SAP FI CO FICO Tables || Transaction codes || FICO Reports || Account posting || General ledger || Posting periods || Account Payable

|| Taxes || Business Area

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Sunday, March 21, 2010 What is Company Code? Company Code is a unique four alphanumeric characters that represents an independent and legal accounting entity. It's the smallest and minimum necessary organizational structure in SAP that required by law to provide a set of financial reports (such as Balance Sheet and Profit/Loss Statements). In the real world, a company code can be a company of a corporate group. In an SAP client, there can be one or several company codes. The general ledger is kept at company code level. For consolidation process in SAP EC module, a company code must be assigned to a company. A company can comprise one or more company codes.

With SAP FI module, we can generate the financial reports of a company code. A company code's financial reports are used for external purpose, such as for external auditors, shareholders/stock exchange commission, tax office, etc.

Company code is one of the two main organizational units of SAP FI module. The other one is Business Area. Business areas are used for internal purpose, such as for company's management. Business areas represent separate areas of operation within one or some companies. With business areas, for example, SAP can generate financial reports of a specific regional area of a company.

Let's say ABC company has one company code in USA (and several company codes in the whole world). With company code, SAP can only generate one set of financial reports for USA office. But, with business areas (depends on how it configured), SAP can generate sets of financial reports per state in the USA. By doing so, the management can analyze the performance of each branch in each state better. It gives more useful information that can be used in decision making process. The use of Business Areas is

optional in SAP FI module.All SAP transactions that have impact to the financial reports from all SAP modules (such as FI, MM, HR, etc) will generate accounting journals in company code's general ledger.

The transaction can determine the company code involved either from the user input for the company code (such as in FI module) or from other organizational unit that related to the company code (such as in MM module, company code can be determined from the plant that input by user).

In MM module (Logistics), each plant must be assigned to a company code. A company code can have several plants.

A plant can also be assigned to a business area. A business area can be assigned to several plants. Material valuation can be set at company code level or plant.

SAP FICO Company code configuration SPRO path for company code creation Posted by Sappy Guy at 6:21 AM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: basics, Company Code, FI

Monday, October 12, 2009 How to became FI/CO Consultant

Month 1 Step 1 : Watch SAP Computer Based Training Video SAP System Management - System Administration Basic & SAP System Management - System Administration Basic Advanced User + CCMS Step 2 : Study And Practice The Training Manual (9 set) Step 3 : Watch SAP Computer Based Training Video Shipping Clerk, SOP and Structure OP Step 4 : Study And Practice The Training Manual AA, AP, AR, CO-CCA, CO-IO, COPA, CO-PC and GL

Month 2 Step 5 : Walk Through SAP Q&A Material Step 6 : Browse Configuration Quick Notes Step 7 : Study The SAP Real-Life Blueprint Documentation (AA, AP, AR, CO dan GL)

Month 3 Step 8 : Study The FI/CO Popular Interview Questions And Answers Step 9 : Tips To Behave Like An Experienced Consultant In The Job With Other Consultants Step 10 : Repeat All The Above Steps For Once Step 11 : Now Consider Yourself As An Experienced SAP Consultant And Start Applying For A SAP Job Using Our SAP FI/CO

Sample Resume!

"If you are struggling in FI module in front of others just tell them you have been so busy with CO module for quite sometime that you forget some of the FI module functions. If you are struggling in CO module instead, tell them the other way around. This is a very valid reason in SAP workplace which are even used by senior consultants"

"Talk about the limitations on previous versions of SAP like 4.6c and 3.0. This will give an impression that you have been in the industry for quite sometime working with older versions of SAP. One popular limitation in 3.0 is the menu style which is not the tree view. It is like the conventional menu which appears on top of the screen." Posted by Sappy Guy at 8:19 PM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: Controlling, FI

Create Sales Order Menu:

Logistics -> Sales and Distribution -> Sales -> Order -> Create

Transaction Code

VA01; VA03

In screen "Create Sales Order: Initial Screen"

Enter Order Type, Sales Organization, Distribution Channel and Division

The next screen is : "Create Standard Order: Overview"

Enter Sold-to party, PO number, Material, Order Quantity, Payment terms and Pricing Terms

To see the header data of the sales document, choose Goto -> Header -> Sales

Save and this is done... Posted by Sappy Guy at 2:43 PM 0 comments Email This BlogThis!

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Labels: FI, sales

Wednesday, January 28, 2009 SIMPLE DOCUMENTS 1) Document header contains: Document and posting date, Doc, header text, company code, Reference no, etc.

2) For each FI transaction code (E.g. Invoice, Credit memo, G/L entry F-02) you can define a document type and default posting key. (You can over write these default values while entering document.)

3) In Enjoy transactions : while entering customer/vendor Invoice/Cr.Memo transactions Vendor/Customer (Business partner) master data can also displayed along side the a/c name, address and bank details, and open line items can be accessed by pressing Open Items button. Entry screen also contains a/c balance display.

4) In Enjoy transactions via Tree you can access screen variants, a/c assignment templates and held documents at the left side of the screen.

5) You can enter explanatory text for line items with * in front of the text so as to print this text in dunning notices and payment advice notes.

6) In customizing you can define text templates under 4 digit key, these text templates are copied into line item when you enter the relevant key (E.g. DP = DOWN PAYMENT). While entering 4 digit key = needs to be entered before the key.

IMG:FI A/cing>Doc>Line Item>Define texts for line items. Posted by Ananth TM at 10:40 AM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: Document, FI POSTING AUTHORISATION IMG: FI.A/cing> F.A.Global settings>Document>Doc Item> Define tolerance groups for Employees.

1) The maximum amounts are defined per company code in TOLERANCE GROUP. (This is also where the payment processing of payment differences is controlled)

2) In the tolerance groups you can enter Upper limits for the following :

i) Total amount per document. (The posting amount is the total of all debit items or, similarly, the total of all credit items.)

ii) Amount per customer/vendor item. (Limit is per customer, one document with more than one customer/vendors can be entered) The restriction does not apply to automatically created line items, for example, during payment settlements.

iii) Cash discount which user with this tolerance group is able to grant.

3) If a user is not assigned to any special tolerance group, then entries in the tolerance group ___ (blank) are valid for them. (This is default tolerance group) Posted by Ananth TM at 10:39 AM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: FI, posting POSTING PERIODS IMG: FI.A/cing> F.A.Global settings>Document>Posting Periods> Open and close posting periods.

1) Several Company codes can use same posting period variant. 2) The SAP system automatically determines the posting period and fiscal year based on the posting date entered. (Only special period needs to be manually changed) 3) The posting period variant is assigned to the company code. 4) Posting periods are defined in the fiscal year variant, Closing/opening posting period are carried out in posting period variant. 5) The posting period variant must contain at least the account type +. 6) During year closing, two period intervals (Normal and special periods) must be open at the same time. 7) In the document header, the periods assigned to the account type + are checked with posting date, whether posting period is open for that date or closed. At the line item level, the system checks the account type of the posting key to ensure that the period is open for the assigned account type.

Posted by Ananth TM at 9:01 AM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: FI, fiscal year, posting DOCUMENT STRUCTURE / CONTROL 1) A document is saved for every posting. Every Document is uniquely identified by the Document Number, Company Code and Fiscal Year.

2) A Document contains Document header + 2 to 999 line items.

3) Document Type : Controls the Document header and classify the business transactions to be posted.

>> Posting Key : Controls the Line items.

4) Document types are defined at client level. Document types define the following:

a) Number ranges for Document number.

b) Account types permitted for postings. And also

c) The field status of document header Text and Reference number in the Document header.

d) Whether the invoices are posted with net procedure.

5) Standard Document types are :

KR Vendor Invoice DR Customer Invoice.

KG Vendor Cr.Memo. DG Customer Cr.Memo.

KZ Vendor Payment DZ Customer Payment.

AB General Document SA G/L a/c posting.

6) Document numbers can have internal or external number assignment.

7) Up to a future fiscal year Number range will continue irrespective of year end.

For each fiscal year At the start of a new year the system starts the number assignment again at the start of the number range. (You need to define number range for every new fiscal year)

8) The document number range must not over lap.

9) Document type AB allows postings to all account types.

10) One number range can be assigned to several document types.

11) Posting keys are defined at client level.

12) Posting keys control:

i) On which type of account the line item can be posted to

ii) The item is posted as a Debit or Credit.?

iii) The field status of additional fields.

In addition to this posting key specifies the following:

>> Whether line item is connected to payment transaction or not.

>> Whether posting is sales relevant.

13) Document line item fields are controlled by :

a) G/L Account specific field status group assigned to the G/L account while creating. (Account specific field status groups are summarized under field status variant which is assigned to company code) If the document is posted to a sub ledger a/c, the field status group of the reconciliation a/c is used.

b) Posting key specific field status group.

(The field status HIDE cannot be combined with the field status REQUIRED entry which causes an error.)

14) Document type does not have default posting key or vise versa. For each FI transaction (E.g. Invoice, Credit memo, Out going payment) you can define a document type and default posting key at:

IMG:FI A/cing>F.A.Global Settings>Document>Default values for document processing>Default values.

(E.g. When posting outgoing invoices, you use the document type "DR" and

posting key "01". You can store these specifications in the system. They

are proposed by the system when you call up the corresponding

transaction). Posted by Ananth TM at 8:58 AM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: Dcoument types, Document, FI, posting Monday, January 26, 2009 SAP FI/CO Interview and Certification Questions - Part 5 Organizational Units

1. Select the correct statements

a) The controlling area is the highest reporting level for profitability analysis b) Data for overhead cost controlling is extracted from the operating concern c) Product cost controlling extracts data from the controlling area d) The business area is an organizational unit within financial accounting e) Profit center accounting is a component of overhead cost controlling

2. Which of the following statements are true or false

a) The controlling area currency must be defined as the group currency b) Company codes assigned to the same controlling area must have the same operational chart of accounts c) Profit center accounting extracts data from the controlling area d) The product cost controlling component enables you to calculate the minimum price at which a product can be profitably marketed e) Profitability analysis is used to evaluate external market segments

Master Data

3. Select the correct statement(s)

a) Cost centers are assigned to the standard hierarchy through the master record b) Cost centers can be assigned to any level in the standard hierarchy c) Cost center categories enable you to assign the same characteristics to similar cost centers

d) All primary cost elements have a one to one relationship with the general ledger expense accounts e) Secondary cost elements can only be created and used within controlling

4. Which of the following statements are true or false

a) All activity types can be used with all cost centers b) An activity type allows you to allocate costs from FI according to tasks that were performed by other departments c) Statistical key figures can be defined as either a fixed value or a totals value d) Master data that can be grouped together include controlling areas and operating concerns e) Activity types cannot be grouped like cost centers, cost elements and statistical key figures

Transaction Based Postings

5. Select the correct statements

a) Document numbering is defined according to the grouping of controlling transactions b) When posting to a cost center and true order, the posting to the cost center becomes statistical c) Profit center postings can be true postings if the indicator is selected in the master record d) Postings to cost centers primarily arise out of transaction based postings in FI e) When posting a transaction within FI, only one true object and one statistical object can be selected

6. Which of the following statements are true or false

a) Default cost centers can be specified in the cost element master record

b) Default cost elements can be specified in the cost center master record c) Profit centers defaulted from the cost center master record, when posting an expense in FI can be changed in the document d) Default values from customizing take preference over default values from the master records e) Line items that are reposted in CO update the cost center in the original document in FI

Period-end Closing

7. Select the correct statement(s)

a) Costing sheets are defined for the percentage method of the accrual calculation b) Periodic reposting is performed when costs are manually reposted from one cost center to another according to a specific statistical key figure c) The assessment cycle allows for the collection of both primary and secondary costs, and reposts the values using the original cost elements d) Distribution is the method by which primary costs are reposted using the original cost elements e) Allocation structures assigned to the distribution cycle allow for the grouping of cost elements and repost using secondary cost elements

8. Which of the following statements are true or false

a) The reconciliation ledger allows for the reconciliation of CO components b) The period lock must be set for both plan and actual data c) The period lock is automatically set when the FI period is closed d) An overhead structure is assigned to a costing sheet e) The results of an assessment can be reviewed in the cost center actual/ plan/ variance report

Planning

9. Select the correct statement(s)

a) Planning profiles are defined with header rows and lead columns b) Multiple planning layouts can be assigned to a single planning profile c) Distribution keys can only be used when planning for a single period at a time d) Planning using activity types can only be performed if the statistical key figures are planned as well e) Activity dependant planning means planning with the use of an activity type

10. Which of the following statements are true or false

a) In order to transfer planned data from HR, a valid employee master record must exist along with a valid cost center, and the two records must be linked b) Plan distribution allows for the distribution of secondary costs c) It is not possible to perform planning using statistical key figures d) It is possible to copy actual data to planning data as long as the planning version has been created first e) All controlling objects are automatically transferred when one plan version is copied over to another

Internal Orders

11. Select the correct statement(s)

a) All internal orders must be created according to a specific order type

b) Four categories of internal orders exist namely overhead, investment, financial and revenue orders c) Statistical orders are used for reporting purposes only d) Accrual orders allow for the raising of accruals on the order itself e) Internal orders are company code specific and must reference a profit center in the internal order master record

12. Which of the following statements are true or false

a) Orders cannot be grouped like cost centers and cost elements b) Substitution rules are used for mass maintenance to internal orders c) A commitment can be raised on an order when a purchase order or purchase requisition is created d) A settlement procedure must be specified for all order types e) An allocation structure allows you to determine whether cost elements must be grouped together and settled using a specific cost element, or if the original cost element can be used for the settlement of true order values

Click here for Part 4 Posted by bestest at 5:07 PM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: certification, Controlling, FI, interview SAP FI/CO - Interview and Certification Questions - Part 4 Clearing

1. Select the correct statement(s)

a) All open item accounts are cleared automatically by running the automatic account clearing program b) The open item indicator in the customer/ vendor master record must be activated in order to clear customer/ vendor open items c) The open item indicator along with the line item display indicator is usually activated in the balance sheet clearing and profit and loss accounts d) Accounts that are not automatically cleared can be cleared manually using the account clear function e) A clearing document contains the line items to be cleared

2. Which of the following statements are true or false

a) All payment documents are clearing documents b) Standard system maintenance includes clearing open items on a regular basis, either manually or automatically c) Standard open items, special G/L transactions and noted items can be selected for clearing d) If documents were cleared in error, the clearing must first be reset and the document must be reversed before attempting to clear again e) Documents that are cleared have reference to the clearing document number in the document line items

Tolerances and payment differences

3. Select the correct statement(s)

a) Tolerance groups can be defined for customers, vendors and employees b) The tolerance groups contain settings for permitted payment differences c) Alternative accounts can be specified for the posting of payment differences d) The values specified for the tolerances can be entered in a currency of your choice e) All users that were not assigned to a tolerance group are by default assigned to the blank tolerance group

4. Which of the following statements are true or false

a) Tolerance groups can be assigned to general ledger accounts b) Permitted payment differences are either defined as an amount or a percentage, not both c) A reason code must be specified in the tolerance group for charging off payment differences Financial Statements

5. Select the correct statements

a) Financial statements are defined according to financial statement versions b) Financial statements can have a maximum of 10 hierarchy levels and are company code specific c) Accounts can be assigned to different nodes in the hierarchy of the financial statements d) Amounts are reflected in various groups within the financial statements according to the debit/ credit indicator and the specification of the general ledger accounts e) Companies are restricted to 3 financial statement versions according to the 3 different charts of accounts

Payments

6. Which of the following statements are true or false

a) Payments from customers are usually processed using the automatic payment program b) Customizing the automatic payment program includes defining payment methods by country as well as by company code c) Partial payments clear the open items and cause residual items to be posted back to the account d) Line items that are created when charging off the difference back to a vendors account, have reference to the original document that is being short paid e) A document which is selected in the payment run, can be reallocated to a different payment method and house bank

7. Select the correct statement(s)

a) All vendor line items can be paid, as long as there is a reference to the house bank in the vendor master record b) Every general ledger account that is linked to a house bank, must be maintained in the currency of the bank account c) Specific programs linked with specific variants are used to create various types of payment media d) Cheques (checks) that are not used are automatically voided by the system e) All vendors must be assigned to a payment procedure in the master record in order to generate payments from the automatic payment program

Dunning

8. Which of the following statements are true or false

a) A dunning procedure must be assigned to the customer master record in order to dun the customer for late payments

b) Customers are only dunned according to the settings in the dunning procedure, which include the frequency, whether or not line items are printed with every letter that is issued, and how many grace days the system will accept before issuing a dunning letter c) Dunning charges are levied on the customers account, and are reflected as a separate line item on the dunning letter d) Interest can also be levied on the customers account according to the interest indicator in the customer master record e) The master record of the customer is updated with the dunning level according to the highest dunned document in the customer account f) Customers can be blocked from dunning by entering a dunning block key in the customer master record

Financial Closing

9. Select the correct statement(s)

a) An unrealized foreign currency valuation is created every time a foreign currency payment is made or received b) Balance sheet accounts should be valuated according to the line items in the account c) Assets are depreciated according to the depreciation key and useful life specified in the asset master record d) The asset register is updated independently of the general ledger accounts for accumulated and expense depreciation e) Balance confirmations are customized in the IMG, and cannot be linked to SAPScript forms

10. Which of the following statements are true or false

a) All reports must be executed using set variants, or user defined variants

b) The GR/IR account is a clearing account that must be maintained regularly by clearing open items c) The balance carried forward program carries the balances of the accounts forward into the new posting period d) The reconciliation ledger allows you to automatically reconcile the financial accounting and controlling modules e) Assets under construction are settled periodically to fixed assets f) Accrual documents are automatically reversed on the first day of the following period

Click here for Part 3 || Click here for Part 5 Posted by bestest at 5:05 PM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: certification, Controlling, FI, interview SAP FI/CO - Interview and Certification Questions - Part 3 Clearing

1. Select the correct statement(s)

a) All open item accounts are cleared automatically by running the automatic account clearing program b) The open item indicator in the customer/ vendor master record must be activated in order to clear customer/ vendor open items

c) The open item indicator along with the line item display indicator is usually activated in the balance sheet clearing and profit and loss accounts d) Accounts that are not automatically cleared can be cleared manually using the account clear function e) A clearing document contains the line items to be cleared

2. Which of the following statements are true or false

a) All payment documents are clearing documents b) Standard system maintenance includes clearing open items on a regular basis, either manually or automatically c) Standard open items, special G/L transactions and noted items can be selected for clearing d) If documents were cleared in error, the clearing must first be reset and the document must be reversed before attempting to clear again e) Documents that are cleared have reference to the clearing document number in the document line items

Tolerances and payment differences

3. Select the correct statement(s)

a) Tolerance groups can be defined for customers, vendors and employees b) The tolerance groups contain settings for permitted payment differences c) Alternative accounts can be specified for the posting of payment differences d) The values specified for the tolerances can be entered in a currency of your choice e) All users that were not assigned to a tolerance group are by default assigned to the blank tolerance group

4. Which of the following statements are true or false

a) Tolerance groups can be assigned to general ledger accounts b) Permitted payment differences are either defined as an amount or a percentage, not both c) A reason code must be specified in the tolerance group for charging off payment differences Financial Statements

5. Select the correct statements

a) Financial statements are defined according to financial statement versions b) Financial statements can have a maximum of 10 hierarchy levels and are company code specific c) Accounts can be assigned to different nodes in the hierarchy of the financial statements d) Amounts are reflected in various groups within the financial statements according to the debit/ credit indicator and the specification of the general ledger accounts e) Companies are restricted to 3 financial statement versions according to the 3 different charts of accounts

Payments

6. Which of the following statements are true or false

a) Payments from customers are usually processed using the automatic payment program b) Customizing the automatic payment program includes defining payment methods by country as well as by company code c) Partial payments clear the open items and cause residual items to be posted back to the account

d) Line items that are created when charging off the difference back to a vendors account, have reference to the original document that is being short paid e) A document which is selected in the payment run, can be reallocated to a different payment method and house bank

7. Select the correct statement(s)

a) All vendor line items can be paid, as long as there is a reference to the house bank in the vendor master record b) Every general ledger account that is linked to a house bank, must be maintained in the currency of the bank account c) Specific programs linked with specific variants are used to create various types of payment media d) Cheques (checks) that are not used are automatically voided by the system e) All vendors must be assigned to a payment procedure in the master record in order to generate payments from the automatic payment program

Dunning

8. Which of the following statements are true or false

a) A dunning procedure must be assigned to the customer master record in order to dun the customer for late payments b) Customers are only dunned according to the settings in the dunning procedure, which include the frequency, whether or not line items are printed with every letter that is issued, and how many grace days the system will accept before issuing a dunning letter c) Dunning charges are levied on the customers account, and are reflected as a separate line item on the dunning letter

d) Interest can also be levied on the customers account according to the interest indicator in the customer master record e) The master record of the customer is updated with the dunning level according to the highest dunned document in the customer account f) Customers can be blocked from dunning by entering a dunning block key in the customer master record

Financial Closing

9. Select the correct statement(s)

a) An unrealized foreign currency valuation is created every time a foreign currency payment is made or received b) Balance sheet accounts should be valuated according to the line items in the account c) Assets are depreciated according to the depreciation key and useful life specified in the asset master record d) The asset register is updated independently of the general ledger accounts for accumulated and expense depreciation e) Balance confirmations are customized in the IMG, and cannot be linked to SAPScript forms

10. Which of the following statements are true or false

a) All reports must be executed using set variants, or user defined variants b) The GR/IR account is a clearing account that must be maintained regularly by clearing open items c) The balance carried forward program carries the balances of the accounts forward into the new posting period d) The reconciliation ledger allows you to automatically reconcile the financial accounting and controlling modules

e) Assets under construction are settled periodically to fixed assets f) Accrual documents are automatically reversed on the first day of the following period

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Labels: certification, Controlling, FI, interview SAP FI/CO Interview and Certification - Part 2 Navigation

1. Select the correct statement(s)

a) When logging on to the R/3 system for the first time, you are required to change your password b) Your customized personal settings are only available on a particular PC c) The system menu is standard on all SAP screens d) The SAP library is one of the help options, it also displays comprehensive help on the current application e) F1 provides a list of field values or an option to search for the information in the case of an extensive list

2. Which of the following statements are True or False

a) You can only have one R/3 session open at a time b) A client number is not required to log on to the SAP system c) The help menu is only available when performing a particular task d) The command field provides general information on the SAP system and transaction or task youre working on e) The status bar provides general information on the SAP system and transaction or task youre working on f) You can only create a favorites list containing transactions

Organizational Structures

3. Select the correct statement(s)

a) The Client is the highest legal entity in the SAP system architecture b) One or many business areas can be assigned to a company code c) Clients share master records and transaction tables d) Multiple company codes can be assigned to a single controlling area e) Company codes using different operational chart of accounts can be assigned to the same controlling area

4. Which of the following statements are True or False

a) A controlling area must be assigned to a company code for the purpose of transferring data to cost accounting for further processing

b) Cross company code controlling can be performed when one company code is assigned to multiple controlling areas c) Business areas must be defined in the SAP organization structure d) Data for profitability analysis is extracted from the operating concern e) Company codes assigned to the same controlling area must have the same operational chart of accounts and the same fiscal year variant

General Settings

5. Select the correct statement(s)

a) A Fiscal year must be defined the same as a calendar year b) A non calendar fiscal year can have any amount of posting periods c) If the fiscal year is the same as the calendar year, year shifts must be specified for each posting period d) The periods for a year dependant fiscal year are the same every year e) The periods for a year independent fiscal year are the same every year f) A shortened fiscal year must be defined as year dependant

6. Which of the following statements are True or False

a) Tax codes are defined per company code b) Exchange rate types can be identified as US dollars, British Pounds etc. c) An exchange rate spread is the difference between the bank buying rate and the bank average rate or the bank average rate and the bank selling rate d) The minimum entry to open and close posting periods is the + indicator e) You can only define 4 special periods for any fiscal year

Financial Accounting G/L Master Data

7. Select the correct statement(s)

a) The chart of account segment (client segment) and company code segment form the complete G/L master record b) The company code segment does not need to be activated for all the accounts in the chart of accounts c) The currency of the account must be specified at the chart of accounts level d) A field status group determines which fields are suppressed, displayed, required or optional e) The field status group is assigned at the company code level

8. Which of the following statements are True or False

a) The ratio between operational chart of accounts and group chart of accounts is 1 to 1 b) The ratio between operational chart of accounts and country specific chart of accounts is 1 to 1 c) If the account currency is different to the company code currency, you can post amounts to the account in any currency d) If the account currency is the same as the company code currency you can post amounts to the account in any currency e) The group account determines the number range of the G/L account f) The same number range can be assigned to all account groups

Financial Accounting AP and AR Master Data

9. Select the correct statement(s)

a) The client segment, company code segment and purchasing organization segment form the complete customer master record b) A vendor/ customer master record can be created for multiple company codes c) The vendor account number is the link between AP and the G/L d) More than one recon account can be specified per customer in the customer master record e) An authorization group must be customized and assigned to every master record

10. Which of the following statements are True or False

a) The payment term must be assigned at the client segment, but can be changed at the company code segment b) All customers within the same account group must have the same payment terms c) The vendors banking details can be specified at the client segment for the purpose of EFT payments d) Number ranges for customer and vendor accounts are determined per account group e) 2 controls of the field status exist namely the account group and the transaction (ie. Create, change or display)

Document Control

11. Select the correct statement(s)

a) The document type controls the field status of the document b) The posting date determines the posting period in the document

c) The posting key only determines the account of the posting, and whether the value is going to be a debit or a credit d) Document numbers are always automatically assigned once the document is posted e) Document types determine which account types can be posted to

12. Which of the following statements are True or False

a) Posting periods are opened and closed automatically b) No more than 2 posting periods can be open at the same time c) Posting keys are defined at the client level d) The posting key used to debit a vendor account is 11 e) The posting key used to credit a customer account is 21

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Labels: certification, Controlling, FI, interview Friday, January 23, 2009 Fiscal Year 1) Fiscal year types.

Year Specific/Year dependent Fiscal year.

Year independent Fiscal year

1) Calendar Year.

2) Non Calendar year.

2) Fiscal Year Variant only defines the number of periods and their start and finish dates.

3) SAP determines the posting period from the posting date.

4) Posting periods can be defined up to 12 and Special periods up to 4.

5) Posting periods can be up to 999 and Special periods can be up to 99 Posting periods more than 16 (Including special periods) can only be used for special purpose ledger applications.

6) A shortened fiscal year is a fiscal year having less than twelve months. The definition of a shortened fiscal year is always year-dependent, since it represents a year-related exception.

7) For year specific fiscal year Posting periods for each fiscal year needs to be defined in configuration with reference to calendar years.

IMG: Financial A/c-ing -> Financial A/c-ing Global setting -> Fiscal Year -> Maintain Fiscal year variant. Posted by Ananth TM at 1:20 PM 0 comments Email This BlogThis!

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Labels: FI, fiscal year Thursday, January 22, 2009 Integration points of the FI module? SAP is marketed as a fully integrated system, therefore knowing some of the integration points enables the Users to better understand the Modules.

Organization units are not only defined in FI(Financial Accounting) but also in other SAP Modules. The SD( Sales & Distribution) Module requires the set-up of Sales Organizations, Distribution Channels and Divisions ; Purchasing requires purchasing organizations, plants, and storage locations; and CO (Controlling) requires a Controlling area to be defined.

To transfer data between FI(Financial Accounting) and CO (controlling) as well as other modules, a Company Code must be assigned to each of the Modules.

Business Areas must be entered when generating business transactions if you would like visibility of those transactions impacting a certain BA(Business Area). You can also update your Master Records to include BA(Business Area) for example Cost Center.

Document postings are automatically posted in the year and periods that you created in the Fiscal Year variant set-ups based on the month, start and end dates to which postings are allowed within a given period as defined.

There are several integration points in SAP, the above lists a few . Posted by Ananth TM at 12:56 PM 0 comments Email This

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Labels: basics, FI SAP FI Module - Configuration (Contd) More FI configuration considerations:

Business Area, COA, GL, Fiscal year and Currencies

Business Area is optional and is equivalent to a specific area of responsibility within your company or business segment. BA (Business Area) also allows for internal and external reporting.

Another configuration requirement for set-up in SAP are the Basic settings consisting of the following:

Chart of Accounts(COA) Fiscal Year Variants. Currencies

The COA(Chart of Accounts) lists all General Ledger accounts that are used by the organization. It is assigned in configuration to each company code and allows for daily General Ledger postings.

The General Ledger accounts are made up of such data as account number, company code, a description of the account , classification of whether the account is a P & L Statement Account or a Balance Sheet Account.

Control data of the GL Account is where currency is specified, Tax category (posting without tax allowed) , marking the account as a reconciliation account ( e.g. Customer, Asset, Vendors, Accounts Receivable) or not. Marking the G/L Account as a reconciliation account allows for postings to an Asset Account ( for example) as well as automatic update to the G/L Account.

Configuration prevents direct postings to reconciliation accounts thereby assisting in maintaining integrity of the data. This allows reconciliation between the sub-ledger and general ledger to always be guaranteed.

Within the General Ledger control data , you can also designate whether line item display is possible in the account. The system then stores an entry per line in an index table which links back to the account. (Display of line item details are then available for reporting purposes ,etc.) Open Item Indicators can be set on the G/L Account allowing for better management of open items. Examples include: Bank Clearing Accounts, GR/IR Clearing Accounts, Payroll, etc.

Fiscal Year configuration is a must and can be defined to meet your companys reporting periods whether Fiscal (any period combination that is not calendar) or Calendar( Jan-Dec).

Posting Periods are defined and assigned to the Fiscal Year. Within the periods you specify start dates and finished dates. SAP allows for 12 posting periods along with specially defined periods that can be used for year-end financial closing. Currencies are another basic configuration setting requirement which defines your companys legal means of payment by country.

It is recommended that all Currency set-ups in SAP follow the ISO Standards. The ISO Standards ensure Global conformity across businesses worldwide utilizing SAP. Posted by Ananth TM at 12:55 PM 0 comments

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Labels: basics, Configuration, FI FI Module - Configuration Primary configuration considerations:

Client, company and company code

Once a business has decided to use the SAP FI(Financial Accounting) Module, there are several Configurations prerequisite steps that must be completed.Determining the organizational structure is one of the first steps in setting up the business functions in SAP as well as your reporting requirements.

The Organizational structure is created by defining the organizational units consisting of the following:

Client Company Company Code Business Area

A Client is the highest unit within an SAP system and contains Master records and Tables. Data entered at this level are valid for all company code data and organizational structures allowing for data consistency. User access and authorizations are assigned to each client created. Users must specify which client they are working in at the point of logon to the SAP system.

A Company is the unit to which your financial statements are created and can have one to many company codes assigned to it. A company is equivalent to your legal business organization. Consolidated financial statements are based on the companys financial statements. Companies are defined in configuration and assigned to company codes. Each company code must use the same COA( Chart of Accounts) and Fiscal Year. Also note that local currency for the company can be different.

Company Codes are the smallest unit within your organizational structure and is used for internal and external reporting purposes. Company Codes are not optional within SAP and are required to be defined. Financial transactions are viewed at the company code level. Company Codes can be created for any business organization whether national or international. It is recommended that once a Company Code has been defined in Configuration with all the required settings then other company codes later created should be copied from the existing company code. You can then make changes as needed. This reduces repetitive input of information that does not change from company code to company code as well as eliminate the possibility of missed data input.

When defining company codes, the following key areas must be updated:

Company Code Key- identifies the company code and consists of four alpha-numeric characters. Master data and business transactions are created by this key. Company Code Name- identifies the name of the business organization within your organizational structure. Address- identifies the street address, city, state, zip code for the company code created. This information is also used on correspondence and reports. Country- identifies the country to which your business is based. Country codes within SAP are based on ISO Standards. Country currency- identifies the local currency for the company code that you have defined. Language- identifies the language to be used for you company code and is also used for text in your documents. SAP unlike other applications, offers over thirty languages including EN( English) , ES (Spanish), FR (French), DE (German), EL (Greek), IT(Italian), AR( Arabic), ZH (Chinese) , SV (Swedish) , and JA (Japanese) to name a few. Posted by Ananth TM at 12:52 PM 0 comments Email This

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Labels: basics, Configuration, FI SAP FI Module - Introduction Introduction

The SAP FI Module has the capability of meeting all the accounting and financial needs of an organization. It is within this module that Financial Managers as well as other Managers within your business can review the financial position of the company in real time as compared to legacy systems which often times require overnight updates before financial statements can be generated and run for management review.

The real-time functionality of the SAP modules allows for better decision making and strategic planning. The FI (Financial Accounting) Module integrates with other SAP Modules such as MM (Materials Management), PP (Production Planning), SD(Sales and Distribution), PM (Plant Maintenance),and PS (Project Systems).

The FI Module also integrates with HR(Human Resources) which includes PM(Personnel Management), Time Management, Travel Management, Payroll.Document transactions occurring within the specific modules generate account postings via account determination tables.

The FI (Financial Accounting) Module components.

The FI Module comprises several sub-modules as follows:

Accounts Receivables

Accounts Payable Asset Accounting Bank Accounting Consolidation Funds Management General Ledger Special Purpose Ledger Travel Management

Accounts Receivables records all account postings generated as a result of Customer sales activity.

These postings are automatically updated in the General Ledger . It is within the Accounts

Receivables Module that you can monitor aging of the receivables and generate customer analysis. The Accounts Receivable Module also integrates with the General ledger, Sales and Distribution, and Cash Management Modules.

Accounts Payable records account postings generated as a result of Vendor purchasing activity. Automatic postings are generated in the General Ledger as well. Payment programs within SAP enables the payment of payable documents by check, EDI, or transfers.

Asset Accounting is utilized for managing your companys Fixed Assets. SAP allows you to categorize assets and to set values for depreciation calculations in each asset class.

Bank Accounting allows for management of bank transactions in the system including cash management.

Consolidation enables the combining of financial statements for multiple entities within an organization. These statements provide an overview of the financial position of the company as a whole.

Funds Management allows management to set budgets for revenues and expenses within your company as well as track these to the area of responsibility.

General Ledger is fully integrated with the other SAP Modules. It is within the General Ledger that all accounting postings are recorded. These postings are displayed in real-time providing up-to-date visibility of the financial accounts.

Special Purpose Ledger is used to define ledgers for reporting purposes. Data can be gathered from internal and external applications.

Travel Management provides management of all travel activities including booking trips and handling of expenses associated with trave Posted by Ananth TM at 12:44 PM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: basics, FI SAP FI/CO Interview and Certification Questions - Part 1 Caution: more than one answer may be correct. Please mark ALL correct answers.

Question:

Which of the following statements are correct? A More than one chart of accounts can be created for each client B The chart of accounts contains all the G/L accounts, vendor accounts and customer accounts C More than one company code can be allocated to the same chart of accounts D The chart of accounts controls all the customising settings in the R/3 system E All accounts within a chart of accounts must have the same tax code

Question: What status reports does Cash Management and forecasting include? A. Cash management position B. Liquidity forecast C. Credit limit report D. G/L account balances E. Bill holdings

Question: Which of the following are clearing procedures in accounts receivable? A. Incoming payment B. Down payment request C. Credit memo D. Transfer posting

Question: When creating an Overhead Cost Order, the first order information which must be entered is: A. Order status

B. Order type C. Settlement type D. Curreny E. Classification code

Question: When creating an Overhead Cost Order, the settlement rule must be entered in the control data. Which settlement receivers are available for internal orders? A. Cost center B. Orders C. General ledger accounts D. Asset E. Vendor

Question: In Controlling, a distinction is made between master data, planning, actual data and the information system. Which of the following master data belongs to Controlling? A. G/L account B. Work center C. Cost center D. Activity type E. Supplier

Question: Withing Overhead Cost Controlling activities are calculated. A Sender/Receiver relationship exists. However, not all Sender/Receiver combinations are allowed.

Which of the following combinations make business sense? A. Sender. Cost Center, Order, Project Receiver. Cost Center, Order, Project B. Sender. Order Receiver. Cost Center, Project C Sender. Cost Center Receiver. Cost Center, Order, Project, Cost Object

Question: Period closing activities are also performed in Controlling. This is dependent on certain prerequisites. Which of the following are MINIMUM criteria before it makes sense to carry out period closing? A. The posting period has been closed. B. Materials have been withdrawn. C. Personnel costs have been incurred. D. Overhead has been incurred. E. An order was closed.

For Part 2 Click here Posted by Ananth TM at 7:56 AM 1 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: certification, FI, interview

Chart of Accounts Set-up and Configuration Before configuring any part of the FI Enterprise Structure, it is vital to have already drawn out and agreed upon what the Companys structure will look like. Settling on a chart of accounts with the users in the client sites is one of the first big thing challenge to overcome in a project. Before beginning design sessions on the chart, it is essential that both the consultant and the client personnel responsible for design decisions have a clear understanding of the differences between Financial Accounting (FI) and Controlling (CO) in SAP. The main purpose of FI is for external legal reporting purposes to outside authorities (SEC, Bureau of Internal Revenue, etc.). Whereas, the main reporting purpose of CO is for internal management reporting. This is often a very difficult nuance for usres to grasp and understand. With SAP, you dont need thousands of accounts or any logic other than grouping logic (e.g. all Cash accounts are in the 100000 to 199999 range) built into the G/L account number. The easiest way to configure a chart of accounts is to copy an existing chart of accounts:

IMG > Financial Accounting (New) > General Ledger Accounting (New) > Master Data > G/L Accounts > G/L Account Creations and Processing > Alternative Methods > Copy G/L Accounts > Copy Chart of Accounts.

Transaction Code: OBY7

Alternatively, you can create your chart of accounts from scratch. First, you need to create your chart of accounts name and properties with the path below:

IMG > Financial Accounting (New) > General Ledger Accounting (New) > Master Data > G/L Accounts > Preparations > Edit Chart of Accounts List.

Transaction Code: OB13 Then create your G/L accounts manually:

Menu Path: Accounting > Financial Accounting > General Ledger > Master Records > G/L Accounts > Individual Processing > In Chart of Accounts.

Transaction Code: FSP0. Posted by bestest at 7:26 AM 0 comments Email This BlogThis! Share to Twitter Share to Facebook Share to Google Buzz

Labels: Chart of Acount, Configuration, FI Saturday, January 10, 2009 Important Tables in SAP FI Financial Accounting

Table Name

Description

Important Fields

Financial Accounting FBAS Financial Accounting Basis BKPF Accounting Document Header

BUKRS / BELNR / GJAHR BSEG BUKRS / BELNR / GJAHR / BUZEI BSIP BUKRS / LIFNR / WAERS / BLDAT /

Accounting Document Segment Index for Vendor Validation of Double Documents Inter Company Posting Procedure

XBLNR / WRBTR / BELNR / GJAHR / BUZEI BVOR BVORG / BUKRS / GJAHR / BELNR EBKPF GLSBK / BELNR / GJHAR / GLEBK FRUN PRGID KLPA Run Date of a Program Customer / Vendor Linking

Accounting Document Header (docs from External Systems)

NKULI / NBUKR / NKOAR / PNTYP/ VKULI / VBUKR / VKOAR KNB4 KUNNR / BUKRS KNB5 Customer Master Dunning Data Customer Master Bank Details

Customer Payment History

KUNNR / BUKRS / MABER KNBK

KUNNR / BANKS / BANKL / BANKN KNC1 KUNNR / BUKRS / GJHAR KNC3 KUNNR / BUKRS / GJAHR / SHBKZ LFB5 Vendor Master Dunning Data

Customer Master Transaction Figures

Customer Master Special GL Transactions Figures

LIFNR / BUKRS / MABER LFBK

Vendor Master Bank Details

LIFNR / BANKS / BANKL / BANKN LFC1 Vendor Master Transaction Figures LIFNR / BUKRS / GJHAR LFC3 Vendor Master Special GL Transactions LIFNR / BUKRS / GJHAR / SHBKZ Figures VBKPF Document Header for Document Parking AUSBK / BUKRS / BELNR / GJHAR FBASCORE KNB1 Financial Accounting General Services Basis Customer Master (Company Code) Vendor Master (General Section)

KUNNR / BUKRS LFA1 LIFNR LFB1

Vendor Master (company Code Section) G/L Account Master (Chart of Accounts) G/L Account Master (Chart of Accounts Description)

LIFNR / BUKRS SKA1 KTOPL / SAKNR SKAT SPRAS / KTOPL / SAKNR MAHNS

Accounts Blocked by Dunning Selection Dunning Data (Account Entries)

KOART / BUKRS / KONKO / MABER MHNK

LAUFD / LAUFI / KOART / BUKRS /KUNNR / LIFNR / CPDKY / SKNRZE /SMABER / SMAHSK / BUSAB FI-GL-GL (FBS) General Ledger Accounting: Basic Functions- G/L Accounts SKAS G/L Account Master (Chart of Accounts Key Word list)

SPRAS / KTOPL / SAKNR / SCHLW SKB1

G/L Account Master (Company Code)

BUKRS / SAKNR FI-GL-GL (FBSC) General Ledger Accounting: Functions - R/3 Customizing for G/L Accounts

FIGLREP

Settings for G/L Posting Reports Create G/L account with reference Functions - Fast Data Entry

MANDT TSAKR

BUKRS / SAKNR FI-GL-GL (FFE) General Ledger Accounting: Basic KOMU Account Assignment Templates for G/L Account items

KMNAM / KMZEI

FI-AR-AR (FBD) Accounts Receivable: Basic Functions - Customers KNKA KUNNR KNKK Customer Master Credit Management : Central Data Customer Master Credit Management : Control Area Data

KUNNR / KKBER KNKKF1

Credit Management : FI Status data Accounting Data A/R and A/P

LOGSYS / KUNNR / KKBER / REGUL RFRR RELID / SRTFD / SRTF2 FI-BL-PT PAYR

Information System

Bank Accounting: Payment (BFIBL_CHECK_D) Transactions General Sections Payment Medium File Pre-numbered Check

ZBUKR / HBKID / HKTID / RZAWE CHECT PCEC ZBUKR / HBKID / HKTID / STAPL

FI-BL-PT-AP(FMZA)Bank Accounting: Payment Transactions Automatic Payments F111G MANDT FDZA KEYNO PAYRQ KEYNO Posted by bestest at 5:13 AM 0 comments Global Settings for Payment Program for Payment Requests Cash Management Line Items in Payment Requests Payment Requests

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Document (4) FI (19) FI CO Configuration Series (9) Financial Labels (1) fiscal year (3) GL (4) Integration (1) Internal Order (2) interview (5) invoices (1) ledger (1) Master records (1) payment (1) posting (4) Profit and Loss (1) Q and A (3) Reports (1) sales (1) SAP MM (1) Screenshots (1) tables (1) Transaction codes (9) troubleshoot (1) user (1) vendor (1)

Archive 2010 (14) December (2) August (1) July (3) June (1) May (1) March (6) Define document Number range Material Valuation Controlling Terms Finance Terms SPRO path for Company Code Creation What is Company Code? 2009 (61) Ads

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