PIEZZOE SDN. B D ISO 9001 : 2008 DP/4.2/01 !ONTROL OF DO!

U"ENTS
1.0 P#$%&'e

VERSION : 1.0
DATE : JULY 2013 TE PA-E : 1 &. 4: Feb

To provide guidelines for the issue, distribution, revision and approval of documents to ensure that: - The correct documents are available at the point of work. - The issuing of documents to user is carried out in a systematic manner. - Superceded documents are removed from all points of issue and use. 2.0 S(&%e This procedure applies to all QMS ocument and documents related to pro!ect implementation and office administration such as drawings, specifications, reports, data sheets, technical notes, manuals, forms transmittals " etc. QMS ocuments include: QMS Manual ocumented #rocedure Quality $orms %orking &nstructions Quality $lowchart 3.0 Re'%&)'*b*+*,*e' Quality Management System 'epresentative (QM') *dministration Manager (*M) ocuments +ontrol +lerk ( ++) Technical Manager (TM) *dministrative +lerk (*+)

#repared .y: /ame : #osition : QM' Signature:

'eviewed .y: /ame : 'o0aiham *bd 1alil #osition : Technical Manager Signature:
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*pproved .y: /ame : *llam Tawfi2 #osition : irector Signature:

PIEZZOE SDN. B D ISO 9001 : 2008 DP/4.2/01

VERSION : 1.0
DATE : JULY PA-E : 2 &. 2013 4

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QM' - Quality Management 'epresentative +ontrolled ocument - ocument which its distribution and revision are recorded and to be distributed to the register holder only. 3ncontrolled ocument- ocument which its distribution and revision may not be revised and is mainly used as information only. P$&(e0#$e ,.QMS ocument ,.-.* Master Set of all QMS documents shall be kept in the custody of the QM' and all working copies are to be made from this Master. 5ach document shall have a document title and version number. QM' shall maintain a ocument istribution 'egister 7ogbook (Q'8996) for registering the recipients of the QMS documents. /ew issues of documents shall be issued to controlled copyholders only. +ontrolled documents should not be reissued to any person even though that person is in the istribution 'egister 7ist unless the older version of revision is surrendered in e;change for the new ones. *ny person who wishes to make changes in any controlled documents should use the ocuments +hange 'e2uest $orm Q 8:.489, and submit it to the =ead of epartment concerned for the review. The =ead of epartment will review and decide whether or not to proceed with the change e;ercise. &f the =ead of epartment is satisfied with the proposal, the ocument +hange 'e2uest $orm Q 8:.489, shall be submitted to QM'8TM for review approval.

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PIEZZOE SDN. B D ISO 9001 : 2008 DP/4.2/01

VERSION : 1.0
DATE : JULY PA-E : 3 &. 2013 4

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The irector has the authority to approve or re!ect any new proposal base on policy and guidelines stated in the QMS Manual. 3pon approval of the change, the QM' shall update the *mendment 'egister in QMS ocument +hange 'ecord (Q'8994) to acknowledge the appropriate change of documents.

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,.-.-9 The QM' shall distribute the new or revised document to the controlled copyholders. The controlled copyholders shall return the obsolete document to QM' and sign off the ocument istribution 'egister 7ogbook (Q'8996) to acknowledge receiving of new or revised documents. ,.-.-- Anly one obsolete copy with BA.SA75T5C stamp shall be maintained by the QM' in the QMS *rchive 'ecord and rest of the obsolete documents shall be destroyed. ,.-.-4 The record of document change shall be kept and maintained by the QM' in Q'8994 QMS ocument +hange 'ecord $ile. ,.4 #ro!ect &mplementation and Affice *dministration ocument. ,.4.++ shall establish document-numbering re2uirements with the customer for #&5DDA5 produced deliverables such as drawings, data sheets or reports. The ++ shall establish the type of ocument 'egisters re2uired for #&5DDA5 to produce the deliverables and also for the customer supplied documents. The ++ shall establish the type of filing systems, filing inde; and file breakdown re2uired for the storage of pro!ect documents following the Typical +ontrol $iling &nde; Q 8:.4896. The filing inde; and system should include all pro!ect correspondence and documentation, which shall be maintained by the ++.

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PIEZZOE SDN. B D ISO 9001 : 2008 DP/4.2/01

VERSION : 1.0
DATE : JULY PA-E : 4 &. 2013 4

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$or the pro!ect implementation document distribution, they must be accompanied with transmittal form and work order for any document approved for construction and need to stamp B+ontrolled +opyC. *ny new or revised document distribution to the respective party, the old document must be returned and ++ shall stamp with BA.S575T5C or BS3#5'S5 5C. Anly one copy of A.S575T5 document shall be kept and the rest need to destroyed.

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3se of Transmittal $orm ,.6.,.6.4 Transmittal $orm is used for the transmission of documents or drawings . The document transmittal shall be distributed together with the document8 drawing to the receiver.

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=andling of +orrespondence ,.:.The *dministrative +lerk (*+) will be responsible for directing all fa;es and letters to the person addressed in the document. &f letters or fa;es received without recipient name, the *+ shall hand it to the *dministrative Manager (*M). The *M shall review the content and decide the final recipient of the letter or fa; received

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Re+2,e0 Re(&$0/ D&(#3e), Q'899Q'8994 Q'8996 Q'899@ Q'89-6 QMS Master Quality ocument 'ecord QMS ocument +hange 'ecord ocument istribution 'egister QMS *rchive 'ecord ocument Transmittal 7og " 'ecord

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