Sub: Rate Contract for supply of Desktop PC Peripherals Validity: From 12-AUG-13 To 06-MAR-14 .

Opened on 07-MAR-13

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Dated 12-AUG-13 For the Supply of Printer Peripherals

4.Validity of Rate Contract: 12-AUG-13 To 06-MAR-14 5.Description of Item, Specification,Unit, Rate --------------------------------------------------------------------------------------------------------------------------------------------Item Model Store Description Unit Rate No. No. (in Rs) ED ED% CST/VAT CST/VAT% Service Tax --------------------------------------------------------------------------------------------------------------------------------------------1 DELL-1120 Laser Printer Resolution (in dpi): Mono 600x600,Paper NOS. Size: A4,Print speed in PPM (A4 Size): 14,Port: 1 USB,Memory (in MB): NA,Network card 10/100: NA,Duplexing: NA 9833 Rs.NINE THOUSAN D EIGHT HUNDRED THIRTYTHREE ONLY

N.A Min.Order Qty(in unit):- 1 7 DELL-1130 Laser Printer

Excl. Lead Time(in days):-84

5.5 Rate of Supply(monthly):-100 NOS. 13900 Rs. THIRTEEN THOUSAN D NINE HUNDRED

Resolution (in dpi): Colour 600x600,Paper Size: A4,Print speed in PPM (A4 Size): 19 BW and 4 C,Port: 1 USB,Memory (in MB): 8,Network card 10/100: Input (Plain Paper): 250 Built in RAM Upgradeable: 64MB SDRAM MB

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Download Date: 16-FEB-14

ONLY N.A Min.Order Qty(in unit):- 1 10 DELL2330D Laser Printer Excl. Lead Time(in days):- 84 5.5 Rate of Supply(monthly):-100 NOS. 37134.55 Rs. THIRTYSEVEN THOUSAN D ONE HUNDRED THIRTYFOUR AND PAISE FIFTY-FIVE ONLY

Resolution (in dpi): Colour 600x600,Paper Size: A4,Print speed in PPM (A4 Size): 30 BW and C,Port: 1 USB,Memory (in MB): 16,Network card 10/100: YES,Duplexing: YES

N.A Min.Order Qty(in unit):- 1 33 DELL 3J11D P9H7G M-113X

Excl.

5.5 Rate of Supply(monthly):-100 NOS. 4790 Rs. FOUR THOUSAN D SEVEN HUNDRED NINETY ONLY

Lead Time(in days):- 84 Spare Toner Cartridge for Description: Suitable for mono 600X600,A4,14ppm Laser Printer Laser Printer Print Cycle1500

N.A Min.Order Qty(in unit):- 5 35 DELL 2MMJP 7H53W M-113X

Excl. Lead Time(in days):- 84

5.5 Rate of Supply(monthly):-100 NOS. 6880 Rs. SIX THOUSAN D EIGHT HUNDRED EIGHTY ONLY

Spare Toner Cartridge for Description: Suitable for mono Laser Printer Print Cycle 600X600,A4,14ppm Laser Printer 2500

N.A Min.Order Qty(in unit):- 5 42

Excl. Lead Time(in days):- 84

5.5 Rate of Supply(monthly):-100 NOS. 7070 Rs. SEVEN THOUSAN D SEVENTY ONLY

Spare Toner Cartridge for Description: Spare for Colour 600x600 A4, DELL30 BW and C K609S/XIP; Laser Printer CLT-C609S/XIP;

N.A Min.Order Qty(in unit):- 5 6-Terms of Delivery: 7-Excise Duty: 8-Sales Tax: 9-Delivery Period:
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Excl. Lead Time(in days):- 84

5.5 Rate of Supply(monthly):-100

Free Delivery at site including installation and commissioning.

@ 12.5%. Inclusive @ 5.5%. Upto first 100 Nos withing 114 days from the date of receipt of supply order, thereafter, 100 Nos per month.
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10(a)-Annual Turnover:

(b)-Monetary Limit(In Rs.): 11-Payment Terms: 12-Slab Discount Clause: 13-Prices: 14-Quantity Offered: 15-Minimum Quantity in Single Supply Order: 16-Minimum order Value in Single Supply Order: 17-Status of the RC Holding Firm: 18-Paying Authority:

Without Any Limit As per Schedule - B NIL FIXED .

SSI The Chief Controller of Accounts, Deptt. of Supply 16A, AKBAR ROAD New Delhi -110011 In addition to payment to be made by the CCA,New Delhi or its regional offices,the payments may be made directly by user Departments/DDOs/Consignees to respective supplier(s) upon satisfactory delivery of goods against DGS&D Rate Contracts Not applicable since the firm is holding Green channel status for subject stores -doFor stores procured against DGS&D Rate Contract the Inspection Officer would be: (i) User Departments/DDO/Consignee itself or any authority/agency appointed by them or (ii) Additional Director General (QA) in DGS&D (if desired by user Departments/DDO/Consignee).

19-Inspection Authority: 20-Quality Assurance Officer/Inspecting officer:

21-Place where the Stores are to be Tendered for Inspection:

Not Applicable being Green Channel Firm

22-R/C is DDOs Operated:

Yes

With effect from First October two thousand eight ( 01-10-2008 ),all supply order(s) against this Rate Contract must be placed by Direct Demanding Officer(s) on-line through D.G.S&D web site (www.dgsnd.gov.in) (indentor's page) only. Supply order(s) in any other form placed on or after 01-10-2008 shall not be valid and shall not be acted upon by the contractor or any other concerned agencies. DDO shall download the supply order and send an ink signed copy to the concerned paying authority specified in the rate contract through Registered / speed post immediately after on-line placement of Supply Order(s). 23-Packing & Specification : see annexure

24- Departmental Charges : Departmental charges at the rates prescribed by government from time to time shall be levied,for the services rendered by the Directorate General of Supplies and Disposal,in regard to Purchase & Inspection. The rates currently applicable for departmental charges in regard to purchase and inspection of stores against DGS&D R/C.
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SCHEDULE - C List of Parallel Rate Contract For Desktop PC Peripherals Sr.No. 1 NAME & FULL ADDRESS OF FIRM BROTHER INTERNATIONAL (INDIA) PVT.LTD Unit 111-115, First Floor, C Wing, 215 Atrium, Andheri-Kurla Road, Andheri (East) Mr. Sandeep Khandekar, 09987085628, sandeep.khandekar@brother.in, Mr. Kamal Kagra, 08527592181,kamal.kagra@brother.in Mumbai MAHARASHTRA 400059 2 CANON INDIA PVT. LIMITED A-23, Sector - 59, Noida Phase - III Contact Person - Mr. Sunny Nanda Contact No. - 0124-4160160 E-mail - vinod.pandey@canon.co.in Noida UTTAR PRADESH 201301 3 HEWLETT PACKARD INDIA SALES PVT LTD. Building No. 2, Tower D & E, 1st to 5th Floor, DLF Cyber Green, DLF Cyber City, Phase - III, Gurgaon Supply ofer Status No. 09311536145 / 46 Gurgaon HARYANA 13 4 HCL INFOSYSTEMS LTD G-8, 9 & 10, Sector - 3, Noida - 201301 Contact Person - Mr. Manichandra Singh, 09810941182, manichandra@hcl.com Noida UTTAR PRADESH 201301 5 KONICA MINOLTA BUSINESS SOLUTIONS INDIA PVT LTD. 10TH FLOOR, DLF CYBER CITY, BUILDING NO. 8 TOWER C, PHASE II, Contact Person - Mr. Anand Singh - 09654228387 GURGAON HARYANA 122002 6 LANDMARK INFONET PVT. LTD. Plot No. 85 P, Sector - 44, Institutional Area, Gurgaon Contact Person - Mr. Satpal Balhara - 09811626300 / 9958899999 / 09871101143
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R/C NO & DATE DTPERIPHRL/IT-1/RC72010000/0214/81/F0790/4207 12-AUG-13

DTPERIPHRL/IT-1/RC72010000/0214/81/O0214/4208 12-AUG-13

DTPERIPHRL/IT-1/RC72010000/0214/81/O0259/4210 12-AUG-13

DTPERIPHRL/IT-1/RC72010000/0214/81/F0653/4209 12-AUG-13

DTPERIPHRL/IT-1/RC72010000/0214/81/OA594/4211 12-AUG-13

DTPERIPHRL/IT-1/RC72010000/0214/81/OA205/4212 12-AUG-13

Download Date: 16-FEB-14

Gurgaon HARYANA

122002

DTPERIPHRL/IT-1/RC72010000/0214/81/OA205/4212 12-AUG-13 DTPERIPHRL/IT-1/RC72010000/0214/81/O0267/4213 12-AUG-13

LIPI DATA SYSTEMS LIMITED C-1, Greater Kailash Enclave - II, New Delhi Contact PErson - Mr. Ajay Jha - 09810739987, ajha@lipidata.in Mr. Amit Mishra - 09910498621, amit.mishra@lipidata.in New Delhi DELHI 110048

REDINGTON INDIA LIMITED E-47/12, OKHLA INDUSTRIAL AREA, PHASE II Contact Person - Mr. Dibesh Kumar, 09313652668, dibeshkumar@redington.co.in Inspec Status - Mr. Kapil Dev - 011-30876119, Delivery Status - Miss Meenakshi NEW DELHI DELHI 110020

DTPERIPHRL/IT-1/RC72010000/0214/81/OA593/4214 12-AUG-13

RICOH INDIA LTD. 2nd Floor, Salcon Aurum Building, Plot No. 4, District Centre Jasola, New Delhi - 110 025, Mob. No. : 09818114771 Fax : + 91-11- 49103099, 3199 Email : arun.kumar@ricoh.co.in New Delhi DELHI 08

DTPERIPHRL/IT-1/RC72010000/0214/81/O0324/4215 12-AUG-13

10

XEROX INDIA LTD. 5th & 6th Floor, Block One, Vatika Business Park, Sector - 49, Sohna Road, Gurgaon - 122018 Gurgaon HARYANA

DTPERIPHRL/IT-1/RC72010000/0214/81/O0260/4217 12-AUG-13

122018 DTPERIPHRL/IT-1/RC72010000/0214/81/F0798/4238 30-AUG-13

11

KODAK INDIA PVT. LTD. International Business Center (IBC), 3rd Floor, M38/1, Middle Circle, Connaught Place, New Delhi - 01 Contact PErson - Mr. Rajeev Kundra - 09910040728 New Delhi DELHI 110001

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INTELLICON PVT. LTD. Flat No. 8-9-10-11, Upper Ground Floor, Pragati Tower, 26-Rajendra Place, New Delhi- 110008

DTPERIPHRL/IT-1/RC72010000/0214/81/F0416/4239 30-AUG-13
Download Date: 16-FEB-14

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Contact Person - Mr. Sanjay Keshwani 09350908407 New Delhi DELHI 110008 UNEECOPS TECHNOLOGIES LTD C-185, Uneecops House, Phase 1, Naraina Industrial Area, New Delhi 110028 New Delhi DELHI 110028

DTPERIPHRL/IT-1/RC72010000/0214/81/F0416/4239 30-AUG-13

13

DTPERIPHRL/IT-1/RC72010000/0214/81/OA551/4272 26-SEP-13

NOTE: (1) Before placing supply order, DDOs are advised to check with DGS&D or on the website whether any further RCs have been awarded or amendments to Rate Contract have been issued. (2) All the R/C particulars including prices in respect of individual R/C's are available on DGS&D website,which can be accessed by all. The access code of DGS&D website is http://dgsnd.gov.in.

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Download Date: 16-FEB-14

ANNEXURE

A.

Geheral :

(1) Tenderer shall indicate make, model and detailed specification of various items quoted to demonstrate compliance to the tender specification requirements. (2) Tenderer shall also furnish the manufacturer's technical brochure for each item and shall submit authorization from the manufacturers to quote for their products in case of suppliers. (3) Tenderer shall also submit proof of various certifications,as specified, indicating specific models and source website etc. (4) Tenders shall furnish a self certification from all the component OEMs for ROHS (Restriction of use of Hazardous Substances) compliance. (5) Tenderer shall furnish the details regarding the maximum power consumption of the whole machine/system without which their offer will be considered incomplete and liable to be rejected. B. Environmental Tests :

Type testing shall consist of verification of all the features & functional requirements including environmental tests and shall be from any Govt.Laboratory. Type test reports shall be required at the time of Registration and Inspection. The environmental tests sequence shall be as under: 1. Dry Heat with IS:9000/part-3/section-5/1977 (reaffirmed in 2007). 2. Cold Test : For 4 hrs. at a temp. of 0 degree C in accordance with IS:9000/part-2/section-4/1977 (reaffirmed in 2007). : For 16 hrs. at a temp. of 45 degree C in accordance

3. Damp Heat Test : For 2 Cycles of 24 h each at a temp. of 40 degree C & 95% RH in accordance with IS:9000/part-5/section1/1981 (reaffirmed in 2007). After each environmental test and a recovery period of two hours, the product shall be checked for complete functional and feature verification, which should not show any deterioration in the performance before the environmental tests sequence. C. Inspection and testing : Manufacturers shall have the following facilities : 1. 2. 3. It should be possible to check serial, parallel & USB ports using special loop back connectors. Facility to measure leakage current and resistance to earth for checking the safety aspect of the system and peripherals. Thermal chamber to check suitability for each configuration of laser printer, inkjet printer,dot matrix printer and line matrix printer for the ambient condition of 0-45 degree C. These tests could alternatively be conducted at
Download Date: 16-FEB-1

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a Govt. laboratory if the facilities for the same are not available with the supplier. It should be conducted on at least one piece out of every 500 pcs cumulative offered for inspection in each configuration during inspection. 4. Drop test should be conducted on all the six surfaces of the packaging with the systems & Accessories packed inside by dropping the same from a height of 1m & it should be conducted on at least one piece out of every 500 pcs cumulative offered for inspection in each configuration during inspection. Performance shall be checked after conducting drop test with the help of diagnostic print checks. The packaging should be able to withstand the test without any damage or malfunction. Technical Specifications/Certifications required as per the specifications shall be checked/verified from source/website etc. Supplier shall furnish the details regarding the maximum power consumption of the whole machine/system. Supplier shall also have the facilities to check the same during pre despatch inspection at their premises. Supplier shall submit the necessary Certification/Documents at the time of Registration and Inspection for the following. a. ROHS Compliance b.ISO 14001 for the manufacturing premises of the OEM. Firms will be considered for award of R/C for main items have quoted for their corresponding spares also. TO TENDERERS : only when the firms

5.

6. 7.

8.

9.

SPECIAL NOTES 1.

Only one Agent or Subsidiary or distributor who enters into direct agreement with foreign principle and not through any intermediatory channel can be only considered as a valid Agent, who can be registered

2. The foreign manufacturer has to declare with documentary evidence that they have adapted/tropicalized the equipment to suit Indian climatic conditions, as per clause 5.3.2 (c) of manual; and can prove the performance of the same at the premises in India (Testing facilities required at firm's premises are for functional and performance parameter only or as specified in the T/E). The firms meeting these conditions, in addition to other conditions of registration in vogue, shall only be considered for registration as `supplier of imported stores. Mere submission of test report will NOT be treated as sufficient unless above declaration is also furnished by the importer, along with their application for registration and along with tender. 3. Supplier of Imported stores must submit a notarized affidavit along with a letter from their foreign principal (OEM) that the product/model number being quoted against the tender is currently undergoing production and have NOT been discontinued by them. The OEM shall further furnish an undertaking during registration and first inspection that they shall continue to provide support to the product/model no. being quoted/supplied, during their warranty period. Similar undertaking from supplier shall be submitted at the time of registration, bidding and during EACH inspection.
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4. As per CVC Circular No.03/01/12 dated 13.1.2012, a) In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/ OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. b) If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 5. Multiple agents of same manufacturer (Indian or foreign) cannot participate in bid for the same item/product. 6. Firms registered with DGS&D or seeking registration/capacity assessment in the category of : (a) Indian agent of Indian Manufacturer : the registration and inspection shall be carried out at Indian Manufacturers works. (b) Supplier or Imported Stores (i.e. Indian Agent of Foreign Manufacturer) : the registration and inspection shall be carried out at Indian AGENT's (Supplier of Imported Stores) premises/works. 7a. Firms must submit their application to concerned QA Office for fresh or renewal of registration/capacity assessment/special capacity assessment PRIOR to at least 30 days before the scheduled date of tender opening, failing which application may NOT be able to be fully processed . Tenderers will only be responsible for same. b. Tenderers shall be registered with DGS&D or NSIC(based on capacity report of DGS&D) to become eligible to quote against the T/E. Alternatively special capacity report for the NSIC registered firms) from DQA of the area concerned must be received in DGS&D on or before opening date of tender to become eligible to quote against the T/E. 8. Registration for all scheduled items( excluding spares for the printers) including add on items and in lieu items are required on the date of tender opening, if not specified otherwise elsewhere. It means all the items/models quoted against all schedules by tenderer have to be registered on the date of tender opening if not specified otherwise elsewhere. The procedure/guidelines to grant registration of all spares, accessories, add-on items and in-lieu-of items required for proper functioning of Equipment. (I). The registration for all the scheduled items including add-on items/in lieu items, spares and accessories is required before the date of tender opening as per Clause 9.13.2 of DGS&D Manual which is reproduced below : "A firm is considered registered for such items of stores for which the registration has been specifically granted. The firm should be in the approved
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list maintained by the Registration Branch of the DGS&D for this purpose." (II). However, the procedure and policy to consider registration of spares and accessories including add-on items/in lieu items requested by an Indian supplier along with a request for main equipment will be in line with Clauses 13.20.1, 13.20.5(a)and 13.21.6(b) reproduced below and as per clause 13.22.2 : Refer clause 13.20.1 of DGS&D Manual While spares and accessories which are essentially required for functioning of the main equipment ,can be included in the rate contracts for the main equipments, rate contract will be concluded, as a policy, for following categories of spares : a)OEM Indigenous Spares with Original Equipment Manufacturers Refer clause 13.20.5 of DGS&D Manual Spares other than for engines of imported and indigenous machinery may be purchased from : b) OEM, OEM approved units or established OE suppliers. Refer clause 13.21.6 of DGS&D Manual b) Such or the bought-out items which form a part of an assembly or subassembly for which the firm is registered(if not specified otherwise elsewhere) and is entitled for rate contract, could, however, be considered for inclusion in the registration/rate contract as individual item also. (III). The relevant guidelines mentioned in paras 13.20.1, 13.20.5(a), 13.21.6(b) and 13.22.2 of DGS&D Manual will be the basis for registration of items, i.e., spares and accessories , add-on items and in-lieu items , provided the firm are registered for the main equipment, for which the above items are required for functioning of main equipment. No separate agreement, documents like test reports etc. are required for these items if they are being registered for the main equipment for which above items are required for proper functioning. (IV). Firms quoting for spares, accessories, add-on items and in-lieu items alone, only and not quoting for main equipment/item are required to be registered as per the relevant T/E specification. Agreement, documents, test reports etc. applicable for the spares/accessories, add-on items and in-lieu items are required to be furnished for registration of these items. Spare Toner Cartridge for Laser Printer Specification :Laser Printer Specification :1. Tenderers to indicate minimum number of copies which can be printed / copied with each Composite cartridge for machines with laser printing technology. Tenderers shall furnish Govt. lab certificate for the same along with the tender and also during registration and inspection. Fully typed black & white page of relevent size of paper shall be used for checking the number of copies in
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12-DEC-13 30-OCT-13 24-OCT-13

12-DEC-13 12-AUG-13 22-OCT-13

Amendment in Place of Inspection Amendment in Rate Amendment in Rate

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