EXCEL TEMPLATES OPERATIONS GUIDE

EXCEL TEMPLATES were developed by McGraw-Hill/Irwin to accompany ADVANCED ACCOUNTING, 11th Edition, by Hoyle, S h!e"e# !nd Do$%ni&' It is designed to provide you, the student, with experience in using microcomputers in accounting by working selected problems at the end of chapters, using spreadsheet templates developed for xcel! "he purpose of this guide is to provide general software operating instructions as well as to provide specific help in completing xcel "emplate problems! "he guide is divided into five sections# U(in) E* el+ "his section is an abbreviated guide to using xcel spreadsheet software! It is not meant to be a comprehensive user$s manual% rather, it is an introduction to the terminology, features, and keystrokes necessary to work with xcel "emplates! In(t!ll!tion !nd Con"i)$#!tion+ "his section will lead you through the steps necessary to copy xcel "emplate problems on your computer&s hard drive! U(in) E* el Te,%l!te(+ "his section will provide information on the general operating conventions of the software! It will detail the use of specific keys on the computer keyboard and point out features that are common to all screens and data input routines! Ste%-by-Ste% E*!,%le+ In this section, you will have the opportunity to work through a representative problem to develop a feel for using the software! 'lthough the problem may cover areas of accounting not yet learned, it is suggested that this exercise be completed to familiari(e you with the software rather than trying to understand the specific accounting concepts! G$ide to Indi.id$!l P#oble,(+ "his section will outline individual differences or special procedures of which you should be aware!

USING EXCEL
/HAT IS AN EXCEL SPREADSHEET 'n xcel spreadsheet is a grid of )*,+,- rows and ./* columns that allow you to enter and manipulate numbers and text and to create graphs! SCREEN TERMINOLOG0 01efer to 2igure )!3 Toolb!# - 1ey 21 "he row of buttons below the menu bar of the application window gives 4uick access to commands and tools such as bold, italic, and formatting! 3o#,$l! 4!# - 1ey 25 "he location below the toolbar where text, values and formulas are displayed as they are entered and edited! Do $,ent /indo6 - 1ey 27 xcel allows more than one document to be open simultaneously! "herefore, each document appears in its own document window! 5se the /indow menu on the menu bar to see a list of the current open documents! Ro6( - 1ey 28 1ows are designated by a number along the left side of the document window! "he rows are numbered from ) through )*,+,-! Col$,n( - 1ey 29 6olumns are designated by letters across the top of the document window! "here are ./* columns labeled ' through 7, '' through '7, 8' through 87, etc! through I9! Cell( - 1ey 2: "he intersection of a column and a row forms a cell! ach cell has an address composed of the column letter and the row number! It is displayed on the left side of the formula bar! 2or example, cell 6, is located at column 6, row ,!

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R!n)e( ' range is one or more contiguous cells that have been selected! It is identified by the upper left and lower right cell addresses separated by a colon! 2or example, ')#2)/ is the rectangular block of cells covered by this address range! Many features in xcel re4uire that a range of cells be selected before performing an action! A ti.e Cell - 1ey 2; :ata can only be entered into one cell at a time! "his cell is referred to as the active cell, recogni(able by a heavy border surrounding it! "he mouse, arrow keys, and various key combinations move the active cell around the spreadsheet! "he active cell$s address is displayed on the left side of the formula bar!

Cell Pointe# - 1ey 2; "he cell pointer highlights the active cell in the spreadsheet! ;ou may move the cell pointer through the spreadsheet by using the keyboard or mouse! "able ) below provides more information about moving through the spreadsheet! St!t$( Line - 1ey 2< "he status line is a bar at the bottom of the screen that indicates what xcel is prepared to do next! It will show prompts, explanations, and guidance for current actions! Indi !to#( - 1ey 2= Indicators are located at the bottom right corner of the screen! 2or example, indicators such as 6'<= or >5M inform you which functions are turned on! MOUSING AROUND THE SPREADSHEET xcel is designed to be used with a mouse! Most actions are performed with the left mouse button, including selecting all menu options! "he right mouse button is used only to bring up shortcut menus in various places in the xcel window! "his manual, unless otherwise indicated, refers to clicking the left mouse button! "here are three main actions performed with the mouse# )! .! <oint and click! <oint at something on the screen and click! "his action will normally select something such as a menu item, cell, or file name! :rag! <oint at something on the screen, click and hold down the left mouse button and drag the mouse across the desktop! "his action will select a range of cells or move an item! :ouble click! <ress the mouse button twice in rapid succession! "his action will produce varying results depending upon what is double clicked, but in most cases, it will perform the obvious in the current situation! 2or example, in the ?pen dialog box, double clicking on a file name opens the file!

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The "ollo6in) ,o$(e ! tion( ,!y be $(ed to ,o.e th#o$)h ! do $,ent 6indo6+ 5se the vertical and hori(ontal scroll bars at the right and bottom of the document window to move through the spreadsheet! NOTE+ 5sing one of the scroll bars does not activate a cell or range of cells% it is simply used to view sections of the document! 6lick on a particular cell to activate it! -

6lick and drag the mouse to select a range of cells! 6lick on the letter at the top of each column to select the entire column! 6lick and drag across the letters to select more than one column! 6lick on the number along the left side of the document window to select the entire row! 6lick and drag up or down the numbers to select more than one row! Hold the 6trl key and click on various cells, column letters, or row numbers to activate noncontiguous cells or cell ranges! "o select a contiguous range of cells, click on the upper left cell of the range! >ext, press the =hift key while clicking in the lower right corner of the range! "o move to a particular cell in the spreadsheet, choose Edit Goto or press the 2/ function key to bring up the Goto dialog box, and enter the desired cell address in the Reference box! CELL POINTER MOVEMENT USING THE 1E04OARD In addition to using a mouse, you may also use the keyboard to move around the spreadsheet 0refer to "able )3! T!ble 1 - 6ommon @eyboard Movement
Excel 8 or 9 Arrow 7 or 6 Arrow Ctrl-7,6,8,9 Home Ctrl-Home Ctrl-"nd #g$p #g%n Alt-#g$p Alt-#g%n ACTION Moves the cellpointer up or down one cell. Moves the cellpointer left or right one cell. Moves the cellpointer to the intersection of a blank and nonblank cell. Moves to column A of the current row. Moves to the first cell of the sheet (usually A !. Moves to the last nonblank cell of the sheet. Moves up one screen. Moves down one screen. Moves left one screen. Moves right one screen.

LAUNCHING THE PROGRAM

6lick the =tart button, point to Programs, and then click on the Microsoft xcel program icon! MENUS M!in Men$ "o access a Menu, click on the menu item with the mouse! >ext click on the desired option in the menu to activate it 0refer to 2igure .!3 Aith the keyboard, you may access the main menus by pressing the 'lt key and the underlined letter of the menu item 0e!g!, 'lt-2 will display the 3ile menu3! "hen use the up and down arrow keys to highlight the desired option and press B >" 1C to activate it, or press the underlined letter of the option! Di!lo) 4o*e( Items on a menu followed by ellipses 0!!!3 will display a dialog box where more action must be taken to complete the option! Items without ellipses will execute immediately! Aithin a dialog box there may be many options from which to choose 0refer to 2igure +!3 5se the mouse to select a particular option or press the "ab key to move from one area of the dialog box to another! Ahen the changes are complete, click on the ?@ button or press B >" 1C to accept the changes! "o keep the prior setting, click on the 6ancel button or press the sc key!
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Sho#t $t Men$( 6licking the right mouse button accesses shortcut menus! "hese menus provide convenient and efficient means of making changes in the spreadsheet! =hortcut menus combine the most common formatting and editing options into a single menu! 6lick the right mouse button while a cell or range of cells is selected in a worksheet! "he shortcut menu opens as shown in 2igure -! 6lick the right mouse button on the toolbar to 4uickly open, close or customi(e toolbars! 2or more information, refer to the xcel user manual! 3ORMATTING CELLS =elect the cell or range of cells to be formatted! 6hoose 2 ormat, 6ells!!! to bring up the 2ormat 6ells dialog box 0refer to 2igure +!3 ;ou may also click the right mouse button while you have selected a cell or range of cells to bring up a shortcut menu 0refer to 2igure -!3 6lick on 2ormat 6ells!!! on this menu and the 2ormat 6ells dialog box will appear! 6lick on the >umber "ab! "he left side of the box lists the various numeric format categories while the right side of the box lists any formatting options! =croll through the options and double click on the desired format to apply it to the selected cells! "able . includes examples of numeric formatting# T!ble 5 - >umeric 6ell 2ormats
DISPLAY &.'( or )*(+ -,)*'... 0 '.1* )(.)2 +3+31) *.')"4.. *'+-.. FORMAT ,eneral (default! /umber, & decimal places, comma selected Currency, & decimal places, dollar sign selected #ercent, %ate 5cientific, & decimal places /umber, decimal, comma not selected decimal place 3i)$#e 8

NOTE# <hone numbers, (ip codes, and social security numbers are not generally considered D

numbers! xcel assumes entries such as ///-).). or ED-F/-).+- are text unless an operator, such as an e4ual sign 0G3, is placed in front of the entry! CONTENTS O3 A CELL 6ells may contain values, formulas, functions or text! V!l$e( 9alues are usually entered as numbers! Ahen entered into a cell, values are right Hustified by default! "his data can be used in mathematical calculations! "o enter a numeric value, select a cell or range of cells, type the number, then press B >" 1C! >umeric formatting in xcel is applied to a cell or range of cells rather than to the data itself! Ahen a value is placed in a cell, it will be shown with the current cell formatting! If you want the number ).+- in a cell to represent dollars, type 1234 and press B >" 1C, then apply formatting to the cell 0refer to "able . in the I2ormatting 6ellsI section above!3 NOTE# ;ou need not enter (eros after the decimal point! xcel will handle this for you based on the number of decimal places specified when setting the numeric format for the cell!

3o#,$l!( 2ormulas perform mathematical calculations on the numerical contents of a cell or range of cells! 'll formulas must start with an e4ual sign 0G3! 8elow, "able + lists the mathematical operators that can be used in a formula# T!ble 7 - Mathematical ?perators
OPERATOR 6 4 8 3 9 OPERATION "7ponentiation Addition 5ubtraction Multiplication %ivision %ivision, integer result

"he standard precedence for arithmetic calculation is multiplication and division before addition and subtraction unless there are parentheses, in which case, the calculations ,

within parentheses are performed first! If there is more than one occurrence of any arithmetic operator, the calculations occur from left to right! "o create a formula, begin with an e4ual sign 0G3! "hen type the cell addresses or numbers that you wish to include in the calculations with the appropriate operators and parentheses! =paces are not valid in a formula! "able - displays some common types of formulas! NOTE# ;ou may use actual numbers in a formula, but if there is already a cell with that value in it, use the cell address! T!ble 8 - "ypical 2ormulas
FORMULA :A(4;(4C( :% .3C . :< )8,& :-A(4;(' :(, )-% &!3, -8(A14H(! ACTION Adds contents of the listed cells. %ivides contents of the listed cells. Multiplies the contents of the listed cells. ,ives a negative value to the first cell and adds the second cell to it. #erforms calculations within parentheses first, then multiplies and divides from left to right.

3$n tion( 2unctions are special formulas built into xcel that perform complicated calculations! "hey begin with an e4ual sign 0G3 followed by the function name, then arguments surrounded by parentheses! 2unction syntax consists of# Gfcnname0argument1,argument2,...,argumentn3! "he arguments are information necessary for the function to perform the desired calculation! >ot all arguments are mandatory in a function! 1eview the xcel user manual or the Help text to determine which arguments may or may not be re4uired! "he 2unction Ai(ard is also helpful! 'ccess the 2unction Ai(ard by choosing Insert, 3unctionJ from the Main Menu!

Co,,on 3$n tion( >SUM?list@ 5se# xample# 'dds the values in the given list of cells! G=5M0')#'-/3 Aill total the values in cells ') through '-/! xample# G=5M0')#'-/,8).,6D#6)-3 Aill total the values in the listed cells! >AVERAGE?list@ 5se# 6alculates the mean average of a group of numbers! "his function interprets any cell containing text as a (ero value and ignores blank cells! G'9 1'G 0')#'-/3 Aill average the values in cells ') through '-/! >COUNT?list@ 5se# xample# 6ounts the number of cells in a range! 6ells containing text or blank cells are not counted! G6?5>"0G+#@+3 6ounts how many numbers are in cells G+ through @+! >PMT?rate,nper,pv,fv,type@ 5se# xample# Gives the periodic payment for an annuity! "he arguments fv and type are not mandatory! G<M"0,K/).,+FL).,-EFFF3 Aill give the monthly payment on M-E,FFF at ,K over +F years! xample# G<M"08+,6+,:+3 Aill calculate the payment based on the values entered in cells 8+, )F

xample#

6+ and :+! >I3?condition,true_expression,false_expression@ 5se# xample# <erforms decision-making tests in situations with at least two possible outcomes! GI208.GF,F,'./8.3 Aill check the contents of cell 8.% if it e4uals (ero, it will place a (ero in the cell! ?therwise, it will divide the contents of '. by 8. and place the results in the cell! xample# GI206DCG/F,I;esI,I>oI3 Aill check the contents of cell 6D% if it is greater than or e4ual to /F, it will place ;es in the cell! ?therwise, it will place >o in the cell! D!te( in E* el "o enter a date, type it in using one of the suggested formats listed in "able /! "o change the way the date is displayed, use 2ormat 6ells from the menu bar or shortcut menu! 2or more information, see the xcel user manual or online help screens! T!ble 9 - "ypical :ate 2ormats
DATE +3'311 '-Mar-11 '-Mar March ', 111

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Point Method to C#e!te 3o#,$l!( !nd 3$n tion( "o build formulas and functions, use the point method! "ype the e4ual sign 0G3 to begin the formula, and then use your movement keys 0mouse or keyboard3 to select the cell you want to reference! >otice that the cell address now appears in the formula bar! "ype the next operator 0N, -, /, L, etc!3! ;ou may then move to the next cell you want to reference! 1epeat this procedure until you have built the formula you want, then press B >" 1C! 2or functions, you may also use the point method! "ype in the function name and opening parenthesis Oe!g!, G=5M0P! =elect the first cell of the range of cells that you want to sum! "hat address will appear in the function Oe!g!, G=5M0')P! 6lick and drag on the desired range of cells and the range will appear in the formula bar Oe!g!, G=5M0')#')FP! 6lose the parentheses and press B >" 1C Oe!g!, G=5M0')#')F3P! NOTE# ach time you select a cell or range of cells, a mar4uee will appear around the selection, illustrating what range will be used in a formula!

A$toS$, 4$tton 03 5se the 'uto=um button on the toolbar to enter the =um function! =elect the cell in which the =um function will appear! 6lick once on the 'uto=um button 0 3! xcel will show a mar4uee around the range of cells it assumes you want to use! If it is the desired range, click on the 'uto=um button 0 3 again or press B >" 1C! If it is not the desired range, simply click and drag on the cells desired to move the mar4uee to a new range! <ress B >" 1C to paste the formula into the cell! Te*t "ext is all other data entered in a spreadsheet and is usually used to describe values! xcel determines that data is text if the first character of the data is a letter of the alphabet 0except dates% refer to the I:ates in xcelI section above!3 Ahen you type text and press B >" 1C, xcel will left Hustify the data by default! If you want to center or right Hustify, click on the center or right Hustify buttons on the toolbar! 2or more alignment options, use 2ormat, 6ellsJ, 'lignment from the menu bar or the shortcut menu 0click the right mouse button on a selected range of cells3! =elect the desired alignment from the 'lignment dialog box, then click on ?@ or press ).

B >" 1C! EDITING CELL CONTENTS 1e-entering the data in a cell is one way to edit a cell! ;ou may also select the desired cell and click inside the 2ormula bar to place your cursor in the cell contents! In addition, you may press the edit function key 02.3, or double-click on the cell to edit data directly in the cell! "able * shows keyboard movement that assists with editing# T!ble : - diting @eys
KEY 6 or 7 C=>?- 6 C=>?- 7 "nd "5C Home @ns ;ackspace %"? ACTION Moves the cursor character left or right. Moves to the ne7t word or reference. Moves to the previous word or reference. Moves the cursor to the end of the edit line. "nds the edit mode. Moves to the beginning of the edit line. =oggles between insert and typeover mode. %eletes %eletes character to the left. character to the right.

'fter making desired changes to the cell contents, press B >" 1C! If you have made a change and decide you do not want it, press =6 to return to the ready mode! COP0ING CELL CONTENTS Co%yin) "#o, One Cell to Anothe# Cell =elect the source cell 0the cell you want to copy3 and choose Edit, Copy or you may click on the 6opy button on the toolbar! ' mar4uee will appear around the cell! =elect the destination cell 0the cell you want to copy to3 and choose Edit, Paste or you may click on the <aste button on the toolbar! "o indicate that you can paste again, the mar4uee will continue to spin around the original cell until you take the next action or press the sc key! If you are copying something once, you can press B >" 1C in the destination cell to complete the copy!

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Co%yin) "#o, One Cell to M!ny Cell( =elect the source cell and choose Edit, Copy, or you may click on the 6opy button on the toolbar! ' mar4uee will then appear around the cell! =elect the destination range and choose Edit, Paste, or click on the <aste button on the toolbar! Co%yin) "#o, M!ny Cell( to M!ny Cell( =elect the source range of cells and choose Edit, Copy, or click on the 6opy button on the toolbar! ' mar4uee will appear around the range! =elect the upper left cell in the destination range, then choose Edit, Paste, or click on the <aste button on the toolbar! MOVING CELL CONTENTS =elect the source cell or range of cells and choose Edit, 6ut, or click on the 6ut button on the toolbar! ' mar4uee will appear around the cell! =elect the upper left cell in the destination range, then choose Edit, Paste, or click on the <aste button on the toolbar! NOTE# 8ecause the destination will assume the si(e of the source, select only the upper left cell of the destination range if more than one cell is being moved or copied!

CHANGING COLUMN /IDTH If the column width is too narrow for the text, it will exceed the boundaries of the column! If there is data in the cell next to it, the text will appear truncated! Ahen the column width is too narrow for a value and the cell format is general, the value will appear in scientific notation 0e!g!, )!. NFE3! 'll other formats will appear as pound signs 0QQQQQ3 when the value is too large! "o adHust the width of one column, select a cell in the column to be adHusted! 6hoose 2ormat, Column and the 6olumn dialog box will appear 0refer to 2igure /!3 =elect Auto2it =election and the column will adHust to the best width for the selected data! ;ou may also use the mouse to adHust column width by placing your mouse pointer on the vertical line between column letters! Ahen you have moved your pointer to the correct place, the pointer becomes a double hori(ontal arrow! 6lick and drag to the desired width! If you double click on the vertical line, it will choose the best width from the cell with the longest contents in the column!

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INSERTING COLUMNS AND RO/S 5se Insert to add blank cells, ranges of cells or entire blank rows or columns! xcel shifts the other cells of the worksheet to make room and adHusts references in formulas to reflect the new locations! xcel applies appropriate formats to the inserted cells if the surrounding cells have formatting! 1ows are inserted above the active cell0s3 and columns are inserted to the left of the active cell0s3! In(e#t !n Enti#e Ro6 o# Col$,n =elect a cell or range of cells below 0or to the right3 where the row0s3 or column0s3 is to be inserted! 6lick Insert, then 6olumn or 1ow! xcel will insert an entire blank row or column in the worksheet! If more than one cell was selected across a row or down a column then a corresponding number of rows or columns will be inserted! In(e#t ! P!#ti!l Ro6 o# Col$,n =elect a cell or range of cells below 0or to the right3 where the partial row0s3 or column0s3 is to be inserted! 6lick on Insert, 6ells! "he Insert :ialog box will appear! 6lick on =hift 6ells :own to insert a partial row or =hift 6ells 1ight to insert a partial column and click on ?@! If more than one cell was selected across a row or down a column then a corresponding number of cells will be inserted! Note+ ;ou may also access the Insert command from the shortcut menu by pressing the right mouse button inside the selected range of cells! SORTING =orting is used to rearrange data in the worksheet using sort keys! "he first sort key sorts all of the data, the second and third sort keys sort within the previous key! "o sort rows using up to three columns as your sort keys, select a cell in the list to be sorted! 6hoose =ort!!! from the :ata menu! "he sort dialog box will appear 0see 2igure *!3! xcel automatically highlights the contiguous data cells, and uses them as the list to be sorted! Indicate whether your list has header rows by clicking the correct option at the bottom of the dialog box! >ext, select the first sort key from the =ort 8y dropdown menu! If you want to sort on more than one key, make your desired selections from one or both of the "hen 8y dropdown menus!

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"o sort lists with headings positioned to the left of the data, you will click ?ptions from the =ort dialog box, then choose =ort Reft to 1ight from the ?rientation options! 6lick ?@, and then )/

choose any other desired =ort options from the dialog box! DOCUMENT 3ORMATTING :epending on your hardware, what appears on the screen is what will print out on your printer! 2ormatting can improve the appearance of your printed documents! "he most common formatting tools are located on the 3i)$#e ; 2ormatting "oolbar, which is show as the second toolbar in 2igure D! "o bring this toolbar up, choose "oolbars from the 9iew menu, and then place a check in the 2ormatting box! 8e sure the Show "ool"ips box is clicked at the bottom of this dialog box! "ool"ips are the toolbar descriptions that display when you point your mouse arrow on the button! 6lick on ?@! 1emember to always select the cell or range of cells to be affected before you apply formatting! 'dditional formatting options are selected from the 2ormat, 6ellsJ! Menus! 6hoose the >umber, 'lignment, 2ont, 8order, <atterns or <rotection tabs for the desired formatting options! 0=ee 2igure ,3! "o remove all cell formatting, choose Edit, 6le!r, 3ormats! "his will remove any cell formatting from the selected range, including numeric formats! "o remove only a particular format, choose the menu options as if you were going to set the format, and then turn it off! /#!%%in) Te*t If text in a cell is too long and you do not want to widen the column, choose 2ormat, 6ellsJ!, then click on the alignment tab to display the 'lignment dialog box shown in 2igure ,! 6lick on /rap "ext to adHust the cell height and wrap the text on multiple lines as needed, within the cell!
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P!)e Set$% 5nless changed, the default page setup includes portrait orientation, alignment with the top and left margin, a header that centers the filename at the top, and a footer that centers the page number! "o change these within your worksheet, choose 3ile, <age =et$pJ! "he <age =etup dialog box will appear as shown in 2igure E! =ome of the changes you may want to make are listed below! "o change the print orientation of the document, click on either <ortrait or Landscape from the <age tab!
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"o center your document between the left and right margins, click on the Margins tab, then click the 6enter on <age# HoriAontally box! "o change a header or footer, click on the Header/2ooter tab, and then select a header and footer from the suggestions in the dropdown lists! ;ou may also create your own by clicking on the Custom Header or 6$stom 2ooter buttons! <rint "itles are data in a document that are printed on every page! 2or example, a row of titles at the top of each column describing the column data may be set to print at the top of every page! "o set a print title, click on the =heet tab! <oint and click in the <rint "itles section, then use your mouse to select the applicable rows or columns from the worksheet! ;ou may also type the range into the <rint "itles section using cell references, such as ')#8*! NOTE# If you set a print title, do not include it in the print area or it will print twice on the first page% once as a title and once as part of the print area!

Ahen you are finished with the <age =etup dialog box, click on ?@ or press B >" 1C! P!)e 4#e!&( ;ou can set hori(ontal or vertical page breaks individually, or you can set page break that is both hori(ontal and vertical! 2or a hori(ontal page break, click on the row number along the left side of the worksheet that you want to begin printing on the new page! 6lick on Insert, <age 4reak! ' dotted line will appear across the top edge of the row to indicate the page break! 2or a vertical page break, choose the column that is to begin printing on the new page! )D

6lick on the column letter at the top of the worksheet, then click on Insert, <age 4reak! ' dotted line will appear along the left edge of the column to indicate the page break! "o set both hori(ontal and vertical page breaks, click on the cell that is to begin on the new page! 6lick on Insert, <age 4reak! :otted lines will appear above and to the left of the selected cell to indicate the page breaks! "o remove a page break, select a cell in the row in which the page break occurs! 6hoose Insert, 1emove <age 4reak and the dotted line will disappear to indicate the page break has been withdrawn! PRINTING A 3ILE "here are two ways to print a document! ;ou may click on the <rint button on the toolbar, which sends your document directly to the printer using previously set print options, or you may choose 3ile, Print to display the print dialog box 0see 2igure )F!3 ;ou may change the print options in the dialog box, then click on ?@ to begin printing the document! P#int P#e.ie6 "his feature shows you exactly how your data will print to your printer! Ahile previewing your print Hob, you have the ability to make changes in your page setup, adHust margins and column widths! 'ccess <rint <re.iew from the 3ile menu or from within the print dialog box! P#int A#e! 5nless a print area is defined or a print area selected, xcel will print all of the data in a document!
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If you always plan to print the same range of cells, you may set it as a print area! =elect the range of cells to print, and then choose 3ile, <rint 'rea , Set <rint 'rea! 9ertical and hori(ontal dotted lines will appear in the document, illustrating the print margins and the location of page breaks in the document! "o remove the print area, choose, 3ile, <rint 'rea , Clear <rint 'rea! In many cases, your worksheet will contain more than one range of cells that you wish to print individually! ;ou can use your mouse to highlight the desired print range! =elect 2ile, Print, then choose the =election option from the <rint Ahat section of the dialogue box! ),

SAVING A 3ILE "o save a file the first time, choose 3ile, Save 0or =ave As3 and the =ave 's dialog box will appear 0see 2igure ))3! "ype a filename and click on ?@ or press B >" 1C! xcel will automatically add the extension !SR=, the default file extension! If the file already has a filename, when you choose 3ile, Save, the file will be saved automatically using the existing filename! "his also occurs if you click on the =ave button on the toolbar!

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"o save a file using a different filename, choose 3ile, =ave As, and you will be prompted for a filename in the =ave 's dialog box! "ype the desired filename and click on ?@ or press B >" 1C! OPENING AN EXISTING 3ILE 6hoose 3ile, Open and the 2ile ?pen dialog box will appear 0see 2igure ).!3 ' list of files in the current directory will be displayed! 5se the scroll bar if necessary to bring the desired filename into view and double click on it to open it! NOTE+ If you have a file open already, xcel will simply open another document window with the new file in it!

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CLOSING A 3ILE 6hoose 3ile, Close! If the file has not been saved, you will be prompted to save it! If you choose 0es, the file will be saved with the current filename and the document window will be closed! If you choose No, the document window will be closed without saving the file! HELP "o open the help window, choose Help from the menu bar and search for an applicable topic! ;ou may also press the help key 02)3! "his will bring up information sensitive to your current screen! In addition, most dialog boxes have a context-sensitive help button! EXITING EXCEL 6hoose 3ile, *it to close the application window! If an open file has not been saved, you will be prompted to save it! If you choose 0es, the file will be saved with the current filename and xcel will be closed! If you choose No, xcel will close without saving the file! ;ou may also close xcel by clicking on the close button in the upper right corner of the xcel window!

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INSTALLATION AND CON3IGURATION

xcel "emplates are designed to work specifically with xcel .FF+ and will also work with most of the earlier versions of xcel! It may also be compatible with some versions of Rotus or other Aindows spreadsheet programs! INSTALLING EXCEL TEMPLATES 3OR EXCEL ON 0OUR HARD DRIVE+ "here are many ways to copy files from a 6: to your hard drive! "hese directions use Aindows xplorer to accomplish the task! )! .! +! <lace the installation 6: in your 6: 1om drive#! 'ccess Aindows xplorer by right clicking on the =tart button, then click on Explore from the list box! 6reate an xcel "emplates folder on your hard drive! "o do this, click the disk drive or folder that is to contain the new folder! =elect >e 6 from the 3ile menu, and then click 3older! "ype the folder name, then press B >" 1C! =elect the files to be copied# 6lick on the 6: 1om# drive to display the files on the 6: you have placed in the drive! "o select all the files, click on Edit, and then choose =elect All! 6opy the selected files# 6lick on Edit, then choose Copy! 6lick on the new directory you created to contain the xcel "emplate files! <aste the selected files# 6lick on Edit, then choose Paste! "he xcel "emplate files will be copied into the xcel "emplate folder you have created! 2or example, you may have created a folder now called 6#TGarrison xcel "emplates to hold your xcel "emplates! If you click on this folder, the copied files will be displayed within the contents of 6#TGarrison xcel "emplates!

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SETTING UP EXCEL TO DE3AULT TO THE EXCEL TEMPLATES 3OLDER# 2or ease of file access, you may wish to change xcel&s default data folder to the new folder you created! )! .! +! -! ?pen xcel! =elect Tools from the main menu and then select Options! 6lick on the tab at the top labeled General! 6lick in the box to the left of the Default 2ile Rocation, and edit it to contain the name of the directory you created above! 2or example, it may show 6#TAild xcel "emplates as your desired directory! 6lick on the ?@ button!

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DISPLA0ING THE 3ORMATTING TOOL4AR xcel&s formatting toolbar displays buttons that perform many of the common formatting tasks! "hese helpful shortcuts are used in the =tep-by-=tep xample section of this Guide! )! .! +! -! =elect View from the main menu, and then select ToolbarsJ 6lick to select 2ormatting! 8e sure the Show "ool"ips box is clicked at the bottom of this dialog box! "ool"ips are the toolbar descriptions that display when you point your mouse arrow on the button! 6lick on ?@!

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USING EXCEL TEMPLATES

3OLLO/ING THE GUIDE TO INDIVIDUAL PRO4LEMS "he Guide to Individual <roblems, which is the last part of this Guide, is designed to help you# )! ?pen the correct file! .! nter your name and class name! +! nter your problem solution! -! <rint your solution, providing a suggested print area! 1' O%en the 3ile

"he first step in any problem is to open the file! 6lick on 3ile, OpenJ! 6lick on the file you want to open, and then click on B?@C! 5' Ente# 0o$# N!,e !nd Cl!((

<osition your cursor in the cell to the right of the label U=tudent >ame#!V "ype your name as you want it to appear in the printout of your worksheet! <ress B >" 1C! ;our cursor should now be in the cell to the right of the U6lass#V label! "ype in the name of your class, then press B >" 1C! 7' Ente# 0o$# P#oble, Sol$tion

"he Guide to Individual <roblems will indicate which parts of the textbook problem are included in the xcel "emplate! If no such indication is given, the entire problem is included in the "emplate! "he xcel functions used to arrive at the correct solution are listed! "he areas designated for your solutions are located below the =tudent >ame and 6lass Identification cells! 5se your right mouse or other movement keys to position the contents of the window so that the problem area is visible! "he background of the solutions is set to blue! ;our data is entered in the cells formatted with yellow backgrounds! 6omments are used in some of the cells to help you start entering the appropriate data! 8e sure you have xcel options set to display comment indicators in the upperright corners of cells with comments, and to display the text of the comments when you rest the pointer over cells that contain them#

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a! ?n the "ools menu, click ?ptions, and then click the 9iew tab! b! 5nder 6omments, click 6omment indicator only! 6lick on or arrow to the cell and begin to type! 8' P#int 0o$# Sol$tion

<rint 'reas are defined in many of the Aorksheets! "o print the entire problem, choose PrintJ from the 3ile menu, then click on B?@C! ;ou may also use the print button from the standard xcel button bar! "o print only a portion of your solution, use your mouse to highlight the area you want to print, and then choose PrintJ from the 3ile menu! =et the <rint Ahat section to =electio n! ;ou may preview what your printed page will look like by clicking on the <rint <revie 6 button, or you may send the Hob to the printer by clicking on B?@C! SAVING ='9 ?2" >WW ?n the toolbar of your xcel screen is a button that looks like a diskette! "his is the =ave button! 6lick on it to save your document! >ote that when you close the document or exit xcel, you will be prompted to save the document if it has been changed but has not been saved! 6lick on 0es to save your file!

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STEP-40-STEP EXAMPLE
)! .! -! /! 6hoose ?pen from the 2ile menu! Rocate the file =tep!xls, select it and 6lick on B?@C! =elect cell 8.! "ype in your name and press B >" 1C! 5se the scroll bar or arrow keys to position the problem on your screen! >ote that 6ell 8)+ has a o,,ent indi !to#! <osition your mouse pointer over the cell! "he comment instructs you to enter your data in the yellow cells! It also notes that each entry will be verified! Ve#i"i !tion X In this example, a warning displays when your entry results in an incorrect value! ;ou are asked if you want to I6ontinueYV "his is followed by ;es, >o, and 6ancel buttons! "he ;es button enters the invalid data in the cell! "he >o button returns to the cell for further editing! "he 6ancel button restores the previous value to the cell! ;ou should only click on the ;es button if you are willing to enter an incorrect entry! 8e sure to return to any such cell to correct your solution! *! D! ,! E! )F! ))! ).! )+! )-! )/! )*! =elect cell 8)+! "ype )*FFFF and press B >" 1C! =elect cell 8)-! "ype .E*FF and press B >" 1C! =elect cell 6)/! "ype G=5M08)+#8)-3 and press B >" 1C! =elect cell 8)D! "ype /FFFF and press B >" 1C! =elect cell 8),! "ype /+-FFF and press B >" 1C! =elect cell 8)E! "ype ),*FF and press B >" 1C! =elect cell 8.F! "ype -FFFF and press B >" 1C! =elect cell 8.)! "ype )-)FF and press B >" 1C! =elect cell 6..! "ype X=5M08)D!!8.)3 and press B >" 1C! =elect cell 6.+! "ype G6)/-6.. and press B >" 1C! 6hoose =ave from the 2ile menu!

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>ote that 6ell '+F has a o,,ent indi !to#! <osition your mouse pointer over the cell! "he comment instructs you to enter your data in the yellow cells! It also notes that your computation for I1etained earnings, Zune +FI will be verified! Ve#i"i !tion X In this example, your answer results in a verification that displays beneath the computation! ' correct answer is verified as U6orrectWV! 'n incorrect answer prompts you to U"ry again!V

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=elect cell '+F, type 1etained arnings, Zune ) and press B >" 1C! =elect cell 8+F! "ype ,-EFF and press B >" 1C! =elect '.)! <ress the space bar twice to indent the text! "ype 'dd# >et Income for Zune and press B >" 1C! =elect cell 8+)! =ince the net income amount already appears in the income statement, you can use a formula to reflect this entry! "ype G6.+ and press B >" 1C! =elect cell '+.! <ress the space bar three times to indent the text! "ype "otal and press B >" 1C! =elect cell 8+.! "ype G8+FN8+) and press B >" 1C! =elect cell '++! <ress the space bar twice to indent, type Ress# :ividends and press B >" 1C! =elect cell 8++! "ype ).FFF and press B >" 1C! =elect cell 8+-! "ype G8+.-8++ and press B >" 1C! 6ell 6+/ should read# 6orrectW! If it reads# "ry 'gainW, check your entries in cells 8+F through 8 +-! 6hoose =ave from the 2ile menu! 6lick in cell '-.! ' dialog box appears that instructs that you are to select an account from a drop-down list! ' down arrow is on the right side of the cell! Ve#i"i !tion X In this example, if your answer is incorrect, a message will appear in cell :-. warning you that this is the wrong account! If your answer is correct, no message will appear in cell :-.!

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>ote that 6ell 6-. has a o,,ent indi !to#! <osition your mouse pointer over the cell! "he comment instructs you to nter the appropriate data in the yellow cells! ach entry will be verified!

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Ve#i"i !tion X In this example, a warning displays when your entry results in an incorrect value! ;ou are asked if you want to I6ontinueYV "his is followed by ;es, >o, and 6ancel buttons! "he ;es button enters the invalid data in the cell! "he >o button returns to the cell for further editing! "he 6ancel button restores the previous value to the cell! ;ou should only click on the ;es button if you are willing to enter an incorrect entry! 8e sure to return to any such cell to correct your solution! +F! +)! +.! ++! +-! +/! +*! +D! +,! +E! -F! -)! -.! -+! --! -/! -*! -D! =elect cell '-.! 6lick the down arrow, then click on U6ash!V =elect cell 6-.! "ype .-FFFF and press B >" 1C! =elect cell '-+! 6lick the down arrow, then click on URand!V =elect cell 6-+! "ype -,FFF and press B >" 1C! =elect cell '--! 6lick the down arrow, then click on U"otal 'ssets!V =elect cell 6--! "ype G=5M06-.#6-+3 and press B >" 1C! =elect cell '-,! 6lick the down arrow, then click on U 'ccounts payable!V =elect cell 6-,! "ype ,D*FF and press B >" 1C! =elect cell '/F! 6lick the down arrow, then click on U 6apital =tock!V =elect cell 8/F! "ype ))-FFF and press B >" 1C! =elect cell '/)! 6lick the down arrow, then click on U!!1etained arnings!V =elect cell 8/)! =ince the retained earnings amount already appears in the 1etained arnings =tatement, you can use a formula to reflect this entry! "ype G8+=elect cell '/.! 6lick the down arrow, then click on U"otal =tockholders$ 4uity!V =elect cell 6/. "ype G=5M08/F#8/)3 and press B >" 1C! =elect cell '/+! 6lick the down arrow, then click on U"otal Riabilities and =tockholders$ 4uity!V =elect cell 6/+! "ype G=5M06-,#6/.3 and press B >" 1C! 6hoose =ave from the 2ile menu! "o print the problem, choose <rint!!! from the 2ile menu! 6lick on B?@C .D

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"his completes the =tep-by-=tep problem! 6hoose 6lose from the 2ile menu to exit the document!

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GUIDE TO INDIVIDUAL PRO4LEMS Most of the problems include numerical information from the textbook! "his allows you to copy and paste numbers from the given data area to the solution you are creating! "his given data is found in the Aorksheet next to Aorksheet containing the problem! "he "ab is labeled as Given along with the problem number! Co,,ent( are used in some of the cells to help you start entering the appropriate data in individual problems! 8e sure you have xcel options set to display comment indicators in the upper-right corners of cells with comments, and to display the text of the comments when you rest the pointer over cells that contain them# )! ?n the "ools menu, click ?ptions, and then click the 9iew tab! .! 5nder 6omments, click 6omment indicator only! Ve#i"i !tion is used for many of the entries in the solutions! xamples and explanation of the different types of verification can be found in the =tep-8y-=tep xample above! >ote to Instructors# "he instructor version of xcel "emplate problems begins with the letter IsI to indicate the problem is a solution! 'll other information in this guide is the same! 3o# e! h %#oble,, "ollo6 the(e )ene#!l in(t#$ tion(# )! 6hoose ?pen from the 2ile menu! Rocate the file for the correct chapter, for example# 6hF.!xls! =elect the file, and then click on B?@C! 6lick on the tab labeled with the problem you will work on% for example# <F.-.*! nter your >ame and 6lass in the appropriate location! nter the appropriate data in the yellow cells, as prompted by the comments that appear in cells containing comment indicators! "o print the problem, choose <rint!!! from the 2ile menu! 6lick on B?@C!

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The "ollo6in) t!ble (ho6( %#oble,( th!t h!.e ! o,%!nyin) E* el Te,%l!te(#

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EXCEL TEMPLATES

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EXCEL TEMPLATES

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