everything for one year, but a sample of what to expect for the years requested.
So yes, this is a sample set.
Ok, I just got back from vacation and I am going thru the documents/reports you submitted. One question; are
these documents just a sample set or is this the actual reports. It looks like a sample. Please confirm.
Thanks.
Chuck Scarpelli
Windsor, ON N9A 681
519-255-6222 ext. 6287
Thank you.
~
From: Mosceo, Marianna'
Sent: June 28, 2013 4:59 PM
Thanks Chuck. We'll be able to better gauge ourselves next week after Allison runs some test reports.
M
Sent: June 28, 2013 9:06 AM
Cc: Murray, Becky; Vlachodimos, Steve
Subject: FW: Modification ofFOI 46-2013
1
Marianna;
office is Monday, July 22,2013.
new letter advising of her new date stating that it changed due to her further clarification of the request?
Thanks. The file is on your desk.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
Thank you.
From: Brownell, Claire (WIN) [mailto:CBrownell@windsorstar.com] .
Sent: June 27, 2013 4:39 PM
Hi Chuck,
Thank you,
Claire Brownell
(519) 255-6882
Twitter.com/c1abrow
2
Murray, Becky
From:
Sent:
To:
Subject:
Attachments:
Scarpelli, Chuck
July 5, 201311:19AM
Murray, Becky; Fitzsimmons, Susan
Fw: F0146-2013
Completed Records Retrieval Form 2 FOI 46-2013 July-4_2013.doc; Procedure for FOI
46-2013.docx; 2012 Information Calls - FORMATTED.xlsx; 2012 Service Requests-
FORMATTED.xlsx
J
From: Sieziak, Alena
Sent: Friday, July 5, 2013 9:12 AM
Cc: Mosceo, Marianna; Charko, Allison
Hello Chuck
Please find attached the following in response to FOI 46-2013:
1) Completed Form 2
2) Procedure outlining record retrieval process
'3) Sample Information records (2012)
4) Sample Service Request records (2012)
Let me know if you have any questions or concerns.
After July 12
th
, I will be on vacation so please follow up with Marianna Mosceo with further information regarding this
request.
MM{AC: All documents have been saved under a new sub-folder here: G:\Administration\FOI Request\2013\FOI46-
2013 Flooding Records
Thanks
Alena
Alena Sieziak
211/311 Call Centre Manager (A)
City of Windsor
Suile 410, 400 City Hall Square E I WindSor ON N9A 7K6
519-255-7474 ext. 883 I Cell: 519-817-2766
asleziak@city.windsor.on.ca I www.citywindsor.ca
NOTICE: All rights reserved. No part of this email may be reproduced or transmitted, in any form or by any means, electronic, mechanical. photocopying, recording or
otherwise, without the prior written permission of the author.
1
Scarpelli, Chuck
From:
Sent:
To:
Cc:
Subject:
Marianna;
Scarpelli, Chuck
June 28, 2013 9:06 AM
Mosceo, Marianna
Murray, Becky; Vlachodimos, Steve
FW: Modification of FOI 46-2013
I
office is Monday, July 22,2013.
new letter advising of her new date stating that it changed due to her further clarification of the request?
Thanks. The file is on your desk.
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The message may contain information that is privileged, contidential and
exempt from disclosure under applicable law. lfthe reader of this message is not the
of this communication is strictly prohibited. Ifyou have received this communication in
Thank you.
Sent: June 27, 2013 4:39 PM
Hi Chuck,
Thank you,
Claire Brownell
(519) 255-6882
1
Scarpelli, Chuck
From:
Sent:
To:
Subject:
Thanks
Sonego, Mario
June 27, 2013 7:13 PM
Scarpelli, Chuck
Re: FOI Request
I
Sent from my BlackBerry 10 smartphone on the TELUS network,
Sent: Thursday, June 27, 2013 6:57 PM
To: Sonego, Mario
Subject: Re: For Request
Hold off for now, The requester narrowed the request so it changes things.
Thanks
cs
From: Sonego, Mario
Sent: Thursday, June 27, 2013 06:52 PM Eastern Standard Time
Subject: Re: FO! Request
What day or event does she want?
Sent: Thursday, June 27, 2013 2:26 PM
To: Sonego, Mario
Subject: For Request
Mario;
An FOI request has come into our office from a requester and I need to know if your department has a
spreadsheet of sorts that shows the following items:
Calls that came into 311 Call Center regarding flooding
Including location
Type of flooding
Action taken by the City.
She asked for 311 calls but based on the other items requested I thought maybe you would have a
spreadsheet showing all of the information or know of a contact in Public Works of a staff person that would
have this.
1
Chuck Scarpelli
Windsor, ON N9A 6S1
519-255-6222 ext. 6287
addressed. The mess,\ge may contain information that is privileged, confidential and
exempt fi'om disclosure under applicable law. If the reader of this message is not the
error, please notifY the sender immediately by email atcscarpelli@citv.windsor.on.ca.
Thank you.
2
Murray, Becky
From:
Sent:
To:
Cc:
Subject:
Murray, Becky
June 24, 2013 2:32 PM
Mosceo, Marianna
Sieziak, Alena
RE: Freedom of Information request (FOI 46-2013)
/
Marianna -I talked to Chuck and he said we have no other choice but to provide the requestor with the information. A
response is not due until July 15, 2013.
Thanks
From: MOsceo, Marianna
Sent: June 24, 2013 12:06 PM
To: Murray, Becky
Subject: RE: Freedom of Information request (For 46-2013)
Sure... I'1i call you after my lpm meeting.
From: Murray, Becky
Sent: June 24, 2013 12:05 PM
Marianna - Can you call me about this one. Thanks. I will be back after 1:30.
Sent: June 24, 2013 11:55 AM
To: Murray, Becky
Will do. Thanks Becky.
M
...._.__....... __.._--
From: Murray, Becky
Sent: June 24, 2013 11:07 AM
To: Mosceo, Marianna-
Subject: RE: Freedom of Information request (FOI 46-2013)
Marianna - since it sounds like the request will take more than 3 hours, I am sending you a Form 2. You can provide a
sampling of records and the approximate time it will take to compile the records and we will provide a fee estimate to
the applicant and ask for a deposit before proceeding.
Thanks
Sent: June 20, 2013 4:40 PM
To: Murray, Becky
1
This one i.:' extremely detailed request and it would take quite a few days to compile audio records. I'll do my best to
gefyou what I can.
Hope your keeping well.
Regards,
Marianna
From: Murray, Becky
Sent: June 20, 2013 3:29 PM
Subject: Freedom of Information request (For 46-2013)
Marianna - note that applicant has requested the information in an "excel readable format",
Attached is a request under Freedom ofInformation. A response is required by JULY 15,2013:
I) Cover letter, which contains details of the request and instructions for completing Form I;
2) Form I to be completed by the individual who undertakes the search.
The forms have been revised for easier use. In the event the search will require more than 3 hours search time, please
contact this office (Becky Murray) to obtain a Form2 to be completed in order that an estimate of costs can be prepared
and forwarded to the applicant.
2

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