EAT116 Engineering Applications of Computers

Tutorial: Using Headings in Word (2007

Using t!e formatted !ardcop" e#ample of t!is document as a guide add appropriate !eadings$ a ta%le of contents and a &ord count total to t!is 'ersion of t!e document(

Contents

1 Introduction All technical reports that you write should be structured using headings and sub headings. Word allows you to specify a hierarchy of headings, whose style you can define. The program will also automatically generate a contents page showing on which page number each of your headings will be found. 2 Using and Creating eadings in Word 2.1 Why Use eadings eadings are used to structure a report by di!iding it into sections and subsections, for e"ample an introduction, conclusion etc. 2.2 #efining a eading $tyle %n the Home tab, in the )t"les group, clic& the style that you want.

If you don't see the style that you want, clic& the arrow to e"pand the (uic& $tyle gallery. If the style that you want does not appear in the (uic& $tyle gallery, press CT)*+$ I,T+$ to open the Appl" )t"les tas& pane. Under )t"le *ame, clic& the style that you want. The $tyles and ,ormatting window should then open

Using this window you can select the format that you wish to apply to a piece of te"t, but first you must select the te"t to be formatted.

ere I ha!e selected the te"t -."ample of eading 2/ o!erleaf and then clic&ed on eading 2 within the window. As a result my selected te"t has become formatted in the style of a sub heading and it is also stored within the document as a sub heading for the purposes of ma&ing a table of contents.

."ample of eading 2 2.0 1odifying a eading $tyle Use the mouse to right clic& on the style to be modified, when a drop down menu will appear. $elect the 1odify option

When the 1odify $tyle window will open

ere we see that eading 2 is using Arial ,ont with a font si2e of 13, while the te"t is to be shown in 4old + and Italics I. 5ou can change any of these parameters if you so wish.

0 *ist of Contents 0.1 6age 7umbers In order to be able to ha!e a useful list of contents table it is necessary to use page numbers. To insert page numbers into your document choose the Insert drop down menu followed by 6age 7umbers %n the ,nsert tab, in the Header - .ooter group, clic& /age *um%er.

Clic& +ottom of /age( Choose a page number design from the gallery of designs. $ometimes, as in our case, you do not want a page number on the first page 8 for e"ample, when the first page of your document is a co!er page. %r, you do not want page numbers on a whole section of pages 8 for e"ample, the first page to display a page number can be the page that follows the title page, abstract, and table of contents. In situations li&e these, you can use a page other than the first page to be 6age 1. %r, you can start the numbering with a number other than 1. ,or our case, on the first page of the document, double9clic& in the footer area. Under Header - .ooter Tools, on the 0esign tab, in the 1ptions group, select the 0ifferent .irst /age chec& bo".

Note If the Different First Page check box is already selected, do not clear it. Instead, delete the page number in the First Page Header or First Page Footer area.

In the Header - .ooter group, clic& /age *um%er,

and then clic& .ormat /age *um%ers.

In the )tart at bo", type 0. 0.2 Contents Table a!ing produced a series of formatted headings and inserted page numbers you can automatically produce a table of contents. The table of contents is normally pro!ided after your co!er sheet, so you need to create a new page after that sheet. To insert a new page, on the ,nsert tab, in the /ages group, clic& /age +rea2.

Clic& where you want to insert the table of contents, usually at the beginning of a document. %n the 3eferences tab, in the Ta%le of Contents group, clic& Ta%le of Contents, and then clic& the table of contents style that you want.

7ote If you want to specify more options 8 for e"ample, how many heading le!els to show 8 clic& ,nsert Ta%le of Contents to open the Ta%le of Contents dialog bo".

3 Adding a Word Count 5ou may sometimes be as&ed to write a report with a limit to the number of pages, or a ma"imum word count, or as&ed to ma&e a clear statement as to the number of words used. When you type in a document, Word automatically counts the number of pages and words in your document and displays them on the status bar at the bottom left of the wor&space.

If you don't see the word count in the status bar, right9clic& the status bar, then and clic& Word Count. Word can also be used to insert the number of words in your document. Clic& where you want to add the number of words that are in your document. %n the ,nsert tab, in the Te#t group, clic& 4uic2 /arts.

Clic& .ield( In the .ield names list, clic& *umWords, and then clic& 15.

: elp in Word If you e!er get stuc&, there is a reasonably useful elp system built into Word. $elect the help -;/ icon displayed at the top right corner of each window.

4est of luc&< =7umber of words >?