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ANGLO FATAL RISK GUIDELINE
LIGHT VEHICLES
LIGHT VEHICLE GUIDELINE AA_AFRG_00000100.doc APPROVED 19 December 2008 Page 1 of 38
This document is intended for Company use only. Reproduction for external use is allowed only under specific authorisation. Anglo American assumes no responsibility for the content and/or the implications of its use by third parties.
CONTENTS 1 2 3 4 5 6 7 8 AIM APPLICATION DEFINITIONS REASON FOR INCLUSION REQUIREMENTS PLANT AND EQUIPMENT REQUIREMENTS SYSTEM AND PROCEDURAL REQUIREMENTS PEOPLE REQUIREMENTS
PAGE 3 3 4 5 6 8 16 23 28 29 34 37 38
APPENDIX A: REFERENCE DOCUMENTS APPENDIX B: IDENTIFICATION SIGNAGE SPECIFICATIONS APPENDIX C: FIRST AID KITS APPENDIX D: INSPECTION SHEET RECORD OF AMENDMENTS
AIM
To eliminate or minimise the risk of fatalities, injuries and incidents arising from the use of light vehicles in surface operations. This guideline refers to the implementation of the Anglo Fatal Risk Standard: Light Vehicles and should be read in conjunction with that Standard. The guidelines contained in this document are considered as "highly recommended" and deviations are to be documented and justified. Full adherence to these guidelines will not be a factor in determining compliance with the Standards, since alternative methods can be available if justified on a risk basis. In case of conflict with requirements of any other Anglo document or guideline, the following hierarchy will apply: 1. 2. 3. Anglo Safety Way Anglo Fatal Risk Standards Anglo Fatal Risk Guidelines ASW AFRS AFRG
It is important that when implementing Standards the organisation takes cognizance of, and complies with the relevant legal requirements in the country of application.
APPLICATION
This Standard applies to all light vehicles used for work-related activities and for transporting people and light loads. Examples of light vehicles covered by this Standard are passenger cars, four-wheel drives (including all-wheel drives), sports utility vehicles (SUVs), pick-ups (utilities, bakkies) and mini-buses. This Standard applies to all Anglo American Group managed businesses and operations, including contractors and visitors when involved in controlled activities. The purpose of this document is to provide guidance and clarity to enable sites to implement the requirements of the Light Vehicles Fatal Risk Standard by 4 October 2010. This should assist sites to align with each other and adopt common solutions regards to meeting the requirements. This guideline is by no means exhaustive and will be updated periodically and supported by good practice sharing. It is not intended as a template for achieving compliance. The application of the standard is mandatory when private vehicles are being used on a regular basis to undertake work related trips. The use of motorcycles (two wheeled self propelled vehicle) for work related activities should be avoided due to the high risks associated with motorcycle travel. An employee could use his motorcycle to commute to work, but not for a call-out as this is deemed for work purposes.
DEFINITIONS
A light vehicle is a vehicle which; can be licensed and registered for use on a public road has four or more wheels seats a maximum of 12 adults (including the driver) when registered, can be driven legally on a public road by a driver issued with a standard basic-level public road drivers licence does not exceed 4.5 tonnes gross vehicle mass (GVM), which is the maximum loaded mass of the motor vehicle as specified by: The vehicles manufacturer, OR An approved and accredited automotive engineer, if the vehicle has been modified to the extent that the manufacturers specification is no longer appropriate.
Any light vehicle falling outside of this group should refer to the Surface Mobile Equipment standard. Light vehicles may include the following categories of vehicles being used for workrelated activities: Anglo American owned or leased vehicles; Hire vehicles (for example Budget or Hertz rental vehicles); Contractor or supplier vehicles operating on company property; Private vehicles (personal or hired) used for work-related activities. Those where the Anglo American Group Company has the authority to determine how to manage the operation. They do not include monitored or uncontrolled activities. Those where Anglo American can exercise some influence but does not have the authority to determine how they should be managed e.g. supplier transporting goods to site; contractor transporting personnel off site. Those where Anglo American has no influence and does not supervise safety performance e.g. services provided by public Companies; activities performed at suppliers works. The work environment is defined as the establishment and other locations where one or more employees are working or are present as a condition of their employment. Injuries and illnesses that occur whilst the employee/contractor is travelling for work-related activities in the interests of the employer are classified as work related. Examples of these activities include: Driving or being driven in a vehicle for work-related purposes,
Controlled Activities Monitored Activities Uncontrolled Activities Work-related Activity:
irrespective of the cause of any incident involving the vehicle. Being transported to and from customer contacts after lodging has been established and as part of work-related activity. Entertaining or being entertained to transact, discuss or promote business provided the entertainment is at the direction of the employer. Injuries sustained during an employees normal commute from a permanent residence to an office are not considered work related. Situations where the employee departs from a reasonably direct route of work related travel for personal reasons e.g. a side trip to visit a place of interest or vacation.
Examples of activities which are not classified as work related are
REASON FOR INCLUSION

Light vehicles have been involved in a significant proportion of our fatal and highpotential incidents. Identified causes and contributing factors include: Inappropriate speed for conditions; Driver fatigue; Vehicle instability; Driver distraction; Poor vehicle condition (tyres, brakes, etc.); Driver under the influence of alcohol or drugs; Poor visibility; Lack of vehicle separation from other mobile equipment, plant and pedestrians; Risk-taking behaviour by the driver; Driver inexperience/incompetence.
Risk of fatalities or injury related to vehicle accidents is high. Fatal Injury Frequency Rate international statistics due to vehicle accidents are typically 0.1 fatalities per 200 000 man-hours driving. This is 5 times higher than the current overall Anglo American Fatal Injury Frequency Rate.
REQUIREMENTS
Application of the Anglo Fatal Risk Standards is mandatory at all Anglo American managed businesses and operations. This mandatory nature is indicated by the use of the word shall within the Standards. In some places, the word should is used. This means that the primary intent remains, but specific circumstances may mean that implementation of the requirements is not reasonably practicable. Any deviation from the specifications set forth in these Standards should be formally approved following an exemption procedure. The exemption procedure comprises the following steps: 1. Documented and detailed description of the implementation difficulties 2. Documented and detailed risk assessment of the situation under proposed alternative control measures 3. Documented formal approval from the Divisional Head of Safety and the Divisional Chief Executive Officer that the level of risk as a result of the alternative control measures is understood, tolerable for the organisation and in line with the Anglo American Group vision of Zero Harm.
5.1
CATEGORISATION
It is advisable to start with a list of all the Light Vehicles as specified in section 1.2 of the Standard. These vehicles shall then be classified into 1 of 3 categories as defined below. Category A: Vehicles with access to the mine/site car park only. These vehicles can be private, contractors, company pool or executive vehicles and suppliers vehicles, or vehicles provided by the Company with the only purpose of transporting people from their home to the work establishment (non work-related activities). It also includes contractor or supplier vehicles driving on site to collect or drop off passengers or cargo on an infrequent basis and not interacting with the site operations. These vehicles will usually require a temporary permit issued at the security check point and they will be closely controlled (escorted) while on site. Since the access roads to the car park are usually dirt roads, the Operations shall put in place appropriate control measures when these access roads are considered hazardous (e.g. inclined, high mountain roads, muddy when raining). Measures shall include speed control, own maintenance if necessary, salt spraying, speed limit, signage, etc. Category B: Vehicles (private, third party or Company supplied) that access operational areas (plant/workshop) but do not interact at any time with heavy mobile equipment (HME). Heavy mobile equipment is defined to have tire rim size larger than 25in. The reason for specifying the rim size is that operators of equipment/vehicles with larger than 25 inch rim size have restricted visibility when interacting with light vehicles.
These vehicles may interact with other equipment/vehicles that have a tire rim size smaller than 25 inches (size of rim for articulated dump trucks). Category C: Vehicles that interact with Heavy Mobile Equipment Operational areas include roadways inside open pits, loading areas, dump areas, tip points, access to HME workshops. In underground operations these areas refer to all underground areas including decline roadways (see Underground Equipment Guideline definition of Areas). Note: Vehicles being used in work-related activities off-site shall be classified to Categories A, B and C according to the areas being accessed.
5.2
STEPS TO COMPLIANCE
It is recommended that all the safety requirements as specified under points 1, 2, 3, and 4 of the AFRS be listed against each individual vehicle that has been classified as Category C. It is suggested that this be done in a matrix format. Early interaction with the various original equipment manufacturers (OEMs) and rental firms is recommended to enable timeous fleet conversions This process will normally be done on a Divisional basis to ensure governance and coordination, and maximise cost effective outcomes. If it is identified that full compliance to the standard is not possible through replacement of vehicles reaching the end of their useful life, then a conversion program will have to be put in place. This can be achieved either with the vehicle supplier or on site with the approval of an engineer, using the Technical Guideline specifications. Sites shall then focus on safety requirements concerning the operating environments of the vehicles which include points 13, 14, and 15 of the AFRS. This process will have to be vigorously subjected to the change management process requirements as described in point 5. The change management process is also detailed in standard 2 of the Anglo Safety Way. The next task would be to identify the inspection and maintenance requirements as described in points 7 and 9 of the AFRS. It is recommended that a FMECA risk assessment technique be used to determine the maintenance requirements. This may have already been done and should possibly only be revised considering that some of the equipment will be required to be modified to comply with the standard.
PLANT AND EQUIPMENT REQUIREMENTS

1. Minimum safety features Light vehicles shall have the following minimum safety features: Suitable seat belts for all occupants; Roll-over protection for all vehicles intended to be driven on dirt or steep roads; Cargo barriers and load restraints for all vehicles designed for carrying loads (other than passengers), or that are unable to have cargo separated from the vehicles occupant-carrying space; Driver-side air bag.
Suitable Seat belts for all occupants Category A Mandatory Category B Mandatory Category C Mandatory
People shall only travel in dedicated seats with seat belts. A three point safety belt system for each occupant shall be fitted. Lap seat belts can be used in situations where three point safety belts are not practicable. Seat belts shall conform to SAE J140. This applies to forward and rear facing seats. Side facing seats shall not be allowed because no effective neck support can be provided to the person in the event of a collision. All seats shall be equipped with head restraints. Roll-over protection for all vehicles intended to be driven on dirt or steep roads Category A Risk Assessment for additional ROPS Category B Risk Assessment for additional ROPS Category C Additional ROPS is Mandatory
20% of fatalities and serious injuries during vehicle accidents are related to rollovers All light vehicles will have some risk of roll-over due to road conditions (e.g. dirt road), rolling down slope (e.g. steep road), as specifically mentioned in the AFRS, but also due to high speed accidents, accidents with other vehicles etc. All vehicles with cabins already have ROPS to OEM standards (no passengers shall be transported in open vehicles e.g. on the back of pick-up trucks without a canopy). The main intent of the guideline is to address the requirement for additional ROPS (over and above the cabin structure).
Category A and B The requirement for additional ROPS for Category A and B vehicles is to be established based on specific risk assessment. Consideration shall be given to conditions such as off-road operation, frequent driving on badly maintained or dirt roads, steep and/or winding roads, high centre of gravity (e.g. pick-up trucks, light trucks used to transport heavy equipment), or generally accident prone routes or drivers. Additional ROPS shall be mandatory for any company owned vehicle that is frequently exposed to any of the above mentioned conditions. It is not intended that additional ROPS would be applied to light vehicles other than light commercial vehicles such as pick-up trucks, minibuses and light trucks. This then implies that sedan vehicles shall not be employed where and when any of the above risk factors are prevalent. Category C Additional ROPS shall be mandatory for Category C vehicles (whether company owned or not), motivated by the fact that operational areas which include interaction with SME will mostly imply risk factors such as dirt roads, steep slopes, possible badly maintained roads, or off-road usage, etc. The additional ROPS shall be designed, tested and manufactured according to the Anglo American Specification AA Specification 264073. The Specification differentiates between two tiers of additional ROPS, namely Standard ROPS and Heavy Duty ROPS. The decision of which tier of additional ROPS shall be required for Category C vehicles, as well as Category A and B vehicles determined to require additional ROPS, shall be based on a specific risk assessment. Standard ROPS Design For normal opencast conditions (well maintained haul roads, speed regulations, berms etc.), the additional Standard ROPS shall be designed and tested according to the requirements of AA Specification 264073, which invokes the international standard ISO 3471 or equivalent. This standard is strictly speaking not applicable to light vehicles but is adapted for this purpose in the specification. Heavy-duty ROPS Design In cases where the risks of accidents involving multiple roll-overs are high, additional ROPS structures that provide higher levels of protection than achieved by ISO 3471 standard shall be used. Examples of these high risk situations include mountain passes, long distance travel on unpaved or poorly maintained off-site roads. The heavy duty ROPS must be designed and tested as prescribed in AA SPEC 264073. FOPS for Category C vehicles Although the AFRS does not specifically address the requirement for Falling Object Protection Structures (FOPS), it is required that a site based risk assessment shall also be done for Category C vehicles to determine whether FOPS must be fitted. The FOPS shall be designed in accordance to the Anglo American Specification AA SPEC 264073.
Cargo barriers and load restraints for all vehicles designed for carrying loads (other than passengers) or that are unable to have cargo separated from the vehicles occupant carrying space Driver-side air bag Category A Highly recommended Category B Mandatory Category C Mandatory
For all newly purchased Category A vehicles owned and operated by Anglo American Business Units, the use of driver side airbags as well as passenger airbags is mandatory. For current vehicles owned and operated by Anglo American Business Units which are being phased out a driver side airbag will suffice. If such a vehicle does not have a driver side airbag, a retro-fit airbag (see comments below) may be fitted. Anglo American employees using their private vehicles (Category A) in the pursuit of business activities as defined above are strongly recommended to purchase vehicles with driver side as well as passenger airbags. It is the responsibility of line managers to demonstrate via a documented risk assessment if private vehicles being used in the pursuit of Anglo business are safe to be used without airbags. This risk assessment shall take into consideration the nature and frequency of the journeys being taken by the employee for business purposes. Category B and Category C light vehicles including contractor vehicles must comply with the requirement of driver side airbags. Retrofit airbags that have been tested according to ISO 12097 will also be accepted on vehicles that were purchased prior to March 2008. ATD has evaluated the compliance of one retrofit airbag supplier by means of a third party inspection and is satisfied that the supplier conforms to ISO 12097. Any vehicles purchased after March 2008 must be equipped with an OEM supplied driver side airbag. Please refer to Reference Document 4 listed in Appendix A for more information on airbags in light vehicles. 2. Light Vehicle interaction with heavy mobile equipment and/or plant Light vehicles that interact with heavy mobile equipment and/or plant shall have: Systems that enable positive communication with the equipment and/or plant; High-visibility flag (e.g. a whip flag or buggy whip); Flashing, revolving or strobe light; High-visibility colour; Reflective taping.
Systems that enable positive communication with the equipment and/or plant Category A Not Applicable Category B Not applicable Category C Mandatory
Two way radios are recommended especially those that are as hands-free as possible. Handheld radios with a built in microphone will be accepted so long as a radio holder is installed inside the vehicle and the radio is kept in the holder at all times (i.e. not handheld). A risk assessment must be performed to determine the best suitable position for the installation. High visibility flags e.g. a whip flag or buggy whip Category A Not Applicable Category B Not Applicable Category C Mandatory
A buggy whip shall be fitted to either the front or back of the vehicle so that the flag is at least of 3 metres from the ground level. The height of the flag must be such that operators of haul trucks can clearly see the flag from inside the haul truck cab when the light vehicle is 3m from the truck. Recommended specifications: The buggy whip shaft shall be fitted with a standard reflective sleeve. The fitment of a high visibility LED night light to the buggy whip is optional. A flashing green coloured 12 volt DC LED is recommended. The flag shall be 300mm x 250mm. triangular in shape with minimum dimensions of
The main flag colour shall be Red Day-Glo. The reflective sleeve shall be at least 1m long and made from Yellow Day-Glo. The buggy whip shaft shall be made from fibreglass. Flashing, revolving or strobe light Category A Not Applicable Category B Mandatory Category C Mandatory
The use of LED flashing lights is strongly recommended. Flashing lights shall be fitted to the highest visible point on the vehicle structure. It is recommended that the flashing light is green for maximum visibility. In some countries/areas green strobe lights are not permitted because they are used by government or other official vehicles. In such cases an assessment shall be done to determine the most suitable colour for the particular environment. Usually 12/48 volt, 3.0 to 4.0 amps and 37/70 watts SAE Class 2 systems are used by the different operations. The flashing light shall be covered when on public roads.
High visibility colour Category A Not Applicable Category B Mandatory Category C Mandatory
The choice of the most appropriate colour for a light vehicle will depend on a number of factors such as: the typical landscape that the vehicle operates within, including the general landscape background, road surface, and buildings, etc. (e.g. metropolitan or remote location) the typical weather conditions that the vehicle operates within (e.g. dry weather, snow or fog etc.) Generally, bright light colours are better than darker colours as they reflect more light and can be seen from up to four times the distance of vehicles painted in a darker colour. The safest vehicle colour is one that is highly visible in the widest range of lighting, weather and vision conditions. White is generally considered to be the most visible colour in uniform lighting conditions. It should be noted however, that white is low in visibility on light coloured road surfaces in bright sunlight and in fog and snow. Where the vehicle is intended to operate in these conditions other more appropriate colours shall be considered. Reflective taping Category A Not Applicable Category B Highly recommended Category C Mandatory
Fluorescent yellow reflective tape shall be used on the sides of all vehicles. Red tape shall be applied to the rear and white tape to the front of vehicle to increase the visibility of the vehicle, especially at night. 3. Vehicle Identification Light vehicles operating on site should be fitted with signage allowing for easy and positive vehicle identification from a reasonable distance. Application: Category A Not Applicable Category B Mandatory Category C Mandatory
Light vehicles shall be required to be fitted with identification signage to ensure that the vehicle (whether driven, stationary or parked) is identifiable from a reasonable distance. Quick and easy identification of the vehicle assists with verifying that the vehicle is operating within approved areas and in order that contact can be made with the vehicle operator in emergency situations.
Specific identification signage requirements will depend upon the individual nature of the business. It is recommended that identification signage be applied to: the sides of the vehicle - to allow for identification of the vehicle from the side by another vehicle operator and/or pedestrian;
the bonnet/hood or roof of the vehicle to allow for identification from above
(e.g. from a haul truck) where necessary; and the rear of the vehicle to allow for identification by another vehicle operator following behind or who has been overtaken. Consideration shall be given to magnetic identification signage where; it may be impractical to apply permanent adhesive identification signage to a vehicle (e.g. short term operation of a vehicle on site); or local sensitivities exist which may cause concern regarding display of signage when a vehicle travels off-site. It can be removed before driving in bush and scrub as the signs will be damaged by the bush. Refer to Appendix B for identification signage specifications. 4. Emergency Equipment Light vehicles should have: First aid kit; Emergency roadside triangles or beacons (three of either); Survival or emergency equipment suitable for the operating environment.
First aid kit Category A Highly recommended Category B Highly recommended Category C Mandatory
The requirement is highly recommended for Category A and B vehicles, provided it is not enforced by law which is the case in some countries (Chile). Hired vehicles are requested to have a first aid kit. The requirement is mandatory for all company owned and Category C vehicles. Refer to Appendix C for more details regarding First Aid Kits. Emergency roadside triangles or beacons (three of either) Category A Mandatory Category A and Category B Category B Mandatory Category C Mandatory
Emergency roadside triangles or beacons are highly recommended or as per country legislation. Category C - Three beacons / emergency triangles are required. In the event of a breakdown; 1 beacon / triangle shall be placed 10m behind vehicle, 1 beacon / triangle shall be placed 10m front of vehicle, and 1 beacon /triangle shall be placed 2m (where practicable) away, on the traffic side of the broken down vehicle. Hired vehicles shall also comply with this requirement. Survival or emergency equipment suitable for the operating environment This requirement is intended for journeys to remote locations or unusual or long journeys. Application: Category A Mandatory Category B Mandatory Category C Mandatory
Typical equipment shall include: Fire extinguisher (ABC type, this is the multipurpose dry chemical extinguisher. The ABC type is filled with mono-ammonium phosphate. 2.5kg units are required for cars and a 9kg unit for LDVs). Tow rope Life line Life jacket (submersion case) Spare wheel Car jack Drinking water (long journeys to remote locations)
5.
Change management A change management process shall accompany all vehicle modifications, including the attachment of any equipment. Examples of changes or modifications may include, but not be limited to: Any change or modification made to the overall vehicle body structure or design; Any change or modification made to the original manufacturer fitted type of tyres or wheels; Any change or modification made to the vehicle suspension system; Any change or modification made to the vehicles mechanical system; Any change or modification that may alter adversely the vehicles centre of gravity; Any change or modification that alters the vehicles load-carrying capacity; Any change or modification that may affect the vehicles ability to withstand a crash (e.g. the fitment of a bull bar).
Application: Category A Not applicable Category B Mandatory Category C Mandatory
Change management and risk assessments are required for any modifications done to light vehicles or for any ancillary fittings such as ROPS etc. Any changes required must go through a full evaluation and the changes signed off by a qualified Engineer prior to such change being made. Before such modifications are done, the OEM of the vehicle must also be consulted. These documents need to be approved by the senior management (or competent appointed person) of each business unit.
SYSTEM AND PROCEDURAL REQUIREMENTS

6. Vehicle Selection Vehicle selection shall be based on risk assessment taking account of tasks, application, environment, roll-over protection and rating of sturdiness in the event of a crash. Application: Category A Not applicable Category B Not applicable Category C Mandatory
The following vehicle matrix can be used when procuring a new vehicle
Requirement Seatbelts ROPS FOPS Euro/Aus NCAP rating Cargo barriers / Load Restraints Driver side Airbag High visibility colour Emergency roadside triangles First Aid kit ABS ABS deactivated Deactivation of cell phone hands-free kits Modified side mirror to view blindspot Loadbin hooks to restrain loads Anti-hi-jack safety windows Reversing alarm Strobe light Chock blocks Two way radios Dippable rear view mirrors Highly recommended Subject to Risk Assessment Mandatory
Not required Not required Not required Not required Not required Not required Not required
Comments All occupants 3 point; SAE J140 accredited. No Side facing seats See ROPS guideline ISO 3449
LDV
Mini-bus
Car
Not required Not required
ISO 12097 Environment driven 3 off

Not required
The red blocks in the matrix indicate that the particular item is mandatory according to the AFRS light vehicle standard. Green indicates that it is highly recommended, whilst orange indicates that a risk assessment shall be done to determine the applicability.
The NCAP rating of a vehicle is determined using 4 different crash tests. The damage to dummies inside the vehicle is used to determine a crashworthiness rating. Euro/Australian NCAP crashworthiness data is available for most cars and LDVs. Further information is available on www.euroncap.com or www.ancap.com.au. 7. Formal Inspection A formal inspection and preventative/condition-based maintenance system shall be in place to ensure that vehicles are maintained in a safe and roadworthy condition and, as a minimum, are serviced in line with the vehicle manufacturers service schedule. Inspection and maintenance shall be undertaken on critical items such as: Wheels and tyres; Steering, suspension and braking systems; Seats and seat belts; Lamps, indicators and reflectors; Windscreen and windows, including windscreen wipers and washers; The vehicle structure itself; Other safety-related items on the vehicle body, chassis or engine, including instrumentation.
Application: Category A Mandatory Category B Mandatory Category C Mandatory
The intention of this requirement is to ensure that the each vehicle is in a safe and sound working condition. Light vehicles shall be serviced at the OEM prescribed service intervals by OEM approved technicians. Mine artisans shall be given basic training by the OEM on proper procedures according to the scope of work (usually preventive maintenance) to be performed at the site. Daily inspection sheets shall be completed. An example of such a sheet is included in Appendix D. In the case of Category C vehicles brake functionality testing shall be performed on a daily basis and brake maintenance tests shall be performed on a periodic basis dictated by site conditions. Proper records of each activity shall kept
8.
Seat belts Seat belts shall be used in all cases by all occupants. Application: Category A Mandatory Self explanatory Category B Mandatory Category C Mandatory
9.
Vehicle safety checks A pre-operation vehicle safety check and familiarisation system shall be in place and used by the driver. Application: Category A Mandatory Category B Safety check mandatory Familiarisation not applicable A safety checklist including the minimum content shown in Appendix D shall be used for pre-operation vehicle safety checks. The intention of the vehicle familiarisation system is to acquaint drivers with a vehicle in cases where it will be the first time that they are operating the vehicle. An example is when an Anglo employee has to use a rental car for work purposes. Category C Mandatory
10.
Risks associated with vehicle journeys Systems shall be in place to ensure that risks associated with vehicle journeys are managed and controlled. The Systems shall include, but not be limited to: Journey management plans in place prior to commencement of new or changed travel activities; Identification and monitoring of the risks associated with the number of journeys, routes, intersections, etc. to ensure that the overall exposure is reduced; Assessment and communication of changed environmental and road conditions at the time of travel; Outline of actions required in the event of an emergency e.g. collision or break down; Provision to manage driver fatigue.
Application: Category A Mandatory Category B Not applicable Category C Not applicable
Journey management plans in place prior to commencement of new or changed travel activities The intent of a Journey Plan is to identify and put in place controls for high risk journeys. These are generally characterised as longer journeys to remote areas lacking emergency facilities. Each site shall specify when a Journey Plan is required. The Journey Plan will be formulated and documented prior to commencement of a trip. It includes but is not limited to the following: A clear description of the journey and associated tasks Identification of possible environmental changes in the task locations (e.g. weather, cultural, altitude, road laws, terrain, driving styles) Significant changes in road conditions and constraints (e.g. road open/closed) Personnel involved Assigned vehicle(s) Journey schedule and timings (including scheduled rest breaks) Equipment and tool requirements for the journey and task Special emergency response equipment Required communications equipment Necessary contingencies (e.g. emergency fuel storage, alternative routes). In the case of exploration vehicles a journey management plan shall be required when entering new sites. Operations may choose to implement off-the-shelf map tools that allow employees to plan their journey. As an example GPS software can be used to produce a step by step journey plan. In addition hazards, such as potholes, animal crossings etc. could be input into this software. These alerts would appear on the journey plan. If users are equipped with a GPS device, the user would be alerted to these hazards at a pre-determined distance before the hazard. However the effective use of this system relies on people updating the list of hazards. A nominated responsible person shall hold current Journey Plans. The responsible person shall: Monitor the safety wellbeing of the persons undertaking the journey Initiate support in case of an emergency, and Be accessible throughout the duration of the journey The Journey Plan holder shall be notified of significant change(s) prior to their implementation or as soon as possible.
Completed journey plans shall be filed for future reference. Identification and monitoring of the risks associated with the number of journeys, routes, intersections, etc. To ensure that the overall exposure is reduced Assessment and communication of changed environmental and road conditions at the time of travel Outline of actions required in the event of an emergency (e.g. collision or breakdown) Provision to manage driver fatigue Driver fatigue shall be managed by carefully planning the following aspects of the trip: Only travel during certain times of the day. Do not drive when you would normally sleep. Sleep over if this cannot be avoided. Identify safe dedicated rest areas on route. The driver shall not drive for more than two hours without a break. Stay on main roads where possible. These roads have driver fatigue control measures such as rumble strips on the yellow lines. Share driving where possible 11. Light vehicle running lights Light vehicle running lights (low beam headlamps) shall be left on at all times when the vehicle is in operation. Application: Category A Mandatory Self explanatory 12. Mobile Phones Mobile telephones, whether hands free or not, shall be used by the driver of a vehicle only when the vehicle is stationary and in safe location. Application: Category A Mandatory Category B Mandatory Category C Mandatory Category B Mandatory Category C Mandatory
The intent of this requirement is to prevent serious injury/fatality as a result of accidents caused by distraction of the driver through using a mobile phone whilst the vehicle is in motion.
Current research indicates that the risk associated with having a phone conversation during driving can be attributed to the cognitive demand of the conversation itself, and has little to do with whether one or both hands are on the steering wheel. All the studies suggest that there is very little difference in risk between using a hand held cell phone and using a hands-free kit whilst driving. Although this view has not been adopted in traffic laws of many countries all the literature is suggesting that a policy which prohibits the use of cell phones completely whilst driving should be considered by legal authorities. According to studies done, low demanding short conversations (such as using a two way radio system) has a negligible effect on driving performance and this requirement thus excludes two way radio communications used on site. Although scientific opinion is mixed on the dangers of talking on a cell phone versus those of talking with a passenger, the common understanding is that passengers are able to better regulate conversation based on the perceived level of danger and therefore the risk is negligible. This requirement includes prohibition of constructing, sending or reading text messages. If drivers are permitted by their site rules to use mobile phones they shall proceed safely to the nearest safe and approved parking location and park according to the site Parking Procedure before using the mobile phone. 13. Safety of people Controls shall be in place to ensure the safety of people working on roadways including working on broken-down vehicles. Application: Category A Mandatory Category B Mandatory Category C Mandatory
For category A vehicles this requirement shall be addressed in the journey management plan. Drivers of category B vehicles shall be given a site specific breakdown procedure during the formal induction before entering the mine premises. Drivers of category C vehicles shall be trained in the site specific emergency breakdown procedure before the issue of the relevant mine/pit driving permit and refresher courses shall be done once a year. A system shall be in place to assist the operator in the reporting of emergencies and/or faulty vehicles, for prompt action. For category B and C vehicles the safety of personnel performing work (for example road maintenance) on site roadways shall be ensured by appropriate risk assessed work procedures. 14. Review of pedestrian interaction
A site-based review of pedestrian interaction, road design and layouts (including entrance and exit points, intersections and other potential points of interaction between light vehicles and other mobile equipment) shall be conducted and shall be updated when changes to layouts are required. Where possible, traffic segregation should be used to separate pedestrians, light vehicles and other mobile equipment. Application: Site specific 15. Site based traffic management A site-based traffic management plan shall be in place including, but not limited to: Setting of appropriate speed limits for vehicle types, road surfaces and environmental conditions; Overtaking standards; Procedures for light vehicles entering hazardous or restricted areas; Clear communication protocols; Standards for safe following distances based on operational circumstances, environmental conditions and near sight (blind spot) limitations of other mobile equipment; Installation and maintenance of road traffic control signs as appropriate to the work site; Parking procedures (e.g. safe parking distances/locations) and required barriers from heavy mobile equipment and pedestrians.
Application: Site specific The intent of this requirement is to prevent serious injury/fatality as a result of LV accidents caused by interaction with Surface Mobile Equipment and surface operations environment. One of the requirements is to ensure there are clear standards for operators of light vehicles to communicate with operators of other vehicles including surface mobile equipment, as well as communication among operators of the various types of equipment. Examples of standard operating procedures (SOP) are available in Reference Document 5 listed in Appendix A.
PEOPLE REQUIREMENTS
16. Site Inductions All employees, contractors and visitors shall be inducted in appropriate road safety and site vehicle hazards. Application: Category A Mandatory Category B Mandatory Category C Mandatory
Category B and C drivers who are not Anglo American employees shall be made aware of all site specific road safety and vehicle hazards at a formal induction before being allowed to drive on site roads. 17. Permits and certification A permit or certification system shall be in place to ensure drivers are competent to operate the type of vehicle/s in the intended environment, whether that is internal or external to an Anglo American site.
Category A Mandatory
Category B Mandatory
Category C Mandatory
The intent of this requirement is to reduce serious injury/fatality due to LV accidents caused by drivers who are not competent or authorized to drive on site. It also intends to ensure that LV drivers do not drive vehicles off site without the appropriate community license or permits. There shall be appropriate levels of competence for different types of driving and different types of vehicles. Persons shall only drive vehicles which they are competent to operate. Competence shall include possession of a valid governmentissued drivers license for the appropriate class of vehicle and location. Sites shall implement appropriate systems to train and formally issue authorisation or permits to drive LV on that site. In some cases, sites accept community issued certification and endorse that as proof of competency but that is not always an absolute guarantee of competence. Sites that do this without a quality check are advised to carefully consider the risks. If there is no site resource who has the competence to check community issued licenses, it is suggested the site develop systems such as external qualified specialists to conduct this. In some countries the community issued licenses may have such quality control that this is not necessary, but the endorsement for site operation shall still be carried out. The site and area induction shall also be done. All competence shall be re-confirmed at a maximum of two-year intervals or whenever there are significant changes in the design or operational requirements of a particular vehicle, or change in the operating location.
Thorough documentation of the training and authorisation systems and records shall be well maintained 18. Driver competences A system shall be in place to verify that drivers of Anglo American vehicles have a valid and appropriate level public road drivers license prior to being allowed to operate an Anglo American vehicle off site. Application: Category A Mandatory Category B Mandatory Category C Mandatory
It is recommended that technology solutions such as access cards or tokens that verify the validity of the drivers license before the vehicle can be operated are considered. 19. Driver training A system shall be in place to ensure that drivers undertake adequate training to ensure that the vehicle intended to be operated or driven can be operated or driven safely. As a minimum training should include: Behavioural based defensive driving principles; Vehicle familiarisation taking into account the vehicles handling dynamics, maximum number of passengers, load limits and various features; Loading and restraining principles where the vehicle intended to be operated is designed for carrying cargo loads; Education about awareness of driving and travel risks that may be encountered within the environment where the vehicle may be operated or driven and the requirement of keeping to traffic rules and speed limits; Securing (locking) equipment to prevent unauthorised use; Emergency crash and breakdown procedures; Basic mechanical principles including how to change a tyre and perform a preoperation check.
Application: Category A Mandatory Category B Not Applicable Category C Mandatory
Drivers who use vehicles on Anglo business on roads that fall outside of Anglo Americans control (i.e. Category A vehicles) shall be trained according to defensive driving principals (Avis, Masterdrive or similar). These courses are behavioural based and shall thus be renewed whenever the certification expires. Drivers of vehicles that operate on Anglo controlled roads (Category B and C) need not be formally trained in defensive driving. Driving principals and specific site traffic rules explained in an induction will suffice.
This type of operations shall be carried out according to the procedures and supervised by a trained and accredited person that has been appointed in writing by the Responsible Engineer to supervise such operations. In addition each operator that is involved in the operation shall be trained, accredited and appointed in writing by the responsible Engineer to carry out such operations. Accreditation to carry put such operations shall be done by an approved external body that specialise in such issues. This body will be approved by the training department as sufficiently skilled to perform such work. An ordinary key will suffice as a security device to prevent unauthorised use. 20. Training / accreditation A system shall be in place to ensure any person operating any equipment associated with a light vehicle (e.g. vehicle-mounted cranes and winches) is suitably trained and accredited. Application: Category A Mandatory Category B Mandatory Category C Mandatory
Only equipment that has been marked as applicable for this purpose is deemed suitable for rigging or towing. No other equipment shall be used for this purpose. This work includes but is not limited to: Lifting operations involving overhead cranes, mobile cranes, tractor mounted articulated cranes, etc. Towing operations carried out by tractors. This type of operation shall be carried out according to the procedures and supervised by a trained and accredited person that has been appointed in writing by the Engineer responsible for supervising the operation. In addition each operator who is involved in the operation shall be trained, accredited and appointed in writing by the responsible Engineer to carry out such operations. 21. Behaviour based observations Behaviour-based observations shall include the operation of light vehicles. Any need for additional specific retraining shall incorporate the results of these observations.
Application: Category A Mandatory Category B Mandatory Category C Mandatory
Drivers shall be evaluated periodically by means of a suitable behaviour based observation) conducted by the operators supervisor. If the required observations have not been completed, or if the drivers have not met the required competency level, then the licence shall expire and the operator shall have to undergo retraining such as defensive driving courses. 22. Fit-for-work policy A fit-for-work policy shall be in place incorporating the clearly defined maximum levels of drugs (including prescribed medication) and alcohol allowed in the system of driver/operators. Application: Category A Mandatory Category B Mandatory Category C Mandatory
A fit for work policy shall be produced by the site, in accordance with relevant legislation, that informs workers that Anglo Operations are Zero Tolerance sites and that it is unacceptable for them to report to work under the influence of drugs or alcohol. The policy shall also advise the likely outcomes of any breaches of the policy. The policy shall also inform workers of the procedure to be followed when they are prescribed drugs for medical conditions by their doctor. The policy shall be signed off by the operations senior management as well as the elected representatives from the recognised employee associations. The policy shall form part of induction and refresher training that each worker undertakes annually. Employees shall sign acknowledgement of acceptance of the policy. Random checks shall be performed on a sample of all drivers entering Anglo American premises. 23. Driver fatigue A system shall be in place to manage driver fatigue, including: a formal system to be used on site a risk assessment and procedure for off-site driving.
Application: Category A Mandatory Category B Not Applicable Category C Mandatory
Category A and C vehicles shall have a journey management plan as mentioned under the procedural requirements. It is recommended that technology solutions are considered for Category C vehicles.
The operations HR department shall asses the existing shift pattern and ensure that it is inline with the Employee Fatigue Management Manual. See Reference Document 3 listed in Appendix A. It should be pointed out that fatigue management is not just about installing relevant technology to monitor a drivers alertness but rather a holistic system implemented to ensure that shift pattern being worked allows for operators to rest sufficiently whilst still meeting the demands of the operation. This includes provision for breaks during the shift cycle.
APPENDIX A: REFERENCE DOCUMENTS All Reference Documents are available on the Anglo American Information Portal. AA SPEC 264072 AA SPEC 264073 AA AFRBP 000019 SAE J2074 SOP.SO.072.3 : : : : : Guideline: Roll-over Protective Structures and Falling-object Protective Structures for Trackless Vehicles Specification: Roll-over Protective Structures Protective Structures for Trackless Vehicles Fatigue Management Manual The air bag systems in your car What the public needs to know Anglo Coal Australia Capcoal Safe Operating Procedure on Safe Use and Transport of Mobile Plant and Equipment in Surface Operations and Falling-object
Anglo Group Vehicle/Transport Standards Best Practices Guideline Bulletin No. S123/2003 Anglo Safety Way Safety Management System Standards - Ver.2 December 2007 Anglo Coal Drayton Management System Standard Transport Rules
APPENDIX B: IDENTIFICATION SIGNAGE SPECIFICATIONS Colour Recommended colour is black lettering on a white reflective background. Layout In order to provide clear and uncluttered vehicle recognition, the use of corporate logos within the decal is not recommended due to possible disruption to the vehicle identification visibility. Logos, where required, should be separated from the identification signage. Size The nominal decal size should be approximately A3 (420mm x 97mm) with a letter height of 150mm. However, the actual size of the decal will depend on the design of the door and rear panels on the vehicle type to which they are being applied. Should an A3 size decal be impractical, the decal proportions shown below should be used. Care should be taken to avoid sharp or complex curves, body panel creases, etc, as high quality reflective material will not conform to these areas. Decal Proportions Decal height B should be 75% of Width A. Font height C should be 50% of Height B minimum. Font series to be Helvetica Narrow Bold. Border width to be 12mm.
APPENDIX C: FIRST AID KITS LEVEL 1: For vehicles that operate within a metropolitan or on-site environment Individual businesses or sites should consider additional requirements based on local need. Item Non-sterile gloves (large) Sterile gauze (10cm x 10cm) Combine pad (20cm 10cm) Resuscitation mask Note: Replacement stock can be purchased through an appropriate provider. Maintaining the kit and kit items is the responsibility of the vehicle owner/user. Please ensure gloves are used when in contact with blood or bodily fluids\secretions. If possible, please ensure the resuscitation mask is used in place of direct mouth-to-mouth resuscitation. Carry a global health assist card for access to 24hr medical advice and assistance. Quantity 4 pairs 1 packet 2 1 Purpose Personal protection Sterile over for small wounds/abrasions For wounds with large amount of discharge Resuscitation
LEVEL 2: For vehicles that regularly travel within an off-site environment outside metropolitan areas This level kit is also recommended as a minimum standard for buses. Individual businesses or sites should consider additional requirements based on local need. (Quantities for Buses) Item Sterile gauze (10cm x 10cm) Triangular Bandage (90cm x 90cm x 120cm) Crepe Bandage (4) Large Combine pad (20cm x 10cm) Non-Adhesive Dressing. Non-sterile gloves (large) Quantity 5 / bus 10 / bus 4 / bus 4 / bus 4 / bus 10 / bus Purpose Sterile over for small wounds/abrasions Use as a sling to support broken arm Used to hold gauze / dressing in place Assist to stop large blood loss Protection for wounds with excessive discharge Personal protection
Item Betadine: Check for allergy before use Adhesive tape Normal Saline Sachets Resuscitation Mask Self adhesive dressing Eye pads (6cm x 7.5cm) Safety pins Burn shield (200cm x 200cm) Safety goggles Note:
Quantity 1 2 / bus 5 / bus 2 / bus 10 2 10 / bus 4 / bus 2 / bus
Purpose Skin antiseptic for dirty wounds Hold bandage/dressing in place Wound irrigation Resuscitation Small cuts/blisters Cover/protection for wounded eye Holds triangular bandage in place Apply to burn wounds immediately To wear in the case of excessive bleeding
Replacement stock can be purchased through an appropriate provider. Maintaining the kit and kit items is the responsibility of the vehicle owner/user. Please ensure gloves are used when in contact with blood or bodily fluids\secretions. If possible please ensure the resuscitation mask is used in place of direct mouth-to-mouth resuscitation. Carry a global health assist card for access to 24hr medical advice and assistance.
LEVEL 3: For vehicles that travel in remote off-site environments Individual businesses or sites should consider additional requirements based on local need. (Quantities for buses) Item Emergency First Aid booklet Sterile Gauze (10cm x 10cm) Triangular Bandage (90cm x 90cm x 120cm) Crepe Bandage (4) Crepe Bandage (6) Large Combine pad (20cm x 10cm) 3 / bus 3 / bus 3 / bus 5 / bus Assist to stop large blood loss Use as a sling to support broken arm Used to hold gauze / dressing in place Quantity 1 5 / bus Purpose First Aid information. Sterile cover for wounds/abrasions
Item Non-Adhesive Dressing Non-Sterile Gloves (Large) Betadine (Check for allergy before use) Adhesive tape Eye Pads (6cm x7.5cm) RID Insect Repellent Space Blanket Scissors Safety pins Waste bag (yellow) Note pad and pencil Non sterile gloves (Large) Resuscitation mask Splint Self adhesive dressing Burn shield (400cm x 400cm) Safety goggles Note:
Quantity 5 / bus
Purpose Protection for wounds with large discharge
5 pairs / bus Personal protection 1 2 / bus 2 2 / bus 2 / bus 1 10 2 1 5 pairs 2 / bus 2 / bus 20 2 2 / bus Skin antiseptic for dirty wounds Hold bandage/dressing in place Cover/protection for wounded eye Mosquito/insect repellent Shock/ hypothermia Use to cut dressings to size Hold triangular bandage in place Contaminated waste disposal Record accidents/incidents Personal protection Resuscitation Limb immobilization Small cuts / blisters To apply to burn wounds immediately To wear in the case of excessive bleeding
Replacement stock can be purchased through an appropriate provider. Maintaining the kit and kit items is the responsibility of the vehicle owner/user. Please ensure gloves are used when in contact with blood or bodily fluids\secretions. If possible please ensure the resuscitation mask is used in place of direct mouth-to-mouth resuscitation. Carry a global health assist card for access to 24hr medical advice and assistance.
APPENDIX D: INSPECTION SHEET

ANGLO FIELD SERVICES Vehicle make and model Vehicle Registration number VEHICLE CHECKLIST Month: Odometer Month start Odometer Month end Year:
Please mark the relevant date box with a if acceptable and a if not acceptable. Please remember that all problems are to be noted below together with a description of action taken to correct the problem. DAILY INSPECTION Doors: secured/closed Fuel level Hooter Lights: Head lights Tail lights Reverse Indicators Mirrors: no chips/breaks Safety belts Tyres: Check pressure Tyre tread Tyre wall integrity Windscreen: No chips/cracks Damaged seals Clean WEEKLY INSPECTION First Aid Kit Licence plate Vehicle clean Wheel nuts (all in place & tight) MONTHLY INSPECTION Basic toolkit Battery acid level Battery terminals Engine oil level Fire extinguisher next service date Hydraulic fluid level Jack Oil leaks Seats no damage Water level Wheel spanner Wiper blades ANNUAL INSPECTION Air bags Licence discs Signature: Date: Drivers Signature: Date: Signature: Date: Checked by: Checked by:
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 13 13 13 13 13 13 13 13 13 13 13 13 13 13 13 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 15 15 15 15 15 15 15 15 15 15 15 15 15 15 15 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 18 18 18 18 18 18 18 18 18 18 18 18 18 18 18 19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 21 21 21 21 21 21 21 21 21 21 21 21 21 21 21 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 26 26 26 26 26 26 26 26 26 26 26 26 26 26 26 27 27 27 27 27 27 27 27 27 27 27 27 27 27 27 28 28 28 28 28 28 28 28 28 28 28 28 28 28 28 29 29 29 29 29 29 29 29 29 29 29 29 29 29 29
1 1 1 1 1
2 2 2 2 2
3 3 3 3 3
4 4 4 4 4
5 5 5 5 5
Comments:
Problems noted and action taken:
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ANGLO FATAL RISK GUIDELINE

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Controlled Activities Monitored Activities Uncontrolled Activities Work-related Activity:

Examples of activities which are not classified as work related are

REASON FOR INCLUSION

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PLANT AND EQUIPMENT REQUIREMENTS

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Application: Category A Not applicable Category B Mandatory Category C Mandatory

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SYSTEM AND PROCEDURAL REQUIREMENTS

Not required Not required

ISO 12097 Environment driven 3 off

Application: Category A Mandatory Category B Mandatory Category C Mandatory

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Application: Category A Mandatory Category B Not applicable Category C Not applicable

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Application: Category A Mandatory Category B Not Applicable Category C Mandatory

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Application: Category A Mandatory Category B Mandatory Category C Mandatory

Application: Category A Mandatory Category B Not Applicable Category C Mandatory

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Quantity 1 2 / bus 5 / bus 2 / bus 10 2 10 / bus 4 / bus 2 / bus

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Purpose Protection for wounds with large discharge

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APPENDIX D: INSPECTION SHEET

Problems noted and action taken:

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