Kelly C.

DiCarlo 13400 Melville Lane Chantilly, Virginia 20151 703/994-8098

http://www.linkedin.com/pub/kelly-dicarlo/55/2aa/365

kellydicarlo@gmail.com

EXECUTIVE ADMINISTRATIVE ASSISTANT Appointment Scheduling ~ Travel Arrangements ~ Meeting and Event Coordination Expense Reports ~ High Volume Emails & Phone Calls ~ Special Projects Dependable and skilled professional with 12 years Executive Assistant experience. Adept at completing multiple projects with frequent tight deadlines. Adaptable to changing situations. Demonstrates collaborative work style, resourcefulness, self-motivation, organizational skills and a positive attitude. Works with minimal supervision and a high degree of confidentiality. Successful track record supporting many levels: Senior Vice President, Director, Vice President, CEO, Founder, Group VP and General President of a union. Proficient in Microsoft Office, multiple database and web applications. 65 wpm. CGI, FAIRFAX, VIRGINIA - Executive Assistant October 2012-present Provide dedicated support to the Senior Vice President of Global Infrastructure Services, a department of over 500 employees, located onsite and remote facilities worldwide. Manage SVPs calendar schedule/coordinate internal/external meetings, conference calls and VP staff, extended staff and all employee staff quarterly and weekly meetings. Organize and participate in all senior level off-site, video conferencing/webinar meetings. Prepare detailed international and domestic travel itineraries for more than 36 trips a year and complete the subsequent expense reports on a timely basis with 100% accuracy. Responsible for tracking and reporting the approval flow of aging requisitions requiring the SVPs approval increased efficiency by 30%. Supervise and trained the administrative infrastructure team to guarantee support functions happened timely and smoothly. Report SVPs weekly client sales calls. Approve and submit weekly timesheets for the SVPs direct staff of 6. Maintain departments always changing and multifaceted organizational charts, ensuring they adhere to policy. TIME WARNER CABLE, HERNDON, VIRGINIA - Executive Assistant June 2002-July 2012 Provided administrative support to the Group Vice President of National Network Operations and Engineering, a department of over 130 employees, located onsite and remote facilities nationwide. Managed GVPs calendar of business meetings, personal appointments and travel. Travel arrangements coordinate travel for GVPs extremely busy schedule. Organized, created and submitted expense reports for the GVP in a timely manner. Ensuring that reports adhere to policy. Planned and executed meetings and events ranging from 10 to 250 attendees including agenda development, venue selection, and coordination of catering, transportation, lodging, and audio-visual providers.

Prepared and edited presentations, agendas, minutes, etc., using PowerPoint, Excel and Word. Coordinated community service events, quarterly all hands meeting and yearly team-building events, catering set-ups, conference room and conference bridge/webinar scheduling.

TELEGLOBE (presently, VSNL INTERNATIONAL), RESTON, VIRGINIA - Administrative Assistant March 2001-May 2002 Provided administrative support to the Global Network Engineering Directors and staff, in a department of over 100 employees. Managed calendars, check voicemail and email. Teamed with procurement, in the hiring process of contractors, consultants, and temp labor. Responsible for the Oracle capital labor tracking and reporting.
BUILDING ONE SERVICE SOLUTIONS/EBUYXPRESS.COM, DULLES, VIRGINIA - Marketing Administrator

May 1998-February 2001 Directed trade show activities; including pre-event logistics, and on-site coordination of cross-functional teams to deliver successful events. Coordinated execution of conferences, special events, and board meetings, including meeting space, catering contracting, signage, travel arrangements, and lodging agreements. Supported the creation of marketing materials; performed market research and aided in advertising layout. Managed distribution of corporate literature, media kits and give-away inventories.

INTERNATIONAL UNION OF OPERATING ENGINEERS, WASHINGTON, D.C. - Confidential Executive Assistant April 1997-May 1998 Responsible for overseeing the confidential operations of the Office of the General President. Organized the annual IUOE Convention project. Composed correspondence to a variety of large labor unions, the White House and government agencies.

DAYCON PRODUCTS COMPANY, MARLBORO, MARYLAND - Customer Service Representative October 1993-January 1997 Primary support provided to the Director of Sales, Field Sales Representative and Regional Manager. Supervised operation of accounts through inside sales. Provided excellent support in preparing high-level presentational to potential clients. COSSABOON SALES AGENCY INCORPORATED, BALTIMORE, MARYLAND - Office Manager January 1989-October 1993 Managed customer service and supported the sales force. Assisted in establishing client base/sales territories. SKILLS & ABILITIES: Microsoft Word, Excel, Access, Power Point, Visio, Outlook, Share Point, People Soft, Live Meeting, InterCall, Concur and Oracle Projects. Goal-oriented, with qualifications necessary to increase efficiency and solve problems. Strong sense of organization and attention to detail. Good energy level, positive attitude and pleasant demeanor.

EDUCATION, AWARDS & ACHEIVEMENTS: John Tyler Community College, Business Management. Certified in Microsoft Word, Excel, Access, Power Point New Horizons Computer Learning Center, McLean, VA. Time Management and Organization Skills & Business and E-mail Writing - Rockhurst University The Administrative Conference Program - Skill Path Seminars Management Skills for Administrative Professionals - American Management Association (AMA) Outstanding Achievement Award for successful completion TWC, The Wildcat Project Team Player Award - BCE Teleglobe Communications Company Implemented a highly exceptional catering tool which saved the admin staff hundreds of man hours over the past 8 years. The Catering Nation tool streamlines catering tasks, saving time while giving co-workers, vendors and customers more cuisine choices for business meetings.