GUSRC Constitution

GLASGOW UNIVERSITY STUDENTS’
REPRESENTATIVE COUNCIL
CONSTITUTION
Constitution of the University of Glasgow Student’s Representative Council
UNIVERSITY OF GLASGOW
STUDENTS’ REPRESENTATIVE COUNCIL
CONSTITUTION
CONSTITUTION ................................................................................................ 2
SCHEDULE 1 – Membership............................................................................. 9
SCHEDULE 2 – Elections ................................................................................ 10
SCHEDULE 3 – Code of conduct .................................................................... 19
SCHEDULE 4 – Services & finance................................................................. 25
SCHEDULE 5 – Clubs & societies ................................................................... 27
SCHEDULE 6 – Student support groups ......................................................... 28
SCHEDULE 7 – Regulation of meetings.......................................................... 30
SCHEDULE 8 – Council policies...................................................................... 32
SCHEDULE 9 – Complaints procedure ........................................................... 33
EQUAL OPPORTUNITIES POLICY ................................................................ 34
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CONSTITUTION
1. NAME
There will be a students’ association known as the ‘University of Glasgow Students’

Representative Council’ (‘the SRC’).
2. DEFINITIONS
In this Constitution, schedules and any standing orders:
‘Academic session’ has the same meaning as given under the University of Glasgow’s
regulations.
‘Code of Practice’ means the Code of Practice issued by the University from time to time
in accordance with the Education Act 1994.
‘Council’ means the governing body of the students’ association known as the University
of Glasgow Students’ Representative Council.
‘Executive’ means those Council members elected to implement and represent Council
policies.
‘Member’ means a matriculated student of the University of Glasgow who has not opted
out of representation by, or membership of, the SRC under the terms of the Education
Act 1994.
‘Semester’ has the same meaning as given under the University of Glasgow’s
regulations.
‘SRC’ means the students’ association known as the University of Glasgow Students’
Representative Council.
‘Student’ means a member.
‘University’ means the University of Glasgow.
Reference to any statute or regulation includes reference to any legislation which repeals
and re-enacts with or without modification.
Words in the singular include the plural.
3. OBJECTIVES
The objectives of the SRC are to:
3.1 Represent and promote the general interests of students of the University.
3.2 Advance civic responsibility by providing a recognised means of communication
between students and the Court and Senate of the University.
3.3 To prevent and relieve poverty and advance health by providing welfare services
for students and potential students.
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3.4 To advance the arts, culture, education, heritage, science and sport by providing
amenities and supporting activities for students.
3.5 To promote equality of opportunity amongst students and challenge all forms of
discrimination whether based on sex, age, race, ethnicity, sexuality, disability,
religion, cultural background or other such status.
4 EDUCATION ACT 1994

Every matriculated student of the University will be represented by the Council and will
be a member of the SRC unless a student exercises his or her right not to be, in
accordance with the Education Act 1994. Procedures for opting out of representation
and/or membership are outlined in Schedule 1 and are in accordance with the Code of
Practice.
5 COMPLAINTS
The procedure for complaints about any aspect or activity of the SRC is set out in
Schedule 9.
6 MEMBERSHIP OF THE SRC

Membership of the SRC is automatic for all students of the University. Any member of
the SRC may seek nomination to, and participate in, the election of the Council in
accordance with Schedule 2. Members are subject to the Code of Conduct in Schedule
3.
7 MEMBERSHIP OF THE COUNCIL

The Council is representative of all students of the University. All Council members are
subject to the Code of Conduct in Schedule 3. The Council will:
7.1 Be elected by students in accordance with Schedule 2.
7.2 Consist of ex officio members in accordance with Schedule 2.
7.3 Set the strategic policy and audit the financial and business affairs of the SRC in
accordance with Schedule 8.
7.4 Consist of no more than 37 members.
8 MEMBERSHIP OF THE EXECUTIVE

An Executive of no more than 12 Council members will be elected in accordance with
Schedule 2 and will have responsibility for implementing and representing SRC policies
within the University and externally in accordance with Schedules 4 and 8. The Executive
[3]
may determine the procedure for affiliation and grants for clubs and societies in
accordance with Schedule 5 and student support groups in accordance with Schedule 6.
9 OFFICE OF PRESIDENT, DEPUTE PRESIDENT, & VICE-PRESIDENTS

A President, Depute President and Vice-Presidents will be elected in accordance with
Schedule 2. The President will chair meetings of the Council and Executive subject to
Schedule 7. The President will be the spokesperson on behalf the SRC.
10 OFFICE OF PERMANENT SECRETARY

The Permanent Secretary will be appointed by the Executive and will undertake
responsibility for the day-to-day management of SRC services on behalf of the Executive
in accordance with Schedule 4. The Permanent Secretary must not be a full-time or
sabbatical student of any educational body.
11 POWERS
Subject to paragraph 12, the Executive on behalf of the Council will have the same
powers as Trustees under Scots law and in particular will have power:
11.1 To lease or rent land or buildings from the University.
11.2 To operate within the University shops or other facilities to provide students with
such goods and services as it or the Council may decide.
11.3 To borrow and to raise money in pursuance of any of the Council’s functions.
11.4 To invest the monies of the SRC not immediately required for the performance of
its functions in or upon such investments, securities or property as may be
thought fit.
11.5 To employ such staff as it believes necessary in order to implement the SRC’s
policies, and to determine the terms and conditions of employment.
12 FINANCE
The Executive must ensure that all funds provided to it by the University are used only in
accordance with the Education Act 1994, the Code of Practice, the objectives of the SRC
set out in paragraph 3 of the Constitution, and other statutory requirements or such
conditions which the University may from time to time decide. In particular the Executive
must through the Permanent Secretary:
12.1 Keep any and all bank accounts in the SRC’s name.
12.2 Keep accounts and accounting records in accordance with ordinary professional
accounting principals.
12.3 Maintain a sound system of internal financial management and control.
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12.4 Plan and conduct the SRC’s financial affairs so as to ensure that annual income
is sufficient to meet total annual expenditure, with any divergence from this
requirement requiring prior approval of the University.
12.5 Obtain the prior written consent of the University to any transaction involving land,
buildings and equipment worth in excess of the sum prescribed in the Code of
Practice.
12.6 Obtain the prior written consent of the University to the borrowing of money for a
period in excess of twelve months.
12.7 Not give any guarantee or indemnities incurring contingent liabilities other than in
the normal course of business.
12.8 Maintain adequate property and public liability insurance cover.
12.9 Not proceed with any expenditure decision exceeding the prescribed sum without
the prior agreement of at least one financial observer. The Secretary of Court
shall appoint two financial observers who will be invited to, receive papers for and
have the right to attend, all meetings of the Executive Committee in a non-voting
capacity. The prescribed sum for the purpose of this sub-paragraph will be no
less than £1,000 or such higher sum as may be authorised in writing by the
Secretary of Court.
13 SIGNATURE OF CONTRACTS AND LEGAL DOCUMENTS

13.1 All contracts and legal documents must be signed on behalf of the SRC by the
President and the Permanent Secretary. The Depute President may act as a
substitute signatory for the President where the President is not available. Where
the Permanent Secretary is absent he or she, or the Secretary of Court, may
appoint another member of SRC staff as a substitute signatory, subject to such
conditions as appropriate.
14 MEETINGS OF THE SRC, COUNCIL & EXECUTIVE

14.1 No meetings of the Council, including a Yearly Reporting or Extraordinary
General Meeting of the SRC, will be held outwith the University semesters or on a
University holiday.
Ordinary Meetings of the Council

14.2 The Council will meet a minimum of six times each calendar year, the first
meeting being not later than two weeks after the annual Council autumn elections
have taken place. Subject to room capacity, any student, may attend a Council
meeting but may only participate with the permission of the Chair.
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14.3 The Permanent Secretary, appropriate SRC support staff and the University’s
Financial Observers may attend meetings of Council.
14.4 Three ordinary meetings will take place in the first semester and three in the
second semester. Subject to paragraph 14.2 the Executive Committee will set
the precise dates for Council meetings and notification of meetings will be
provided to all Council members through the Permanent Secretary.
Yearly Reporting Meeting of the SRC

14.5 A Yearly Reporting Meeting of all members of the SRC will be called in each
academic year no later than three weeks after the Council spring elections. All
members will be given at least two weeks notification of the Yearly Reporting
Meeting through SRC publications or general notices. The purpose of this
meeting is to provide students with a report on the work and finances of the SRC
over the last year, including details of subscriptions and donations made to
affiliated organisations.
Extraordinary Meetings of the Council

14.6 The President, whom failing the Permanent Secretary, must call an Extraordinary
Meeting of Council if requested by at least one third of the current membership of
the Executive or Council, or two per cent of the total membership of the SRC.
Fractions are rounded up. All requests must be in writing and indicate the
purpose of the meeting. An Extraordinary Meeting of Council must be held within
two weeks after a proper request is received and Council members will be given
one weeks notice of this meeting through the Permanent Secretary.
14.7 No business other than the original purpose of the meeting detailed within the
written request will be discussed at an Extraordinary Meeting of Council
Chairing of meetings
14.8 The President, or where he or she declines, an Executive member selected by
the Executive in accordance with Schedule 7 and paragraph 14.9, will chair
council and Executive Committee meetings. If the President or Chair is absent,
meetings will be chaired by the Depute President, whom failing a member of the
Executive as may be agreed by Council.
Voting at meetings of Council

14.9 Each member of the Council is entitled to cast one vote on any decision put to the
Council. Votes are not transferable and only members present at the time a
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decision is put to a meeting may vote. The method of voting for elections to
committees is at the discretion of the Chair. In the event of a vote of no
confidence in the Chair the Permanent Secretary will chair Council for the
purpose of that vote. Where a vote of no confidence is upheld a new Chair will
be appointed in accordance with Schedule 7.
Conduct of meetings
14.10 The conduct of all meetings is set out in Schedule 7.
Minutes
14.11 Minutes of meetings of the Council, the Executive Committee and any of its sub-
committees, will be kept by the Permanent Secretary and will be open to
inspection by any student or member of the public subject to paragraph 14.12.
14.12 No information falling within the Data Protection Act 1998, or information which in
principle could be exempted from disclosure in terms of the Freedom of
Information (Scotland) Act 2002 may be released to any student or third party.
15 AFFILIATION TO EXTERNAL ORGANISATIONS

15.1 The Council will be able to affiliate to external organisations so long as this is
compatible with paragraph 3 of this Constitution, the Education Act 1994 and the
Code of Practice.
15.2 The Permanent Secretary will keep a record of all affiliations to external
organisations with details of any subscriptions or donations made. This list will
be published annually.
16 SCHEDULES AND STANDING ORDERS

Council may make or amend such Schedules and Standing Orders as may be necessary
for implementing the provisions and aims of this Constitution subject to the following
conditions:
16.1 The approval of two-thirds of those present and voting at a properly called
meeting of Council provided that at least fourteen days written notice of the
precise terms of the order has been given to all members of Council through the
Permanent Secretary.
16.2 In the case of a Schedule, no amendment will come into effect unless and until
the University Court gives its written approval to the President and the Permanent
Secretary.
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16.3 Where a proposed amendment or addition to a Standing Order or Schedule has

been unsuccessful, a proposal of a similar outcome may not be moved again until
a period of at least 3 months has elapsed. The Chair, whose decision under this
sub-paragraph is final, will decide the question of whether a proposal is similar to
an unsuccessful proposal. In reaching a decision the Chair should have regard
to any advice given by the Permanent Secretary.
16.4 The Executive may make or amend such Executive Standing Orders as may be
necessary for implementing its remit under this Constitution subject to the
approval of two-thirds of those present and voting at a properly called meeting of
the Executive provided that at least seven days written notice of the precise
terms of the order has been given to all members of the Executive by the
16.5 The provisions of 16 to 16.3 do not apply to paragraph 15 of Schedule 2.
17 AMENDMENT OF THE CONSTITUTION

This Constitution may be amended with the approval of two-thirds of those present and
voting at a properly called meeting of Council subject to the following conditions:
17.1 The Permanent Secretary has given Council members at least four weeks written
notice of the precise terms of the amendment, and advertised the details of the
proposed change on the appropriate SRC and University notice boards;
17.2 No less than two-thirds of the actual membership of Council are present;
17.3 No amendment to the Constitution will come into effect unless and until the
University Court gives its written approval to the President and the Permanent
Secretary.
17.4 Where a proposed amendment to the Constitution has been unsuccessful, a
similar proposal may not be moved again until a period of at least six months has
elapsed. The Chair, whose decision under this sub-paragraph is final, will decide
the question of whether a proposal is similar to an unsuccessful proposal. In
reaching a decision the Chair should have regard to any advice given by the
18 REVIEW OF THE CONSTITUTION
The Constitution will be subject to review by the University at intervals of not more than
five years.
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SCHEDULE 1 – Membership
1 Every matriculated student of the University is automatically a member of the

SRC and will be represented by the Council.
2 Students have the right to opt out of membership of the SRC and/or
representation by the Council. This right may be exercised after matriculation
but before the call for nominations for Council elections. A decision to opt out
may be exercised once per academic session and will be valid for the duration of
that academic session only.
3 Any decision to opt out in terms of this Schedule will be notified to the Permanent
Secretary who will keep a record of this decision and will advise the Council and
University Court of the number of students opting out, from time to time.
4 Members who opt out in terms of this Schedule will continue to enjoy full access
to SRC services but will not be entitled to participate in Council affairs as a voter,
electoral candidate and/or officer.
[9]
SCHEDULE 2 – Elections
Entitlement to vote
1. Every member is entitled to vote in the online polls for the Sabbatical, Welfare
and Equal Opportunities and General Student constituencies and nominate
candidates within those constituencies. Members are also entitled to vote and
nominate candidates in those Academic constituencies where they are eligible to
stand in principle. Voting must be by secret ballot.
Eligibility for election

2. Only members, as defined in paragraph 2 of the Constitution, may stand for
election to the Council.
2.1 No member can stand for more than one position on the Council at the same
election.
2.2 No member is eligible for election to a Sabbatical seat which they have already
occupied or where they have been a Sabbatical officer or paid elected Union
Officer at the University for two years.
2.3 All members are eligible to stand for a post in the Welfare and Equal
Opportunities and General Student constituencies. Members should only stand
for a post with which they can self-identify.
2.4 No member is eligible for a seat in the Academic Convenors’ constituency unless
they are a student in the faculty to which the seat relates.
Dates of elections
3. Unless the retiring council, with the written agreement of the University Court,
directs otherwise, the election of the Sabbatical, Academic and Welfare and
Equal Opportunity constituencies will be held in the Second Semester, not later
than four weeks after, the end of the spring break. The Sabbatical constituency
elections, at the discretion of the Executive, may be held on a separate date from
the Academic and Welfare and Equal Opportunity Constituencies provided they
are within the aforementioned timescale. When the elections are held on
separate dates they shall not be deemed the “same election” as per 2.1 above.
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Successful candidates will take up office on the first day of July in that same year.
These elections are called the ‘SRC Spring Elections’.
3.1 Elections to all other seats will take place not earlier than three and not later
than five weeks after the start of the First Semester. These elections are called
The ‘SRC Autumn Elections’.
3.2 Subject to paragraphs 3 and 3.1, the precise date of elections shall be decided by
The Executive Committee.
3.3 The procedure for notifying students of elections may be made by Executive
Standing Order and will ensure that prominent notification of elections is given at
least two weeks before the opening of nominations and until the closing date for
nominations.
3.4 Where insufficient candidates are nominated in any constituency or where a

vacancy occurs, such vacancies may be filled by a by-election as the Executive
Committee may decide. The procedure to be followed for by-elections may be
made by Executive Standing Order.
Nominations & publicity

4. The procedure for nominations will be made by Executive Standing Order subject
to the following basic requirements.
4.1 Nominations will be made on a prescribed form by candidates who must show
their matriculation card to the Returning Officer, or authorised depute. The
prescribed form must be signed by the candidate and the Returning Officer, or
authorised depute, before it can be accepted. The candidate will then be issued
with a receipt.
4.2 Nomination forms must be submitted on the days specified by the Executive
Committee, which will end no later than seven days before the election.
Submission of nominations will remain open for ten consecutive working days
from 9.00am on the first day to 4.00pm on the tenth day. The Returning Officer
will declare any nominations received after this time invalid.
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4.3 Nominations for the following seats will be signed by the following members who
will append their matriculation numbers to the nomination form:
• Sabbatical Officers: thirty members;

• Academic Convenors and Welfare and Equal Opportunity Officers: fifteen
members; and
• All other seats: six members.
4.4 Each member must be eligible to vote for the seat for which he or she is making a
nomination. The decision of the Returning Officer regarding the validity of a
nomination is final.
4.5 The procedure for election publicity will be made through Executive Standing
Order subject to the following basic requirements.
4.6 Candidates may, before close of nominations, submit a manifesto of not more
than 300 words in the Sabbatical Constituency and not more than 150 words in
other constituencies. Candidates must also submit two passport size
photographs. It shall be the duty of each candidate to ensure that the submitted
manifesto does not contain any offensive or factually inaccurate material and
does not exceed the prescribed length. Should this occur the Executive
Committee will report the matter to the Returning Officer who may, at his or her
discretion, request the candidate to amend the manifesto accordingly or direct
that it be displayed subject to the deletion of any infringing material.
4.7 For the spring elections only: where a candidate remains unopposed after the
time period for nominations has closed, there will be a ballot offering the options
of re-opening of nominations and election of the unopposed candidate. For the
avoidance of doubt the terms of this clause shall only apply for the main spring
elections and not for subsequent by-elections or autumn elections.
4.8 Candidates, whether opposed or not, shall not be deemed to be elected until the
close of the ballot on the day of election
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Canvassing
5 It is illegal to chalk, paint or affix notices on walls or pavements or otherwise
display them except on noticeboards provided for student use. Offenders are
liable to prosecution and the SRC is in no way responsible for them.
5.1 Candidates are not allowed to be canvassed for or financed by persons other
than matriculated students of Glasgow University, who have not opted out of SRC
representation for this academic year under Schedule 1.
5.2 Canvassing is not permitted inside the University Library, the Round Reading
Room, other University computer clusters, or within Council’s Offices on the
day(s) of the election.
5.3 With the exception of bought photocopying services, candidates are not permitted
to use SRC property for the furtherance of their campaign.
5.4 The use of loudhailers on Gilmorehill campus is prohibited by order of the

University Court.
5.5 Whilst reasonable use of private electronic mail, over and above the official
election message sent out by Computing Service on behalf of the SRC is
acceptable, any additional use of electronic mail for the furtherance of a
candidates campaign must be referred to, and approved by, the Returning Officer,
University Postmaster and Permanent Secretary. Any unsolicited mass electronic
mail shot/s (i.e. addressed to 500 people or more), sent with the specific intention
of canvassing are not permitted.
5.6 No candidate or person campaigning for him or her will deface, cover or remove
any opponents’ publicity material from display. Any breach of this rule will lead to
disqualification from the election.
5.7 It is the responsibility of the candidate to ensure that his or her publicity material
is removed and disposed of sensibly after the election. Failure to do so may result
in disqualification in accordance with paragraph 6.
[13]
Infringement of election rules

6 Any malpractice leading to an infringement of these or other rules governing an
election should be reported to the Permanent Secretary, who will immediately
inform the Returning Officer who has the power to invalidate the nomination of the
offending candidate, or disqualify a successful candidate.
Returning Officer
7 Prior to each election the Executive Committee will appoint a Returning
Officer who will be responsible for –
• The proper conduct of elections.
• The observance of the contents of this Schedule.
• No person shall be eligible to be appointed Returning Officer if they are –
• A member of Council.
• An SRC employee.
• A matriculated student of the University of Glasgow.
• A close relative of any candidate in a SRC Election.
The University Court must approve the appointment in writing.
7.1 After every election the Returning Officer will submit a written report on that
election to the University Court and Council, and will be invited to attend the
meeting of Council following that election to answer any questions on his or her
report.
7.2 The Returning Officer may be removed or suspended from office on good cause
at a General or Extraordinary General Meeting of Council where two-thirds of
those present and voting agree, and the prior written approval of the University
Court has been obtained through the Permanent Secretary.
Poll
8 All elections will be held by secret ballot which will normally be online and will be
decided by the following single transferable voting system:
• Online ballot papers will be marked in order of preference
• Voters will have the option to spoil their ballot paper by clicking on the
appropriate box
• The number of votes required to secure election shall be:
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Total No. of Votes Cast - (Total No. NTS) +1

Number of Vacancies +1
This figure will be referred to as the quota.

NTS = Non-Transferable and spoilt votes.
• If a candidate receives more than the quota all that candidate's votes will be
split according to the next available preference.
• If no candidate in any count fulfils the quota the votes cast for the bottom
candidate in the count will be divided according to the next available
candidate. If more than one candidate ties for bottom place in the count, the
candidate with fewest first preferences will be eliminated.
8.1 The results of the election will be supervised by the Returning Officer, who must
publish them as soon as they are known. The data and basis for the election
results may be inspected and independently validated by the Secretary of Court.
8.2 In the event of a tie, a by-election will be held for the seat in question. All
questions relative to the validity of an election must be submitted to the Returning
Officer within 48 hours of announcement of the result. Decisions on any such
questions shall be made by the Returning Officer, who may consult with the
Secretary of the University Court. If any election is declared invalid, a by-election
will be held.
Membership of Council
9 The Council is representative of all students of the University and will
comprise of the following elected member positions:
Four members in the Sabbatical Constituency (subject to paragraph 12):
• President
• Vice-President (Learning and Development)
• Vice-President (Media and Communications)
• Vice President (Student Support)
Eight members in the Academic Constituency:
• Arts Convenor
• Education Convenor
• Engineering Convenor
• Social Sciences, Law & Financial Studies Convenor
• Medicine Convenor
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• Science Convenor
• Veterinary Medicine Convenor
• Postgraduate Convenor
Nine members in the Welfare and Equal Opportunities Constituency:
• International Students’ Officer
• Lesbian, Gay, Bisexual and Transgender Students’ Officer
• Mature Students’ Officer
• Minority Ethnic Officer
• Students’ with Disabilities Officer
• Women’s Interests Officer
• Charities Officer
• Clubs & Societies Officer
• Part-time Students’ Officer
Nine members in the General Student Constituency who will be Council

members without portfolio and must comprise of at least two first year
students and two postgraduate students.
9.1 The Past President of the SRC will be an ex officio voting member of Council.
The Past President is the elected member who held the office of SRC President
prior to 1 July in a current election year. In addition the President of the following
bodies (or their legal successors) will be ex officio members of Council but may
only vote if that body has a reciprocal Council ex officio voting member:
• Crichton University Campus Students’ Representative Council
• Glasgow University Sports Association
• Glasgow University Union
• Queen Margaret Union
• Glasgow University Postgraduates’ Club
Court Assessor
10 At its first meeting the Council will elect a non-Sabbatical Council member to be
the SRC Assessor on the University Court.
President-elect, Vice Presidents elect and Depute President

11 A member elected to a position in the Sabbatical Constituency at the SRC
Spring Elections will be known as the President-elect or Vice-President elect, as
appropriate, until he or she takes office on the first day of July in that same year.
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The President-elect and Vice-Presidents elect are entitled to attend and speak at
meetings of the Council and Executive but not to vote. When members of the
Sabbatical Constituency take office they will elect a Vice-President to be known
as the Depute President. The Depute President’s role is to substitute for the
President in the chairing of meetings and signing of contracts and legal
documents in his or her absence. The Depute President may not act as
spokesperson for the SRC without the prior consent of the President.
Sabbatical Constituency
12 The remit and number of Sabbatical Constituency posts may be altered or
deleted by Executive Standing Order to come into effect in a following election
year: subject to endorsement by a simple majority of Council and the requirement
of at least two Sabbatical Constituency posts, of which one will be known as the
President. The maximum number of sabbatical posts shall be five.
Membership of the Executive

13 On the first day of July all members of the Executive Committee will vacate office
and the members elected to the Sabbatical Constituency at the SRC Spring
Elections in that same year will join the Executive Committee and assume their
paid positions.
13.1 At the first meeting of the Council after 1 July the following members will join the
Executive Committee:
• two members from the Academic Constituency elected by the eight members
of that constituency on a show of hands; and
• two members from the Welfare and Equal Opportunities Constituency elected
by the nine members of that constituency on a show of hands.
Where there is a tie the Chair of the Council may cast a deciding vote.
13.2 At the first meeting of the Council following the SRC Autumn Elections the
following members will join the Executive Committee:
• two members from the General Constituency elected by the members of that
constituency on a show of hands; and
• one non-Executive member of Council elected by the members of Council on
a show of hands.
Where there is a tie the Chair of the Council may cast a deciding vote.
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Committees of the Council

14 The Council may by Standing Order create and delegate functions to such
committees as it thinks necessary in order to progress its remit as set out in the
Constitution. This provision cannot be used to delegate any functions which are
within the remit of the Executive Committee as described in the Constitution.
Sub-committees of the Executive

15 The Executive Committee may by Executive Standing Order create and delegate
functions to such sub-committees as it thinks necessary in order to progress its
remit as set out in the Constitution, subject to the following: Complaints or matters
related to SRC staff must be dealt with by the Staff sub-committee. The Staff
sub-committee will comprise of the President, no more than two sabbatical
members of the Executive Committee and the Permanent Secretary. It will be
chaired by the President. All matters discussed at the Staff sub-committee must
be kept confidential to members of that sub-committee.
[18]
SCHEDULE 3 – Code of conduct
Conduct of members generally

1. All students must treat other members with courtesy and respect. They must
show the same consideration to SRC and University employees or guests. They
must act in accordance with the SRC’s Equal Opportunities Policy.
Conduct of Council members

2. In addition to the requirements of paragraph 1, Council members must also
adhere to the following additional standards –
2.1 Act in the interests of students and in doing so uphold the aims of this
Constitution and act in accordance with its Schedules and Standing Orders.
2.2 Contribute to and share responsibility for collective decisions, and represent the
Council’s policies on appropriate public occasions. Any Council member
unwilling to so do should resign.
2.3 Prepare for and attend all meetings of committees of which they are a member.
Members who miss more than three meetings of Council will be deemed to have
resigned unless they have provided good reason to the satisfaction of the Chair.
2.4 Be accessible to the people whom they have been elected to serve and to
represent their interests conscientiously. In representing people’s interests,
Council members have a duty to respect individual privacy, unless there are
overwhelming reasons in the wider public interest for disclosure to be made to a
relevant authority.
2.5 Ensure that confidential information acquired as a result of their position is not
disclosed to anyone other than those who have a right to that information.
Ensure that confidential information is not used for the personal advantage of
either he or she or of others known to them.
2.6 Take decisions solely in terms of the interest of students. They must not act in
order to gain financial or other material benefit for themselves, their family or
friends. Where a financial or material conflict of interest arises during a decision
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or discussion this should be disclosed and the Council member should refrain
from participating further on the matter.
2.7 Council members have a duty not to place themselves under any financial or
other obligation to any individual or organisation that might reasonably be thought
to influence them in the performance of their duties.
2.8 Act honestly and declare any private interests relating to their duties and take
steps to resolve any conflicts arising in a way that protects the interest of the
SRC.
2.9 Be accountable and open about their decisions and actions to students. To
consider issues on their merits, taking account of the views of others.
2.10 Abide by the SRC’s staff-student protocol.
2.11 Ensure their actions do not cause a nuisance or harassment to others. Never use
language that is likely to offend the reasonable person, such as racist or sexist
terms. Avoid any language or behaviour likely to cause offence to others.
2.12 Foster mutual respect between fellow Council members and SRC staff.
2.13 Not consume or be under the influence of alcohol or any illegal drugs during SRC
meetings or whilst representing the SRC whether in an official capacity or
otherwise (with the exception of alcohol where it is provided as part of a social
event).
Complaint procedure
3. The procedure for dealing with a Code of conduct complaint consists of four
stages.
3.1 Stage 1 - (admissibility) – A complaint should be set out in writing and sent to
the Permanent Secretary who will investigate and determine the admissibility of
the complaint. The Permanent Secretary may remit a complaint, in whole or in
part, to the University or appropriate agencies for investigation.
[20]
3.2 Stage 2 - (investigation) - If a complaint is admissible, and has not been remitted
to the University by the Permanent Secretary, an investigation into the complaint
will be carried out by the President, whom failing the Depute President or such
person as may appointed by the Executive (‘the Reporter’) where the President or
Depute President are the subject of the complaint, decline to act, or have a
conflict of interest. The Reporter will then report his or her findings in fact to the
Standards Committee. The Standards Committee will comprise of two members
of the Executive and at least three non-Executive members of Council. It will be
chaired by the Permanent Secretary. The Reporter must not be a member of the
Standards Committee.
3.3 Stage 3 – (decision) – The Permanent Secretary will invite the person
complained against to respond to the Reporter’s findings in fact before the
Standards Committee reaches its decision. Where a complaint is upheld the
Standards Committee may impose sanctions against a member.
3.4 Stage 4 – (appeal) – Where a complainer is dissatisfied with a decision made by

the Permanent Secretary or Standards Committee they may appeal to the
University Court. Where a complainee is dissatisfied with a decision of the
Standards Committee they may appeal to the University Court. The University
Court’s appeal complaints procedure is set out in the Code of Practice.
Notification
4 After receiving a complaint, the Permanent Secretary will notify the member who
is the subject of the complaint. Notification will inform the member of the nature
and details of the complaint. In considering whether or not it would be
appropriate to inform the member of the name of the complainer, the Permanent
Secretary will have regard to whether or not the complainer is or appears to be a
vulnerable person; any reasons given by the complainer as to why the member
should not be given the name of the complainer; and, whether giving the name of
the complainer would prejudice an investigation into the complaint.
Stage 1 - admissibility
5 The Permanent Secretary will investigate and determine whether or not a
complaint is admissible. A complaint is admissible if it appears that the complaint
is not trivial and is relevant, which means the complaint is about the conduct of a
member and if proved, the conduct complained about would amount to a breach
[21]
of this Code. Complaints relating to an alleged breach of the University’s rules or

criminal law will generally be referred to the appropriate authorities. A decision
of admissibility will be notified in writing to both the complainer and complainee
within one month of receipt of the complaint unless the complaint has been
remitted to the University in accordance with paragraph 3.1.
Stage 2 - investigation
6 The Reporter will investigate any complaint which has not been dismissed or
remitted to the University or other agency at Stage 1 with a view to making
findings in fact as to whether or not the conduct complained about was
committed, and reaching a conclusion as to whether or not, as a result of the
conduct complained about, there has been a breach of the provisions of this
Code of conduct.
Interviews
7 If the Reporter interviews any person in the course of an investigation, the
Reporter will have regard to whether that person is or appears to be a vulnerable
person; allow that person to have a third party present at the interview; allow that
person to have his or her views conveyed through an interpreter if that person so
requests; and may record the interview.
Stage 2 - report
8 At the conclusion of an investigation into a complaint at Stage 2, the Reporter will
make a report to the Standards Committee upon the outcome of the investigation.
The report must be submitted no later than two months from notification of the
decision on admissibility. The report by the Reporter to the Standards Committee
will include-
• details of the complaint;

• details of the investigation carried out by the Reporter;
• copies of any written statements and recorded evidence;
• the facts found by the Reporter in relation to whether or not the conduct
complained about was committed by the member; and,
• the Reporter’s conclusion in relation to the complaint.
Before making a report, the Permanent Secretary will give the member concerned
a copy of the Reporter’s draft report and will give the member concerned the
[22]
opportunity to make representations about any alleged breach and on the draft
report. The representations of the member will be annexed to the report in as far
as they are not given effect to in the report.
Stage 3 – consideration by the Standards Committee

9 A copy of any final report to the Standards Committee will be made available to
the member concerned by the Standards Committee. The Permanent Secretary
will ask the member to confirm in writing whether or not the member agrees with
the Reporter’s findings in fact or the conclusion. The Permanent Secretary will
also ask the member whether or not the member wishes to appear before the
Standards Committee to make representations about the Reporter’s findings in
fact or conclusion. The Standards Committee may consider in private any report
of the Reporter and any representations by the member concerned in order to
ensure the privacy of any further investigation into the complaint. Following
consideration of the report and any representations by the member, the
Standards Committee will decide whether –
• to agree with the Reporter’s findings in fact and conclusion;

• to refer the complaint back to the Reporter for further investigation or
clarification; or
• to conduct its own investigation into the complaint.
The Standards Committee will determine the procedure to be followed in relation

to any investigation which it wishes to carry out itself. If the Standards Committee
finds that there has been a breach of the Code of Conduct it will make a decision
as to whether or not to impose sanctions against the member. If the Standards
Committee decides to recommend the imposition of sanctions it will also decide in
public which sanctions to recommend.
Stage 3 – sanctions
10 In the case of a member, the Standards Committee may impose one or more of
the following sanctions, a record of which will be sent to the member by the
Permanent Secretary:
• A request for a written or verbal apology from the complainee;

• A verbal or written reprimand; and
• Suspension or removal from membership.
[23]
In the case of a Council member, the Standards Committee may impose the
following additional sanction:
• Suspension or removal from the Council, Executive, other SRC committee, or

ex officio position.
In the case of Sabbatical members, the Standards Committee may impose one or
more of the following additional sanctions insofar as compliant with employment
law:
• Suspension of part or all of financial allowances for a period of time;

• Suspension or removal from the Sabbatical post.
Withdrawal of complaints
11 A complaint may be withdrawn at anytime by a complainer prior to the Standards
Committee imposing sanctions at Stage 3. A request to withdraw must be in
writing and given to the Permanent Secretary. Where a complaint is withdrawn
investigations and further procedure will stop. The Permanent Secretary will
inform the member concerned of that fact and of any reasons given by the
complainer for the withdrawal of the complaint.
Temporary suspension and Stage 4 appeal

12 The Executive may suspend any member from attending any meeting or
representing the SRC on a temporary basis whilst a complaint is being
determined by it or the University, but only where this is reasonably necessary to
safeguard the reputation of the SRC or for the purposes of health and safety.
Where the University advises the Standards Committee that a complainee has
lodged a Stage 4 appeal any sanction imposed under paragraph 10 (Stage 3) will
be suspended pending the outcome of the appeal.
[24]
SCHEDULE 4 – Services & finance
Services
1 Subject to SRC policy and resources, the SRC will provide a range of services
for students including:
• Welfare, money and legal advice for students and prospective students
• Advocacy for students in university appeals, disciplinary hearings and
complaints
• An overnight listening service staffed by student volunteers
• A centre for co-ordinating student volunteers and community projects
• Support for clubs and societies in accordance with Schedule 5
• Support for student support groups in accordance with Schedule 6
• Editorially independent student media
• Notice board space for student notices and advertisements for jobs
• A mini-bus service between campus and halls of residence
• A second-hand bookshop, and
• Fax and photocopying facilities.
1.1 Day to day management and administration of SRC services is the responsibility
of the Permanent Secretary. The allocation of SRC resources, including
financial and human resources, is the responsibility of the Executive Committee.
1.2 The Executive Committee may provide such additional services in fulfilment of
Council policy.
Finance
2 The Executive is responsible for the finances of the SRC in accordance with, and
subject to, paragraphs 10, 11, 12 and 13 of the Constitution. It may delegate this
responsibility to a Finance sub-committee, established in accordance with
paragraph 15 of Schedule 2. Where it does so the minutes of any Finance sub-
committee will be made available to all members of the Executive Committee.
The Permanent Secretary will provide a written financial report to one meeting of
the Council each Semester.
2.1 The powers of the Executive Committee in accordance with paragraphs 10, 11,
12 and 13 of the Constitution may be delegated temporarily to the Permanent
[25]
Secretary where urgent action requires to be taken in the interest of the SRC.
Power may only be delegated temporarily where the President or in his/her
absence one Vice-President provide permission and any written approval must be
reported to the next meeting of the Executive Committee.
2.2 The Executive Committee will appoint solicitors and auditors each financial year.
Solicitors must be qualified in Scots law and hold an unrestricted practising
certificate. Auditors must be persons qualified for appointment as auditors of a
company registered in Scotland. The auditors will report to Council on their
audit of SRC accounts for the financial year. The auditors will report to Council
whether or not all expenditure has been properly authorised and incurred in
accordance with the Constitution. The audited accounts will be presented to
Council. A copy of the audited accounts must be sent to the University Court
and be made available for inspection by any student.
[26]
SCHEDULE 5 – Clubs & societies
Affiliation and grants
1. Decisions regarding affiliations and grant applications for clubs will be made by
the Executive. In this schedule the word club includes societies. The
Executive may by Executive Standing Order publish a Clubs & Societies Code of
Practice, which will include:
• an affiliation form
• details of the facilities provided by the SRC to affiliated clubs and the rules
on using them
• the procedure and criteria in allocating grants, and
• disciplinary and appeals procedures for affiliated clubs.
• the procedure and criteria in making and allocating special submissions.
1.1 Any club on University campus is entitled to apply to the SRC for affiliation. Only
affiliated clubs may use SRC facilities and apply for funding.
1.2 Conditions of SRC affiliation are as follows:

• Clubs must abide by the SRC’s Constitution, Schedules, Standing Orders,
Clubs’ Code of Practice, and Equal Opportunities Policy.
• Full membership of the club must be open to students in accordance with
the SRC’s Equal Opportunities Policy. Clubs may restrict their
membership only insofar as is necessary to facilitate their purpose,
function and aim.
• Associate membership of a club may be open to non-students at the
discretion of the club’s governing body.
• The club must be under the democratic control of its full membership and
have a written Constitution to that effect. The Constitution must limit
associate membership to no more than 20% of the total membership and
provide that associate members should account for no more than 10% of
the total number of voting members at an annual or extra-ordinary general
meeting of the club.
• A club must have at least two officer bearers who are students.
1.3 Money allocated to a club from the SRC must not be used to purchase alcoholic
drink, or be used to make donations to any external organisations.
[27]
SCHEDULE 6 – Student support groups
Affiliation and grants
1 Decisions regarding affiliations and grant applications for student support groups
(SSG) will be made by an Executive sub-committee to be known as the Student
Support Group Committee. The SSG committee may submit a code of practice to
the Executive Committee which if approved will be published by Executive
Standing Order. The SSG Code of Practice will include:
• an affiliation form
• details of the facilities provided by the SRC to affiliated student support
groups and the rules on using them
• the procedure and criteria in allocating grants, and
• disciplinary and appeals procedures for affiliated student support groups.
1.1 Membership of the SSG Committee will comprise of the President, Vice-President
(responsible for Equal Opportunities), who will chair, International Students’
Officer, LGBT Students’ Officer, Mature Students’ Officer, Minority Ethnic
Students’ Officer, Students with Disabilities Officer, and Womens’ Officer. In the
absence of the Vice-President (responsible for Equal Opportunities), the
President will chair. To qualify for affiliation as a SSG a group must meet the
conditions for clubs at set out in paragraph 1.2 of Schedule 5, and the following
requirements:
• The group’s aims and objectives must include a commitment to further the
interests of a specific group of students at the University of Glasgow.
• The group must make provision for welfare and social needs of the
specific group of potentially vulnerable or excluded students with which it
is concerned.
• The group must inform its members of issues of specific concern to them,
and campaign on such issues.
• The group must be non-party political.
• The group must not charge a membership fee.
• The group must abide by the SRC’s equal opportunity policy.
1.2 The SSG must submit its Constitution to the SSG Committee. The Permanent
Secretary will keep copies of the Constitutions of all SSGs. The office bearers of
the SSG must keep a membership list which does not need to be disclosed to the
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SRC. The membership list must be kept confidential to the office bearers of the
SSG.
1.3 SSGs will normally be entitled to the maximum grant available to Clubs and
Societies. SSGs will be entitled to make a special submission for specific projects
to the Executive Committee in the same way as Clubs and Societies.
1.4 Money allocated to a SSG by the SRC may not be used to purchase alcoholic
drinks.
[29]
SCHEDULE 7 – Regulation of meetings
Quorum and general rules
1 This Schedule applies to all SRC meetings. The word committee in this Schedule
includes the Council, Executive, sub-committee and any other meeting of the
SRC. The quorum for any meeting will be one third of the actual membership of
that committee. Fractions are rounded down. Only committee members may
speak at meetings unless the Chair agrees otherwise. Votes are not transferable
and only members of a committee who are present at the time a decision is
put to the meeting may vote.
Chair
2 Council and the Executive Committee will be chaired by the President, or in his or
her absence by the Depute President. Where the President declines to be Chair,
or the Chair has lost a vote of no confidence, the Executive Committee may elect
a new Chair by a simple majority vote on a show of hands at a meeting of the
Executive Committee or Council. Only a member of the Executive Committee is
eligible to stand for election as Chair.
Motions to Council
3 Motions may be submitted to the Chair through the Permanent Secretary in
writing no later than 5pm, two days before an Ordinary meeting of Council. The
word motions in this Schedule include any amendment to a motion. Motions
under this Schedule require the written support of two Council members or fifteen
SRC members. The Chair may invite the proposer of any motion to speak in
favour of same. In the case of fifteen or more SRC members one member may
be permitted to speak on behalf of the proposers. A proposer may withdraw a
motion at anytime. The Chair may invite other members of Council to comment
on the proposed motion. The Chair may allow each proposer to make a short
closing speech. The Chair may allot such time to speakers as he or she sees
decides. Council may approve or reject any motion on a simple majority. Any
rejected motion may not be submitted again until three months has elapsed.
Council may remit any motion to one or more of its committees for further
consideration. A committee which receives a remitted motion must provide a
report to Council with its recommendations on that motion within three months.
[30]
Conduct of meetings
4. The purpose of meetings is to conduct the business of that meeting as set out in
the meeting’s agenda. Standing agendas for meetings should be decided in
advance by the meeting. No later than one week before a meeting any member
may submit an item to the Chair for his or her consideration as an agenda item.
The Chair through the Permanent Secretary will circulate agendas for Council
and Executive Committee meetings. The Chair’s decision on the conduct of a
meeting is final. Any person who ignores the Chair’s decision on conduct or
disrupts a meeting may be expelled from that meeting on a simple majority vote.
The Chair may adjourn any meeting subject to disruption or abusive language for
such period as he or she decides. The Chair may also submit a complaint under
Schedule 3 where any member disrupts a meeting or uses abusive language at a
meeting. Further procedure for the conduct of meetings may be made by
Standing Order in the case of the Council, or by Executive Standing Order in the
case of any other committee.
[31]
SCHEDULE 8 – Council policies
Adoption of Policies
1 All Council policies must have been passed by Council in accordance with such
procedure as may be made by Standing Order.
Recording of policies
2 The Council will maintain a Policy Document, in which all its current policies shall
be recorded. This document will be made available to all members and to all
employees of the SRC upon request.
2.1 The Permanent Secretary will enter all policies, upon adoption by Council, into
the Policy Document.
2.2 Any policy adopted by Council, which contradicts an earlier policy, will be deemed
to amend the earlier policy. The Permanent Secretary will ensure that such
amendments are recorded in the Policy Document.
Duration of Policies
3. Any two members of Council or fifteen SRC members may, in accordance with
Standing Orders, make a proposal to revoke or amend any policy contained in the
Policy Document.
3.1 All policies will automatically be revoked four years after being adopted or last
amended. Notice will be given at Council meetings of those policies which are
due to be revoked at the following Council meeting. A motion may be proposed,
in accordance with Standing Orders, to retain, with or without amendment, any
such policy for a further period of up to four years.
3.2 Any policy revoked in accordance with 3 or 3.1 above will be deleted from
the Policy Document.
[32]
SCHEDULE 9 – Complaints procedure
1. Any student or group of students who feel dissatisfied in their dealings with the
SRC, including SRC Publications, may make a complaint. Any complaint
concerning the conduct of a Council or SRC member must be dealt with in
accordance with the Schedule 3 (Code of conduct) complaints procedure. Any
complaint concerning SRC staff must be dealt with by the Permanent Secretary
and where appropriate the Staff sub-committee.
1.1 The student(s) concerned will send their complaint in writing to the President
detailing the nature of their complaint and the desired redress.
1.2 The President, whom failing the Depute President, will investigate the complaint
and report to the Executive Committee within fourteen days of the complaint
being made.
1.3 The Executive Committee will determine what action, if any, will be taken to
remedy the matter.
1.4 The President, whom failing the Depute President, will write to the complainer(s)
within seven days of considering the complaint and will notify them of the
outcome, giving written reasons for the decision.
1.5 Student(s) have the right to appeal to the University Court. This right will be
notified to them by the President, whom failing the Depute President, in writing.
1.6 This complaints procedure will be advertised in all SRC publications.
[33]
EQUAL OPPORTUNITIES POLICY
Membership, employment and service provision
1. Employment
The SRC recognises that Scotland is a multi-racial society. It is also a society in which
women account for nearly half of the working population and increasingly it is being
acknowledged that people with disabilities can make a full contribution to working life.
Yet people from these groups and many others frequently suffer discrimination in
employment. The SRC therefore does not discriminate against any group of persons on
the grounds of age, disability, ethnic or national origin, family circumstances, marital
status, political or sexual orientation, race, religion or gender. The omission of other
groups should not be interpreted as condoning discrimination against them.
The SRC recognises that discrimination can be direct or indirect and can take place at a
personal or at an institutional level and can manifest as:
• direct discrimination: treating a person less favourably on grounds of race,

sex, disability, age, sexual orientation.
• indirect discrimination: applying any requirement or condition which, though

applied equally to everybody, is such that a considerably smaller proportion of
people of one group can comply with it than the proportion of other people,
unless the requirement or condition can be shown to be justifiable irrespective
of race, sex, disability, age or sexual orientation.
Statement of policy
1.1 The SRC is opposed to discrimination in any form and at all levels and is
committed to take all steps within its power as an employer to counteract it.
1.2 The SRC will seek to ensure that no one receives less favourable treatment or is
disadvantaged by conditions or requirements that cannot be shown to be
justifiable.
1.3 The SRC will seek to ensure that all individuals will be treated fairly and equally
and any decisions on recruitment and selection will be based on the essential job
criteria.
[34]
1.4 The SRC will respect community diversity and will seek to ensure that all
vacancies are accessible to all sectors of the community.
1.5 The SRC will provide equal opportunities training for all members of staff and
committee members and will encourage active participation.
1.6 The SRC will comply with existing relevant anti-discrimination legislation and
codes of practice in employment.
1.7 The SRC will ensure that this policy will be a condition of service and all members
of staff and committee members will abide by it.
1.8 The SRC's policies and procedures will be monitored regularly to ensure they
comply with this policy.
Legal and statutory obligations
2. This policy is a condition of service in accordance with the relevant legislation

concerning discrimination.
• Disability Discrimination Act 1995

• Employment Rights Act 1996
• The Equal Pay Act 1970 as amended by Equal Pay (Amendment) Regulations
1983
• The Housing (Scotland) Acts 1987, 1988 and 2001
• The Local Government Act 1988
• National Health Services & Community Care Act 1990
• The Race Relations Act 1976 as amended by the Race Relations (Amendment)
Act 2000
• The Rehabilitation of Offenders Act 1974
• The Sex Discrimination Act 1975 (as amended)
3. Responsibility & accountability as an employer
The Permanent Secretary will have daily responsibility for the implementation of the
policy. The President will have overall responsibility for the successful implementation of
[35]
the policy. In addition, the SRC will abide by the terms and conditions of this policy to
ensure no discrimination occurs in the services it provides.
3.1 Employment
The SRC recognises some employment practices may create barriers which prevent
individuals obtaining employment, therefore restricting these individuals from full and
equal participation in economic, cultural, social and political spheres of life. The SRC will
therefore adopt positive action measures that will help redress any imbalance.
Such measures will consist of:
• Good conditions of employment such as flexible working hours, and appropriate

leave for religious holidays.
• Positive statements in advertisements, e.g. disabled people are under-

represented within the SRC. All disabled applicants who meet the essential
criteria are encouraged to apply.
• Access to training.
• Access to premises.
• Access to information in suitable format.
• The Disability Discrimination Act 1995 makes it unlawful for an employer (from 1
October 2004, regardless of the number of employees: The Disability
Discrimination Act 1995 (Amendment) Regulations 2003) to discriminate against
a disabled job applicant or worker in the selection for jobs, terms and conditions
of employment, promotion or transfer, training, employment benefits and
dismissal or any other detrimental treatment.
3.2 Terms and Conditions of Service
All staff in similar jobs shall be employed under the same terms and conditions of
employment.
3.3 Resources
The SRC will, wherever possible, provide all employees with the necessary aids and
adaptations to enable everyone to carry out duties on equal terms. Where the SRC
cannot honour this commitment financially, it will liaise with appropriate agencies with a
view to obtaining the necessary resources. In addition, provision will be made for the
additional resources that will be required to ensure effective implementation of this policy.
[36]
3.4 Communication
Good communication is an important part of equal opportunities. For communication to

be effective, the SRC will provide, where appropriate, materials in suitable format, e.g.
computer disc, tapes, Braille, translated materials in community languages, interpreters
and translators. To encourage meaningful communication and participation, the SRC will
look at creating different structures for meetings and will be sensitive to:
• Religious and cultural requirements, e.g. women only meetings, early meetings.
• The needs of those with young children, e.g. provision of transport, crèche, child
friendly rooms, appropriate opening and closing hours.
• The needs of people with disabilities, e.g. provision of transport, access for
disabled people.
• Language differences, e.g. appropriate communication format, assistance with

forms and questionnaires, use of interpreters and translators.
3.5 Publicity
The SRC will seek to ensure that:
• Its publications will not perpetuate discrimination.

• Language used will be non-discriminatory and concise.
• All relevant materials will be accessible to its target population.
3.6 Staff development
The SRC is aware that staff development takes into account numerous factors such as
education and training. This section will concentrate on training. The SRC will provide
training for staff at all levels as it is an important factor leading to opportunities and
career development and in return work will be carried out more efficiently and benefit the
SRC.
Training will reflect a structured and constructive approach and will be carried out in
order to promote good practice. Furthermore, training sessions will place no unjustified
conditions upon individuals that may prevent them from playing a full part. Where
attendance at training events might cause problems as a result of difference in sex,
[37]
religion, diet, venue or child care arrangements, different provisions will be considered
and provided.
3.7 Equal Opportunities training
All members of staff and Council members will undertake equal opportunities training.
The training will concentrate on identifying discrimination and taking action that counters
its effects.
3.8 Support
All members of staff, but particularly those from disabled groups, black/minority-ethnic
groups, may need access to support structures within or outwith the SRC. Time and
resources, as appropriate, will be made available to attend such support groups. In
addition, supervision sessions with line managers will be used to provide positive support
on personal and career development.
The SRC will provide appropriate contact people with whom employees can discuss
suspected harassment or discrimination. The SRC will seek to ensure that the needs of
all groups are recognised and dealt with reasonably and sympathetically.
3.9 Harassment
Harassment is considered to be unwanted behaviour, e.g. jokes, language, abuse

(physical and verbal), graffiti, exclusion, withdrawal, discomfort, offence, hostility or an
intimidating working environment, which may hinder the employee in his/her work
performance and affect his/her dignity. Individuals or groups can perpetrate harassment.
The SRC can also perpetrate it when, knowingly, it fails to take action to stop the
harassment. When the SRC is aware that harassment is taking place, the SRC will carry
out a formal investigation to establish the facts and take all appropriate action.
Sexual and racial harassment can constitute unlawful discrimination. The Equal
Opportunities Commission and Commission for Racial Equality recommend that
harassment be regarded as a disciplinary offence, which can lead to dismissal.
Harassment often occurs as a part of racial or sexual discrimination, but not exclusively.
It can also be directed against, e.g. lesbians and gay men, people with HIV and disabled
people. Harassment will be dealt with sensitively, speedily and firmly and may require to
be resolved through a disciplinary procedure.
[38]
3.10 Disciplinary procedures
Breach of Equal Opportunities Policy will be considered a serious disciplinary offence.

The SRC will seek to ensure the well being of all members of staff. For this reason, it is
important that disciplinary procedures exist to ensure that disciplinary rules are clear and
that employees are given clear and consistent opportunities to overcome any problems.
Disciplinary procedures are designed to support standards of conduct and capability at
work and should act as effective safeguards for all employees. Disciplinary action should
only be used once the matter is fully investigated and when all other means of resolving
the issue have failed.
3.11 Grievance procedure
All members of staff have the right to take action under a grievance procedure. Where
any grievance or cause for complaint arises, employees will have an opportunity to raise
such matters through a structure process that is clear and fair. The SRC will seek to
ensure that such problems are dealt with quickly and efficiently. Where possible, the
employee will be given the necessary support and guidance for the proper resolution of
the grievance.
3.12 Monitoring, reviewing and record keeping
The SRC will seek to set targets (for measuring performance) and introduce a monitoring
system, which will collect relevant data on everyone who approaches the SRC for
employment or services. The data will be assessed on a regular basis to monitor
progress.
The SRC acknowledges that monitoring, reviewing and record keeping will be an on-
going process requiring continual examination and review of existing procedures and
criteria as the society in which we live evolves.
3.13 Initiatives
The SRC will undertake to review its policies and practices to take into account changes
as the society in which we live evolves.
[39]
3.14 Confidentiality
Confidential information will be respected and maintained as such.
3.15 Responsibilities of employees and Council members
The success of any policy depends on the degree of commitment of all employees and
Council members; consequently it is the responsibility of all employees and Council
members to ensure this policy is applied in practice. All staff and Council members will
be expected to challenge discriminatory behaviour and draw the attention of
management to any instances of discrimination.
4. Access to services
The SRC will take positive action measures to ensure that all members of the community
are aware of the services it provides. The SRC will seek to ensure within its means that a
wide range and diversity of people benefit from its services. The SRC will have
maximum openness about the nature of its work
The SRC will avoid being seen as inaccessible and take any necessary action as
reasonably practical to meet individual requirements. The SRC will ensure that no
communication barriers are put in place or maintained.
5. Conclusion
The SRC is striving to ensure that equal opportunities permeate all areas of its activity.
The SRC recognises that passive policies will not, in themselves, provide equal
outcomes. The SRC will endeavour to meet the needs of all its existing and potential
stakeholders. The SRC will do all in its power to ensure that the principles of equal
opportunities apply in all of its policies and employment practices. The SRC also
recognises its broader responsibility to promote equal opportunities in every aspect of its
work and will therefore seek to promote equal opportunities and challenge discriminatory
practice at every opportunity.
[40]

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GUSRC Constitution

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GLASGOW UNIVERSITY STUDENTS’

SCHEDULE 2 – Elections ................................................................................ 10

SCHEDULE 3 – Code of conduct .................................................................... 19

SCHEDULE 4 – Services & finance................................................................. 25

SCHEDULE 5 – Clubs & societies ................................................................... 27

SCHEDULE 6 – Student support groups ......................................................... 28

SCHEDULE 7 – Regulation of meetings.......................................................... 30

SCHEDULE 8 – Council policies...................................................................... 32

SCHEDULE 9 – Complaints procedure ........................................................... 33

EQUAL OPPORTUNITIES POLICY ................................................................ 34

There will be a students’ association known as the ‘University of Glasgow Students’

4 EDUCATION ACT 1994

6 MEMBERSHIP OF THE SRC

7 MEMBERSHIP OF THE COUNCIL

8 MEMBERSHIP OF THE EXECUTIVE

9 OFFICE OF PRESIDENT, DEPUTE PRESIDENT, & VICE-PRESIDENTS

10 OFFICE OF PERMANENT SECRETARY

13 SIGNATURE OF CONTRACTS AND LEGAL DOCUMENTS

14 MEETINGS OF THE SRC, COUNCIL & EXECUTIVE

Ordinary Meetings of the Council

Yearly Reporting Meeting of the SRC

Extraordinary Meetings of the Council

Voting at meetings of Council

15 AFFILIATION TO EXTERNAL ORGANISATIONS

16 SCHEDULES AND STANDING ORDERS

16.3 Where a proposed amendment or addition to a Standing Order or Schedule has

17 AMENDMENT OF THE CONSTITUTION

1 Every matriculated student of the University is automatically a member of the

Eligibility for election

3.4 Where insufficient candidates are nominated in any constituency or where a

Nominations & publicity

• Sabbatical Officers: thirty members;

5.4 The use of loudhailers on Gilmorehill campus is prohibited by order of the

Infringement of election rules

Total No. of Votes Cast - (Total No. NTS) +1

This figure will be referred to as the quota.

Nine members in the General Student Constituency who will be Council

President-elect, Vice Presidents elect and Depute President

Membership of the Executive

Committees of the Council

Sub-committees of the Executive

Conduct of members generally

Conduct of Council members

2.10 Abide by the SRC’s staff-student protocol.

3.4 Stage 4 – (appeal) – Where a complainer is dissatisfied with a decision made by

of this Code. Complaints relating to an alleged breach of the University’s rules or

• details of the complaint;

Stage 3 – consideration by the Standards Committee

• to agree with the Reporter’s findings in fact and conclusion;

The Standards Committee will determine the procedure to be followed in relation

• A request for a written or verbal apology from the complainee;

• Suspension or removal from the Council, Executive, other SRC committee, or

• Suspension of part or all of financial allowances for a period of time;

Temporary suspension and Stage 4 appeal

Affiliation and grants

1.2 Conditions of SRC affiliation are as follows:

Affiliation and grants

Quorum and general rules

1.6 This complaints procedure will be advertised in all SRC publications.

• direct discrimination: treating a person less favourably on grounds of race,

• indirect discrimination: applying any requirement or condition which, though

Legal and statutory obligations

2. This policy is a condition of service in accordance with the relevant legislation