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CreatingSecuredPDFDocuments

WithAdobeAcrobatPro(Windows)
CreatinganAdobeAcrobatSecurityPolicyTemplate 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. OpenAdobeAcrobatPro ClickonTools,Protection,EncryptandManageSecurityPolicies ClickonNew KeepUsepasswordsselectedandclickonNext UnderPolicyname:enterthenameofyourSecurityPolicyTemplateandabriefdescription(optional) ClickonNext ClickthecheckboxnexttoRestrictEditingandprintingofthedocument.toselectit EnterapasswordunderChangePermissionsPassword UnderPrintingAllowed,selectNonetodisableprintingfunctionality(LoworHighResolutionallows printing.) UnderChangesAllowed,select Nonerestrictsusersfrommakinganychangestoyourdocument. Inserting,deleting,androtatingpagesUsereditingisrestrictedtomanipulatingdocumentpages, includingdeletingandrotatingpages. FillinginformfieldsandsigningexistingsignaturefieldsUsereditingisrestrictedtofillinginform fieldsandaddingdigitalsignatures. Commenting,fillinginformfieldsandsigningexistingsignaturefieldsUsereditingisrestrictedto addingPDFcomments,fillinginformfields,andaddingdigitalsignatures. AnyexceptextractingpagesUsersareallowedtousealltheeditingfeaturesavailableintheirPDF viewer,howeverpageextractionisdisabled. Enablecopyingoftext,images,andothercontentAllowstheusertoselectandcopythedocument contenttotheirclipboardforpastingintoanotherfile. EnabletextaccessforscreenreaderdevicesforthevisuallyimpairedAllowsscreenreadingsoftware toaccessthetextualcontentinyourdocumentforaudiblereading. ClickonOktwice ReenteryourpasswordandclickonOK ClickonFinish.YourtemplateisnowcreatedandcanbeusetosecureallyourPDFdocuments.

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CreatingasecuredPDFdocumentUsingyourSecurityPolicyTemplate 1. 2. 3. 4. 5. 6. 7. 8. SelectPrintfromtheapplicationyouareprintingfrom ChangethePrinterselectiontoAdobePDF ClickonOktoprint AttheSavePDFFileAsDialogBox,selectthefoldertostorethePDFfile.Thefilenamewillbethesameas theoriginaldocument,butwiththe.pdfextensionname(youdohavetheoptiontochangeit.) ClickonSave.ThePDFdocumentopensinAdobeAcrobatPro. InAdobeAcrobatPro,clickonEncryptontheToolbarandyourtemplate. Itllaskyouifyouwanttochangethesecurityonthisdocument.ClickonYes.Ifawarningmessageabout savingyourdocumentappears,clickonOK. SaveyourPDFdocumenttoapplythechanges.

WithPrimoPDF(Windows)
1. 2. 3. 4. SelectPrintfromtheapplicationyouareprintingfrom ChangethePrinterselectiontoPrimoPDF ClickonOktoprint Dooneofthefollowing FollowthestepsbelowifsettingupthePDFSecurityforthefirsttimeorifyouneedtoeditthe currentsettings. Orskiptostep14tousethecurrentPDFsecuritysettingsonyourdocument. UnderPDFSecurity,clickonChange InthePermissionsarea,clickontheRequireapasswordtochangesecurity... PasswordEnterthedesiredpasswordtorestrictspecificdocumentfunctionality. ConfirmPasswordRepeatthepasswordtodetectandavoidtypingerrors. PrintingAllowedselectNonetodisableprintingfunctionality. LowResolutionAllowsprintingbutlowerstheresolutionandqualityofimages. HighResolutionEnablesunrestrictedprintquality. ChangesAllowedAllowsyoutospecifythelevelatwhichuserscanmodifyoraccesscontentwithinthe document. NoneRestrictstheuserfrommakinganychangestoyourdocument,unlessthespecified PermissionsPasswordissupplied. Creating,inserting,deleting,androtatingpagesUsereditingisrestrictedtomanipulating documentpages,includingadding,deleting,androtatingpages. Commenting,fillinginformfieldsandsigningUsereditingisrestrictedtoaddingPDFcomments, fillinginformfields,andaddingdigitalsignatures. AnyexceptextractpagesUsersareallowedtousealltheeditingfeaturesavailableintheirPDF viewer,howeverpageextractionisdisabled. Enablecopyingoftext,images,andothercontentAllowstheusertoselectandcopythedocument contenttotheirclipboardforpastingintoanotherfile. EnabletextaccessforscreenreaderdevicesforthevisuallyimpairedAllowsscreenreadingsoftware toaccessthetextualcontentinyourdocumentforaudiblereading. AlwaysusethesesettingsEnablestheentireselectedsecurityconfigurationtobeautomaticallyapplied toallsubsequentdocuments. ClickonCreatePDF. SelectafolderforthePDFdocumentandchangethefilename. ClickonSavetocreateyoursecuredPDFdocument.

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WithaMac
MacOSXalreadyprovidesawaytoconvertdocumentstosecuredPDF.Youcaneasilyperformtheconversionwithout installinganysoftware. ToconvertdocumentstoPDFinMacOSXfollowthestepsbelow: 1. 2. OpenyourfilewithyourTextEditor(ex:MsWord,TextEdit,Writer,Excel,OpenOfficeetc) ClickonFile,PrintorPressCommand+P

3. ThePrintwindowwillpopup.ClickonthePDFbuttonatthebottomleftandselectSaveasPDF

4. 5. IntheSavewindow,clickonSecurityOptions. InthePDFSecurityOptionswindow,selectthefollowingtosecureyourPDFdocument: a. SelectbothRequirepasswordtocopytest,imagesandothercontentandRequirepasswordtoprint document. b. EnteraPasswordandVerify.

c. ClickonOK. ChoosethelocationyouwanttosaveyourPDFfile. ClickonSave.

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