1 Microsoft Project Earned Value and Project Tracking for Blue Zuma Project 1.

Default Date in Project to calculate reports is todays date. BE SURE TO CH !"E THE ST TUS D TE BE#ORE $OU RU! $OUR REPORTS. %. ll &S Project reports s'ould reflect t'e title of t'e report( current date of report( and your na)e on t'at report.

*. T'e Status report s'ould follo+ t'e for)at of E,'i-it 1*.1 c'apter 1*.

Earned Value Reporting &icrosoft Project contains four ./0 Earned 1alue ta-les 1. Earned 1alue for Tas2s %. Earned 1alue Cost 3ndicators *. Earned 1alue Sc'edule 3ndicators /. Earned 1alue for Resources Earned Value for Tasks 1. co)pares relations'ip -et+een +or2 and costs for tas2s %. e4aluates -ud5et to esti)ate future -ud5et needs and to prepare accountin5 state)ents of project *. ans+ers 6 if +or2 is -ein5 done for t'e a)ount of )oney spent or if a particular tas2 needs )ore or less )oney Earned Value for Resources 1. co)pares relations'ip -et+een +or2 and costs for resources %. e4aluates -ud5et to esti)ate future -ud5et needs and to prepare accountin5 state)ents of project *. ans+ers 6 if +or2 is -ein5 done for t'e a)ount of )oney spent or if a particular tas2 needs )ore or less )oney Earned Value Cost Indicators and Earned Value Schedule Indicators 1. ena-les you to co)pare 4arious cost factors in project %. ena-les you to focus on effects of sc'edulin5 4ariances on cost of your project Earned Value Cost Indicators table closely resembles the Earned Value for Tasks table, but focuses on different earned value fields. Charting Earned Value Data $ou can e,port t'e earned 4alue infor)ation to &icrosoft E,cel and t'en use E,cels C'art7i8ard to create c'arts of earned 4alue infor)ation.

% Before you can e,port you 'a4e to c'ec2 Security of your file. "o to Tools 9 options Clic2 on Security ta &a2e sure llo+ loadin5 of files is )ar2ed Clic2 o2 To create an E,cel +or2-oo2: 3n Project #ile containin5 infor)ation you +ant to use in E,cel( c'oose #ile 6 Sa4e s Type a na)e for E,cel +or2-oo2( dont put in an e,tension Project supplies it Open Sa4e as type list -o, and select &icrosoft E,cel 7or2-oo2 Clic2 Sa4e to start e,portin5 )appin5 +i8ard Clic2 !e,t C'oose Selected Data Clic2 !e,t C'oose Use E,istin5 &ap Clic2 !e,t C'oose Earned 1alue 3nfor)ation Clic2 #inis' T'en you use t'e C'art 7i8ard to create your c'arts. OR for a ;uic2 Earned 1alue 5rap': Clic2 on Reports 1isual Reports C'oose Earned 1alue infor)ation Clic2 4ie+

Cate5ory C7P .no+ C0 B C BC7P .no+ E10 BC7S .no+ P10 CP3 C1

!a)e ctual cost of +or2 perfor)ed Bud5et at co)pletion .also Baseline cost0 Bud5eted cost of +or2 perfor)ed .also earned 4alue0 Bud5eted cost of +or2 sc'eduled .also planned 4alue0 Cost perfor)ance inde,

Definition S'o+s actual costs incurred for +or2 already done on a tas2( up to t'e project status date S'o+s t'e total planned cost for a tas2( a resource for all assi5ned tas2s( or for +or2 to -e perfor)ed -y a resource on a tas2 T'e cu)ulati4e 4alue of t'e tas2s( resources( or assi5n)ents percent co)plete )ultiplied -y t'e ti)ep'ased -aseline costs up to project status date. T'e cu)ulati4e ti)ep'ased -aseline costs up to t'e status date.

E C

SP3

S1

TCP3 1 C

T'e ratio of -ud5eted .or -aseline0 costs of +or2 perfor)ed to actual costs of +or2 perfor)ed( up to t'e project status date. Earned 4alue cost S'o+s t'e difference -et+een 'o+ )uc' it s'ould 4ariance 'a4e cost and 'o+ )uc' it 'as actually cost to ac'ie4e t'e current le4el of co)pletion up to t'e status date. C1 < E1 = C Esti)ate at S'o+s t'e e,pected total cost of a tas2 -ased on co)pletion .also perfor)ance up to status date. forecast at E C < C7P > .-aseline cost 6 BC7P0?CP3 co)pletion # C0 .co)parin5 E C a5ainst ori5inal B C yields 1 C0 Sc'edule S'o+s t'e ratio of t'e -ud5eted cost of +or2 perfor)ance perfor)ed to t'e -ud5eted cost of +or2 sc'eduled inde, .BC7P?BC7S0. Used to esti)ate t'e project co)pletion data. Earned 1alue S'o+s t'e difference in cost ter)s -et+een t'e Sc'edule 4ariance current pro5ress and -aseline plan of a tas2( all assi5ned tas2s of a resource( or for an assi5n)ent up to t'e status date. S1 < E1 = P1 To co)plete S'o+s t'e ratio of +or2 re)ainin5 to -e done to funds perfor)ance re)ainin5 to -e spent as of status date. inde, TCP3 < .B C 6 BC7P0?.B C= C7P0 1ariance at S'o+s difference -et+een t'e B C and E C for a co)pletion tas2( resource@ pro4ides early +arnin5 of A'o+ -ad it +ill 5et if +e 2eep t'is upB

/ For both Part 5 and 6 print the following reports: 1. Earned 1alue ta-le %. Earned 1alue Cost 3ndicator ta-le *. Earned 1alue Sc'edule 3ndicator ta-le /. Trac2in5 "antt c'art pa5e 1. C. "rap's

Instructions for Part 5 Project #ollo+in5 t'e instructions in your te,t -oo2 and ans+erin5 all t'e ;uestions in Part C( 1. &a2e sure t'at you input t'e correct status date -efore you run your reports. %. $ou +ill need to put in t'e ctual duration infor)ation BE#ORE runnin5 your report. *. $our report +ill include: a. Title pa5e .title of t'is project( your na)e( and t'e su-)ission date of t'is report0 -. Status Report )ust -e typed. Dou-le spaced. #or t'e status report use t'e sa)e layout and 'eadin5ns as t'e report on pa5e *%D in your te,t -oo2. c. &a2e sure your status report ans+ers all t'e ;uestions as2ed in Part C d. 3nclude all a Trac2in5 "antt C'art and reports +'ic' includes P1( E1( C( B C( E C( S1( C1( and CP3 for eac' tas2 .as indicated in your te,t-oo20 as +ell as your reports attac'ed to t'e front. e. Be sure your +or2 is in order .title pa5e( status report and supportin5 ta-les( and c'arts.0 f. la-el your printed project reports correctly usin5 t'e correct dates in part C( !OT t'e date you turn it in to t'e Drop-o, on D%E. Instructions for Part 6 of Project #ollo+in5 t'e instructions in your te,t -oo2 and ans+erin5 all t'e ;uestions in Part F. T'is is a separate report. 1. %. *. /. C. 7rite a )e)o t'at ans+ers all t'e ;uestions after you 'a4e )ade your updates. ttac' a cost ta-le and Trac2in5 "antt C'art and Earned 4alue report. RE&E&BER to c'an5e t'e status date. Dont for5et your 5rap'.s0. Re)e)-er to put your report in order. .&e)o( supportin5 ta-les( 5rap's0