ADDRESS PROOF LETTER FOR EMPLOYEE

To Whomsoever it may concern This is to confirm that _______________________is working in (Company) as (Designation). As per the companys record, His services were effective since (Date of Joining . A so wo! d want to confirm the c!rrent address of ("ame of the #mp oyee) as $p!t the Address! as per companys #mp oyee %ecords.

&incere y H!man %eso!rces _____________ ('o!r name and 'o!r Digita &ignat!re)

ADDRESS PROOF LETTER FOR EMPLOYEE

To Whomsoever it may concern This is to confirm that _______________________is working in (Company) as (Designation). As per the companys record, His services were effective since (Date of Joining . A so wo! d want to confirm the c!rrent address of ("ame of the #mp oyee) as $p!t the Address! as per companys #mp oyee %ecords.

&incere y H!man %eso!rces _____________ ('o!r name and 'o!r Digita &ignat!re)

A""reciation Letter

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Dear ("ame of the candidate), * wo! d ike to take this opport!nity to e+press my heartfe t thanks to yo! for yo!r very active invo vement _________ (%eason). The Chairman and ,oard -em.ers have a so asked me to pass on their sincere appreciation for yo!r efforts in s!pporting !s with the !ndertaking. Again, thanks so m!ch for yo!r enth!siastic participation in o!r conference. * have no do!.t that it wo! d not have .een the s!ccess that it was witho!t yo!r presence. ,est %egards, _______ ('o!r name and 'o!r Digita &ignat!re)

Re#ection Letter Dear ("ame of the candidate) * regret to inform yo! that yo!r recent app ication for the Head of &ec!rity position at __ ("ame of the company) was !ns!ccessf! . A tho!gh yo! met a of the mandatory minim!m /!a ifications for the position, the *nterview ,oard chose a candidate with considera. y more e+perience than yo! c!rrent y possess and a so whose ski set -atches c ose y with the c!rrent profi e we are ooking at . * am here to convey thanks for yo!r candidacy. 0n .eha f of ____ (Company name) * thank yo! for yo!r interest and effort, and * wish yo! a the .est in yo!r f!t!re career endeavors.

&incere y, _______ ('o!r name and 'o!r Digita &ignat!re)

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Date2 333333.. $ame %%%%%%% (Address)3333333..

Appointment
Dear (first name & 4e have p eas!re in appointing yo! as ('esignation('e"artment in o!r organi5ation, effective (#oining 'ate on the fo owing terms and conditions2 )* P+acement , -om"ensation 'o! wi .e p aced in the appropriate .and 6 responsi.i ity eve of the Company, and wi .e entit ed to compensation (sa ary and other app ica. e .enefits) as detai ed in Annexure A. Compensation wi .e governed .y the r! es of the Company on the s!.7ect, as app ica. e and6or amended hereafter. .* Sa+ary revision 'o!r sa ary wi .e reviewed on Apri )st of each year, or at s!ch other time as the -anagement may decide. &a ary revisions are discretionary and wi .e s!.7ect to, and on the .asis of, effective performance and res! ts. /* Posting , Transfer 'o!r initia posting wi .e at 0 !* However, yo!r services are ia. e to .e transferred, at the so e discretion of -anagement, in s!ch other capacity as the company may determine,

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to any department 6 section, ocation, associate, sister concern or s!.sidiary, at any p ace in *ndia or a.road, whether e+isting today or which may come !p in f!t!re. *n s!ch a case, yo! wi .e governed .y the terms and conditions of the service app ica. e at the new p acement ocation. 1* Pro2ation3 That yo! wi .e on pro.ation for a period of si4 months. The period of pro.ation can .e e+tended at the discretion of the -anagement and yo! wi contin!e to .e on pro.ation ti an order of confirmation has .een iss!ed in writing. 5* F6++ time em"+oyment 'o!r position is a who e time emp oyment with the Company and yo! sha devote yo!rse f e+c !sive y to the .!siness and interests of the company. 'o! wi not take !p any other work for rem!neration (part time or otherwise) or work in an advisory capacity, or .e interested direct y or indirect y (e+cept as shareho der 6 de.ent!re ho der), in any other trade or .!siness d!ring yo!r emp oyment with the company, witho!t permission in writing of the ,oard of Directors of the Company. 'o! wi a so not seek mem.ership of any oca or p!. ic .odies witho!t first o.taining specific permission from the -anagement. 7* 8nte++ect6a+ Pro"erty *f yo! conceive any new or advanced method of improving designs6 processes6 form! ae6 systems, etc. in re ation to the .!siness6 operations of the Company, s!ch deve opments wi .e f! y comm!nicated to the company and wi .e, and remain, the so e right6 property of the Company. 9* Res"onsi2i+ities , D6ties 'o!r work in the organi5ation wi .e s!.7ect to the r! es and reg! ations of the organi5ation as aid down in re ation to cond!ct, discip ine and other matters. 'o! wi a ways .e a ive to responsi.i ities and d!ties attached to yo!r office and cond!ct yo!rse f according y. 'o! m!st effective y perform to ens!re res! ts. :* Past Recor's *f any dec aration given, or information f!rnished .y yo!, to the company proves to .e fa se, or if yo! are fo!nd to have wi f! y s!ppressed any materia information, in s!ch cases, yo! wi .e ia. e to remova from services witho!t any notice. );* Retirement The retirement age is 5: years* 'o! wi retire from the emp oyment of the Company at the end of the month in which yo! attain 9: years of age. ))* Termination of em"+oyment D!ring the pro.ationary period and any e+tension thereof, yo!r services may .e terminated on either side .y giving one months notice or sa ary in ie! thereof. However, on confirmation the services can .e terminated from either side .y giving t<o months (;< days) notice or sa ary in ie! thereof. =pon termination of emp oyment, yo! wi immediate y hand over to the Company a correspondence, specifications, form! ae, .ooks, doc!ments, market data, cost data, drawings, affects or records .e onging to the Company or re ating to its .!siness and sha not retain or make copies of these items.

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=pon termination of emp oyment, yo! wi a so ret!rn a company property, which may .e in yo!r possession. ).* Me'ica+ Fitness This appointment is s!.7ect to yo!r .eing, and remaining, medica y fit. ? ease confirm yo!r acceptance of the appointment on the a.ove terms and conditions .y signing and ret!rning this etter for o!r records. 'o!rs faithf! y, @or * have read the terms and conditions of this etter of appointment and confirm my acceptance of the same. (Signat6re an' Date

A$$E=>RE ?A@3 -OMPE$SAT8O$ DETA8LS (Sa+ary , a""+ica2+e 2enefits $ame Designation Date of #oining Location a Rem6neration ,asic &a ary Ho!se %ent A owance &pecia A owance Conveyance A owance -edica reim.!rsement 2 Retira+s Aimit 2 2 %s. 2 %s. 2 2 6( per month %s. %s. %s. 6( per month 6( per month 6( per ann!m 6( per month 3 3 3 3

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i. 'o! wi participate in the Company ?rovident @!nd &cheme as app ica. e to yo!r category of emp oyees. ii. 'o! wi .e entit ed to grat!ity in accordance with the r! es governing s!ch payment. c Leave

'o! wi .e entit ed to privi ege, sick and cas!a eave as app ica. e to yo!r category of emp oyees. 333333333333333333333333333333333333 3. $ote3 *t is e+pected that individ!a compensation package wo! d not .e shared with other emp oyees. The a.ove compensation str!ct!re is s!.7ect to change witho!t affecting emo !ments adverse y. App ica. e ta+ wo! d .e .orne .y the emp oyee.

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PERSONNEL SELECTION ASSESSMENT FORM

Assessee's Name : .. Excellent A Above Average B Average C Below Average D Poor E

1. Pro e!!"onal Co#$etenc"e! %. Ex$er"ence &. Ba!"c Co#$etenc"e! '. Potent"al or (rowt) *. S+##ar, o Strengt)! an- Develo$#ent Nee-! STRENGTHS .. S+"tab"l"t, or t)e Organ"/at"onal C+lt+re 1. Stab"l"t, w"t) t)e Organ"/at"on 2. An, Ob!ervat"on 3 DEVELOPMENT NEEDS 0e! 0e! No No

4. Overall A!!e!!#ent A

S+"table B

Not S+"table D E

15. An, Ob!ervat"on 6 Reco##en-at"on 3

Date : .

Assessor

(B(

COMPETENCIES I INTELLECTUAL COMPETENCIES 1 ANAL0TICAL ABILIT0 % ABILIT0 TO SOL8E PRACTICAL PROBLEMS & OR(ANISIN( ABILIT0 ' COMM:NICATION S;ILLS II III

RATING SCALE I8 8 8I 8II 8III I7 7

SOCIAL COMPETENCIES . INTERPERSONAL S;ILLS 1 TEAM<SPIRIT 2 SENSE OF RESPONSIBILIT0 4 INTE(RIT0 15 SELF<INSI(=T

EMOTIONAL COMPETENCIES 11 INITIATI8E 1% EMOTIONAL S;ILLS 1& SELF<CONFIDENCE 1' LEADERS=IP S;ILLS

1* AC=IE8EMENT DRI8E 1. 9ILL<PO9ER 11 ENER(0 LE8EL 12 RIS; TA;IN( ABILIT0

OVERALL RATING

II

III

I8

8I

8II

8III

I7 POOR E

E7CELLENT A

ABO8E A8ERA(E B

A8ERA(E C

BELO9 A8ERA(E D

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4A%"*"C A#TT#% @0% HA,*T=AA *%%#C=AAT ATT#"DA"C# To -r.333333333333.. #mp."o3333333333 Designation2 3333333.. 'o!r eave record shows that yo! are in the ha.it of a.senting off and on and in spite of the fact that yo! have .een ver.a y advised and are warned for improving yo!r attendance yo! have not shown any improvement. 'o! were again a.sent on 333. 4itho!t any a!thori5ation. 'o! are .eing given another opport!nity to correct yo!rse f and in case yo! do not show any improvement we wi have no a ternative .!t to take a serio!s view of yo!r action. 0n yo!r a.ove a.sence yo! are .eing strong y warned.

A=TH0%*&#D &*C"AT0%'

Airth'ay -ongrat6+ations

Dear (recipientDs name) 4ish yo! a Happy ,irthdayE 4e hope that yo! have a great year and accomp ish a the fa.! o!s goa s yo! have set. -ay the coming years .e fi ed with happiness, peace, and ove Have a Creat day ahead.

&incere y, _______('o!r name and 'o!r Digita &ignat!re)

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-0D#A &H04 CA=&# "0T*C#

To -r.333333333333.. #mp."o3333333333.. Designation333333333. 'o! have .een a.senting from d!ty witho!t eave since333..and as s!ch services are ia. e to .e terminated according to the r! es of the company. 'o! are, therefore, ca ed !pon to show ca!se why yo!r services wi not .e terminated !nder C a!se 333.of the &tate333-ode &tanding 0rders Act 0% Certified &tanding 0rders r! es of the company 6 esta. ishment for s!ch contin!ed 6 ha.it!a a.sence.

A=TH0%*&#D &*C"AT0%'

-0D#A &H04 CA=&# "0T*C#

To -r.333333333333.. #mp."o3333333333 Designation2 3333333.. *t has .een reported against yo! as !nder2 0n3333at333333.yo!,3333..33333..(detai s of a eged miscond!ct) The act(s) a eged to have .een committed .y yo! amo!nt to miscond!ct. According y, yo! are here.y ca ed !pon to s!.mit yo!r written e+p anation and show ca!se why discip inary action sho! d not .e taken against yo!. 'o!r e+p anation m!st reach the !ndersigned within >: ho!rs. &ho! d yo! fai to s!.mit yo!r e+p anation re/!ired, the matter wi .e disposed of witho!t any f!rther reference to yo!.

A=TH0%*&#D &*C"AT0%'

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-0D#A ?%0(@0%-A @0% C#"#%AA CHA%C#(&H##T To -r.6 -s33333333.. #mp."o33333333. Designation333333.. *t is reported against yo! that on________ (date) at ________ (time) yo!_____ (mention c ear y the act or acts of miscond!ct a eged). The acts, as a eged a.ove to have .een committed .y yo!, amo!nt to miscond!ct which, if proved, wo! d warrant serio!s discip inary action against yo!. According y, yo! are here.y re/!ired to show ca!se within _______ days of the receipt hereof as to why yo! sho! d not .e dismissed or other wise p!nished. &ho! d yo! fai to s!.mit yo!r e+p anation as re/!ired, *t wi .e pres!med that yo! admit the charges and have no e+p anation to offer and the matter wi .e disposed of witho!t any f!rther reference to yo!. &ince the charges, eve ed against yo!, are of grave and serio!s nat!re, yo! are her.y s!spended pending f!rther proceedings and fina orders in the matter. The receipt of this etter sho! d .e acknow edged.

AHT0H%*&#D &*C"AT0%'

PRO<FORMA FOR A NOTICE TO T=E C=AR(E<S=EETED EMPLO0EE FOR =OLDIN( EN>:IR0

To Mr. / Ms. Emp.No Des !"at o".. Re#: $o%r e&p'a"at o" (ate( .. " respo"se to t)e *)ar!e+s)eet (ate(

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,e are " re*e pt o# -o%r e&p'a"at o" (ate(. " respo"se to t)e *)ar!e+ s)eet (ate(..A#ter *are#%' *o"s (erat o" o# -o%r e&p'a"at o". /) *) )as 0ee" #o%"( %"sat s#a*tor-. t s *o"s (ere( (es ra0'e a"( "e*essar- to *o"(%*t a" e"1% r- "to t)e *)ar!es 'e2e'e( a!a "st -o%. $o% are )ere0"#orme( t)at t)e e"1% r- / '' 0e *o"(%*te( 0- Sr ./)o )as 0ee" e"tr%ste( / t) ass !"me"t to )o'( t)e e"1% r-. $o% are. t)ere#ore. ( re*te( to atte"( a"( part * pate " t)e e"1% rpro*ee( "!s / t) a'' t)e "e*essar- (o*%me"t. e2 (e"*e a"( / t"ess 3es4 t)at -o% ma- see5 to re'- %po" " -o%r (e#e"se. $o% are #%rt)er "t mate( t)at # -o% #a'' to atte"( t)e e"1% r- pro*ee( "!s / t)o%t s%## * e"t *a%se. t)e e"1% r/ '' 0e pro*ee(e( e&+parte / t)o%t "ot *e to -o%.

6or 7 o" 0e)a'# o# t)e Ma"a!eme"t A%t)or se( S !"ator-

TO WBOMSOECER 8T MAY -O$-ER$

Date2 33333.. T) s s to *ert #- t)at.. s stat o"e( at o%r U" t. The a.ove certificate is .eing iss!ed on his re/!est for the p!rpose of ?ayro Champion.

@or -om"any $ame

A6thorise' Signatory

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PRO<FORMA FOR A LETTER TO T=E EN>:IR0 OFFICER FOR COND:CTIN( EN>:IR0 AND CON8E0IN( =IS ACCEPTANCE To Mr. / Ms.. S r / Ma(am. T)e Ma"a!eme"t )as ss%e( a *)ar!e+s)eet to o"e o# t)e emp'o-ees *a'' "! #or ) s e&p'a"at o" t)ereto. T)e e&p'a"at o". )as 0ee" #o%"( to 0e as %"sat s#a*tor-. T)e Ma"a!eme"t )as (e* (e( to )o'( a" e"1% r- 0- ! 2 "! a" opport%" t- to t)e (e' "1%e"t emp'o-ee to (e#e"( ) mse'#. T)e Ma"a!eme"t )as (e* (e( to appo "t -o% as a" E"1% r- O## *er a"( /e "ee( -o%r #orma' appro2a' /) *) ma- 5 "('- 0e *o"2e-e( at -o%r ear' est. P'ease 0e ass%re( t)at t)e Ma"a!eme"t / '' e&te"( #%'' *o+operat o" " t) s *o"te&t a"( Mr. / Ms. Has 0ee" appo "te( as ts represe"tat 2e. T)a"5 "! -o%. $o%rs S "*ere'-. 6or 7 o" 0e)a'# o# t)e Ma"a!eme"t A!thorised &ignatory CC: Mr. / Ms. +++++++++++++++++++++++++++. -o% are appo "te( as Ma"a!eme"t8s Represe"tat 2e to *o+or( "ate / t) t)e E"1% r- O## *er. Note: A#ter t)e ( s* p' "ar- a%t)or t- (e* (es to or(er a" e"1% r-. t ma- )o'( t)e same tse'# or appo "t a" E"1% r- O## *er #or t)at p%rpose " t)e a0se"*e o# a pro2 s o" to t)e *o"trar- " t)e " t)e ser2 *e or ( s* p' "e r%'es *o"*er"e(. T)e E"1% r- O## *er #%"*t o"s o"'- as a (e'e!ate o# t)e ( s* p' "ar- a%t)or t-. /)ose *o"*'%s o"s a"( re*omme"(at o"s ma- or ma- "ot # "( #a2o%r / t) t)e ( s* p' "ar- a%t)or t-. T)e prere1% s tes o# a perso" to 0e E"1% r- O## *er ma- t)%s 0e s%mmar 9e( as %"(er.: 3a4 T)e appo "tme"t o# t)e E"1% r- O## *er s)o%'( 0e ma(e 0- a" a%t)or t*ompete"t to ta5e ( s* p' "ar- a*t o" a!a "st t)e /or5ma" *o"*er"e(. 304 :e#ore ma5 "! t)e appo "tme"t o# a perso" to a*t as E"1% r- O## *er. t m%st 0e see" t)at )e s a perso" / t) ope" m "(. a m "( /) *) s "ot 0 ase( a!a "st t)e /or5ma" *o"*er"e(. 3*4 A perso" to 0e E"1% r- O## *er m%st 0e a Respo"s 0'e O## *er or H !) Stat%s *omma"( "! respe*t #rom t)e /or5ma". He s)o%'( "ot 0e a perso" o# 'o/er stat%s a"( s)o%'( "ot 0e ;%(!e " ) s o/" *a%se.

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NOTICE O6 DISCHARGE TO AN EMPLO$EE

To _______________ _______________ _______________ This has reference to the charge sheet dated_________ iss!ed to yo! G en/!iry he d thereafter. 4e have d! y considered the report of the en/!iry officer and are satisfied that the charges as eve ed against yo! have .een proved against yo! in the en/!iry. *n view of the serio!s nat!re of miscond!ct committed .y yo! G f! y proved against yo!, it has .een decided to dispense with yo!r services. However, on compassionate gro!nds considering e+ten!ating and aggravating circ!mstances, the management, instead of dismissing yo! from services has decided to impose esser p!nishment of discharge on yo! with immediate effect from____________ 'o!r fina payment of d!es inc !ding wages for ) month in ie! of notice wi .e made to yo! in the office on or .efore____________ d!ring office ho!rs on any working day after yo! hand over the charge.

-anager6 Competent A!thority

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$e< Em"+oyee 8ntro'6ction

Hi A ? ease e+tend yo!r warmest we come to (name) wi .e heading !p o!r (department) division and is e+cited to .egin in this capacity. He comes to !s with more than (n!m.er) years in......................... (*nd!stry). &he wo! d .e reached at (Corporate #mai *D). %e/!est one and a to e+tend yo!r warm ook !pon her.

,est %egards, ______________ ('o!r name and 'o!r Digita &ignat!re)

DRA6T O6 NOTICE A6TER RECIEPT O6 EN<UIR$ REPORT

To (((((((((((((((((((((( (((((((((((((((((((((( (((((((((((((((((((((( This has reference to the charge sheet dated __________ iss!ed to yo! and the en/!iry he d thereafter. 4e have since received the report of the en/!iry officer, wherein the charges eve ed against yo! have .een proved. ,efore we consider the findings of the en/!iry officer, yo! are here.y given an opport!nity as to what yo! have to say o the findings. 'o! are given a period of three days to s!.mit yo!r rep y. *n case we do not hear from yo! within the stip! ated time period, necessary action wi fo ow, witho!t f!rther reference to yo!.

-anager6 Competent A!thority

E4ten'ing Jo2 Offer

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Dear

(recipientDs

name)

4e are de ighted to have yo! .e a part of (company). As disc!ssed in yo!r interview, we are offering yo! the position of (7o. tit e) yo!r starting sa ary wi .e ___ per 'ear. The ,reak(!p for the same wi .e provided on yo!r Date of Hoining ? ease acknow edge yo!r *nterest as a rep y to this #mai and -ention !s yo!r Date of Hoining. An #ar y response to the same is high y appreciated. Aook forward to have a amia. e Association with yo!.

%egards __________ ('o!r name and 'o!r Digita &ignat!re)

-0D#A ?%0(@0%- @0% C#"#%AA CHA%C#(&H##T

To 333333333333.. 333333333333. *t is reported against yo! that on ________ (date) at ________ (time) yo!_____ (mention c ear y the act or acts of miscond!ct a eged). The acts, as a eged a.ove to have .een committed .y yo!, amo!nt to miscond!ct which, if proved, wo! d warrant serio!s discip inary action against yo!. According y, yo! are here.y re/!ired to show ca!se within _______ days of the receipt hereof as to why yo! sho! d not .e dismissed or other wise p!nished. &ho! d yo! fai to s!.mit yo!r e+p anation as re/!ired, it wi .e pres!med that yo! admit the charges and have no e+p anation to offer and the matter wi .e disposed of witho!t any f!rther reference to yo!. &ince the charges, eve ed against yo!, are of grave and serio!s nat!re, yo! are her.y s!spended pending f!rther proceedings and fina orders in the matter. The receipt of this etter sho! d .e acknow edged.

A=TH0%*&#D &*C"AT0%'

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PROFORMA S:((ESTED FOR A C=AR(E S=EET TO AN EMPLO0EE FOR =ABIT:AL ABSENTEEISM

T0 (((((((((((((((((((((( (((((((((((((((((((((( (((((((((((((((((((((( @o owing are the charges against yo!2 ?er!sa of yo!r attendance record revea s that yo! are in ha.it of a.senting yo!rse f from yo!r d!ties witho!t any information and proper sanction of eave. 'o!r a.sentee spe s are on an increase and yo!r a.sentee records for the preceding ________years are reprod!ced here!nder. -0"TH ________ JJJ JJJ DAT#& __________ JJJ JJJ "0. 0@ DA'& 0@ ="A=TH0%*I#D A,&#"C# ________________ JJJ JJJ

'o! have .een ver.a y advised to improve yo! attendance record and not to ind! ge in !na!thori5ed a.sence from d!ties. ,!t despite these ver.a advises6reprimands and ass!rance given .y yo!, yo! have not shown any improvement in yo!r attendance. The a.ove act of ha.it!a a.sence on yo!r part constit!ted ma7or miscond!ct !nder certified standing orders of the company app ica. e to yo! and a so affects the work of the company. 'o! are here.y re/!ired to s!.mit yo!r e+p anation, if any to this charge(sheet within 8 days from its receipt fai ing which it wi .e pres!med that yo! have no e+p anation to offer and the management wi .e free to take any action that may .e deemed proper in yo! case. @or _________________________ (A!thori5ed &ignatory)

B8DE LETTER

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Dear #mp oyee, 4e are g ad to inform yo! that yo!r CTC6sa ary is .eing revised to __________________. The .reak !p of the same is as fo ows2 ,asic2 Conveyance2 @ e+i ,enefit ? an2 ?@ Contr.!tion2 The other terms and conditions of the appointment remains the same. Aooking forward for a greater performance. %egards, ___________ ('o!r name and 'o!r Digita &ignat!re)

B8DE LETTER( 88
Dear #mp oyee, 4e take this opport!nity to thank yo! for yo!r contri.!tion towards ("ame of the company) _________________performance in ('ear) _______. 'o!r efforts towards he ping the company archive its strategic goa s are appreciated. 'o!r performance for the year _______ has __________ and has .een eva !ated as ___ (%ating). Conse/!ent y, yo!r ann!a compensation has .een enhanced as shown .e ow wef ________. Components2 @i+ed Cash Component (A) ,asic2 @ e+i. e ,enefit ?an (@,?) ?rovident @!nd (?@) Cost to Company Karia. eCash Component (,) ?erformance ,on!s %etira s (C) Crat!ity 0ther A owances (D) Tota 'ear y Compensation (AL,LCLD)

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,enefits2 Cro!p Term Aife *ns!rance Cro!p ?ersona Accident *ns!rance Cro!p -edic aim *ns!rance 4e ook forward to yo!r contin!ed contri.!tion that wo! d ena. e !s to work together as a team and sca e grater heights in the coming years. 4e wish yo! a the .est for yo!r f!t!re endeavo!rs and contri.!tions to o!r organi5ation.

ORDER O6 ,ITHOLDING ANNUAL INCREMENT/3S4

To _______________ _______________ _______________ *n contin!ance of the charge sheet dated_____________ iss!ed to yo! G the #n/!iry he d into the charges, this is to inform yo! that we were satisfied that yo! are fo!nd g!i ty of the charges eve ed against yo! and severe p!nishment inc !ding dismissa 6discharge can .e inf icted !pon yo!. However, on going thro!gh yo!r past record G considering the nat!re of the miscond!ct .y yo! the !ndersigned decide that this time a mi der p!nishment wi meet the ends of 7!stice. Therefore, it has .een decided to withho d yo!r ann!a increment for ___________ year6years. D!ring the period for which yo!r ann!a increment is .eing withhe d the management wi watch yo!r performance and cond!ct and if fo!nd satisfactory the grant of increment6 increments to yo! wi .e reconsidered on the e+piry of the said period.

-anager6 A!thori5ed person with designation C.C2 ( The Acco!nts dept for information G necessary action.

4A%"*"C A#TT#% @0% *"&=,0%D*"AT*0"

To -r.333333333333.. #mp."o3333333333 ( 1< (

Designation2 3333333..

*t has .een reported that today at <F.<<a.m when yo!r s!pervisor asked yo! to do3333333yo! ref!sed to carry o!t the instr!ctions and sho!ted at him. *n yo!r e+p anation yo! have admitted yo!r mistake. A tho!gh drastic action co! d have .een taken against yo! for ins!.ordination, .!t with a view to reform yo!, yo! are .eing given another opport!nity and we hope yo! wi .e very caref! in f!t!re in s!ch matters. 'o! are .eing warned.

A=TH0%*&#D &*C"AT0%'

Learning an' Training P+acement

Date2 333333 -r.2 3333333 Dear 333333. T)"! "! w"t) re erence to t)e -"!c+!!"on t)at we )a- "n re!$ect o ?Learn"ng an- Tra"n"ng Place#ent@ !o+g)t b, ,o+ w"t) t)e Co#$an,. *n this connection, we are p eased to inform yo! that we have organi5ed a MAearning and Training ? acement for yo! for a period of si+ months commencing from DOJ* For t)"! $lace#entA ,o+ w"ll be $a"- a !t"$en- o R!BBBB. 6< CR+$ee! BBBB onl,D $er #ont). 'o! wi .e working !nder the g!idance of "ame (Designation. D!ring this p acement, yo! wi .e governed .y the r! es of the company as are app ica. e to Trainees.

'o!rs faithf! y, @or -om"any $ame Signatory A6thority Designation

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Date2 3333333. -r. 33333333.. (Address) Dear -r. 333.,

LETTER OF 8$TE$T
As m!t!a y disc!ssed and agreed, we are p eased to offer yo! an appointment as per detai s given .e ow2 a) 'o! wi .e designated as Designation .) 'o! wi .e ocated at 0%%%%*!* c) 'o! wi .e entit ed to an a (inc !sive compensation (cost to company) of Rs* %%%% E( (%!pees 33333333333. 0n y) per ann!m, as disc!ssed and agreed. The fina etter of appointment wi .e handed over to yo! !pon 7oining the services of the company, which wi .e on, or .efore DOJ* This offer of appointment is s!.7ect to yo!r s!ccessf! y comp eting the companys medica e+amination.

'o! are re/!ested to sign and ret!rn the d!p icate copy of this etter as a token of yo!r acceptance of the a.ove offer. 'o!rs faithf! y, @or FFFFFFFFF&

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ORDER O6 DISMISSAL
To _______________ _______________ _______________

4e have received the en/!iry report that was he d on_______________ against yo! conse/!ent to the charge sheet dated______________. After going thro!gh the proceedings of the en/!iry, we find that the charges have .een proved against yo!. &ince the charge (s) committed .y yo! is6are of sero!s nat!re, the appropriate p!nishment is dismissa from service. 'o! are thereforeN here.y dismissed from service with effect from ____________ yo! can co ect yo!r d!es, if any, and sett e yo!r acco!nt on any working day d!ring the office ho!rs from Acco!nts Department.

-anager6 A!thorised person with designation C.C2 ( The Acco!nts Dept. for information if necessary action.

?%0(@0%-A @0% "0T*C# @0% &=&?#"&*0" 0%D#% ?#"D*"C #"O=*%'

To -r. 6 -s33333333.. #mp."o33333333. Designation333333.. 4hereas the charges amo!nting to gross miscond!ct (s) and indiscip ine against yo! have .een eve ed in accordance with Company &ervice %! es 6 &tanding 0rder "o33as per charge(sheet dated333..sent to yo!. "ow, therefore, yo! are here.y p aced !nder s!spension with effect from333!nder c a!ses333..of the @actory 6 Company %! es 6 &tanding 0rders. 'o!r s!spension has .een considered necessary in order to maintain proper discip ine in the @actory 6 Company 6 #sta. ishment and to cond!ct proper en/!iry against yo!.

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'o! wi .e entit ed to receive s!.sistence 6 s!spension a owance of %s33. D!ring the period of s!spension.

AHT0H%*&#D &*C"AT0%'

PROMOT8O$ LETTER

Dear -r. 6-s, 4e are very happy to inform yo! that yo! have .een promoted as (designation) with effect from (d!e date). *n accordance we here.y revise yo!r Cross &a ary as %s((((((((((6(.0ther terms and Conditions remain the same as per the appointment etter. Pind y sign and ret!rn the d!p icate of this etter as a token of yo!r acceptance of the a.ove terms and conditions.

4ith .est wishes, ___________ ('o!r name and 'o!r Digita &ignat!re)

ORDER O6 IMPOSING 6INE AS A PUNISHMENT

To _______________ _______________ _______________ This is in contin!ance of the charge(sheeted dated__________ iss!ed to yo! G the en/!iry he d in p!rs!ance thereof. As a res! t of the en/!iry, the management is satisfied that the charges eve ed against yo! amp y proved. 0n the .ases of the charges proved against yo!, dismissa from service wo! d .e rather appropriate in the ordinary co!rse .!t in consideration that this for the first time that yo! have .een fo!nd g!i ty of the charge, the management decides to afford yo! an opport!nity to improve yo!rse f G instead of awarding the e+treme pena ty, impose !pon yo! a fine of %s._________ as p!nishment.

-anager6 Competent A!thority ( 1> (

Date2 333333 C.C2 ( The Acco!nts Dept

ORDER O6 REDUCTION IN RAN=

To _______________ _______________ _______________ 'o!r past cond!ct and service records revea that yo! have no initiative or sense of responsi.i ity. @re/!ent y, yo! have stayed away from d!ty G neg ected yo!r work. Time G again yo! were warned6 reprimanded .!t there has .een no improvement. 4e tried o!r .est to motivate yo! to take interest in the work G to o.serve reg! arity G p!nct!a ity .!t of no avai . 'o! have .een as care ess as ever G have ref!sed to perform yo!r d!ties serio!s y. 'o!r care essness has not ca!sed the work to s!ffer .!t it is a so ike y to effect the discip ine among other mem.ers of the staff. =nder circ!mstances we are of the concerned opinion that the post he d .y yo! entai s greater responsi.i ity that yo! can sho! der as yo! ack necessary initiative, which is re/!ired for the post. Therefore, we here.y give yo! )(month notice to re ieve yo! from the present post and instead assign yo! post of____________ with immediate effect from_______________. This post entai s esser responsi.i ity G we fee that yo! wi .e a. e to perform yo!r d!ty more satisfactori y in this capacity. However, yo! wi .e entit ed to on y those .enefits and sa ary that the post caries. 4e m!st a so make it c ear that if yo! fai to show marked improvement G contin!e to cond!ct yo!rse f in the way yo! have .een doing, we sha .e constrained to dispense with yo!r services after ho ding en/!iry, if necessary.

-anager6A!thori5ed person with designation C.C2 ( The Acco!nts dept for information G necessary action.

PROFORMA S>GGESTED FOR -BARGE SBEET FOR SLOW8$G DOW$ WORD

To, *t is reported against yo! as !nder2

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). That on______(date) at a.o!t________(time) whi e on d!ty, yo! in com.ination with others, de i.erate y s owed down the work in a concerted manner and instigated -r., 1. G C to adopt Mgo s ow tactics. 'o! f!rther threatened -r. D who did not want to fo ow the s!it. 8. That whi e yo! prior prod!ction was_____ per day, yo!r prod!ction on ________ and thereafter has .een de i.erate y .ro!ght down to______ which is m!ch .e ow the norma prod!ction of a worker of average efficiency. >. That the a.ove acts6omissions on yo!r part are high y o.7ectiona. e .eing pre7!dicia to the interest of the company, which has to compete with other efficient y r!n enterprises. 9. That despite repeated advice not to adopt to Mgo s ow tactics, .y yo!r s!perior6s!periors, yo! did not adhere to the act!a norms of prod!ction, yo! have .een maintaining ear ier .!t instead, kept on id ing away yo!r time. ;. As a res! t of yo!r MCo & ow tactics and instigating others to s ow down the work6prod!ction has considera. y gone down, res! ting into oss to the company. B. The a.ove acts on yo!r part constit!te ma7or miscond!ct !nder certified standing orders no.______ and no._____ of the company app ica. e to yo!.

'o! are here.y re/!ired to s!.mit yo!r e+p anation, if any to this charge(sheet within 8 days from its receipt fai ing which it wi .e pres!med that yo! have no e+p anation to offer and the management wi .e free to take any action that may .e deemed proper in yo! case. A=TH0%*&#D &*C"AT0%'

&T#%" 4A%"*"C A#TT#%

To -r.333333333333.. #mp."o3333333333 Designation2 3333333.. &T#%" 4A%"*"C 'o!r e+p anation dated 3..in rep y to show ca!se notice 6 etter of charge dated33.has .een fo!nd to .e !nsatisfactory.

( 1; (

The gravity of miscond!ct committed .y yo! is s!ch that it warrants severe p!nishment. However, we are taking a enient view this time and have decided to award yo! this stern warning. &ho! d yo! repeat any s!ch thing in f!t!re or commit any other miscond!ct we wi not hesitate to take strict discip inary action against yo!.

A=TH0%*&#D &*C"AT0%'

&*-?A# 4A%"*"C A#TT#%

To -r.333333333333.. #mp."o3333333333 Designation2 3333333..

4A%"*"C
'o!r e+p anation dated 3333.. *n rep y to show ca!se notice dated333. Has .een fo!nd to .e !nsatisfactory. 'o! are according y here.y warned. 'o! are f!rther advised in yo!r own interest to .e ca!tio!s and not to repeat s!ch an act in f!t!re.

A=TH0%*&#D &*C"AT0%'

( 1B (