Food Assistance for

Assets (FFA) Manual

ANNEX C-4
ANNEX C-4: FORMAT ON BASIC PARTICIPATORY
PLANNING APPROACH AT COMMUNITY LEVEL

ODXP
PREVENTION & RECOVERY
World Food Programme

Format on Basic Participatory Planning

FFA Manual Annex C-4 (2011): version 1.

This Annex was published and made electronically available in July 2011. Where relevant,
this module supersedes previous guidance on FFA interventions. Please inform ODXPs
Prevention and Recovery team if you identify outdated information that causes confusion
with the information presented here.
Any updates to Annex C-4 will be outlined below (and include page numbers) to allow FFA
practitioners with an older version to identify where changes have occurred:
No changes as yet.

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ANNEX C-4: FORMAT ON BASIC PARTICIPATORY PLANNING

APPROACH AT COMMUNITY LEVEL

BASIC PARTICIPATORY VILLAGE/COMMUNITY/GROUP PLAN

District:
___________________________
Province:
___________________________
Ward:
___________________________
Locality/Village: ___________________________
DATE: ___________________________

Name of surveyor/agent:

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I)

BACKGROUND INFORMATION OF THE AREA &

COMMUNITY
Name/Title of Extension/NGO worker (s): ... Title: ..
... Title: ..
... Title: ..
Village/target group:............................................
Total No of households living in the community/target group: .../Male/./Female:.
Population living in the community/target group: Total:........... Male:.........Female:............
Family size (average):..................
Average total landholding size (ha)/family head:.............. Male: .. Female:
Average cultivated land size (ha)/family head:................. Male: Female:

Planning & Development Team (*) (50% female)

TEAM MEMBER NAME

GENDER

TITLE

SOCIAL STATUS

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
.
(*) The planning team is elected after the vulnerability ranking exercise
Remarks: ..
.

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II) PROBLEM IDENTIFICATION (PI)

PROBLEMS
SEVERE
MEDIUM
LOW
RANKING
__________________________________________________________________________
.
.
.
.
.
.
.
.
.

_____________________________________________________________________
POSSIBLE SOLUTIONS (add extra pages if necessary):
1.
2.
3.
4.
5.
.
.
.
.
..

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III) VULNERABILITY RANKING AND COMMUNITY

CONSTRAINT ANALYSIS
A) DISTRIBUTION OF HOUSEHOLDS BY SIZE AND LAND OWNED
(CULTIVATED + HOMESTEAD)
Land size (local Land
size Total No. of %
unit, etc.)
(Hectares)
Households
0
0
12
0,25 0,5
24
0,5 1
46
1 1,5
>6
> 1,5
Total
100

Male

Female

B) VULNERABILITY RANKING
Vulnerability ranking by the community (describe the main criteria used by the community to
rank themselves i.e. land, livestock, labour, months of food gap, etc. let the community chose
their own criteria)
Criteria:
Rank 1: _______________________________________________________
_______________________________________________________________
_______________________________________________________________
Rank 2: _______________________________________________________
_______________________________________________________________
_______________________________________________________________
Rank 3 _______________________________________________________
_______________________________________________________________
_______________________________________________________________
Rank 4 _______________________________________________________
_______________________________________________________________
Ranks

Male HH

% of Male

Female
HH

% of
Female

Total HH

% of
Total

1
2
3
4
Totals

100

100

100

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C) COMMUNITY CONSTRAINT ANALYSIS: DIAGNOSIS

PART 1

CROP PRODUCTION (FARMING SYSTEM ON CULTIVATED LAND)

Agriculture calendar (fill in months of the year)

MAJOR CROPS

PLOUGHING
1rst,2nd,3rd,4th

SOWING

WEEDING

HARVESTING &
TRESHING

Farmland distribution (if possible)

Cultivated land allocation

Hectares (ha)

Cultivated land used for main crop production only

Cultivated land used for second main crop production only
Cultivated land used for other crops
Homestead farms with perennial/cash crops (cocoa, coffee,
etc)
Others
Homestead farm only
TOTAL

100

ii) Crop yields

Yield per ha (Qls.)
Crop

Average Yield

Good Year

Bad Year

Remarks

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Is there a wide variation in yield? If yes, for what crops?

---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------In your opinion, what is the major reason for low yields (last 5 years average)?
Crop
Problem
Comments
_____
_____________________
___________________________
_____
_____________________
___________________________
_____
_____________________
___________________________
_____
_____________________
___________________________
iii) Drought/floods/pests
Do you have sufficient food supply for your families throughout the year? ------------------How many people in average suffer from shocks in your community (number and %):
---------------------%
Who are the most affected people (by gender)? Why
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Describe the drought or other shocks occurrence: every__________ years.
Mention the period of the last three shock events (circle the season affected)
________
________
________
Other key determinants of food insecurity (factors) by women
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------At times of the hungry season what coping strategies do you use? What is the role of women in this
regard?
1-----------------------------------------------------------------------------------------------------------2-----------------------------------------------------------------------------------------------------------3-----------------------------------------------------------------------------------------------------------iv) Crop marketing (add extra lines)
What are the main crops for sale? Are there specific perennial cash crops you grow and sell?
Which ones? ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Are you satisfied with the prices you receive for crops? Explain -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

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If not, for which products are you dissatisfied? -------------------------------------------------------------------------------------------------------------------------------------------------------------------Are markets accessible throughout the year? When, for how long, and why? Describe (ask
questions to women in particular)
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------How can your marketing situation be improved? (ask women in particular)
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------(v) Labour supply
Is labour a major problem? For what crops and agricultural practices (weeding, harvesting, etc)?
Describe the role of women and the time spent in the various tasks (draw a labour profile for men
and women)
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------What months of the year is labour a constraint? For what reason?
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Which month (s) is the main slack period?
Female:
-------------------------------------------------------------------------------------------------------------Male:
-------------------------------------------------------------------------------------------------------------What are the weeks during the year and the rainy season (June-Sept) where you think some FFA
activities can take place draw a seasonal calendar
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

PART 2

LIVESTOCK PRODUCTION

No. of livestock in the community/group area (ask indirect questions):

____________________________________________________________________
Type of animals
Total Number Average per households
draught oxen
------------------/----cattle
------------------/----goats
------------------/----sheep
------------------/----donkeys
------------------/-----------------------------/----Are animals in good conditions/shape (health, weight)? Why (for a yes or no answer)? How do you
think the situation can improve?
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------7

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i) Fodder Supply
In the table below mark with cross (es) what people use to feed their animals:
very common (xxx), common (xx), rare (x), nil (o)
______________________________________________________________
Sources of fodder
Dry Season
Wet Season
Ranking
Grass on grazing land
------------------Grass from cut and carry
------------------Hay
------------------Crop residues
------------------Other (specify)
------------------_______________________________________________________________
How much contribution cattle give to the income of farmers in your area/site (average)?
* Less than 25%
--------------------* 25 - 50%
--------------------* 50 - 75%
--------------------* more than 75%
--------------------What are the solutions you propose?
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

PART 3

FUEL/CONSTRUCTION WOOD PRODUCTION

What sources of fuel are used? Mark the table below with crosses: very common (xxx), common
(xx), rare (x) and nil (o)
________________________________________________________
Source of fuel
Dry season
Rainy season
Firewood
-----------------------------------Charcoal
-----------------------------------Cow dung
-----------------------------------Crop residues
-----------------------------------Others (specify)
-----------------------------------________________________________________________________
Who is responsible for collecting/using wood (women, men, children)? Explain in detail.
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Is it a time-consuming task? If yes why (limited forests, scarcity, etc.)?
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------For how long do you have to walk to fetch fuelwood (average in hours and Km/day):
---------------------------------------------------------------------------------------------------------------------Is there a shortage for fuelwood? Is it seasonal? If yes when?
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

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What are the solutions your propose

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

PART 4

WATER SUPPLY for DOMESTIC USE AND LIVESTOCK

What sources of water are used? Mark the table below with crosses: very common (xxx), common
(xx), rare (x) and nil (o)
______________________________________________________________
Sources of Water
Rainy season
Dry season
River
--------Spring
--------Pond
--------Well
--------Lake
--------Dam
--------______________________________________________________________
Are you satisfied with the quantity/quality of water available? Is there a sanitation problem? What
kind (water borne diseases, contamination, salinity, etc)?
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Are women responsible to collect water? -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------What is the average distance a person walks to get drinking water in a day? How much time is spent
on this task? --------------------------------------------------------------------------------------- ------------Is there a shortage for domestic uses? Yes ___No____ If yes, when and for how long?
----------------------------------------------------------------------------------------------------------------------Is there a shortage for livestock? When and for how long? _________________________
---------------------------------------------------------------------------------------------------------------------Currently how do you solve these problems? What you suggest to improve water supply/quality
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

PART 5

LAND DEGRADATION/SOIL EROSION

Is there a problem of soil erosion on:

farmland: yes - no / grassland: yes - no / forest land: yes - no
If yes, please describe the problem in respect to the farmers' views:
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Are protective measures taken? If yes, which ones? Are they effective? Are they sufficient? Can
they be replicated without external inputs? If not, with what inputs? Explain.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

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PART 6

HOMESTEAD PLANTATIONS AND IMPROVEMENT

What products are grown on the homesteads? Is horticulture practiced? Who is in charge of this
activity (men, women)? What are the main constraints?
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Are they for home consumption or market? How much they contribute to the household economy?
Explain ----------------------------------------------------------------------------------------------------------Is compost making a common practice? For what purpose (Bananas, cereals, home gardens etc.)?
Who is in charge of compost making and distribution to the fields/home gardens?
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Are cash crops planted around homesteads (Bananas, coffee etc.)? Are women interested to
expand their cultivation? What are the preconditions for expansion (markets, inputs, others)?
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Is water harvesting practiced? From which source of water (spring, surface runoff, pond, dam, etc.)
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Sketch an average traditional Homestead compound

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IV) PHYSICAL DESCRIPTION OF YOUR AREA

Delineate the boundaries of the community and the sub-watershed boundaries within which the
community is located.
1. SPECIFY THE AGROCLIMATIC ZONE (S): ................................... % ...........
................................... % ...........
2. SIZE OF YOUR AREA (Community/target group) ______________ ha
3. NATURAL RESOURCES & ASSETS VILLAGE MAP (by the planning team)
(report the drawing in a single or more pages)

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TABLE 1:
MEASURES SUITABLE FOR FFA (summary)
_________________________________________________________________________
Recommended
Main period
Target
_________________________________________________________________________
HOMESTEADS & FARMS
1.........................................
2.........................................
3.........................................
4.........................................
5.........................................

...........................................................
...........................................................
...........................................................
...........................................................
...........................................................

..................
..................
..................
..................
..................

IRRIGATION SCHEMES, SWAMPS REHABILITATION

1.........................................
2.........................................
3.........................................
4.........................................
5.........................................

...........................................................
...........................................................
...........................................................
...........................................................
...........................................................

..................
..................
..................
..................
..................

1.........................................
2.........................................
3.........................................
4.........................................
5.........................................

...........................................................
...........................................................
...........................................................
...........................................................
...........................................................

..................
..................
..................
..................
..................

REFORESTATION
1.........................................
2.........................................
3.........................................
4.........................................
5.........................................

...........................................................
...........................................................
...........................................................
...........................................................
...........................................................

..................
..................
..................
..................
..................

...........................................................
...........................................................
...........................................................
...........................................................
...........................................................

..................
..................
..................
..................
..................

FEEDER ROADS

OTHERS (FFT, etc)

1.........................................
2.........................................
3.........................................
4.........................................
5.........................................

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TABLE 2

DETAIL DESCRIPTION OF MEASURES BY QUARTER

Type and description of Unit

FFA activities suitable for
1st quarter (JanuaryMarch)

Target
(tentative)

Priority
(based Implementation arrangements
upon capacity and
local needs)

Type and description of Unit

FFA activities suitable 2nd
quarter (April-June)

Target
(tentative)

Priority
(based Implementation arrangements
upon capacity and
local needs

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Type and description of Unit

FFA activities suitable 3rd
quarter (July-Sept)

Target
(tentative)

Priority
(based Implementation arrangements
upon capacity and
local needs

Type and description of Unit

FFA activities suitable 4th
quarter (Oct-Dec)

Target
(tentative)

Priority
(based Implementation arrangements
upon capacity and
local needs

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