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Introduction Leave is a provision to stay away from work for genuine reasons with prior approval of the authorities.

It may be granted for a casual purpose or a planned activity, on medical grounds or in extra-ordinary conditions. Leave cannot be claimed as a matter of right. These policies will be reviewed and modified periodically. When using this Policy, please remember that while we have attempted to make it as comprehensive as possible, there might arise situations which are not dwelt upon and hence you might need to seek assistance from your supervisor or Human Resources (HR). Kotsons reserves the right to modify this policy as per business requirement. Applicability These leave rules shall be applicable to all the permanent Employees/Workman Scheduling (Sanctioning) It is necessary that leave/s are scheduled in advance and in a manner that balances both the individuals desires and Kotsons need for appropriate coverage on teams and projects. All Employees/Workman on projects should schedule leaves with the prior approval of their Supervisor/ H.O.D Because it is not a certainty that all your leave requests will be granted, it is strongly recommended that you obtain approval for leave plans in advance.

Out of courtesy to your co-workers, please notify your Supervisor /HOD immediately of any change in leave plans. Leaves are given on the basis of the calendar year (January December). If you have joined during the middle of the year, your leaves will be prorated from the date you start employment through December 31 of that calendar year. Kinds of Leave Earned Leave (E.L.) Casual Leave (C.L.) Sick leave (S.L.)

Type of Leave Earned Leave (E.L.) Casual Leave (C.L.) Sick Leave (S.L.)

Leaves Rules at a Glance for Employee Duration Remark Can be Days Present in Previous Year accumulated up divided by 20 to 45 days. Cannot be 7 Days Per Year Accumulated 7 Days Per Year Cannot be Accumulated

Leave Category Determination Nature of Cause of Leave will be the main criteria for deciding the type of leaves to be given. (E.L., S.L., C.L.).

E.L. and C.L. can be combined subject to availability of the C.L. Two CL can be given in month subject to availability if leave has not being consumed. SL cannot be combined. Sandwich holidays to be counted as leave. The employee is required to apply for Leave in advance, unless in case of emergencies, he shall submit the leave approval request to the Supervisor/HOD within 48 hours of resuming duty.

Earned leaves/ Privilege leaves These are the leaves which are earned in the previous year and enjoyed in the preceding years. These are also known as privilege leave this can be carry forward for the quatum upto the total of three years maximum 45 days. You can accumulate/ carry forward your earned leaves up to a maximum of 45 days only.

Every employee who has worked for a period of 240 days or more in a factory during a calendar year shall be entitled for EL during the subsequent calendar year. If an Employee/Workman takes leave during which a Weekend occurs, then those particular date(s) will be counted as Earned Leave. 20 days working in a month entitles for a days paid leave to every employee. Formula for Calculating EL which are earned in the previous year and enjoyed in the preceding years

EL to be credit =

Number of Days Worked (Present) 20 Days

. . Casual Leave Casual leave can be granted for one day at a time. It means persons cannot get two casual leave continuously in a month. But he can take it on different days if credit to his account Casual Leave is calculated annually for the calendar year (JanuaryDecember). There is no accumulation or carry forward of Casual Leave

If person has joined during the middle of the year, casual leave will be pro-rated from the date of employment An employee is entitled to 7 days of Casual Leave which shall be credited to the employees/workman account at the beginning of the calendar year but cannot avail more than 1 day in every two calendar month. Casual leave can be granted for one day at a time. It means persons cannot get two casual leave continuously in a month. But he can take it on different days if credit to his account. Casual Leave is admissible for 7 days in each year (January to December). Casual leave cannot be enchased or adjusted against notice pay at the time of separation. Employee/Workman is entitled for Casual Leave to attend his personal casual work . Sick Leave All regular, full- time employees are eligible for Sick Leave. Sick Leave is calculated annually for the calendar year (JanuaryDecember) An employee/Workman is entitled for 7 days of Sick Leave in a calendar year (January-December). Sick Leave cannot be clubbed with Earned Leave or Casual Leave. Sick leave cannot be encashed or adjusted against notice pay at the time of separation.

If employee have joined during the middle of the year, Sick leave will be given on the pro-rated basis. Sick Leave cannot be carry forward for the next year 3 or more days of Sick Leave will require a medical certificate from a qualified and registered medical practitioner.