Cerinte

* * * * * Absolvent studii SUPERIOARE; Minim 3 ani in organizare de evenimente, AVANTAJ: experienta in domeniul medical farmaceutic; Cunostinte de limba engleza nivel BUN; Cunostinte operare PC: Ms Office, Internet; Permis auto, categoria B, cu experienta.

Persoana dinamica, competitiva, care poate lucra eficient atat independent cat si in cadrul echipei, flexibila din punct de vedere al abordarii de sarcini si responsabilitati variate, in cadrul functiei pe care o ocupa. Capacitati de planificare si organizare, foarte bune abilitati de comunicare si negociere.

Event organiser:Job description

Event organisers are responsible for the production of events from conception through to completion. Events can include: exhibitions and fairs; festivals; conferences; promotions and product launches;

fundraising and social events. They work in the public, private and not-for-profit sectors and can work for event management companies, in-house for an organisation or freelance. The role of event organiser is hands-on and often involves working as part of a team. Event organisers must be able to complete a wide range of activities requiring clear communication, excellent organisational skills and attention to detail. They must work well under pressure, ensuring the smooth and efficient running of an event.

Typical work activities

The role of event organiser varies depending on the organisation and type of event involved. Activities often include: researching markets to identify opportunities for events; liaising with clients to ascertain their precise event requirements; producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets); agreeing to and managing a budget; securing and booking a suitable venue or location; ensuring insurance, legal, health and safety obligations are adhered to; coordinating venue management, caterers, stand designers, contractors and equipment hire; organising facilities for car parking, traffic control, security, first aid, hospitality and the media; identifying and securing speakers or special guests;

planning room layouts and the entertainment programme, scheduling workshops and demonstrations; coordinating staffing requirements and staff briefings; selling sponsorship/stand/exhibition space to potential exhibitors/partners; preparing delegate packs and papers; liaising with marketing and PR colleagues to promote the event; liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures; coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly; overseeing the dismantling and removal of the event and clearing the venue efficiently; post-event evaluation (including data entry and analysis and producing reports for event stakeholders).

The nitty gritty

With plenty to be getting on with, your main responsibilities include:

Development, production and delivery of projects from proposal right up to delivery. Delivering events on time, within budget, that meet (and hopefully exceed)expectations. Setting, communicating and maintaining timelines and priorities on every project Communicating, maintaining and developing client relationships Managing supplier relationships Managing operational and administrative functions to ensure specific projects are delivered efficiently Providing leadership, motivation, direction and support to your team Travelling to on site inspections and project managing events Being responsible for all project budgets from start to finish. Ensuring excellent customer service and quality delivery

PRIMARY RESPONSIBILITIES

Coordinate details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events and virtual events.

Calculate budgets and ensure they are adhered to. Book talent, including musicians, bands, and disc jockeys. Select chefs or catering companies to prepare food for event. Sample food and select dishes for menus. Visit venue to plan layout of seating and decorations. Schedule speakers, vendors, and participants. Coordinate and monitor event timelines and ensure deadlines are met.

Initiates, coordinates and/or participates in all efforts to publicize event. Edit and design promotional materials. Prepare presentations. Develop and oversee fundraising events. Negotiate and secure event space. Secure sponsorships. Work with printer and designer to develop event invitations. Create invitee list. Send out invitations and manage RSVP list. Hire staff to manage the event, including bouncers and security personnel. Manage correspondence. Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations. Keep inventory of backdrops, projectors, computers, and other display materials.

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WHAT ARE THE EDUCATION REQUIREMENTS?

Employers will look for someone with a bachelor's degree and experience working in the planning or related field, like hotel management. Hospitality management degrees are especially sought after in the field, although degrees in marketing, advertising, or business management are helpful. Experience in planning is key, and once hired, you will learn quickly in the field. Certification is available through a few organizations, but not required.

JOB SKILLS AND REQUIREMENTS

Communication: Event coordinators talk to clients, listening to their needs and presenting ideas and solutions to their requirements. They also work with suppliers, contractors, employees, wait staff and many other parties at the same time. Customer service and interpersonal skills are required.

Calm Under Pressure: Many things can go wrong during an event, and something eventually will. Event coordinators need to remain calm during crisis and the high pressure of an event in progress.

Computer Skills: Modern event planners rely on computers to communicate, plan, budget and organize their events. Negotiation Skills: Event coordinators will need negotiation skills to work out prices with clients and contractors.

Organization: Many things happen all at once at meetings. Event coordinators need to stay focused and organized so that the event goes off without a hitch. Problem-Solving Skills: Inevitably, something will go wrong at an event. Being able to quickly solve the issue is required.

Event Planner Job Description The job of an event planner is not as easy as it appears to be. It is more than giving mere orders to different people to get the work done in an event. The event planner is the creator of the event, and this article gives you an insight into the job description and responsibilities, that make an ideal event planner. According to the Bureau of Labor Statistics, there is a growth rate of 44 percent in the employment of meeting, convention, and event planners from the year 2010 to 2020. This is the highest growth rate among all the other career options. Event planners are appointed by people/parties, who wish to organize an event. The event could be something as small as a birthday party, to something as huge as a business convention! The nature of the event may be personal or professional in nature. Hiring an event planner is to give responsibility of the entire event to him/her, right from booking the venue in advance, to making the payments to different parties after the event is over. Most of us, who do not belong to the career of event planning, seldom know what it takes to become a successful event planner. We always see these planners in the events, wearing the best of their attire, walking with a pleasant smile, and asking us if we enjoyed the ambiance. Little can we infer the chaos that goes through their minds, only to make us experience nothing less than perfection in the event that they have organized. Job Description When we are asked to plan something, say our schedule for the day, the most we do is to jot down the tasks, and the time by which we expect it to be done. Whether we do it according to the plan, or not, comes under the execution, not the planning! Though the designation "Event Planner" consists of the word "planner," the role of the person appointed under this designation doesn't only include planning! An event planner is the one that creates the event through planning, organizing, directing, controlling, coordinating, and supervising the various components, that together form a successful event. This requires a great deal of skills, like multitasking, quick decision making, and effectively communicating with the clients and other parties involved.

There are different types of events that may need the expertise of a professional. These include weddings, exhibitions, fundraising events, business conventions, sports events, galas, etc. Another feature that makes this career option unique, is the fact that not every wedding (or any other) event would be exactly the same as before. Each event brings a different element, thereby giving one a chance to learn something new through every assignment that comes along. Duties and Responsibilities Depending upon the type of event, or the level at which the event is being organized, there may be certain variations in the job description. However, the standard duties and responsibilities that go along with this designation are listed as under. To understand and comprehend the exact needs of the client. To start with the event planning in advance. For example, large-scale events, like outdoor conventions and weddings may require you to book the venue, hotels, flights, caterers, transportation, and other requirements of the clients, months in advance. To negotiate and acquire lowest quotations from the service providers for the event. This is necessary to ensure that the entire event takes place within the budget of the client. To inspect and ensure each and every detail of the event as per the client's wish. This requires the planner to coordinate with the client and the service providers. To ensure the timely availability of supplies and services which may include - printing of invitations, marketing of the event (hoardings and brochures in case of large-scale events like exhibitions and fairs), security, transportation, audio-visual equipment, etc. To synchronize all the elements needed in the event in a systematic manner. This requires dealing with the service providers in a professional, yet cordial way. To supervise the final event and make sure that everything is happening exactly in the same manner as the client expected it to be. If there are any problems, the planner should be ready with plan B. Confidence and quick decision making is needed for this task. To meet different people invited in the event, and take feedback from them regarding their experience and satisfaction. To make payments to the various service providers after the event is over, and ensure that everybody gets their due amount in time. Educational Qualifications and Experience This career is more of skills and experience, rather than educational degrees and certificates. However, there is always an added advantage if your career interest is also backed by your education, especially when you are new to this field. A bachelor's or master's degree in subjects, like hospitality management, business communication,

public relations, customer service, etc., would be beneficial. There are courses offered by various educational institutes in event planning and management, which may help one attract employers in the initial stages. However, it is important for the course to be accredited. Experience in this career adds to your credibility. Most of the clients/employers hire event planners who have years of experience in organizing similar events. Most of the employers/clients seek a minimum experience of 1-3 years. Personal Skills and Qualities As mentioned earlier, the job of an event planner is not as easy as it seems. It is full of challenges, which can be conquered only through certain skills and qualities that come naturally to a person. It is these sets of qualities that makes one excel in this field. If you possess the skills listed below, this career will definitely prove rewarding for you. Excellent communication skills Efficiency in multitasking Quick decision making Excellent interpersonal skills Excellent negotiating skills Excellent problem-solving skills Calm and composed personality Excellent leadership skills Creativity and adaptability Pleasant and active personality Proficiency in computers and technology Attention to detail Ability to work under stress and deadlines Work Environment According to the Bureau of Labor Statistics, in the year 2010, only 9% of the meeting, convention, and event planners were self-employed. The rest of them were working as full-time employees in companies, most of them being hired by private companies. Event planning is not a standard 9-to-5 job and demands a lot of time and dedication. There are tasks to be done by a given deadline, making the working hours irregular. Also, since the event organizers have to supervise and ensure the fulfillment of each and every detail of the event, they may have to start working from early in the morning till late in the night, especially during the schedule of the event. This job may also require a lot of traveling, depending upon the need of the clients. You may also have to attend meetings and functions as and when required, even if it is on a weekend. All in all, this career

option is for those, who are passionate about their job and are willing to invest time to deliver quality service to the client. According to the Bureau of Labor Statistics, in May 2010, the median annual wage of meeting, convention, and event planners in the United States was $45,260. According to salary.com, the median annual pay of event planners in the United States as of March 2013 is $56,123. The Bureau of Labor Statistics also states that the number of jobs in this field are likely to increase from 71,600 in 2010, to 102,900 in 2020. Though the job of an event planner may prove stressful and demanding, it is very much rewarding in the long run. Each and every assignment done efficiently, increases your clientele. It won't be wrong to say that in this career, your work speaks for itself. The remuneration also depends upon your work experience, type of event planning, and the city in which you work. If you really have the passion for making a career in this sector, then it will give you an opening to a world that is dynamic, creative, fastpaced, and truly rewarding. Read more at Buzzle: http://www.buzzle.com/articles/event-planner-job-description.html