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PURPOSE AND INSTRUCTIONS The purpose of the study is to obtain current information on your job based on a review of job duties and responsibilities. Because you know your duties and responsibilities better than anyone else, we need your help to get an accurate description of your job. We are asking you to complete this questionnaire that asks for information about your job duties. The questionnaire does not ask about your job performance; only what your job requires you to do. lease complete this questionnaire as honestly, completely and accurately as you can. Base your answers on what is normal to your current job, not special projects or temporary assignment duties, unless these tasks are a regular part of your job. This questionnaire needs to cover many jobs, so the questions are not specifically about your job. !owever, you should be able to compare your job duties to the e"amples given. #f two answers seem to fit your situation, just check the one that works best. When answering the questions, imagine you are describing what you do to a neighbor, friend or to someone just hired for your position. $our supervisor and manager will also be asked about your job, but they will not be allowed to change your answers. We appreciate your active participation in this important study. #f you have questions, please feel free to ask your supervisor or division administrator. Please return this questionnaire to your supervisor.
!ow long have you been in your current position& Work Telephone %umber& +upervisor1s %ame& .oony .i2k ///
(escribe specific job responsibilities7duties, listing the most important first. 8se a separate statement for each responsibility. 9ost positions can be described in ()* +a,or responsi-ility areas. )ombine minor or occasional duties in one last statement. :ive a best estimate of average percentage of time each responsibility takes; however, do not include a duty which occupies ;< or less of your time unless it is an essential part of the job. =ach statement should be brief and concise, beginning with an action verb. A list o. a/tion ver-s is atta/he0 .or re.eren/e -ut .eel .ree to use other a/tion ver-s i. they are +ore appropriate. The bo" below shows an e"ample.
))E1AMPLE))
Se/retary /. >. ?. 0. ;.
erforms a variety of typing duties including standard letters, reports and forms. Takes and transcribes dictation. )omposes letters and memos as directed. 9aintains departmental files; ensures that all records are updated and modified as necessary. *nswers the telephone and greets visitors. 9akes travel arrangements.
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;.
>@< /@<
C.
D.
E.
F.
Hor the remainder of the questionnaire, most of the questions require that you check the bo" or list information. :uidelines for completing these sections are as follows& /4 read each definition carefully before answering, >4 consider the job, not yourself, ?4 answer based on the job as it currently e"ists, 04 select the most appropriate answer3s4 for each question.
General Education & Experience D. EDUCATION# )heck the bo" that best indicates the minimum training7education requirements of this job. 3%ot
necessarily your education, but the requirements for the job4.
9inimum .equirement
E.
E1PERIENCE
T PE O& E1PERIENCE NEEDED# lease indicate the specific job e"perience needed. Hor e"ample, Jaccounting e"perience in an education environmentJ vs. Jaccounting e"perienceJ. Be sure that the e"perience stated is what is actually required by the job, not what is preferred. Telemarketing7)ustomer service7 )all agent representative
)heck the bo" which best indicates the minimum amount of e"perience described above. 3%ot necessarily your years of e"perience, but the requirements for the job.4 Bess than C months C months but less than / year / year but less than ? years ? but less than ; years ; but less than D years D years plus
%. SUPER9ISOR RESPONSI$ILITIES
SUPER9ISOR NATURE# What is the nature of the direct supervisory responsibility your job hasK )heck one answer.
%o supervisory responsibility.
Work leadership of one or more employees. +upervisor over a section of a department. *ssistant 9anager over supervisors or a small department. 9anager of one department. 9anager of more than one department. (irector, through managers, of a single department. (irector, through managers, of multiple departments. !ow many positions report directly to youK
None
2):
;)(
< or +ore
Bist the title3s4 of employee3s4 whom you directly supervise& Title %ra0e'Level Nu+-er o. Positions
#ndicate the total number of employees you indirectly supervise throu=h supervisors or +ana=ers& %one /@@ L (oes this position require functional supervision of positions that do not report directly to youK $es %o /G; CG/@ //G>@ >/G;@ ;/G/@@
)ustomer representatives
Environ+ental Con0itions ="treme )old ="treme !eat Temperature )hanges Wet !umid %oise Iibration !a2ards *tmospheric )onditions Ather 3define4& . . . . . . . . .
Title& (ate&
Telephone %umber& This questionnaire is to be forwarded ne"t to your division administrator. (ivision administrator, please initial to indicate review NNNNNNNNNNNN. 3*ttach additional page3s4 for clarifying comments, as necessary.4