1

Admi ni st r at i ng
Gui ded Pr oc edur es
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SAP AG 2005, Administrating CAF-GP 2
CAF-GP Admi ni st r at i on Wor k set
This guide leads you through the expert functions that GP provides
in the Administration workset:
The workset is accessible to users holding the GP Administrator
portal role.
It enables GP content administration.
It offers various tools for
o Monitoring and managing process instances
o Managing e-mail templates
o Setting up connectivity to backend systems
o Managing impersonalized interactive forms
o Configuring GP transports
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CAF-GP Admi ni st r at i on Ac c essi ng t he Wor k set
(1) Log on to the portal as administrator,
via http://<localhost>:<port>/irj/portal
(1) Log on to the portal as administrator,
via http://<localhost>:<port>/irj/portal
(3) Click
Administration
in the lower
navigation bar.
(3) Click
Administration
in the lower
navigation bar.
(2) Select the Guided Procedures tab
from the top level navigation bar.
(2) Select the Guided Procedures tab
from the top level navigation bar.
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CAF-GP Admi ni st r at i on Gener al
Overview displays
all available links
on the right side of
the screen. Any
other link opens
one subset of
links, for example,
General.
Overview displays
all available links
on the right side of
the screen. Any
other link opens
one subset of
links, for example,
General.
(1) Click a link in the
contextual
navigation panel to
open all or one
subset of links.
(1) Click a link in the
contextual
navigation panel to
open all or one
subset of links.
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Mai nt ai n Pr oc esses Over vi ew
With this function you can do the following:
You can search and display process instances.
o You can search for all processes or restrict
the search to single-instance processes.
You can select process instances and change their authorization.
o For each process role assigned to an instance
you can add new users.
You can terminate instances that you do not need any more.
Within the results of the single process search, you can unlock
instances.
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Mai nt ai n Pr oc esses I ) Sear c hi ng a Pr oc ess I nst anc e
(1) Enter search criteria
including a Process
Contributor.
(2) Select Choose and in
the subscreen select
the relevant user.
(3) Select one or more
process roles.
(4) Choose Find to fill the
result table according
to your criteria.
(1) Enter search criteria
including a Process
Contributor.
(2) Select Choose and in
the subscreen select
the relevant user.
(3) Select one or more
process roles.
(4) Choose Find to fill the
result table according
to your criteria.
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Mai nt ai n Pr oc esses I I ) Change Aut hor i zat i on
(1) Select a process
instance in the
search result.
(2) Choose Change
Authorization.
(3) In the follow-up
screen, select a role,
add or remove users,
and choose Set.
(1) Select a process
instance in the
search result.
(2) Choose Change
Authorization.
(3) In the follow-up
screen, select a role,
add or remove users,
and choose Set.
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Mai nt ai n Pr oc esses I I I ) Ter mi nat e I nst anc es
(1) Select the process instances in
the search result.
(2) Choose Terminate Instances.
(3) In the follow-up screen, confirm
your selection.
(1) Select the process instances in
the search result.
(2) Choose Terminate Instances.
(3) In the follow-up screen, confirm
your selection.
For further information, refer to the following documentation: SAP NetWeaver
Composite Application Framework by Key Capability CAF Guided Procedures
CAF-GP: Administration Guide Admin Workset Managing Process
Instances.
For further information, refer to the following documentation: SAP NetWeaver
Composite Application Framework by Key Capability CAF Guided Procedures
CAF-GP: Administration Guide Admin Workset Managing Process
Instances.
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Unl oc k Obj ec t s Over vi ew
With this function you can do the following:
You can display details of locked objects.
You can unlock the locked objects.
Sometimes, as the result of a system failure for example, or when a
user has not terminated an editing session correctly (saved the
object, and exited its design time) administrators may need to unlock
development objects.
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Gener al Unl oc k Obj ec t s
(1) Select locked items in the Unlock
Manager.
(2) Choose Unlock.
(3) Confirm in the follow-up screen.
(1) Select locked items in the Unlock
Manager.
(2) Choose Unlock.
(3) Confirm in the follow-up screen.
In GP design time, GP
business experts can
unlock objects locked
by themselves in
another session.
In GP design time, GP
business experts can
unlock objects locked
by themselves in
another session.
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Mai nt ai n E-Mai l Templ at es Over vi ew
With this function you can do the following:
You can search and display, edit or delete e-mail templates. CAF-
GP uses such templates to send approval or rejection messages
in response to requests, for example.
You can create your own templates for e-mails that have
interactive forms attached, for example. The e-mail template can
have one of these formats:
o HTML
o Plain text
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Mai nt ai n E-Mai l Templ at es I ) Edi t /Del et e Ex i st i ng Templ at e
(1) Select a template and choose
one of the functions:
Open to edit a template.
Delete the template is
removed.
(2) In the follow-up screen, add the
technical data and the content.
(3) Choose Save.
(1) Select a template and choose
one of the functions:
Open to edit a template.
Delete the template is
removed.
(2) In the follow-up screen, add the
technical data and the content.
(3) Choose Save.
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Mai nt ai n E-Mai l Templ at es I I ) Cr eat e New Templ at e
For further information, refer to the following documentation: SAP NetWeaver Composite
Application Framework by Key Capability CAF Guided Procedures CAF-GP:
Administration Guide Admin Workset Managing E-Mail Templates.
For further information, refer to the following documentation: SAP NetWeaver Composite
Application Framework by Key Capability CAF Guided Procedures CAF-GP:
Administration Guide Admin Workset Managing E-Mail Templates.
(1) Under New, click one of
the following:
HTML Template
Plain Text Template
(2) In the follow-up screen,
add the technical data
and the content
(3) Choose Create.
(1) Under New, click one of
the following:
HTML Template
Plain Text Template
(2) In the follow-up screen,
add the technical data
and the content
(3) Choose Create.
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Manage Per mi ssi ons Over vi ew
With this function you can do the following:
Scale the design time UI to the requirements and the knowledge
of the users. Your permission settings affect both design time
environments of GP:
o The regular design time geared to business experts.
o The simplified GP User design time geared to end users
who create and start simple processes using personal
templates.
You can assign view permission levels to the individual
functions and Callable Objects of the design time.
You can use filters to reduce the number of functions displayed.
o A group filter for design time areas.
o A filter for permission levels (basic, advanced, expert).
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Manage Per mi ssi ons I ) Func t i ons
(1) Select the functions for which you want to
change the permission level.
(2) Set the required level and choose Save.
(1) Select the functions for which you want to
change the permission level.
(2) Set the required level and choose Save.
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Manage Per mi ssi ons I I ) Cal l abl e Obj ec t s
For further information, refer to the following documentation: SAP NetWeaver
Composite Application Framework by Key Capability CAF Guided Procedures CAF-GP:
Administration Guide Admin Workset Managing Permissions.
For further information, refer to the following documentation: SAP NetWeaver
Composite Application Framework by Key Capability CAF Guided Procedures CAF-GP:
Administration Guide Admin Workset Managing Permissions.
(1) Select the Callable Objects for
which you want to change the
permission level and set the
required level.
(2) Choose Save.
(1) Select the Callable Objects for
which you want to change the
permission level and set the
required level.
(2) Choose Save.
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Assi gn Def aul t Rol es Over vi ew
With this function you can do the following:
You can assign default users for the process roles of an active
process. The process roles must be configured as initiation
defined in the Built-in Roles section of the design time.
o At runtime, the default users will process the action or block
unless the assignment is modified when the process is
started.
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Assi gn Def aul t Rol es I ) Sel ec t Ac t i ve Pr oc ess
(1) Browse through the
folder hierachy and
select a process.
(2) Choose Select.
(1) Browse through the
folder hierachy and
select a process.
(2) Choose Select.
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Assi gn Def aul t Rol es I I ) Add Rol e t o Def aul t User
For further information, refer to the following documentation: SAP NetWeaver Composite
Application Framework by Key Capability CAF Guided Procedures CAF-GP:
Administration Guide Admin Workset Assigning Default Roles.
For further information, refer to the following documentation: SAP NetWeaver Composite
Application Framework by Key Capability CAF Guided Procedures CAF-GP:
Administration Guide Admin Workset Assigning Default Roles.
(1) Select a process role,
search for a user and
choose Add.
Repeat this step for
each process role
and if necessary
assign several
default users to the
(initiation-defined)
role.
(2) Choose Finish.
(1) Select a process role,
search for a user and
choose Add.
Repeat this step for
each process role
and if necessary
assign several
default users to the
(initiation-defined)
role.
(2) Choose Finish.
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Sc hedul e Pr oc ess I ni t i at i on Over vi ew
With this function you can do the following:
With reference to a designed process template, you can create
scheduling tasks and create corresponding schedules. You can
set up future and recurrent schedules.
In the wizard-driven steps to create tasks, you can for example
assign a user as initiator and you can determine whether to start
only one process for all users of a process role (Single Initiation)
or to start a separate process for every user of a process role
(Mass Initiation).
You can choose between schedule types that determine a singular
or recurrent process initiation. You specify a date and priority level
and an error mode.
o The different error modes either abort the processing or try
to execute the initiation again. You can configure a maximum
number of attempts to reinitiate the process in case of an error.
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Sc hedul e Pr oc ess I ni t i at i on I ) Cr eat e Task
(1) To create a scheduling task,
choose Create.
(2) In the follow-up screen, enter
the necessary Basic Data and
choose Next.
(1) To create a scheduling task,
choose Create.
(2) In the follow-up screen, enter
the necessary Basic Data and
choose Next.
For further information, refer to the following
documentation: SAP NetWeaver Composite
Application Framework by Key Capability CAF
Guided Procedures CAF-GP: Administration
Guide Admin Workset Scheduling Process
Initiation.
For further information, refer to the following
documentation: SAP NetWeaver Composite
Application Framework by Key Capability CAF
Guided Procedures CAF-GP: Administration
Guide Admin Workset Scheduling Process
Initiation.
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Sc hedul e Pr oc ess I ni t i at i on I I ) Sel ec t I ni t i at or & Templ at e
(1) Select the initiator, either the
current user or choose Pick User
to select one in the subscreen.
(2) Choose Next. The system
displays the user name and ID.
(3) Choose Select, browse for a
process template and choose it.
The system displays the template
attributes.
(1) Select the initiator, either the
current user or choose Pick User
to select one in the subscreen.
(2) Choose Next. The system
displays the user name and ID.
(3) Choose Select, browse for a
process template and choose it.
The system displays the template
attributes.
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Sc hedul e Pr oc ess I ni t i at i on I I I ) Fi l l Par amet er s & Rol es
(1) If required, fill the
parameters of the
selected template.
(2) If required, add users
to the selected process
roles, either for single
or mass initiation.
(3) Choose Done and Next,
and in the optional
follow-up step choose
Finish. The system
creates a task line in
the Scheduled
Processes table (IV).
(1) If required, fill the
parameters of the
selected template.
(2) If required, add users
to the selected process
roles, either for single
or mass initiation.
(3) Choose Done and Next,
and in the optional
follow-up step choose
Finish. The system
creates a task line in
the Scheduled
Processes table (IV).
(...)
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Sc hedul e Pr oc ess I ni t i at i on I V) Cr eat e Sc hedul e
(1) In the upper table, select a task.
(2) In the lower table, choose
Create. The Create/Edit
Schedule subscreen opens.
(3) Enter the schedule details and
choose Save. The system
updates the Assigned Schedule
table with a new entry, which
you can edit or delete.
(1) In the upper table, select a task.
(2) In the lower table, choose
Create. The Create/Edit
Schedule subscreen opens.
(3) Enter the schedule details and
choose Save. The system
updates the Assigned Schedule
table with a new entry, which
you can edit or delete.
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CAF-GP Admi ni st r at i on Tr anspor t
You can transport GP content (objects, folders) across
different SAP installations. To do this, you create a
transport request and either use the ABAP-based transport
system or the Java-based Software Deployment Manager
(SDM). You import content to the other system and then
you release this content so that all GP users can work with
it.
For further information, refer to the following documents:
SAP NetWeaver How-to Guide (via service.SAP.com/rkt-netweaver)
How ToTransport in CAF-GP.
SAP documentation (via help.SAP.com):
SAP NetWeaver Composite Application Framework by Key Capability
CAF Guided Procedures CAF-GP: Administration Guide Admin
Workset
Creating a Transport Request
Importing Transport Requests
Post-processing Imported Objects
For further information, refer to the following documents:
SAP NetWeaver How-to Guide (via service.SAP.com/rkt-netweaver)
How ToTransport in CAF-GP.
SAP documentation (via help.SAP.com):
SAP NetWeaver Composite Application Framework by Key Capability
CAF Guided Procedures CAF-GP: Administration Guide Admin
Workset
Creating a Transport Request
Importing Transport Requests
Post-processing Imported Objects
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CAF-GP Admi ni st r at i on I nt er ac t i ve For ms
For further information, refer to the following documents:
SAP NetWeaver How-to Guide (via service.SAP.com/rkt-netweaver)
How ToConfigure GP for Interactive Forms.
SAP documentation (via help.SAP.com):
SAP NetWeaver Composite Application Framework by Key Capability
CAF Guided Procedures CAF-GP: Administration Guide Admin
Workset
Configuring Adapters
Managing Queues
Managing Impersonalized Forms
For further information, refer to the following documents:
SAP NetWeaver How-to Guide (via service.SAP.com/rkt-netweaver)
How ToConfigure GP for Interactive Forms.
SAP documentation (via help.SAP.com):
SAP NetWeaver Composite Application Framework by Key Capability
CAF Guided Procedures CAF-GP: Administration Guide Admin
Workset
Configuring Adapters
Managing Queues
Managing Impersonalized Forms
You can configure the adapters for interactive
form processing, as well as the mail queues for
forms sent by e-mail. In addition, you can
access the impersonalized form templates and
create document instances from them.
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Conf i gur e End Poi nt s Over vi ew
With this function you can do the following:
As an expert familiar with the SLD and SAP system connections,
you can create, edit and delete endpoint aliases (communication
endpoints between your J2EE Engine and the SAP Systems
connected).
o You configure different properties according to the different
connection modes supported:
Connection defined by System Landscape Directory
(default).
Connection defined by User
You can search and display available aliases.
o You can search for all alias types or restrict the search
to a type:
Endpoint Alias for Remote Function Call (RFC) (default)
Endpoint Alias for EJB Remote Call
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SAP Syst em I ) Edi t or Del et e Al i as
(1) To edit an alias, you enter search
criteria either the alias name or
you use a placeholder (*) and
choose Edit.
(1) To edit an alias, you enter search
criteria either the alias name or
you use a placeholder (*) and
choose Edit.
(1) To delete an alias, you enter search
criteria either the alias name or
you use a placeholder (*) and
choose Delete.
(1) To delete an alias, you enter search
criteria either the alias name or
you use a placeholder (*) and
choose Delete.
For further information, refer to the following documentation: SAP NetWeaver Composite
Application Framework by Key Capability CAF Guided Procedures CAF-GP:
Administration Guide Admin Workset Configuring Endpoint Aliases.
For further information, refer to the following documentation: SAP NetWeaver Composite
Application Framework by Key Capability CAF Guided Procedures CAF-GP:
Administration Guide Admin Workset Configuring Endpoint Aliases.
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CAF-GP Admi ni st r at i on I I ) SAP Syst em: Add New Al i as
(1) To create a new endpoint
alias, choose Add.
(2) In the follow-up screen,
add the required data.
Depending on the
Connection Mode, different
input is required.
(3) Test and save your entries.
(1) To create a new endpoint
alias, choose Add.
(2) In the follow-up screen,
add the required data.
Depending on the
Connection Mode, different
input is required.
(3) Test and save your entries.
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