Haryana Renewable Energy Development Agency (HAREDA)

SCO-48 Sector-26, Chandigarh-160019 Phone-0172-2790918/2791917 Fax-0172-2790928 Mail: drehareda@gmail.com

(DNIT No. HAREDA/2012/BM/DPR/2)

1.

ABOUT HAREDA

In order to promote Renewable Energy Technologies in the State, a separate department i.e. Department of Renewable Energy has been created in Haryana. To give impetus to the process of implementation, an agency called Haryana Renewable Energy Development Agency (HAREDA) has been set up under the administrative control of Department of Renewable Energy, Haryana. This agency is the Nodal Agency to implement the various centrally and state sponsored schemes/projects in the area of Renewable Energy in the State. HAREDA is actively involved in the promotion of following programmes/projects in the State:Renewable Energy Power Projects Biomass Power Projects Biomass Co-generation (Bagasse and non-bagasse) Projects Small Hydro Power Projects Solar Energy Power Projects Solar Photovoltaic Programmes Bio-Energy Programmes Solar Thermal Programmes Special Area Development Projects Implementation of Energy Conservation Act 2001 HAREDA is also the State Designated Agency for implementation of the Energy Conservation Act 2001 in the State. 2. Biomass Energy Potential of Haryana

Haryana, spread over an area of about 44212 sq.km, ranks seventeenth in the country with 1.35% of the total area. The state is divided into four divisions, 21 districts, 51 sub divisions, 71 tehsils and 119 development blocks. Haryana is an agrarian state with 82% net sown area. The main crops include wheat, millet, paddy, maize, gram, sugarcane, cotton and mustard. This intensive agricultural acitivity in the state produces about 8416 thousand tonnes of net surplus biomass which has power generation potential of about 1019 MW as per the Report prepared by HAREDA on Estimation of agricultural and Forest Biomass in Haryana in 2010. 3. Bagasse Cogeneration Potential of Haryana
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There are 15 sugar mills in the State. Of these, three are in the private sector and the reamaining in the cooperative sector. Sugar mills in the state on an average operate

for 150 to 200 days in a year. The total cane crushed in a year in these mills around 7.00 million tonnes. The yield of bagasse varies between 30 % to 35%. Thus, the total availability of bagasse from these sugar mills is more than two million tonnes per year. Bagasse from these sugar mills is largely used captively for cogeneration. Some amount of surplus bagasse is used in paper mills and other process industries. Almost 0.3 million tonnes of bagasse is available as surplus. It is estimated that power potential of minimum 75 MW-maximum 150 MW exists in the sugar mills of Haryana through cogeneration. 4. Policy for Promotion of Generation of Power from Renewable Energy

To promote the generation of electricity from Renewable Energy Sources, the Haryana Government notified its policy on Generation of Electricity through Renewable Energy Sources vide Gazette Notification No. 22/69 /2005-5P dated 23rd November, 2005. The objective of the policy is to create conditions conducive for the involvement of private sector or public - private sector participation in renewable energy sources based power projects in the State. Under this policy, various incentives like Industry status, exemption in electricity duty-change of land use charges and Local area development tax, Wheeling & Banking facility and PPA for 20 years or more depending upon the plants life have been provided. The power from these projects shall be purchased by the State Utilities on the tariff fixed by the Haryana Electricity Regulatory Commission. Haryana Electricity Regulatory Commission vide its order dated 3/2/2011 has notified that every obligated entity including distribution licensee, consumers owning captive power plant and long term open access consumer in Haryana shall purchase power from renewable energy to fulfill the renewable energy purchase obligation (i.e. percentage of consumption of energy during the year), at the rate of 1.5% for the year 2010-11 and 2011-12, 2% for 2012-13 and 3% for 2013-14. The State Govt. has also approved procedures and guidelines for setting up of biomass power projects under self identified category in Feb., 2011 and the same can be seen on HAREDAs website. 5. Hiring of consultants for evaluation of the DPRs

To examine the Detailed Project Reprots (DPRs) for setting up of biomass based power projects including bagasse and non-bagasse cogeneration, HAREDA intends to empanel experts / consultants having experience in the field of biomass power generation/ cogeneration. 6. a. Scope of work To examine the Detailed Project Reports (DPRs) of Biomass/Bagasse/cogeneration Power Projects with respect to technical and financial details and submit evaluation report to the HAREDA ( 3 hard copies and one soft copy).

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b. c. d. e.

To carryout sensitivity analysis in respect to fuel price escalation in case of biomass power projects. To estimate the realistic cost of plant & machinery & civil work. To seek any supplementary information required from the Independent Power Producers which deemed to be ncessary for evaluating the DPR. To present the outcome of DPR before the Technical Appraisal Committee for which travel expenses limited to 2nd AC rail fare or equivalent will be reimbursed. Pre-qualifcation criteria

7. a. b. c. d. e. 8. a.

The consultancy firm must have sufficient qualified engineering staff on its rolls with relevant experience. The firm should have been in existance since past more than one year. Firms registered after 1.6.2011 will not be eligible. The consultancy firm must have the experience in preparation of atleast two DPRs in the area of Biomass/bagasse/cogeneration Power Projects or it must have provided consultancy for setting up of atleast one Biomass/bagasse/cogeneration Power Project. The experience must be certified by the client /Govt. agencies. General terms & conditions and Earnest Money

The empanelment shall be initially for a period of one year from the date of issue of such a communication by HAREDA which can be further extended with mutual consent. b. The offer should be submitted in two parts. The first part will be the Technical Bid as per the prescribed format enclosed as Annexure-I and the second part will be the Financial Bid as per the prescribed format enclosed as Annexure-II. c. The Technical Bid and the Financial Bids should be submitted in separate sealed envelops superscribed as Technical Bid for Hiring of Consultant and Financial Bid for Hiring of Consultant respectively along with all requisite information and enclosurs. d. Both the above said envelops containing Technical Bid and the Financial Bid should be placed inside a Main envelope which should also be properly sealed and should bear the following information clrearly: i) Tender no. : HAREDA/2012/BM/DPR/2 ii) Name of work : Hiring of Consultants iii) Due date & time of the bid : iv) Name of the bidder : e. During the entire evaluation process, if it is observed that the down loaded document is exactly not as per the original tender document and/or it is tempered/changed/altered/modified in anyway, the bid will be outrightly rejected. f. The rates quoted should be inclusive of all taxes, liabilities including service tax.
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g.

If the consultant is having the experience of only one discipline i.e. either Biomass or Cogeneration, he is required to submit the offer for only one area for which he is having experience. h. The consultant/ expert have to submit the documentary evidence about the DPRs prepared/project implemented as quoted in Annexure-I. i. The evaluation report prepared by the Consultant and informations supplied will be the property of HAREDA. The DPR is to be returned by the consultant after evaluation. j. The consultant is required to share with HAREDA all tools and methods used for evaluation of the DPRs. k. The cosultants/ consultancy firms which apply on downloaded application format need to enclose a DD for Rs.500/- as application form fee. Offers without application fee shall not be entertained and outrightly rejected. l. Conditional/ telegraphic offers will be rejected outrightly. m. The sealed offer must reach in this office by 3.00 PM on 17.7.2012. n. The Technical Bid should be accompanied with Earnest Money of Rs.10, 000 (Rs.ten thousand only) in the shape of DD drawn in favour of the Director General, HAREDA payable at Chandigarh. The EMD of unsuccessful bidders will be returned as soon as the process of empanelment is completed while that of the empanelled bidders will be retained till the retainership of their services. Offers without EMD shall not be entertained and outrightly rejected. o. Bidders who had applied in response to our earlier advt. no. 12.3.2012 are required to pay the form fee again. However, they need not submit the EMD again and they should only enclose a proof of having submitted the EMD earlier.\ p. Director General, HAREDA may decide to empanel one or more than one firm for evaluation of DPR and his decision in this regard shall be final. q. The financial offer shall be valid for 120 days from the due date of submission of the offer. Time Frame

9. a.

b. c.

The DPR is to be preliminary evaluated and any additional information required from the promoter is to be pointed out within one month from the date of issue of the workorder for evaluation of DPR. The final outcome of the DPR is to be conveyed within one month of additional information if any received from the promoter. If the expert/consultant failed to submit its report in the stipulated time frame, penalty @ of 5% of the total cost per week will be imposed with a maximum delay of two weeks. If the delay is more than two weeks, the contract may be terminated at the sole discretion of Director General, HAREDA. Payment terms 35% of the total cost will be released after preliminary evaluation of the DPR. Remaining 65% will be released after acceptance of the final report by HAREDA.

10. a. b.

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11. a.

Submission of offer Interested consultants/experts having experience in similar work may submit their offer on the prescribed format upto 3.00 PM on 17.7.2012 and the technical bids will be opened on the same day at 4.00 PM in the presence of bidders who wish to be present. Financial Bids of only eligible bidders shall be opened and such bidders will be informed about the meeting called for opening of financial bids. The bids should be properly indexed, page numbered and bound and no document should be submitted loose. HAREDA shall not be responsible for loss of any document if it is not submitted in a bound manner. A copy of the DNIT must be returned by the bidders duly signed by the authorised signatory with stamp/seal as a token of acceptance of all terms and conditions of the DNIT. HAREDA may seek any clarification and additional information from the bidders at its sole discreation to evaluate the bids. No amendment in the bids by the bidders shall be allowed, once it has been submitted to HAREDA. Conflict of Interest

b. c.

d.

e. f.

12.

The Consultant/expert who is selected for evaluation of Detailed Project Report(s) will be barred from preparation of DPRs of the IPPs. The Consultant/expert and each of its subcontractors shall be disqualified from subsequently providing goods, works or services for such preparation or implementation. The decision of the Director General, HAREDA will be final and binding in matters relating to this work. Director General, HAREDA reserves the right to accept or reject any or all offers without assigning any reason thereof. Read and accepted. Signature.. Seal Date . xxx

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Annexure-I FORMAT FOR SUBMITTING THE TECHNICAL BID Sr. No. 1. 2. Particulars Name of the consultancy firm Complete postal address with details of Contact person: a. Name b. Address c. Tel. /Fax. No. d. Email e. Cell No Date of registration of the firm (Attach proof) Technical manpower available with the applicant alongwith biodata of every expert (Please attach separate sheets to support this) Annual turnover of the consultant for the last two years (supported by a certificate from the Chartered Accountant) Experience of preparation/evaluation of DPRs Name of Site Name of Whether Present the project the Client DPR was Status of with accepted the capacity or not project Details

3. 4.

5.

6.

Documentary evidence enclosed as Annexure..

6.1 6.2 6.3 6.4 7.

Experience in implementing the Renewable Energy Power Projects (EPC) Name of the Site Name of Present Status of project with the Client the project capacity

Documentary evidence enclosed as Annexure.along with copy of EPC contract

7.1 7.2 7.3 8.

Validity of offer

I/We have gone through the bid document and have understood the clauses and the requirement of the HAREDA. I/We accept all the terms & conditions of the DNIT.

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Signature with seal Name & date

Annexure-II FORMAT FOR SUBMITTING THE FINANCIAL BID

1.

Name of the firm

2.

Evaluation cost per project DPR( incl. of all taxes and duties): i) For biomass power projects ( Rs. In words.) Rs.___________

ii)

For Bagasse Cogeneration ( Rs. In words.)

Rs.__________

iii)

For non-bagasse cogeneration ( Rs. In words.)

Rs.___________

(i) The above rates are inclusive of all taxes inclusive of service tax/VAT etc. (ii) I/We have gone through the bid document and have understood the clauses and the requirement of the HAREDA. I/We accept all the terms & conditions of the DNIT. (iii) This offer is valid for 120 days from the due date of submission of the offer.

Signature with seal Name & date

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