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develop appropriate learning strategies to enhance your presentation skills learn and apply the three key rules of presenting use presentation skills effectively in advocacy and questioning
Module Contents
LEARNING PRESENTATION SKILLS KEY RULES
Advocacy Questioning
Without letting anyone else see, one of you sketches a picture of a scene, for example, a road traffic accident or a crime taking place. (Time allotted: 5 minutes). Now, the sketcher helps someone else to recreate the same scene, including as much detail as possible without showing them the original sketch. This requires good descriptive and presenting skills. (Time allotted: 10 minutes). Compare the finished sketches. Repeat the exercise with someone else sketching a different picture. This time, you may share the original sketch while the second person tries to recreate it. Discuss how the results differ. What have you learnt about effective presentation?
KEY RULES
There are three essential rules about presentation:
Words are not the only tool Preparation, preparation, preparation The rule of three
Words are not the only (or even the best) tool
Research shows that when presented with information, we take in 55% of it from visuals, 38% from spoken words and 7% from printed words. So, just like the old adage, a picture paints a thousand words, try to use visual aids whenever possible. This is why lawyers use exhibits in documents and in court to help them prove points.
knowing the contents of your presentation having a well laid out plan refining and rehearsing the presentation before the real event.
Location, location, location when buying property Churchill's I can promise you blood, sweat, toil and tears (usually quoted as the Blood, Sweat & Tears speech).
Top tip: Remember, the rule of three when it comes to presentations is:
Words are not the only tool Preparation, preparation, preparation The rule of three.
Try it yourself! Think of a presentation you will need to make in the near future. Prepare for that presentation using the rule of three.
be heard (engage and maintain the audience's interest) get the message across (select the right contents and emphasis) persuade the audience to accept the view advocated.
Ethos: the speaker has to convince the audience that he or she is credible, trustworthy, genuine and believable. Pathos: the speech must appeal to the emotions, so that the audience is psychologically inclined to accept the arguments. Logos: the arguments must be reasoned, and supported by law and fact.
Presenting
Make sure you have prepared well, and have a structured and organised argument. Use notes and mind maps as prompts if you need them but remember that you will lose voice projection and eye contact if you are read from a speech. Presenting is not a test of fluency of reading. You should conduct yourself as an advocate, not a newsreader.
Style
Everybody presents in a slightly different way and should find a personal style you are comfortable with. Try to be honest, sincere and authoritative (though you do not always need to be right). Try not to be pompous or arrogant. Ultimately, be yourself, an accomplished advocate, rather than an automaton.
Eloquence
Cultivate the art of fine speaking and the power of persuasion. Make sure you use appropriate and simple language (complex language can obscure the message) and keep your role and audience in mind. Where appropriate, use active language rather than passive phrases and make use of questions, emotion and repetition. Consider the pace of your presentation and include pauses for effect if required.
Body language
Be sure to consider your appearance, posture and performance when you are presenting. Different stances can communicate confidence or make you look like a bag of nerves. Think about how you interact with other people in the presentation, and the signals your appearance and behaviour may be sending. Try it yourself! In no more than five minutes, try and persuade a friend to do something which they have never done before. How easy did you find that? What tactics worked well?
Questioning
Questioning is the process by which the advocate elicits evidence from witnesses. It is used in two main situations:
examination-in-chief: from own witnesses cross-examination: witnesses from the opposing party
Top tip:
Keep your questions simple, even if the witnesses are familiar with the facts. This is especially relevant if there is a jury. Try to avoid the use of open questions unless you are questioning your own witness or an expert witness and you know they are reliable. You should be careful to avoid prejudicial effects or digression. Leading questions are forbidden in examination-in-chief, unless the advocates agree that the points are not contentious e.g. a name. This is to avoid bias, the suppression of other evidence or the chance of hearing something not delivered in the witness' own words. In crossexamination, however, nearly all questions are leading questions. Avoid using a rigid list of questions, though you should have a structured plan, and make sure you listen to the answers while you consider your next question. The most important rule is not to ask a question of which you do not know the answer!
Examination-in-chief
Examination-in-chief questions are now commonly written. If you pose them in court, make sure they are not too lengthy. You should structure your witnesses and their testimonies clearly. A chronological approach is the norm, though you can sometimes structure by topic. Top tip: Examination-in-chief questions are the W questions, where, what, who, when, why? Remember that your witness will be cross-examined by the opposing counsel when you have finished your examination-in-chief and the judge may also question them.
Cross examination
Cross examination aims to test the vigour of opposing witnesses and obtain fresh evidence that is favourable to you. You should take an organised approach, without being too rigid and consider whether to structure your questions by topic or the chronological events. Cross examination gives you an opportunity to attack the credibility of witnesses, both in general and related to specific issues. You should consider whether you wish to confront the witness at the start of your questioning, or lead them through a train of questions. However, if you discredit the witness in general you should be careful not to destroy your case.
TOP TIPS
Top 10 tips for presentation success:
1. Make sure you have prepared well, and have developed a clear, structured and organised argument. 2. Consider who your audience is and tailor your presentation to their needs. 3. Focus on three key messages that you want your audience to understand and remember. 4. Don't try to be somebody else. Find a personal presenting style you are comfortable with. 5. If you must use notes, do not read your presentation directly from them. 6. Use images, charts, physical signals and pauses to help get your message across. Not just words. 7. In examination-in-chief, focus on the W questions, where, what, who, when, why? 8. When cross-examining, develop a structured plan but avoid using a rigid list of questions. 9. Make sure you listen to the answers while you consider your next question. 10. Don't ask a question unless you know the answer.