World Tobacco 2014 Manual

Dear Exhibitor, We are delighted you are exhibiting at the forth coming World Tobacco Middle East Show
in Dubai and look forward to meeting you. Please have a good read through the relevant information as soon as you can to ensure you have everything you need, and so that we can help you if you have any queries. Pleaser also make a note of the deadline dates for the return of the forms the more information we have, the more we can help to ensure your show preparation runs smoothly. Our partnership, as Organisers and Exhibitors is vital to the success of the show so please feel free to contact us at any time if you have any queries. For the purpose of the information contained within this manual we are your key contact, however, the rest of the World Tobacco team are also happy to help and a full contact list showing areas of responsibility is given in this manual. We look forward to working with you over the next few months and seeing you on-site at the show.
Yours faithfully,
Michelle Baalham
Operations Manager Direct Tel: +44 (0) 1737 855024 Fax: +44 (0) 1737 855034 michellebaalham@quartzltd.com
Diane Sheppard
Event Coordinator Direct Tel: +44 (0) 1737 855015 Fax: +44 (0) 1737 855034 dianesheppaard@quartzltd.com
Quartz Business Media Quartz House 20 Clarendon Road, Redhill, Surrey RH1 1QX, England
www.worldtobacco.co.uk
USEFUL CONTACTS
Quartz Business Media is dedicated to providing 100% customer satisfaction and our staff is committed to making your experience at World Tobacco Middle East 2014 as successful as possible. Listed below is our Organising team please feel free to contact us at any time.
Operations/Logistics:
Name
Michelle Baalham Diane Sheppard
Title & Responsibility

Operations Manager Event Co-ordinator
Telephone
+44 (0)1737 855024 +44 (0)1737 855015
Email
michellebaalham@quartzltd.com dianesheppard@quartzltd.com
Sales & Sponsorship:

Name
Colin Case Erik Heath

Sales Manager Sales Executive
Telephone
+44 (0) 1737 855 017 +44 (0) 1737 855 162
Email
colincase@quartzltd.com erikheath@quartzltd.com
Marketing & Conference:

Name
Kevin Lloyd

Marketing & Conference Executive
Telephone
+44 (0) 1737 855143
Email
kevinlloyd@quartzltd.com
Editorial:
Name
Melanie Chiles
Title & responsibility

Production Manager
Telephone
+44 (0) 1737 855 044
Email
melaniechiles@quartzltd.com
Official Contractors:
Audio Visual Shell Scheme , Furniture, Electrical Services, Graphics, Compressed Air, Water & Waste Floral Decorations Telephone, Fax, & Internet Temporary Staff Rigging Freight Forwarder / sole on-site handler Stand Catering DWTCs Exhibitor Services E-mail: exhibitors@dwtc.com Helpline: +971 4 308 6333
Global Experience Specialists (GES) Ltd WD6, Dubai Investment Park 1 PO Box 282786, Dubai
Blooms DWTCs Exhibitor Services Hostex DWTCs Exhibitor Services DJG Exhibition Freight Services Ltd
E-mail: quartz@ges.com UK: +44 2476 380185 UAE: +971 2 4064458

E-mail: blooms@emirates.net.ae Tel: +9714 3946094 E-mail: exhibitors@dwtc.com Helpline: +971 4 308 6333 E-mail: yolla@hostexworld.com Tel: +971 50 645 5652 E-mail: exhibitors@dwtc.com Helpline: +971 4 308 6333 E-mail: D.J.G.Efsl@btinternet.com Tel: + 44 (0) 208 646 4200 Fax: +44 (0) 208 646 6090 E-mail: exhibitors@dwtc.com Helpline: +971 4 308 6333
DWTCs Exhibitor Services
Venue: Dubai Intl Convention and Exhibition Centre PO BOX 9292 Dubai United Arab Emirates Tel: + 971 4 3321 000 Fax: +971 4 3318 299 www.dwtc.com
FORMS CHECKLIST
All Exhibitors (Compulsory):
Exhibition Catalogue (Editorial) Exhibitor Badges
Deadline
24th January 2014
Form (click on link below)
Completed
Please contact: Stefanie.scherrer@konradin.de
http://www.worldregistrationsystems.com/quartz_WTME14_exhibreg.htm
Health & Safety Declaration Exhibitor Passes (Build-up & Breakdown) 14th February 2014 3 March 2014
rd
Health & Safety Form Build-up & Breakdown Passes
Shell Scheme Exhibitors (Compulsory):

Fascia Name Board Shell Scheme Risk Assessment
Deadline
21st March 2014 3 March 2014
rd

Fascia Form Shell Scheme Risk Assessment
Completed
All Space Only Exhibitors (Compulsory):

Independent Stand Construction (SPACE ONLY FORM) Risk Assessment Method Statement
th
Deadline
14th February 2014 14 February 2014 14 February 2014
th

Space Only Form Risk Assessment Method Statement Space Electrics Form Construction Approval Form
Completed
Electrics
th 10 March 2014 th 15 March 2014
DWTC Construction Approval
***** PLEASE SEE FOLLOWING PAGE FOR ADDITIONAL FORMS *****

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If required:
Audio Visual Carpet Catering Cleaning Electrics Exhibitor Business Presentations Exhibition Catalogue Advertising Freight, Lifting & Handling Furniture Graphics Hotel Accommodation Invitation Letter Publicity Rigging Security - stand cover Shell scheme extras & stand fittings Sponsorship Opportunities Telephone Fax & Internet Temporary staff Water & Water
st
Deadline
10th March 2014 21st March 2014
th 10 March 2014

DWTC Form 31 Carpet Order Form DWTC Form 36 DWTC Form 34 Shell Electrics Form Business Presentations Form
Completed
10 March 2014
st
th
21
March 2014
31st January 2014
Please contact: Stefanie.scherrer@konradin.de

ASAP 21st March 2014 16th March 2014 **9 March 2014** ASAP 31 January 2014 10th March 2014 10 March 2014 21st March 2014 URGENT 10th March 2014 ASAP 10th March 2014
th th
Contact DJG Furniture Form Graphics Form
https://resweb.passkey.com/go/quartzbusiness
Invitation Letter Form Publicity Form DWTC Form 33 DWTC Form 38 Shell scheme extras & fittings Form Sponsorship Opportunities DWTC Form 26 Hostex Form Utilities Form
EVENT TIMETABLE
BUILD-UP
Remember, you will need passes to enter on these days see Build up & Breakdown Passes Form.
SPACE ONLY SITES:

DAY: Sunday Monday DATE: 30 March 2014 31 March 2014 TIME: 10.00 18.00hrs 10.00 20.00hrs
SHELL SCHEME STANDS:

DAY: Monday DATE: 31 March 2014 TIME: 10.00 20.00hrs
OPEN DAYS:
DAY: Tuesday Wednesday DATE: 01 April 2014 02 April 2014 OPENING TIME: 10.00 hrs 10.00 hrs CLOSING: 18.00 hrs 16.00 hrs
**Exhibitors can gain entry from 9.00am each open day. BREAKDOWN:
DAY: Wednesday Thursday DATE: 02 April 2014 03 April 2014 TIME: 16.00 22.00hrs 09.00 16.00hrs
N.B. Under no circumstances must any stand fittings, machinery or equipment etc. be left in the hall after 16.00hrs on Thursday 03 April 2014. Any items left in the hall after this time will be disposed of and the removal charge invoiced direct to the exhibitor. Please note - Any working in the hall outside of these hours may be subject to a fee. All personal property and exhibits must be cleared from shell scheme stands prior to dismantling Exhibitors are reminded that they must not dismantle their stands or remove exhibits before the official close of the show. Security staff will be under strict instruction to stop Exhibitors taking exhibits out of the halls before this time. All graphics or display materials attached to booth walls must be removed by the exhibitor before closure of the halls on Wednesday 02 April 2014 as Shell Scheme stand structures will be dismantled overnight.
ACCOMMODATION
World Tobacco Middle East has secured preferential rates for exhibitors at the 5* Fairmont Dubai directly linked to the Dubai International Convention and Exhibition Centre by the new air-conditioned monorail/ Fairmont Walkway. .
PO Box 97555, Sheikh Zayed Road Dubai, U.A.E. Tel: +971 4 332 5555 / Fax: +971 4 311 8225 http://www.fairmont.com/dubai/ To book your accommodation click on the following link:
https://resweb.passkey.com/go/quartzbusiness
Room type Fairmont Room Single (AED) 899.00 Double (AED) 999.00
Early Bird special booking rate availably till the 9th March 2014 is: Book after the 9th of March 2014 and the best available rate will be offered from the hotel. Cancellation Policy 60 days prior to arrival 31-59 Days prior to arrival 30 01 Days prior to arrival
No charge 1 night Charge Full charge of entire stay will be applicable for any cancelled rooms
ADMISSION/BADGES TO THE EXHIBITION

EXHIBITORS For general admission times for exhibitors, see timetable. Exhibitors wanting to gain access outside these times require the permission of the organisers. Passes/badges are required for entry into the halls at all times. Exhibitor Passes valid for build-up and break-down periods, complete and return Exhibitor Passes Form. These will be sent out before the show. Exhibitor Badges valid for open days The badges are prepared by the Registration Company and can be collected on the last build-up day from registration desks on-site.
Please enter the below web link into your internet browser to order your open day Exhibitor Badges:
http://www.worldregistrationsystems.com/quartz_WTME14_exhibreg.htm
Badges will not be sent out prior to the show. The badges must be carried by the holders at all times when entry into the halls is required and shall be shown on the request of the Security Officers on duty in the halls. Additional badges and amendments can be made at the Registration desks on-site on the last day of build-up. CONTRACTORS Anyone not a member of the Exhibitors staff requiring access to the exhibition during the build-up and breakdown period (e.g. contractors/van and lorry drivers) MUST wear a contractors badge, and will be required to show it to security staff to gain access to the building.
Contractor Access During Build-up and Tear-down: The procedure detailed below has been introduced by DWTC Protocol and Security department as required by the Dubai Naturalisation and Residency Department. For smooth build-up and tear-down access, please ensure that all your contractors follow this procedure: Local Contractors (UAE based)
All contractor staff must report to the cashiers cabin at the Zaabeel service yard to avail of a temporary contractor badge in exchange of a valid proof of identity which can be either a UAE labour card or a UAE national ID card or a UAE driving licence or a UAE government organisation ID card. This proof of identity will be kept at the cashiers cabin at the Zaabeel service yard until the contractor badge is returned. As of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to 24:00). A fee of AED 250.00 will be payable at the cashiers cabin at the Zaabeel service yard for any lost contractor badge.
International Contractors (non UAE based)

All contractor staff must report to either the cashiers cabin at the Zaabeel service yard or at Al Wasl reception to avail of a temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. AED 200.00 will be charged per badge; these AED 200.00 represent an entrance fee of AED100.00 and a refundable deposit of AED100.00. The refundable deposit can be claimed upon returning the badge within 15 days from the date of payment. In the event the badge is not returned at the cashiers cabin at the Zaabeel service yard or at Al Wasl reception, the deposit will not be refunded.
SEE DWTC CONTRACTOR BADGE POLICY
AUDIO VISUAL
The following company have been appointed audio visual contractor:
DWTCs Exhibitor Services E-mail: exhibitors@dwtc.com Helpline: +971 4 308 6333
Please see AUDIO VISUAL FORM
BANKING/EXCHANGE FACILITIES
There is an Emirates Bank ATM machine in Concourse 1 between Halls 3 & 4. Thomas Cook, Al Rostamani is located in Concourse 2 between Halls 5 & 6. There is also an Al Mashreq Bank ATM machine located in concourse 2 between halls 5 & 6, and Dubai National Bank opposite Hall 8 (adjacent to Maktoum hall).
BUSINESS CENTRE
Situated between Halls 3 and 4, the Business Centre will be open daily during build-up and exhibition open hours.
CAR PARKING
There are over 3000 free parking spaces (car park B, C, D & F) available at the Dubai International Convention and Exhibition Centre (DICEC) and a multistorey car park with 996 spaces available for a small fee.
CARPET AND FLOORING

The following company have been appointed carpet and flooring contractor: GES Event Services Tel:+ 971 4 885 9336 Fax:+971 4 885 9337 Email: quartz@ges.com Customer Call Centre Sunday - Thursday UK: +44 2476 380185 UAE: +971 2 4064458
CATERING - STAND
DWTC is the sole concessionaire for food and beverage services within the Dubai International Convention and Exhibition Centre. Absolutely no food or beverages are allowed to be brought into the DICEC Complex, this is enforced by security personnel at all times. The stand catering order form can be found at the back of this manual, please note, some items must be ordered 24 hours in advance for delivery. The completed form and queries must be directed to:
DWTCs Exhibitor Services E-mail: exhibitors@dwtc.com Helpline: +971 4 308 6333
Please see CATERING FORM
CHANGE OF EXHIBITS DURING EXHIBITION OPENING HOURS

Regulations do not permit the change of exhibits during the open hours of the Exhibition. Any exhibitor wishing to bring in, or remove, equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made.
CHILDREN
The Organisers shall not issue passes for the build-up and breakdown period to children under the age of 18 as the venue is classed as a building site during these periods. As this is a trade event children under the age of 18 are not allowed entry into the exhibition halls.
CLEANING
General cleaning and basic stand cleaning will be carried out each day. However, it is the responsibility of the exhibitor to maintain his own stand in a tidy condition at all times. Refuse should be placed in the gangways within one hour after the closure of the exhibition for removal by cleaning staff and under no circumstances must refuse be placed in the gangways other than in plastic sacks (exhibitors to provide), or at any other times than as stipulated above. Additional housekeeping services are available at an extra charge, should this be required please complete the DWTC Cleaning Order Form at the back of the manual.
COMPRESSED AIR
Please contact GES Event Services directly to order your compressed air supply .They can be contacted on: GES Event Services Tel:+ 971 4 885 9336 Fax:+971 4 885 9337 Email: quartz@ges.com Customer Call Centre Sunday - Thursday UK: +44 2476 380185 UAE: +971 2 4064458
DELIVERIES
All deliveries made by a carrier directly to the DWTC must be received by the exhibitor. Please note Carriers can only make deliveries within the event dates. Outside these dates they will be refused entry. All goods and packages should be clearly labelled as follows: WT Middle East 2014 Company Name, Stand number Stand Managers name & Contact number Zaabeel Hall 1, Dubai International Convention and Exhibition Centre PO Box 9292. Dubai, United Arab Emirates
During the open days, such deliveries can only be made between 08.00 09.30 hours daily. Regulations do not permit the change of exhibits (including raw materials and disposal of scrap) during the open hours of the Exhibition. An exhibitor wishing to bring in, or remove equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made. Only exhibits that can be hand-carried may be delivered to or removed from the exhibition hall by the exhibitor. Exhibits which, require mechanical assistance in the hall, must be handled by the Official Freight Forwarder. For on-site delivery and handling, an Exhibitors representative must be present to oversee such operation. Exhibits should only be sent to the exhibition hall when the stand is sufficiently prepared to receive them. The Exhibitor and/or his representative must be present at their stand to accept delivery of the exhibits. The Organiser will not accept any delivery on behalf of any exhibitor or for any failure in delivery, neither will the Organiser be responsible for the subsequent safekeeping of such items.
DILAPIDATIONS
Exhibitors are reminded that their contractors using adhesive tape to fix carpets or other materials to the Hall floor will be held responsible for removing the same at the end of the Exhibition. A dilapidation charge will be made against the exhibitor should the tape still be in position at the end of breakdown or if any damage has been made to the floor.
DISTRIBUTION OF ADVERTISING MATERIAL

Only advertising material and goods from companies authorised to be at the exhibition may be distributed. Advertising material may only be distributed at ones own stand. It is prohibited to distribute advertising material at the entrances, in the aisles and in the areas outside the exhibition halls. Distribution to other stands requires written authorisation from the Organisers
ELECTRICAL SERVICES
The officially appointed electrical contractor approved by the organiser must install all electrical work is: GES Event Services Tel:+ 971 4 885 9336 Fax:+971 4 885 9337 Email: quartz@ges.com Customer Call Centre Sunday - Thursday UK: +44 2476 380185 UAE: +971 2 4064458
Each stand will be provided with 3 x 35W spotlights per 9 sq.m and 1 x 13amp socket outlet as part of the stand package. Any other additional requirements can be ordered through GES.. Any exhibitor with their own lights is to arrange for lighting connections through the official contractor at an extra cost. Installation Please check that your equipment is able to operate on the electrical specifications as stated. You may bring with you any transformer, adapter or regulator. Exhibitors with very sensitive equipment are advised to bring their own stabiliser to cater for voltage fluctuation. Each electrical supply provided is intended for one piece of equipment or machine on display. Multi-point socket outlets may not be fitted. Exhibitors are not permitted to fix their spotlights or fluorescent lights. Special lighting supplied by exhibitor can be handed over to GES for installation at extra cost. Lighting connection must be ordered if exhibitors bring their own lighting fixtures. This charge includes electricity consumption of your fixture for the duration of the exhibition. Every fixture must be accompanied with one connection order. Electrical supplies to stands will be switched off at source 15 minutes after the Exhibition closes daily. Exhibitors requiring 24 hour electrical supplies or supply at times other than those stated must apply to the Organisers as early as possible. Please note that such electrical supplies cannot be arranged at short notice and the cost must be borne by the Exhibitor. The Organisers reserve the right to disconnect the electrical supply to any installation, which in the opinion of the Electrical Engineers, is dangerous or likely to cause annoyance to visitors or other exhibitors.
EMPLOYMENT OF LABOUR
All personnel directly or indirectly employed or authorised by Exhibitors, their agents or contractors in the construction of all stand fitting and display work, should be undertaken by suitable trained operatives working in accordance with legislation. The Organiser is not able to supply labour for the handling of goods and other items. Exhibitors should arrange with the lifting contractor, shipping and forwarding agent or stand fitting contractor for these services and should not employ any casual labour offered in the hall. The exhibitor should not make payments to labour staff to secure preferential treatment and is asked to report immediately to the Organisers any employee soliciting money for services rendered. In the interest of the exhibition as a whole, which must be the primary concern at all times, the Organisers decision on any dispute concerning labour being employed must be taken as final.
EXHIBITOR BUSINESS PRESENTATIONS

Located within the exhibition hall will be an area for exhibiting companies to give product presentations. This opportunity is available free of charge on a first come, first served basis, please see BUSINESS PRESENTATION FORM and return prior to the deadline date of 6th January 2014.
EXHIBITOR CATALOGUE - ADVERTISING

Research shows that advertising in an exhibition catalogue provides a valuable supplement to other show-time activities. Please contact:
Stefanie Scherrer Tobacco Journal International Tel: +49 6131 5841 139 Email: Stefanie.scherrer@konradin.de EXHIBITION CATALOGUE EDITORIAL ENTRY
All exhibitors at the WT Middle East 2014 automatically qualify for a free editorial entry in the official Exhibition Catalogue, which is published in TJI. Please contact:
Stefanie Scherrer Tobacco Journal International Tel: +49 6131 5841 139 Email: Stefanie.scherrer@konradin.de
The catalogue will be printed in English and will be handed to every visitor attending the exhibition. Please note that we reserve the right to condense and edit entries for reasons of space, clarity and magazine style.
FLOOR LOADING
Maximum load of up to 5000 kg per sqm. Exhibitors with heavy equipment should consult the official on-site handler in case of doubt. Working machinery must be adequately guarded against any possibility of accidents to visitors.
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FLORAL DECORATIONS
Flowers and plants are available for hire from the official floral contractor Blooms who will be in attendance in the hall during the last day of build-up, 1st April 2014. BLOOMS Tel: +971 4 3946 094 Fax: +971 4 394 6093 Email: blooms@emirates.net.ae
FREIGHT FORWARDING & ON-SITE HANDLING

The following company have been appointed as the official freight forwarder and sole on-site handling contractor: DJG EXHIBITION FREIGHT SERVICES LTD Unit 34, Grace Business Centre 23 Willow Lane, Willow Lane Industrial Estate Mitcham, Surrey CR4 4TQ Tel: +44 (0) 208 646 4200 Fax: +44 (0) 208 646 6090 Email: D.J.G.Efsl@btinternet.com Contact: Mr Dave Gardner PLEASE ADVISE DJG IF YOU INTEND TO IMPORT TOBACCO PRODUCTS INTO DUBAI FOR DISPLAY AT THE EXHIBITION AND THEY WILL SEND YOU THE LATEST REGULATIONS CONCERNING THIS. They will, through their agents worldwide, co-ordinate the movement of exhibits from their various points of origin through to either the Port of Dubai or Dubai Airport. Full details will be forwarded to each exhibitor individually advising the name of the agent in the particular country from which the consignments are shipped. The following arrival deadlines must be carefully noted: The last date for the arrival of FCL, LCL and conventional cargo at the Port of Dubai, discharged from st vessel is 21 March 2014. The last date for the arrival at Dubai International Airport is 24th March 2014. Failure to comply with these dates may result in additional charges being incurred over and above the general handling tariff. Full details of the documentation requirements for the UAE and consignee details will be circulated to all exhibitors by DJG Exhibition Freight Services Ltd. Please note, however, that all goods require legalised certificates of origin and must be forwarded with the shipping documents to enable the customs clearance to be effected without delays. In the case of any exhibit on which a contract of sale has been concluded prior to the Exhibition, and which is subject to an import licence or permit, the exhibitor must ensure that the importer has obtained the relevant licence prior to shipment. Applications for an import licence must be accompanied by three copies of the appropriate catalogue. Exhibitors who are in doubt as to whether the export of their goods to Dubai is restricted should contact the relevant Government or Trade Office of the country of origin. Additionally, any goods of a hazardous nature and/or containing radioactive materials should be listed separately on invoices and full particulars supplied to the official contractor. It is essential that the dimensions in centimetres and the gross and nett weight in kilograms be clearly stenciled on at least two sides of each case. The UAE Customs Authorities have particularly requested that all exhibitors avoid any duplication of numbers on their consignments and maintain a running sequence throughout. Those exhibitors participating on a group stand should contact the company acting as principals to obtain their allocation of numbers. ALL MARKINGS MUST BE IN ENGLISH
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Once the exhibits have arrived in Dubai, it will be the responsibility of DJG Exhibition Freight Services Ltd to arrange temporary importation with the UAE Customs Authorities and to arrange delivery to the Dubai World Trade Centre. All exhibitors will be written to individually with the exact services being provided on site. SHIPPING INSURANCE It is the EXHIBITORS RESPONSIBILITY to ensure that their exhibits are covered by adequate insurance for the shipment to, duration of, re-packing and re-export from the exhibition. STORAGE On completion of the unpacking of exhibits, the official contractor will arrange the storage of all packing materials, crates and cases and return them to the stand at the close of the exhibition. During the move-in of exhibits or displays, the construction of stands and removal of exhibits, the passageways in the exhibition hall must not be obstructed with packing materials, construction materials or debris. No other company apart from the official contractor is allowed to bring any lifting equipment into the actual exhibition hall. The Organisers wish to reiterate that the aisles must be kept clean and clear of cartons, crates or bulky exhibits at all times. This is the responsibility of every exhibitor and their stand contractors. A penalty may be levied on the exhibitor if this rule is not complied with.
FURNITURE HIRE
The official furniture contractor is GES Event service. Please complete and return the furniture order form direct to GES by the 3rd of March 2014 GES Event Services Tel:+ 971 4 885 9336 Fax:+971 4 885 9337 Email: quartz@ges.com Customer Call Centre Sunday - Thursday UK: +44 2476 380185 UAE: +971 2 4064458
INSURANCE
Whilst every reasonable precaution is taken, the Organisers expressly decline responsibility for any loss or damage which may befall the person or property of the Exhibitor or his agent from any cause whatsoever. The Exhibitor must have suitable liability insurance. Providing cover not only against personal injury, damage to property or financial losses but also against damage to the venue and any hired goods/items.
INTERNET ACCESS
Wi-Fi access is available at the DWTC but it has been advised the coverage is not so reliable in some areas and keeps disconnecting. We would recommend Exhibitors to order an ADSL line for their stand to be 100% sure to get the connection and speed required. Please see the DWTC Telecommunications Order Form at the back of this manual.
MACHINERY EXHIBITS
If you intend to bring a machine in as part of your exhibit, please can you advise us of the following details: Stand Number Dimension of the machine Weight If your machine has moving parts you will need to complete a Risk Assessment. Please contact: dianesheppard@quartzltd.co.uk
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PHOTOGRAPHY
Should you require further information regarding this service please contact the organiser prior to the exhibition. Email: dianesheppard@quartzltz.co.uk
PRAYER ROOM
Prayer rooms are available for ladies and gentlemen on the 2nd level of the DWTC above Rashid Hall.
PROMOTIONAL MATERIAL
Each exhibitor will automatically receive 200 visitor admission tickets to send out to their customers. If you require additional tickets or stickers, please complete PROMOTIONAL MATERIAL FORM and return by 31 January 2014. Our Marketing Department will be pleased to send out free admission tickets on your behalf for further information please see PROMOTIONAL MATERIAL FORM.
PUBLIC ADDRESS SYSTEM

The Public Address System is situated within the Organisers Office. It will be used for official announcements only. It is not available to exhibitors or visitors. In cases of emergency please contact the organisers office.
REMOVAL OF EXHIBITS
The exhibitor must arrange for the removal of exhibits after 16.00 hrs on Wednesday 2nd April 2014. Details of dismantling arrangements and the removal of personal effects and light portable (by hand) exhibits will be circulated to all stands during the course of the exhibition.
RIGGING
The DWTC Rigging Order Form is located at the back of this manual.
RISK ASSESMENTS
Risk Assessment SEE RISK ASSESSMENT FORM/SAMPLE A step-by-step guide to Risk Assessments is listed below. Please complete the Health and Safety Declaration once you have completed your risk assessment and return the form to the organisers IMMEDIATELY. For further assistance see g-GUIDE
Listed below are four easy steps to use as a guide when completing your Risk Assessment.
Step. 1 HAZARDS
Look for the hazards that you could reasonably expect to result in significant harm under the conditions in your workplace, (in this case your stand). Use the following examples as a guide: - Slipping/tripping hazards (e.g. poorly maintained floors or stairs) - Fire (e.g. from flammable materials) - Chemicals (e.g. cleaning fluids) - Moving parts of machinery (e.g. blades) - Work at height (e.g. from platforms, tower scaffolds, etc.) - Vehicles (e.g. forklift trucks)
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Step 2. WHO MIGHT BE HARMED?
There is no need to list individuals - just groups of people, for example: - Contractors - People sharing your stand/space - Visitors - Cleaners - Organisers - Maintenance personnel Pay particular attention to people who may be more vulnerable: - Staff/Visitors with disabilities - Inexperienced staff - Lone workers - Foreign staff/visitors
Step 3. IS THE RISK ADEQUATELEY CONTROLLED?
Have you already taken precautions against the hazards you have listed? Have you provided for example: - Adequate information, instruction or training? - Adequate systems or procedures? Do the precautions: - Meet the standards set by a legal requirement? - Comply with a recognised industry standard? - Represent good practice? - Reduce risk as far as reasonably practicable? - Meet the regulations of the organisers and the venue? - If so, then the risks are adequately controlled, but please indicate the precautions you have in place. What could you reasonably do for those risks which you found were not adequately controlled? Give priority to those risks which affect large numbers of people or could result in serious harm. Apply the principles below when taking further action: - Try a less risky option - Prevent access to the hazard (e.g. by guarding) - Organise work to reduce exposure to the hazard - Issue personal protective equipment - Provide welfare facilities (e.g. washing facilities for removal of contamination and first aid) - Remove the risk completely
Step 4. WHAT FURTHER ACTION IS MOCESSARY TO CONTROL THE RISK?
RULES & REGULATIONS

Please find below the Rules and Regulations that govern your participation at this exhibition. Quartz Rules & Regulations
g-guide
SAFETY
Fumes, Exhaust and Smoke (a) General Any exhibit or process which generates noxious or toxic fumes, exhaust or smoke shall be so constructed and used so as not to be prejudicial to health or be a nuisance and must be so arranged as to have an effective exhaust system to the outside atmosphere. Full details of the exhibit or process and proposed exhaust system must be submitted to the Organisers for approval at least one month prior to the Exhibition. Any attachments or fixings to the building structure or openings through the fabric of the buildings for the flue shall be made by DWTC (at DWTCs discretion) at the expense of the person requiring these services. The Exhibitor must provide the Organiser with a written statement giving details of the chemical composition, quantities, concentrations and discharge rates of all emissions exhausted.
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Machinery and Apparatus (a) Guards All machinery and other apparatus intended to be operated must be fitted with guards or other means of protection to the satisfaction of DWTC. (b) Operation The machinery or apparatus must only be demonstrated or operated by authorised persons and shall not be left running in the absence of such persons.
Flammable Liquids and Gases No flammable liquid or liquid petroleum gas shall be used within the Centre without the prior written consent of Organisers.
SECURITY
A security service will operate within the exhibition halls throughout the tenancy (24 hours basis), but the organisers will not be held responsible for any loss or damage to exhibitors property. As well as taking out adequate insurance, exhibitors should instruct their personnel not to leave their stands with exhibits unattended at any time when the halls are open, whether during the installation, open or dismantling periods. Briefcases, laptops and mobile telephones are particularly vulnerable safeguard them at all times. Portable items should be secured overnight and removed immediately the exhibition closes, when the risk of loss or damage is at its greatest. In the event of loss or damage, exhibitors should report immediately to the organiser with details of the loss or damage sustained, timings and description of articles etc. General security arrangements for the exhibition will be controlled by the Organisers in conjunction with Dubai International Convention and Exhibition Centre. It is recommended that a member of staff man the stand at least half an hour before the exhibition opens and until all visitors have left the hall. Under no circumstances should a stand be unmanned during the open periods of the exhibition. Whilst the Organisers with DICEC will make all reasonable arrangements for security coverage, they are not responsible for any loss or damage, which may occur, and it will be the exhibitor's responsibility for the security of their stand, its exhibits and contents including personal property. Appropriate insurance coverage should be arranged. Should you require additional security for your stand please complete the DWTC Security Order Form located at the back of this manual.
SHELL SCHEME STAND INFORMATION

The Organisers have appointed the following company as the official stand building contractor for this event: GES Event Services Tel:+ 971 4 885 9336 Fax:+971 4 885 9337 Email: quartz@ges.com Customer Call Centre Sunday - Thursday UK: +44 2476 380185 UAE: +971 2 4064458
SHELL SCHEME STAND SPECIFICATION

The following will be supplied as part of your Shell Scheme Package: Aluminium metalwork White Foamex infill panels Infill Fascia with Exhibitor Name and stand number (white cut vinyl) on dark blue panel Carpet - grey Stand is built to an overall height of 2.5m
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Electrical Package (per 12sqm): 3 x 35W Halogen Spotlights 1 x 3 - pin Electrical Socket Furniture Package (per 12sqm): 2 x Iso chairs (MC12) Black 1 x Round Arc Table (MT21) Black 1 x Lockable Cabinet (MD11) - White Corner stands will be built with 2 open sides and adjoining stands will be built with a centre wall unless otherwise specified to the stand contractor. All enquiries concerning Shell Scheme should be directed to the stand contractor.
SHELL SCHEME STAND REGULATIONS

When planning the interior of the stand, the exhibitors should take into account the following stand building regulations: 1) No additional fitting of display material may be attached, nailed, screwed or drilled to the Shell Scheme stand. If this instruction is ignored, Quartz Business Media Ltd may charge the exhibitor and or/contractor concerned for damage to the material. If you require assistance in hanging or displaying your exhibits, please consult the official contractor. No painting or wallpapering on panels is allowed. Exhibitors who wish to have panels painted must inform the official contractor, who will provide a quotation and carry out the work. No free-standing fitting should exceed a height of 2.5m at borders. This includes towers and logos/names etc. The fascia is 30cm in height with a usable space of 22cm. The exhibitor may add a company logo by arrangement with the official contractor at an additional cost. No suspensions or attachments may be made from beams or rafters of the exhibition hall, or any fixing be made on the floor, columns, walls or any other part of the building. An exhibitor occupying a corner stand (open to two or three sides) must get the Organisers approval before closing any side. Contractors, other than the officially appointed contractor, carrying out shell scheme stand interior are responsible for removing their waste material daily during build-up period and all their material at the end of the exhibition.
2) 3) 4) 5) 6) 7)
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8) 9)
The organiser will be responsible for the official identification and numbering of stand, please see GES Event Service Fascia Name board order form at the back of this manual. Alterations on site to the standard shell scheme package may be subject to a charge being made. Please notify any changes required direct to the stand builder prior to build-up. Please Note: Any Electrical or Furniture orders received after the deadline date will carry a surcharge of 20%. If the fascia name board form is not received by the deadline date GES will use the company name printed on the exhibitor list (limit 30 characters). Any changes to the fascia name board after they have been printed will be charged to the exhibitor at 50.00 USD per fascia name.
SMOKING
Smoking is NOT allowed inside the Exhibition Centre at all times.
SPACE ONLY STAND FITTING REGULATIONS

ALL SPACE ONLY STANDS MUST BE APPROVED BY THE ORGANISER AND THE VENUE OR WHERE NECESSARY LOCAL AUTHORITIES. Please note the following regulations and comply by providing the correct information by the deadline dates. Exhibitors are at liberty to employ a stand contractor of their choice to carry out the construction and erection of their stand. Exhibitors, their Agents or Contractors should satisfy themselves on the first morning of construction that the site marked out on the floor conforms to the dimensions shown on their plan and Booking Confirmation. Areas incorporating columns or parts of the permanent building structure must be checked for location and measurements. Traps, service openings in floors, fire prevention outlets, etc., must be left accessible at all times. Exit signs must not be masked or obstructed. Please note the following regulations and comply by providing the correct information by the deadline dates. Exhibitors are responsible for the stand design and construction of stand walls as follows: OPEN FRONTAGE ONLY - Must have a back wall & 2 side walls and carpet 2 OPEN SIDES - Must have a back wall and a side wall and carpet 3 OPEN SIDES - Must have a back wall and carpet PLANS - Fully dimensional drawings showing details of all interior stand fittings and position/dimensions of machinery exhibits must be submitted for approval, please see SPACE ONLY FORM. Important It is the responsibility of Exhibitors who have taken SPACE ONLY sites to supply, erect and decorate free standing single clad partitioning to the periphery of their sites when they adjoin an adjacent stand. The minimum height of the partitioning must be 2.5 metres of which the area above 2.5 metres must be double-sided cladding and decorated in plain colours only on the reverse. Contractors should note that they will be held responsible for the complete removal from the hall by the specified time of all goods, equipment and material used by them, together with all rubbish. The Organisers reserve the right to treat any goods, equipment, materials or rubbish not so removed as they consider fit and at the expense of the Contractor concerned, also stand fitting contractors agree to use only the appropriate labour and observe the Regulations of the Exhibition Management. Exhibitors, their Agents or Contractors should satisfy themselves on the first morning of construction that the site marked out on the floor conforms to the dimensions as detailed on their booking confirmation. Build Height Restrictions - 6 Metres The exhibitor and his contractor must conform to the Rules & Regulations of the venue and Quartz Business media.
17
All stand structures, signs, notices, etc., must be contained within the area allocated and may not project into or over the public gangways. Traps, service openings in floors, fire prevention outlets, etc., must be left accessible at all times. Exit signs must not be masked or obstructed. No suspension may be made from the roof of the exhibition halls, nor may fixings be made to the structure of the building. In the interest of the exhibition as a whole the Organisers reserve the right, where necessary, to specify the times at which certain stands may be built or dismantled. Building Columns where these fall wholly or partially within the area of allocated space, they may be encased by the Exhibitor on all four sides to a height of 2.5m. The casing must be self-supporting and may not be fastened to the column. Only the face of casings (not column) which fall within the allocated space may be used for display of photographs or other pictorial matter. The cutting of channels in floors is strictly prohibited. All material used in the construction of the stand must be flameproof. All stand construction and materials used must comply with DWTC regulations.
Contractor Access During Build-up and Tear-down: The procedure detailed below has been introduced by DWTC Protocol and Security department as required by the Dubai Naturalisation and Residency Department. For smooth build-up and tear-down access, please ensure that all your contractors follow this procedure: Local Contractors (UAE based)
All contractor staff must report to the cashiers cabin at the Zaabeel service yard to avail of a temporary contractor badge in exchange of a valid proof of identity which can be either a UAE labour card or a UAE national ID card or a UAE driving licence or a UAE government organisation ID card. This proof of identity will be kept at the cashiers cabin at the Zaabeel service yard until the contractor badge is returned. As of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to 24:00). A fee of AED 250.00 will be payable at the cashiers cabin at the Zaabeel service yard for any lost contractor badge.
International Contractors (non UAE based)

All contractor staff must report to either the cashiers cabin at the Zaabeel service yard or at Al Wasl reception to avail of a temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. AED 200.00 will be charged per badge; these AED 200.00 represent an entrance fee of AED100.00 and a refundable deposit of AED100.00. The refundable deposit can be claimed upon returning the badge within 15 days from the date of payment. In the event the badge is not returned at the cashiers cabin at the Zaabeel service yard or at Al Wasl reception, the deposit will not be refunded.
SEE DWTC CONTRACTOR BADGE POLICY
PLEASE NOTE: If you are intending to include the following as part of your stand design, further details may be required: a. Erecting a Multi-Storey Stand. Full structural calculations are required. b. Provision for a closely seated audience on the floor, on a platform or on tiered grandstand. c. Any part of the stand exceeds 4m in height above the floor of the Centre.
d. The travel distance from any part of the stand to an open side or exit or to a gangway is greater than 10m. e. Install heavy audio-visual equipment, banners, lighting truss on any part of the stand. f. Suspend equipment from the roof structure of the halls.
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When submitting stand designs for approval please complete the DWTC Exhibition Stand Structure form located at the back of this manual and return together. If your stand fits into any of the above criteria it is essential that stand plans are submitted by the deadline as the DWTC may require further information before approval is given. Please note, no work is to commence in the halls until approval of the plans has been given in writing. Please find attached the form for rigging, installing trusses, or suspension.
SPONSORSHIP OPPORTUNITIES
Please see FORM at the back of the manual for all sponsorship opportunities available.
STORAGE
For safety reasons, empty packaging must be removed from the DWTC site. Storage is prohibited. Any packaging found on site may be destroyed. Any packages or objects left on the Convention Centre site after clear-up will be destroyed. The Organiser & DWTC bears no responsibility whatever in the event of loss or destruction of such items. Exhibitors are to arrange with Agility Fairs and Events Freight Services for packing materials, empty carton boxes and wooden crates to be carried away for disposal or storage before the exhibition opens. They can be contacted to provide storage using the following details (there is a charge for this service). DJG EXHIBITION FREIGHT SERVICES LTD Unit 34, Grace Business Centre 23 Willow Lane, Willow Lane Industrial Estate Mitcham, Surrey CR4 4TQ Tel: +44 (0) 208 646 4200 Fax: +44 (0) 208 646 6090 Email: D.J.G.Efsl@btinternet.com Contact: Mr Dave Gardner
TELECOMMUNICATIONS & DATA SERVICES

The following company has been appointed contractor for telecommunications: Dubai World Trade Centre Customer Contact Centre Tel: +971 4 308 6333 Fax: +971 4 318 8741 Email: c3@dwtc.com The DWTC Telecommunications & Data Services Order Forms can be found at the back of this manual.
TEMPORARY STAFF
The following company has been appointed contractor for temporary staff: Contact: Yolla Shoucair HOSTEX FZC PO BOX 33425 DUBAI UAE Tel: +971 (0) 50 6455652 Fax: + 971 (0) 4 2827380 Email: yolla@hostexworld.com The order form can be found at the back of this manual.
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VENUE ADDRESS
Zaabeel Hall 1 Dubai Intl Convention & Exhibition Centre PO Box 9292 Dubai United Arab Emirates Tel: +971 4 3321 000 Fax: +971 4 3318 299 Internet: http://www.dwtc.com
VISA
If you require a letter of invitation to gain your visa for entry into Dubai please complete and return the visa form at the back of the manual. Your hotel should be able to arrange a visa on your behalf for a fee.
WATER SUPPLY
Please see GES Order Form at the back of the manual for water supply. GES Event Services Tel:+ 971 4 885 9336 Fax:+971 4 885 9337 Email: quartz@ges.com Customer Call Centre Sunday - Thursday UK: +44 2476 380185 UAE: +971 2 4064458
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RISK ASSESSMENT
Email: michellebaalham@quartzltd.com PLEASE USE BLOCK CAPITALS Name of Company ... Address .. Postcode . Town .. Country Telephone No. .. Fax. No. . Stand Contact .. Stand No. . Email Address .. Task Hazard Risk Level Whos at risk: Exhibitor, x Severity ( ) contractor, visitor, employees etc. V High High Medium Low V High High Medium Low V High High Medium Low Likelihood x Severity ( ) Precautions/cautions measures that are required: (include current/existing control measures). . Signature Risk Assessment undertaken by: .
V High High Medium Low V High High Medium Low V High High Medium Low
Task
Hazard
Whos at risk: Risk Level Exhibitor, x Severity ( ) contractor, visitor, employees etc. V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low
Likelihood x Severity ( )
Precautions/cautions measures that are required: (include current/existing control measures).
V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low
RISK ASSESSMENT SAMPLE

EMAIL: michellebaalham@quartzltd.com PLEASE USE BLOCK CAPITALS Name of Company ... Address .. Postcode . Town .. Country Telephone No. .. Fax. No. . Stand Contact .. Stand No. . Email Address .. Task Hazard Whos at risk: Exhibitor, contractor, visitor, employees etc. E,C, all others. Risk Level x Severity ( ) Likelihood x Severity ( ) Precautions/cautions measures that are required: (include current/existing control measures). Remove all packaging as its produced. Date to implement control measure (if already in place, write Current). . Signature Risk Assessment undertaken by: .
Unloading of Packaging
Trips over discarded packaging.
Working at Height Materials and tools dropped on the people below.
All people in the vicinity.
V High High Medium Low V High High Medium Low
V High High Medium Low V High High Medium Low
On-site
Ensure other people stay away from the area and provide personal protective equipment for staff at risk (hard hats).
On-site
Continue listing tasks and hazards but remember that they should only be the most significant areas of risk that will be present on-site. Divide the risk
EXHIBITOR METHOD STATEMENT

Please note that this simplified form may be inadequate for the larger, complex stands and exhibitors should therefore submit their own version.
Stand No:
Company Name:
Responsible Person:
Stand details & location:
Access:
Erection & timetable:
Stability:
Lifting:
Scaffolding:
COSHH:
Environment:
Services:
Safety features:
Exhibits:
Please complete and return this form to: Email; michellebaalham@quartzltd.com
EXHIBITOR METHOD STATEMENT
(EXPLANATION)
Please note that this simplified form may be inadequate for the larger, complex stands and exhibitors should therefore submit their own version. DO NOT PHOTOCOPY THIS FORM
Responsible Person: (The employee who will be responsible for the construction and breakdown of your stand): Mr .. is in charge on-site, and can be contacted on (mobile) in an emergency out of hours. (The loadings, dimensions, locations, unusual stand features): To be erected in Hall . On Stand . Surface total .. Upper deck sqm structural for a design load of .kg/sqm (Details of the entry point into the halls and the route to the final position): there will be no abnormal deliveries the estimated number of vehicles on site will be . (The sequence and schedule in which all the stand elements will be built, including alignment, electrical connection etc.) We will erect the stand in two teams one team for the upper deck and one team for the back wall, partition walls, display etc., (forklift trucks see lifting); The estimated number of hours to erect the stand is 36 which will fit in with the Organisers timetable; there will be no late working for this exhibition; the number of personnel needed (within the time allowed) to safely complete the stand is (Methods of ensuring adequate structural support of any stand element requires cross bracing, with calculations and inspection certificates from an independent structural engineer): Stability will be ensured at all times. Procedures as follows; upper deck structure consists of pillars and beams (heavy duty steel beams of square section 20 x 20cm consisting of IPB 200 steel). Steps of erection First frame assembled on floor, truck lifted into the vertical, held by temporary props. Second frame will likewise truck lifted to vertical, and connected to first frame using beams. Props will then be removed as this rectangular structure can stand by itself. It will be positioned and aligned as appropriate. Any pillars and beams will then be connected to the basic structure one after the other (in sequence) until the upper deck is completed. Wooden beams will be inserted into the steel beams to provide support for the platform floor boards (screwed to wooden beams). Stairs will be assembled and attached to upper deck. Before proceeding to other work on the upper deck the balustrades/railings will be fitted. (Outline the equipment that will be used, their capacities, weight, locations and floor loadings. Check the operatives current licence or Certificate or Competence; check machines inspection certificate or maintenance record): Forklift truck required fro erection 2 tonnes lifting capacity to be sourced by the appointed lifting company and provided locally. Include details of temporary and mobile scaffold, access towers and other work at height which you intend to carry out): a 3m mobile scaffold tower will be sourced locally, with all safeguards properly employed on site. Operatives will be trained and experienced in scaffolding systems. (Any proposed use of hazardous and toxic substances must be advised to the Organisers and venue. Outline the protection provided for employees and workers on adjacent stands): There will be no hazardous or toxic substances used on site. (Consider any abnormal noise that maybe present, or work which may create dust or fumes. What ventilation and other control measures will be provided?): No abnormal noise, dust or fumes will be present. Current hall ventilation is adequate. (Note where electrical work will be carried out, welding, gases, compressed air, water or waste services will be brought onto site): Electrical work will be carried out by the appointed contractors. There will be no welding, gases, compressed air, water or waste. (Identify the safety equipment and precautions that you will be providing on site, including protective measure that you will be implementing for all of the above, and areas of risk as highlighted by your Risk Assessment): Hard hats will be supplied to all staff in the vicinity of overhead work. (Provide the organisers with any/all details which may present a risk to the public and/or the operator. How will this exhibit be delivered onto your stand? What machine guarding or other special requirements are there? What hazardous waste will be produced?); The machine will be roped off and strong transparent guards used as details in our Risk Assessment. It will be delivered onto the stand by the appointed lifting company. The waste will be collected after the show shuts each day and be removed safely by . Ltd. Access for this company will be arranged with the organisers prior to the show by .
Stand Details & Location: Access:
Erection and Timetable:
Stability
Lifting:
Scaffolding:
COSH:
Environment:
Services:
Safety features:
Exhibits
Carpet Order Form

PLEASE RETURN FORM TO: Global Experience Specialists (GES) Exhibition Services LLC, PO Box 282786, Dubai Email: quartz@ges.com Fax: +9714 885 9337 Tel: +971 2 406 4458 st DEADLINE DATE: 21 March 2014
No orders will be received after the deadline date
Please retain a copy and return to the postal address, email or fax number on the right. Complete the information in BLOCK CAPITALS. Please see checklist for deadlines.
Stand No. Invoice Address Company
Telephone Email
Fax
The cost of supplying carpet to the stand is covered by the Shell Scheme space rental charges. The colour of carpet will be that chosen by the Organiser. Please indicate below if you wish to order a different coloured / different quality carpet; or for Space Only stands, please indicate your preferred carpet.
EXHIBITION GRADE CARPET (2MM THICK)

Brown 4861 Red 4964 Beige 4963 Green 4966
Black 4961
Blue 4959
Grey 4896
Black & Grey Mix 4898
COST: US$10 / DHS 36.70 / SQUARE METRE

PLEASE CONFIRM YOUR STAND SIZE
____M X ____M
TOTAL COST
HIGHER GRADE CARPET (4MM THICK)

DL179 (BLACK) DL166 (DARK GREEN) DL 157 (DARK BLUE) DL 128 (RED) DL 114 (BROWN) DL 112 (CREAM)
COST: US$25.00 / DHS 91.75 / SQUARE METRE

PLEASE CONFIRM YOUR STAND SIZE
____M X ____M
TOTAL COST
Page 1 of 3
Carpet Order Form

OTHER ADDITIONAL REQUIREMENTS CODE
PL101 PD20
ITEM
PLATFORM 10mm height (with skirting) Under Carpet Padding 6mm thick GRASS CARPET 6mm thick (green colour) LAMINATE FLOORING VINYL FLOORING
STAND SIZE (sqm)
UNIT PRICE / SQM US$

30.00 44.00 15.00
TOTAL ( )
DHS
110.00 12.00 55.00
UPON REQUEST UPON REQUEST
TOTAL COST
GRAND TOTAL TERMS AND CONDITIONS

1. 2. 3. 4. 5. 6. All orders must be paid in full in advance: carpet will not be supplied until payment has been received Rates include supply and fit of carpet and protective polythene All orders are subject to availability and we are unable to guarantee any orders received after the deadline date Orders received after the deadline date will incur a 20% surcharge GES is not responsible in any case where the exhibition floor and / or raised platform is not level No onsite orders can be accepted
CANCELLATION POLICY
Cancellation of order: Prior to the specified deadline date: no charge After the deadline date: 50% cancellation charge 5 days or less before show build: 100% cancellation charge
A 20% SURCHARGE IS APPLICABLE ON ORDERS RECEIVED AFTER THE DEADLINE DATE SIGNATURE POSITION NAME DATE
Page 2 of 3
Carpet Order Form

GLOBAL EXPERIENCE SPECIALISTS (GES) PAYMENT FORM
Should you wish to pay by credit card please complete this form with your payment details and submit along with your order / upon receipt of invoice to GES on the designated show email address on the order forms.
Company Name Exhibition Card No. Expiry Date Details of Payment / Invoice No. Amount Authorized By
Stand No. Cardholders Name Card Type Security Code
Please note credit card payments will be initiated by our UK office and will be made in Sterling
Signature
Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Sterling see specific IBAN numbers. Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001 Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.
Page 3 of 3
Furniture List & Order Form (Shell & Space Only Stands)
Stand No. Invoice Address
Company
Telephone Email Contact Name
Fax
Signature
CHAIRS
CODE MC11 MC12 MC12a UC12 MC13 MC14 MC14a MC15 MC16 MC16a UC17 UC20 MC21 MC21a MC22 MC23 UC31 UC31a ITEM CHAIR HOSPITALITY, BLACK FABRIC CHAIR ISO, BLACK FABRIC CHAIR ISO, RED FABRIC CHAIR ISO, GREY FABRIC CHAIR HI LITE, BLACK / BEECH CHAIR FOLDING, BLACK PLASTIC CHAIR FOLDING, WHITE PLASTIC CHAIR FOLDING, BLACK PLASTIC CHAIR WOODEN, BLACK CHAIR WOODEN, BEECH CHAIR COFFEE, WHITE PLASTIC CHAIR DINING, WHITE FABRIC CHAIR BASIC OFFICE, BLACK FABRIC CHAIR BASIC OFFICE, GREY FABRIC CHAIR DIRECTOR, BLACK FABRIC CHAIR EXECUTIVE, BLACK LEATHER CHAIR PILOT, BLACK LEATHER CHAIR PILOT, RED LEATHER DIMENSIONS D440 X W400 X H830 X SH460 D550 X W530 X H820 X SH450 D550 X W530 X H820 X SH450 D550 X W530 X H820 X SH450 D450 X W440 X H830 X SH460 D380 X W400 X H800 X SH450 D380 X W400 X H800 X SH450 D510 X W490 X H775 X SH470 D410 X W410 X H880 X SH460 D410 X W410 X H880 X SH460 D550 X W470 X H820 X SH430 D510 X W480 X H960 X SH480 D600 X W470 H1040 X SH600 D600 X W470 H1040 X SH600 D530 X W500 X H1200 X SH530 D650 X W590 X H1100 X SH550 D660 X W730 X H780 X SH460 D660 X W730 X H780 X SH460 PRICE (US$) 41.00 35.00 30.00 30.00 48.00 30.00 30.00 33.00 43.00 43.00 50.00 43.00 57.00 57.00 57.00 102.00 72.00 72.00 PRICE (AED) 150.00 128.00 110.00 110.00 176.00 110.00 110.00 121.00 158.00 158.00 184.00 158.00 209.00 209.00 209.00 374.00 264.00 264.00 QUANTITY TOTAL ( )
Page 1 of 4 Please read our Terms and Conditions on the last page * Melville Middle East Exhibition Services LCC is trading as Global Experience Specialists (GES)
UC34 UC34a UC34b UC35 UC35a
CHAIR BUCKET, BLACK CHAIR BUCKET, WHITE CHAIR BUCKET, RED CHAIR GYRO, BLACK CHAIR GYRO, RED
D750 X W750 X H700 X SH380 D750 X W750 X H700 X SH380 D750 X W750 X H700 X SH380 D750 X W750 X H700 X SH380 D750 X W750 X H700 X SH380
77.00 82.00 77.00 77.00 77.00
283.00 301.00 283.00 283.00 283.00
LOUNGE CHAIRS & SOFAS

CODE UC36 UC36a UC36b UC38 MC39 UC51 UC52 UC61 UC62 ITEM CHAIR LOUNGE, BLACK LEATHER CHAIR LOUNGE, WHITE LEATHER CHAIR LOUNGE, RED LEATHER CHAIR LOUNGE, BLACK LEATHER CHAIR LOUNGE, GREY FABRIC SOFA SINGLE SEAT, BLACK LEATHER SOFA SINGLE SEAT, BLACK LEATHER SOFA DOUBLE SEAT, BLACK LEATHER SOFA DOUBLE SEAT, BLACK LEATHER DIMENSIONS D550 X W590 X H820 X SH450 D550 X W590 X H820 X SH450 D550 X W590 X H820 X SH450 D750 X W750 X H700 X SH380 D650 X W600 X H700 X SH430 D850 X W930 X H800 X SH450 D800 X W880 X H720 X SH450 D850 X W1410 X H800 X SH450 D800 X W1400 X H720 X SH450 PRICE (USD) 101.00 101.00 101.00 96.00 74.00 172.00 172.00 252.00 252.00 PRICE (AED) 371.00 371.00 371.00 352.00 272.00 631.00 631.00 925.00 925.00 QUANTITY TOTAL ( )
BAR STOOLS & HIGH TABLES

CODE MC81 MC82 MC83 UC84 UC86 MC87 MC88 MC88a MT11 MT11a MT11b ITEM BAR STOOL BLACK LEATHER BAR STOOL - WHITE BAR STOOL MODERN, RED BAR STOOL DIRECTOR, BLACK BAR STOOL - ALUMINIUM BAR STOOL HI LITE, BLACK BAR STOOL SIENA, BLACK BAR STOOL SIENA, BEECH POSEUR TABLE SIENA, BLACK POSEUR TABLE SIENA, BEECH POSEUR TABLE SIENA, GREY DIMENSIONS Dia.320 X W400 X H800 X SH800 D400 X W400 X H900 X SH800 D380 X W380 X H950 X SH750 D400 X W450 X H910 X SH770 D520 X W420 X H968 X SH795 D570 X W560 X H1040 X SH700 D380 X W360 X H1050 X SH650 D380 X W360 X H1050 X SH650 Dia 600 x H1100 Dia 600 x H1100 Dia 600 x H1100 PRICE (USD) 52.00 57.00 52.00 74.00 47.00 41.00 41.00 41.00 70.00 70.00 70.00 PRICE (AED) 191.00 209.00 191.00 272.00 172.00 150.00 150.00 150.00 257.00 257.00 257.00 QUANTITY TOTAL ( )
MEETING & COFFEE TABLES

CODE MT15 UT15 ITEM MEETING TABLE ADJUSTABLE, BLACK MEETING TABLE ADJUSTABLE, WHITE DIMENSIONS Dia750 x H730 - 1100 Dia750 x H730 - 1100 PRICE (USD) 62.00 62.00 PRICE (AED) 228.00 228.00 QUANTITY TOTAL ( )
MT21 MT21a MT22 MT22a MT23 MT31 MT41 MT51 MT61 MT71 MEETING TABLE ARCH, BLACK MEETING TABLE ARCH, BEECH MEETING TABLE MILO, BLACK MEETING TABLE MILO, BEECH MEETING TABLE - RECT. WHITE MEETING TABLE GLASS TOP COFFEE TABLE - ROUND GLASS TOP COFFEE TABLE SQUARE GLASS TOP COFFEE TABLE RECT. GLASS TOP COFFEE TABLE GREY FABRIC
Dia750 X H730 Dia750 X H730 L750 X B750 X H720 L750 X B750 X H720 L1200 X B800 X H725 Dia.700 X H720 Dia.450 X H500 L600 X B600 X H450 L1000 X B595 X H450 L600 X B600 X H400
62.00 62.00 74.00 74.00 68.00 63.00 58.00 74.00 97.00 69.00
228.00 228.00 272.00 272.00 250.00 231.00 213.00 272.00 356.00 253.00
COUNTERS & DISPLAY UNITS

CODE MD11 MD21 MD21a MD31 MD32 MD33 MD41 MD51 MD52 ITEM LOCKABLE CABINET - WHITE RECEPTION COUNTER - BLACK RECEPTION COUNTER - WHITE SHOWCASE TALL BOY, GREY SHOWCASE CENTER, GREY SHOWCASE LOW COUNTER, GREY SHELVING RACK 5-TIER, GREY DISPLAY PLINTH SMALL, WHITE DISPLAY PLINTH MEDIUM, WHITE DIMENSIONS D500 X W1000 X H900 D600 X W1000 X H1130 D600 X W1000 X H1130 D500 X W500 X H1970 D500 X W1000 X H1970 D500 X W1200 X H900 D300 X W800 X H1500 D500 X W500 X H250 D500 X W500 X H500 PRICE (USD) 85.00 142.00 142.00 267.00 337.00 197.00 162.00 58.00 69.00 PRICE (AED) 312.00 521.00 521.00 980.00 1,237.00 723.00 595.00 213.00 253.00 QUANTITY TOTAL ( )
APPLIANCES & ACCESSORIES

CODE MA10 MA10a MA21a MA21b MA21c XA31 XA32 XA41 XA51 XA81 ITEM WASTE BASKET - BLACK WASTE BASKET - GREY FRIDGE - BAR FRIDGE - SMALL FRIDGE TALL, DOUBLE DOOR CARRIER BAG HOLDER GARMENT RAIL - BLACK TENSION BARRIER STAND BLACK BELT LITERATURE RACK CLEAR, GREY MIRROR FREE STANDING DIMENSIONS 280 X 210 X H300 Dia.280 X H300 D490 X W440 X H550 D540 X W480 X H850 D580 X W550 X H1540 Dia 458 X H1240 D500 X W1530 X H1300 BASE Dia.350 X H1010 D350 X W270 X H1550 D440 X W300 X H1500 PRICE (USD) 11.00 11.00 102.00 118.00 197.00 47.00 69.00 63.00 78.00 57.00 PRICE (AED) 40.00 40.00 374.00 433.00 723.00 172.00 253.00 231.00 286.00 209.00 QUANTITY TOTAL ( )
TOTAL AMOUNT ( TERMS AND CONDITIONS

1. 2. 3. 4. 5.
All orders must be paid in full in advance: furniture will not be delivered to your stand until payment has been received Rates are on a rental basis for the duration of the exhibition Orders received after the deadline date will incur a 20% surcharge and will only be processed onsite Orders are subject to availability GES will do all possible to accommodate all orders, but at our sole discretion, reserve the right to substitute items that may be unavailable to those of a similar specification, quality and performance 6. All dimensions are provided in millimeters and are approximate only 7. It is the Exhibitors responsibility to keep hire items in good condition during the continuance of hire. In the event of an y item being damaged or lost through any cause whatsoever, the hirer agrees to pay GES the full value of such items in addition to the original hire charge 8. Price quotations can be provided for items no on the list: please contact us with any enquiries st 9. All orders received after the 21 March 2014 will be considered as an onsite order and will only be accepted and process during the buildup day at our designated onsite office. 10. All onsite orders will be subject to availability and onsite charges.
CANCELLATION POLICY
Cancellation of order: Prior to show build date: no charge Onsite: 100% cancellation charge

Should you wish to pay by credit card please complete this form with your payment details and submit along with your order / upon receipt of invoice to GES on the designated show email address on the order forms. Company Name Exhibition Card No. Expiry Date Details of Payment / Invoice No. Amount Authorized By Please note credit card payments will be initiated by our UK office and will be made in Sterling Signature Stand No. Cardholders Name Card Type Security Code
Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Sterling see specific IBAN numbers.
Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001 Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.
Stand Graphics Order Form (Shell Scheme Stands)

PLEASE RETURN FORM TO: Global Experience Specialists (GES) Exhibition Services LLC, PO Box 282786, Dubai Email: quartz@ges.com Fax: +9714 885 9337 Tel: +971 2 406 4458 DEADLINE DATE: 16th March 2014
Please retain a copy and return to the postal address, email or fax number on the right. Complete the information in BLOCK CAPITALS. Please see checklist for deadlines. Stand No. Invoice Address Company
Fax
Signature
LOGO IN FASCIA Size: H22cm x W75cm
INDIVIDUAL PANEL GRAPHICS Visual Size per Panel: H240cm x W96cm
SEAMLESS WALL GRAPHICS Size: H250cm x Stand Width
SEAMLESS FASCIA Size: H30cm x Stand Width
Page 1 of 2 * Melville Middle East Exhibition Services LCC is trading as Global Experience Specialists (GES)
Stand Graphics Order Form (Shell Scheme Stands)
MAIN GRAPHIC SOLUTIONS DESCRIPTION

1. 1. Logo in Fascia (H22cm x W75cm) 2. Seamless Fascia (H22cm x Stand Width) 3. Seamless Wall Graphics (H250cm x Stand Width) 4. Individual Panel Graphics (H240cm x W96cm x no. panels)
COST US$
50.00 90.00 90.00 90.00
AED
183.50 330.30 330.30 330.30
UNIT
Per logo Per SQM Per SQM Per SQM
QTY
SUBTOTAL ( )
TOTAL COST
OTHER GRAPHIC SOLUTIONS DESCRIPTION

2. 1. Roll-up Banner (W85cm x H200cm) 2. Pop-up Banner (2, 3, 4 or 5 Panel, Curved or Straight) 3. Foamboard Posters (size as per Exhibitor requirement)
COST US$
135.00
AED
495.45
UNIT
Each Each Per SQM
QTY
SUBTOTAL ( )
*Starting from 1225.00 4495.75 90.00 330.30
*The price for Pop-up banners is dependent on the size of the banner and start from the price indicated
TOTAL COST
GRAND TOTAL
TERMS AND CONDITIONS 1. Artwork in high resolution format is required upon confirmation of order 2. The client is to provide the exact dimensions on the wall panels of design requirements 3. Prices include printing, installation and removal of graphics after the show 4. 100% payment should be received 2 weeks before the show date; graphics will not be printed / supplied until payment has been received 5. GES will do all possible to accommodate all enquiries, but orders received less than 15 days prior to the first day of build-up will only be subject to approval by GES
SIGNATURE POSITION
NAME DATE
Electrical Order Form (Shell Scheme Only)
Please retain a copy and return to the postal address, email or fax number on the right. Complete the information in BLOCK CAPITALS. Please see checklist for deadlines. Stand No. Invoice Address Company
Fax
Signature
The cost of providing single phase mains supply and connection, including current consumed to shell stands is covered by the Shell Scheme space rental charges. NB: 1 x power socket and 3 x 35W Metal Halide spotlights per 9sqm are supplied with the Shell Scheme. Please indicate below any EXTRA electrical requirements:
UNIT PRICE QUANTITY CODE

E010 E020 E030 E040 EC1 MPA1
ITEM
35W Metal Halide Spot Light 4 Ft. Fluorescent Electrical Socket (3 Pin UK standard) - single 300W Short Arm Flood Light Extension Cord Multi Pin Plug Adaptor
DHS
194.00 194.00 194.00 501.00 58.00 39.00
US$
55.00 55.00 55.00 137.00 16.00 11.00
TOTAL ( )
Additional Power: Exhibitors who require additional power should order this using the Space Only Electrical Order Form Water & Waste (subject to stand position and venue approval) Upon request
Should you require any extra electrical requirements not mentioned above please contact us directly to see if we can accommodate your request
TOTAL COST:
PLEASE NOTE THE FOLLOWING INFORMATION BEFORE COMPLETING YOUR ORDER Spotlight locations are determined by the supporting ceiling grid set up Anything above 500W from a single socket will require an additional mains power supply (e.g. coffee machines, kettles, etc). If unsure please feel free to contact us Your mains power supply will be placed at the discretion of GES unless otherwise indicated on the following grid plan Any socket / other relocations granted will incur a surcharge of US$20 per relocation
Please read the Terms and Conditions on the following page
Electrical Order Form (Shell Scheme Only)

PLEASE COMPLETE THE FOLLOWING GRID PLAN TO INDICATE THE PREFERRED LOCATION OF YOUR MAINS SUPPLY / ELECTRICAL REQUIREMENT(S)
FRONT OF STAND (Please indicate dimensions) TERMS AND CONDITIONS

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. All confirmed orders will be process and an invoice will be sent within 3-5 working days. Please contact GES if invoice has not been received after 5 working days from date of order. Orders should be accompanied by a completed grid plan Any onsite relocations (if possible) will incur a $20 surcharge per relocation All orders must be paid in full in advance; power / electrical requirements will not be supplied until payment is received Orders received after the deadline date will incur a 20% surcharge Rates are on a rental basis for the duration of the exhibition Exhibitors will be held responsible for any loss or damage of parts A 30% increase in rental charges will be applied should there be any extension to the actual dates of the exhibition 24 hour supply price is dependent upon current / volume requirement plus an additional 30% 11. Water and waste is subject to stand position and venue approval 12. All orders received after the 21st March 2014 will be considered as an onsite order and will only be accepted and process during the buildup day at our designated onsite office. All onsite orders will be subject to availability and onsite charges.
CANCELLATION POLICY
Cancellation of order: Prior to the specified deadline date: no charge After the deadline date: 50% cancellation charge On or after the first day of tenancy / build up: 100% cancellation charge
Electrical Order Form (Shell Scheme Only) GLOBAL EXPERIENCE SPECIALISTS (GES) PAYMENT FORM
Should you wish to pay by credit card please complete this form with your payment details and submit along with your order / upon receipt of invoice to GES on the designated show email address on the order forms. Company Name Exhibition Card No. Expiry Date Details of Payment / Invoice No. Amount Authorized By Please note credit card payments will be initiated by our UK office and will be made in Sterling Signature Stand No. Cardholders Name Card Type Security Code
Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Sterling see specific IBAN numbers. Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001 Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.
Shell Scheme Extras & Stand Fittings Order Form (Shell Scheme Stands)
Stand No. Invoice Address
Company
Fax
Signature
UNIT COST CODE QTY ITEM DESCRIPTION US$

SA WP EWD FD EWC FS SS CS GHR SHK SRP SLATW STORAGE AREA in the corner of your shell scheme, using 1 x wall panel (2.5mH x 1mW), and 1 x lockable door Additional WALL PANEL 2.5mH x 1mW (e.g. to increase size of store) LOCKABLE DOOR SECTION 2.5mH x 1mW, with key FOLDING DOOR 2.5mH x 1mW, with key Black CHANGING ROOM CURTAIN 2.5mH x 1Mw White melamine FLAT SHELF 1mW x 300mmD (with bracket) White melamine SLOPING SHELF 1mW x 300mmD (with bracket) White CORNER SHELF 1m x 1m 1.4m, across set in corner of shell scheme GARMENT HANGING RAIL 1mW x 300mmD, on brackets attached to the panel S Hooks (per pack of 10 hooks) WOODEN PLATFORM 100mmH, laid to floor, white painted skirting, (does not include carpet) SLAT WALLING 1m wide x 2.4m high panel (does not include hooks)
TOTAL ( )
DHS
189.00 72.00 122.00 122.00 87.00 40.00 49.00 67.00 40.00 3.00
695.00 263.00 448.00 448.00 317.00 147.00 178.00 243.00 147.00 10.00
2
Price per m upon request Upon request
Should you require anything not mentioned on the above list please contact us and we will do all we can to accommodate your request.
TOTAL COST
Please read the Terms and Conditions on the following page
Page 1 of 3 * Melville Middle East Exhibition Service LCC is trading as Global Experience Specialists (GES)
TERMS AND CONDITIONS

1. 2. 3. 4. 5. 6. 7. All confirmed orders will be process and invoice will be send within 3-5 working days Please contact GES if invoice has not been received after 5 working days from date of order All orders must be paid in full in advance Rates are on a rental basis for the duration of the exhibition Orders received after the deadline date will incur a 20% surcharge and will only be processed onsite GES will do all possible to accommodate all orders, but at our sole discretion, reserve the right to substitute items that may be unavailable to those of a similar specification, quality and performance It is the Exhibitors responsibility to keep hire items in good condition during the continuance of hire. In the event of any item being damaged or lost through any cause whatsoever, the hirer agrees to pay GES the full value of such items in addition to the original hire charge Any Upon Request items cannot be ordered through the online Exhibitor Manual or GES Online Ordering system and should be ordered via email to the above address. st All orders received after the 21 March 2014 will be considered as an onsite order and will only be accepted and process during the buildup day at our designated onsite office. All onsite orders will be subject to availability and onsite charges.
8. 9.
CANCELLATION POLICY
Cancellation of order: Prior to show build date: no charge Onsite: 100% cancellation charge
Should you wish to pay by credit card please complete this form with your payment details and submit along with your order / upon receipt of invoice to GES on the designated show email address on the order forms.
Company Name Exhibition Card No. Expiry Date Details of Payment / Invoice No. Amount Authorized By
Signature
Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Stirling see specific IBAN numbers. Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001 Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.
UTILITIES ORDER FORM SPACE ONLY STANDS

PLEASE RETURN FORM TO: Global Experience Specialists (GES) Exhibition Services LLC, PO Box 282786, Dubai Email: quartz@ges.com Fax: +9714 885 9337 Tel: +971 2 406 4458 DEADLINE DATE: 10th March 2014
Please note that the venue, DWTC, has set new rules and regulations for mains power supply. If power is required for stand construction during the buildup days, this should be ordered separately on the below. Power from the venue wall sockets will not be available.
Stand No. Company Address Billing Address Company / Exhibitor
Telephone Email
Fax
Build Up Power Supply (Stand construction) to be ordered additionally if you require any power during the build up days.
ITEM DESCRIPTION More than 20 days prior USD AED 490.00 910.00 1,460.00 2,450.00 Less than 20 days prior USD 202.00 374.00 597.00 1,003.00 AED 740.00 1,370.00 2,190.00 3,680.00 QTY TOTAL ( USD ) AED
ELECTRICAL
15 Amps single phase main 30 Amps single phase main 15 Amps three phase main 30 Amps three phase main
134.00 248.00 398.00 668.00
Show Electrical Requirements to be ordered for stand power supply from show opening to closing
ITEM DESCRIPTION More than 20 days prior USD ELECTRICAL 15 Amps single phase main 30 Amps single phase main 15 Amps three phase main 30 Amps three phase main 60 Amps three phase 100 Amps three phase main Single phase distribution board 3 Phase 60 Amps distribution board 24 Hour supply Ceiling cable 268.00 496.00 796.00 1,336.00 2,259.00 4,202.00 223.00 444.00 AED 980.00 1,820.00 2,920.00 4,900.00 8,290.00 15,420.00 819.00 1,635.00 Less than 20 days prior USD 401.00 744.00 1,194.00 2,003.00 3,390.00 6,303.00 277.00 546.00 AED 1,470.00 2,730.00 4,380.00 7,350.00 12,440.00 23,130.00 1,018.00 2,009.00 QTY TOTAL ( USD ) AED
+30% +30% Upon request
+30% +30% Upon request
Page 1 of 3

ITEM DESCRIPTION More than 20 days prior USD WATER & DRAINAGE Water and waste (3m pipe) Water & Waste partial filing AIR FLOW - LITRE/PM 50-100 ( 6 Bars ) 100-300 ( 8 Bars ) 300-500 ( 10 Bars ) 500-750 ( 10 Bars ) Additional (split) connection 1,464.00 731.00 1,499.00 1,763.00 2,123.00 2,371.00 AED 5,370.00 2,680.00 5,500.00 6,470.00 7,790.00 8,700.00 Less than 20 days prior USD 2,197.00 1,096.00 AED 8,060.00 4,020.00 QTY TOTAL ( USD ) AED
8,250.00 8,250.00 9,710.00 9,710.00 11,690.00 11,690.00 13,060.00 13,060.00 +50% of connection ordered TOTAL COST
Please complete the following grid plan to indicate the location of your mains / utility supply
STAND ORIENTATION GRID Neighbouring Stand Number
Neighbouring Stand Number PLEASE SPECIFY THE FOLLOWING: Position of the ordered utilities: Stand on left side: Stand on right side: Stand at rear:
Instructions 1. Each square on the grid can denote 1m2 or m2 etc (please indicate) 2. Please indicate the location of your mains power cable with a X 3. Please also indicate preferred locations of any other power / utility requirements with clear labeling
Page 2 of 3
Neighbouring Stand Number

TERMS AND CONDITIONS 1. 2. ORDERS SHOULD BE ACCOMPANIED BY A COMPLETED GRID PLAN. ANY ONSITE RELOCATIONS WILL INCUR EXTRA CHARGE. ANY AMENDMENTS WILL NEED TO BE REQUESTED AND PAID FOR AT OUR ONSITE SERVICE DESK 3. ALL ORDERS MUST BE PAID IN FULL IN ADVANCE. POWER / UTILITY REQUIREMENTS WILL NOT BE SUPPLIED IF PAYMENT IS NOT RECEIVED 4. ORDERS RECEIVED AFTER THE DEADLINE DATE WILL BE SUBJECT TO ABAILABILITY AND WILL INCUR SURCHARGE. 5. EXHIBITORS WILL BE HELD RESPONSIBLE FOR ANY LOSS OR DAMAGES OF PARTS 6. RATES QUOTED ARE ON A RENTAL BASIS FOR THE DURATION OF THE EXHIBITION 7. A 30% INCREASE WILL BE ADDED TO THE TOTAL CHARGES IN CASE FOR ANY EXTENSION TO THE ACTUAL DAYS OF THE EVENT 8. 24-HOUR SUPPLY PRICE IS DEPENDENT ON THE CURRENT / VOLUME REQUIREMENT AND LIABLE TO A 30% PRICE INCREASE 9. ALL CEILING CABLE ORDERS SHOULD BE INDICATED IN THIS ORDER FORM. ANY LAYOUT OF CEILING CABLE ORDERS WILL NOT BE VALID UNLESS MENTIONED ON THIS ORDER FORM. PLEASE CONTACT US FOR CEILING CABLE CHARGES. 10. WATER AND WASTE IS SUBJECT TO STAND POSITION AND VENUE APPROVAL. SINKS, CONNECTIONS & FITTINGS WILL NOT BE PROVIDED 11. IT IS THE RESPONSIBILITY OF THE EXHIBITOR AND / OR THEIR APPOINTED CONTRACTOR TO PROVIDE ALL LABOUR AND SUPPLIES FOR WATER AND WASTE CONNECTION 12. IT IS THE RESPONSIBILITY OF THE INDIVIDUALLY APPOINTED STAND CONTRACTOR (BUILDER): NOT MELVILLE GES, TO ENSURE ALL ELECTRICAL CONNECTIONS (INCLUDING FIXTURES AND FITTINGS) ARE COMPLETED WITHIN THE REQUIRED TIMEFRAME 13. FOR COMPRESSED AIR: a. AIR COMPRESSORS ARE NOT PERMITTED IN THE EXHIBITION HALLS AND A HOSE WILL BE PROVIDED FROM OUTSIDE b. FILTERS MUST BE SUPPLIED BY THE EXHIBITOR IF 100% CLEAN DRY AIR IS REQUIRED. THE SUPPLIED AIR IS APPROXIMATELY 4% HUMIDITY AND 100PPM OIL CONTENT c. THE EXHIBITOR MUST DRAIN OFF THE WATER EACH DAY AS THE SUPPLIED COMPRESSOR IS WITHOUT A DRYER d. IT IS THE RESPONSIBILITY OF THE STAND CONTRACTOR TO CONNECT THE HOSE TO THE EXHIBITION STAND CANCELLATION POLICY CANCELLATION OF ORDER: PRIOR TO THE SPECIFIED DEADLINE DATE: NO CHARGE AFTER THE DEADLINE DATE: 100% CANCELLATION CHARGE ON OR AFTER THE FIRST DAY OF TENANCY / BUILD UP: 100% CANCELLATION CHARGE SIGNATURE: POSITION: NAME: DATE:

Should you wish to pay by credit card please complete this form with your payment details and submit along with your order / upon receipt of invoice to GES on the designated show email address on the order forms. Company Name Exhibition Card No. Expiry Date Details of Payment / Invoice No. Amount Authorized By
Signature
Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Stirling see specific IBAN numbers. Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001 Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.
Page 3 of 3
Company Name Board/Fascia (Shell Scheme Stands)

No names will be received after the deadline date
Please retain a copy and return to the postal address, email or fax number on the right. Complete the information in BLOCK CAPITALS. Please see checklist for deadlines. Stand No.
Telephone Email Contact Name Signature
Company
Fax
If you have booked a shell scheme stand through the Organisers, GES will be building your stand. Your company name and stand number will be supplied on a standard panel fixed to the front of your stand. Please fill in all sections of this form and return before the deadline date to ensure your name panel details are correct.
NAME THAT YOU WISH TO APPEAR ON YOUR STAND NAME PANEL

Please type or print in BLOCK CAPITALS, as mistakes resulting from illegible handwriting will be charged for
Please note: 1. Standard fascia name should not be more than 30 characters. 2. Receipt of this form cannot be confirmed due to the volume received. 3. If this form is not returned by the deadline date, the name shown on the exhibitor list provided by the organisers to us will be used for your name panels. 4. Alterations at the exhibition will be charged at US $25.00 per panel. 5. If you have booked a shell scheme after the deadline date, please return this form immediately. 6. Type your name using both upper and lowercase. However, the organisers may choose to produce all name boards using capitals. 7. In all cases abbreviations will be used, i.e., Limited becomes Ltd., Company becomes Co., etc. 8. Company logos can be printed on the fascia at an additional cost. Please contact the official contractor on the above address for further details. 9. Please contact GES for any other graphics requirements i.e., seamless wall graphics, individual wall panel graphics, posters, banners, etc.
Page 1 of 1
Stand Security Coverage Form_2014
V01.08.13_38E
Please Return Completed Forms to DWTCs Exhibitor Services: Helpline: +971 4 308 6333 E-mail: exhibitors@dwtc.com
Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting) EXHIBITION DETAILS Exhibition Name Hall No.
Exhibition Date Stand No.
Stand Name
ORDER CONTACT DETAILS (we require these details so we can contact you about your order) First Name Last Name Company Name / Type Company Address Company City Direct No. Postal Code Mobile No. Country Job Title Contractor Exhibitor Agent
E-mail (important service information will be sent to this address) On-site Contact Name On-site Contact No.
Ways to Pay: Payment should be made only on receiving your pro-forma invoice;
(Please select)
CREDIT CARD -You can now pay by credit card through our secure on-line payment facility.
you a link to our website that will allow you to pay by VISA or MasterCard with ease.
On confirmation of your order we will e-mail
COMPANY CHEQUE - If your company is based within the UAE, we will accept payment by company cheque.
You need to allow for 5 working days to ensure that the funds have cleared on time and as such postdated cheques are not accepted. Cheques can only be deposited at Exhibitor Services in Concourse 1 of Dubai World Trade Centre.
BANK TRANSFER - If you prefer you can pay by bank transfer. On selecting this method we will e-mail you the Bank Transfer Form that will detail our account information and the charges you should allow for. You need to allow for 10 working days to ensure that the funds have cleared on time.
Conditions of Sale:
1) 2) 3) 4) 5) Dubai World Trade Centre holds the exclusive rights to all security services within DWTC. All security orders must be paid in full at the time of ordering. All rates are in United Arab Emirates Dirhams. Cancellations or amendments to confirmed and paid orders are not permitted. The advance More than 3 weeks prior rates are charged 3 weeks and more prior to the start date of the event. Items must be paid within 5 days of ordering or will be automatically cancelled. The standard Less than 3 weeks prior rates are charged within 3 weeks and less prior to the start date of the event. Items must be paid within 24 hours of ordering or will be automatically cancelled. Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing exhibitors@dwtc.com.
www.dwtc.com
Stand Security Coverage Form_2014

A World of Possibilities:
V01.08.13_38E
Dubai World Trade Centres Security division is expert in delivering all your security requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements in securing your stand then please call us and we will be delighted to quote for you.
Please contact us to discuss your requirements on +971 4 308 6333 or e-mail us at exhibitors@dwtc.com
Item Description Female security personnel (8 hours minimum) Advance: More than 3 weeks prior 135.00 per hour Standard: Less than 3 weeks prior 135.00 per hour Day 1 Day 2 Day 3 Day 4 Day 5 Male security personnel (8 hours minimum) 115.00 per hour 115.00 per hour Day 1 Day 2 Day 3 Day 4 Day 5 GRAND TOTAL Duration
Quantity Start date Start time End date End time
www.dwtc.com
Stand Catering Form_2014
V01.08.13_36E
Stand Name
(Please select)
CREDIT CARD - You can now pay by credit card through our secure on-line payment facility. On confirmation of your order we will e-mail you a link to our website that will allow you to pay by VISA or MasterCard with ease.
Conditions of Sale:
1) 2) 3) 4) 5) Dubai World Trade Centre holds the exclusive rights to all catering services within DWTC. Food and beverage, logo bottled water and samples are not permitted to be brought into DWTC by any organiser, exhibitor, contractor or other entity hired as part of the event. All catering orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams. Cancellations or amendments to confirmed and paid orders are not permitted. The advance More than 3 weeks prior rates are charged 3 weeks and more prior to the start date of the event. Items must be paid within 5 days of ordering or will be automatically cancelled. The standard Less than 3 weeks prior rates are charged within 3 weeks and less prior to the start date of the event. Items must be paid within 24 hours of ordering or will be automatically cancelled. Successful delivery of your order is dependent on the correct stand number and name of the exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing exhibitors@dwtc.com.
www.dwtc.com

V01.08.13_36E
Dubai World Trade Centres Catering division is expert in delivering all your catering requirements during the exhibition. For ease you can order directly using this form by filling out the quantities you require on each day and at what time. However if you have more elaborate plans, such as a lavish breakfast buffet, sumptuous lunch or sophisticated evening cocktail reception, then please contact us and we will be delighted to create a bespoke menu for you for one day or for the entire event. Some examples are shown below: e.g. All day reception menus from AED 230.00 per person based on a minimum of 25 people, ideal for refreshments throughout the day:
Breakfast Menu Croissants, Danish pastries Pastrami sandwich Chicken mayonnaise sandwich Cheese & tomato sandwich Orange juice Tea and coffee Lunch Crudits Chicken breast on peach & vanilla chutney Quail egg with chive mousse Asian marinated duck breast Goats cheese with shallot compote Smoked turkey breast mousse with chutney Dessert Orange tarts with almonds crunch Cheese cake Strawberry tartlets Mini Paris-Brest French chocolate clairs Afternoon Tea Assorted luxury sandwiches English cake Broccoli and cheese quiches French pastries Fruit kebabs
e.g. Buffet lunch menus from AED 180.00 per person based on a minimum of 25 people, ideal for a more substantial lunch:
Belgium endives salad, yoghurt and orange dressing Mediterranean salad with Romaine lettuce, Grilled halloumi cheese Glass noodle salad with shrimps and lemongrass Hommous Fattoush Roasted baby eggplants and tahina Garden greens, vinaigrette Kebab selection: Shish tawook, lamb kofta, jojo kebab Eminc of veal in mushroom cream sauce Toulouse fish stew with mussels Vietnamese wok fried beef with broccoli Vegetable rigatoni with tomato sugo Basmati rice New York carrot cake Chocolate truffle mousse Passion fruit yoghurt cake Vanilla cream profiterole on raspberry sauce
e.g. Canap collections from AED 195.00 per person based on a minimum of 25 people, ideal for cocktail receptions:
Cold Canaps Crudits Smoked turkey breast & pomegranate Quail egg with chive velvet cream Gulf prawns with coriander dip Hommous on crispy mini Arabic bread Tabouleh in cherry tomato Chervil cream cheese and avocado with capsicum relish Hot Canaps Teriyaki chicken skewers with soy chive glaze Vegetable samosa Mini kofta kebab Leek and blue cheese tartlets Pepper crusted beef mignons Lamb kebbeh Dessert Canaps Assorted Arabic sweets and pastries Mini fruit tartlets Lemon curd tarts Apple jalousie Crme caramel
e.g. Light buffet lunches from AED 130.00 to AED 180.00 pp on a minimum of 25 people, ideal for entertaining clients on your stand:
The Thai Collection The Italian Collection
Buffalo mozzarella on ciabatta crote Cocktail assorted bruschetta Mediterranean quiche with fresh basil Salami of meat & fruits Melon & turkey ham Prawn & penne pasta salad Roasted bell peppers
The Indian Collection

Punjabi vegetable samosa Shahi paneer tikka kebabs Tandoori chicken, royal chaat Hara bhara salads, coriander dips Luckhnawi chicken biryani Adraki chaamp Mahi tikka hasrati Navratan pulao Kashmiri sabzi kofte Gulab jamuns Fruit platter
The Chinese Collection

Fried shrimps on iceberg lettuce Chinese cabbage and bean sprout salad Green beans and peppers with sesame oil Cantonese roast duck Chinese broccoli, cauliflower with oyster sauce Sweet and sour chicken Wok fried rice with tofu Shanghai fried noodles with mushroom Sago coconut milk with fruits Lychee and mandarin mousse
Thai style open sandwiches King prawn and pineapple skewers Schezwan crusted salmon Skewered lemongrass chicken Phad Thai style stirfried noodles Sticky chicken wings Assorted savouries
The Arabic Collection

Feta cheese and plum potato Mini cheese manakish Lamb kebbeh Lebanese chicken cutlets Hammour sayadiah Oriental rice Fattoush Hommous Fresh fruit platter
The English Collection

Duck tartlets Assorted savory scones Platter of bloomer sandwiches Huntsmen pie with chutney Minted new potatoes Fresh garden salad Strawberry tartlets English cheese board
The Turkish Collection

Antep Ezme - Finely chopped tomato with Bodrum chili paste and capsicum Haydari - Labneh with golden brown sautd butter and dry mint Kasik Salata - Diced tomato, cucumber, red onion, capsicum, walnut and pomegranate syrup Coban Salata - Sun ripened tomato, red cabbage, onion, with fresh lemon and olive oil Sulu Kofta Boiled Turkish kofta and carrot and yoghurt Burghul Pilav - Burghul sautd with onion, capsicum, tomato paste and dry mint Bezalya - Sauted minced lamb cooked with green beans Imam Bayildi - Eggplant stuffed with minced lamb and baked in the oven with tomato sauce Sutlac - Rice slowly cooked in fresh milk with cinnamon then baked in the oven and served cold Keskul - Milk simmered with vanilla and fresh eggs topped with sliced almond
www.dwtc.com

Item BAKERY Khidri stuffed dates Kholas large stuffed dates Assorted Danish pastries Assorted croissants Assorted muffins Assorted donuts Banana puffs Sliced tea cake Assorted mini cakes Butter cookies American cookies Chocolate brownies CONFECTIONARY Wrapped mint candy Chocolate truffles Quality Street chocolate box 370g Bateel date chocolates Bateel praline chocolates Traditional Arabic sweets Turkish baklava Reception package
Including assorted Lays crisps (15), Best salted peanuts (15), assorted chocolate bars (15) and Quality Street chocolate box (1)
V01.08.13_36E
Please contact us to discuss your requirements on +971 4 308 6333 or e-mail us at exhibitors@dwtc.com.
Unit Advance: Standard: More than Less than 3 weeks 3 weeks prior prior 150.00 175.00 95.00 95.00 110.00 110.00 140.00 175.00 175.00 110.00 130.00 110.00 150.00 130.00 80.00 125.00 120.00 155.00 150.00 290.00 210.00 245.00 130.00 130.00 155.00 155.00 195.00 245.00 245.00 155.00 180.00 155.00 210.00 180.00 110.00 175.00 170.00 220.00 210.00 410.00 Fri Sat Sun Mon Tue Wed Thu
Requested Delivery Time
Please write the quantity of items in the days columns

400gms 400gms
20pcs 20pcs 15pcs 15pcs 15pcs 10pcs 10pcs 50pcs 25pcs 15pcs 1kg 20pcs 1pc 320g 220g 400g 600g 1
FRUIT Sliced fruit platter Seasonal fruit basket SANDWICH PLATTERS Classic sandwiches Luxury sandwiches Vegetarian sandwiches Mixed sandwiches Savory mixed bagels Savory chicken wraps COLD CANAPS Smoked salmon & cream cheese Tomato & mozzarella skewers Tiger prawns with ginger Fresh tuna & pesto Quail eggs, spicy mayo on focaccia Brie & pear Assorted maki Cocktail shrimp with curry dip Chicken mousse Antipasti platter International cheese platter
30pcs 4kg 30pcs 30pcs 30pcs 30pcs 15pcs 30pcs 30pcs 30pcs 30pcs 30pcs 30pcs 30pcs 18pcs 30pcs 30pcs 1.2kg 1kg
110.00 140.00 175.00 200.00 175.00 185.00 210.00 185.00 210.00 220.00 210.00 210.00 155.00 175.00 265.00 235.00 175.00 220.00 220.00
155.00 195.00 245.00 285.00 245.00 260.00 300.00 260.00 300.00 310.00 300.00 300.00 220.00 245.00 375.00 335.00 250.00 310.00 310.00
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Item HOT CANAPS Thai green curried prawns Tandoori chicken & mango salsa BBQ chicken Lamb kebbeh Chicken satay with peanut dip Lemon & cinnamon glazed chicken Steamed seafood wontons Broccoli & mushroom quiche Sausage rolls Cheese burrek DESSERT CANAPS Chocolate clair Passion fruit tartlets Caramel & coffee mousse cups Citron meringues Apple pie Mandarin lychee mousse Fruit kebabs Mini chocolate cheesecake White chocolate cheesecake Unit Advance: Standard: More than Less than 3 weeks 3 weeks prior prior 200.00 195.00 165.00 180.00 195.00 180.00 200.00 180.00 180.00 195.00 175.00 155.00 165.00 155.00 150.00 175.00 165.00 175.00 155.00 285.00 275.00 230.00 255.00 275.00 255.00 285.00 255.00 255.00 275.00 245.00 220.00 235.00 220.00 210.00 250.00 235.00 245.00 220.00 Fri Sat 30pcs 30pcs 30pcs 30pcs 30pcs 30pcs 30pcs 30pcs 30pcs 30pcs 30pcs 30pcs 20pcs 25pcs 30pcs 30pcs 30pcs 30pcs 30pcs
V01.08.13_36E
Sun
Mon
Tue
Wed
Thu
Please write the quantity of items in the days columns
Assorted French macaroons 20pcs 195.00 275.00 COLD DRINKS: Please note that refrigerators should be ordered through your stand contractor Pepsi Diet Pepsi 7up Mirinda Perrier Red Bull Club soda Flavoured iced tea Local mineral water (1.5ltr) Evian still mineral water (500ml) Acqua Panna still water (500ml)
San Pellegrino sparkling water (500ml)
24cans 24cans 24cans 24cans 24btls 24cans 24cans 24cans 12btls 24btls 24btls 24btls 24btls 24btls 24btls 1.5 l 1.5 l 1.5 l 1.5 l 1.5 l 1.5 l Unit
110.00 110.00 110.00 110.00 270.00 330.00 110.00 175.00 110.00 240.00 240.00 285.00 105.00 175.00 175.00 155.00 160.00 195.00 150.00 160.00
155.00 155.00 155.00 155.00 385.00 465.00 155.00 245.00 155.00 340.00 340.00 405.00 145.00 245.00 245.00 215.00 225.00 275.00 210.00 225.00
Local mineral water (600ml) Granini orange juice Granini pineapple juice Fresh orange juice Fresh cocktail juice Fresh mango juice Fresh watermelon juice Fresh lemon and mint juice Fresh pineapple juice Item
150.00 210.00 Advance: Standard: More than Less than 3 weeks 3 weeks prior prior
Fri
Sat
Sun
Mon
Tue
Wed
Thu
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HOT DRINKS Tea flask Suleimani tea flask Hot water flask Twinings tea bags Twinings tea package
A selection of Twinings tea bags (25), flasks of hot water (2) and platter of butter cookies (1)
V01.08.13_36E
Please write the quantity of items in the days columns 1.8 l 1.0 l 1.8 l 25 1 1.8 l 1.0 l 1 8hrs 1 100cups 100cups 100cups 100cups 1 200cups 1 350cups 95.00 90.00 70.00 60.00 280.00 105.00 95.00 2,975.00 980.00 455.00 820.00 230.00 300.00 230.00 250.00 2,000.00 400.00 3,500.00 135.00 130.00 95.00 80.00 400.00 150.00 130.00 4,250.00 1,400.00 650.00 1170.00 325.00 425.00 325.00 355.00 2,855.00 570.00 5,000.00
Coffee flask Arabic coffee flask Arabian hospitality package

Traditional Arabic coffee server (8hrs, 10 flasks), Khidri stuffed dates and Arabic sweets (4 platters each)
Traditional Arabic coffee server Dallmayr coffee machine (per day) Dallmayr coffee packet Dallmayr milk packet Flavoured tea packet Dallmayr chocolate powder Nespresso single pour coffee machine (per day) Coffee capsules, sugar, milk & cups Nespresso double pour coffee machine (per day) Coffee capsules, sugar, milk & cups Coffee machine staffed by a barista SUNDRY ITEMS Crockery, cutlery & glassware Disposable cups Disposable tumblers Disposable knives Disposable forks Disposable teaspoons Disposable dessert spoons Disposable stirrers Disposable plates (small) Disposable plates (large) Paper napkins Refuse bags Cold water dispenser
includes first 5 gallon water (1), disposable cups (100), requires a 13amp socket
Priced by quotation Priced by quotation 25 25 25 25 25 25 100 25 10 50 10 1 20.00 25.00 15.00 15.00 15.00 15.00 15.00 25.00 20.00 15.00 20.00 195.00 25.00 35.00 20.00 20.00 20.00 20.00 20.00 35.00 25.00 20.00 25.00 275.00
Mineral water (refill) 5gallon 35.00 50.00 Ice cubes 2.5kg 30.00 40.00 Service personnel 8hrs 550.00 780.00 Hostess (meet, greet & order taker) 4hrs 315.00 450.00 Stewarding (back of house staff) 8hrs 480.00 680.00 EXHIBITOR MEAL OPTIONS: Boxed meal delivered to your stand 1person Hot, vegetarian meal and water 40.00 55.00 Hot, non-veg meal and water Luxury sandwich and water Sit-in meal voucher
1person 1person 1person
45.00 35.00 90.00
60.00 45.00 90.00
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V01.08.13_36E
PREMIUM RECEPTION MENUS: Breakfast, Light Lunch; Afternoon Tea & Evening Reception Specially created for upscale and elaborate exhibition stands, the catering team has custom designed menus for breakfast, lunch, afternoon tea and evening receptions. Each menu is presented using stylized crockery, cutlery and glasses and comes with excellent service staff to make sure that your guests are fully cared for whilst maintaining the order of your stand. To enjoy this new addition to the stand catering offering, simply mention the quantity of each meal on each day and leave the rest to us.
Advance: More than 3 weeks prior per person 70.00 140.00 80.00 140.00 Standard: Less than 3 weeks prior per person 100.00 200.00 115.00 200.00
Item
Minimum Qty
Day 1 Qty
Day 2 Qty
Day 3 Qty
Day 4 Qty
Day 5 Qty
Total
Please write the quantity of items in the days columns Breakfast Light lunch Afternoon tea Evening reception
Min 20pax Min 20pax Min 20pax Min 20pax
Breakfast: Served from 10:00 am until 11:30 am Fresh orange juice Yogurt pots English breakfast tea Starbucks coffee Arabic coffee & dates Smoothie shots: Day 1 Day 2 Day 3 Day 4 Day 5 Mini bagels: Day 1 Day 2 Day 3 Day 4 Day 5 Smoked salmon and black pepper Turkey breast and spring onion Pastrami and mustard Roast chicken and herb salad Tuna and chili mayonnaise Bite-sized muffins: Day 1 Day 2 Day 3 Day 4 Day 5 Light lunch: Served from 12:00 noon until 2:00 pm Double chocolate Raspberry and white chocolate Oatmeal, raisin and apple Blueberry Toffee and walnut Roasted vegetable and pesto Brie, grape and cranberry Egg mayonnaise and watercress Mozzarella, tomato and basil Cream cheese with chargrilled red pepper Mango Pineapple and cranberries Cappuccino Mandarin and lychee Strawberry and guava
Served daily
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Hot dishes: Meat Day 1 Day 2 Day 3 Day 4 Day 5 Chicken satay with peanut dip Beef skewers with cajun tomato salsa Chicken tikka kebabs Mixed grill Red Thai fish curry Dessert: Sweet Day 1 Day 2 Day 3 Day 4 Day 5 Tart tatin Crme caramel Tiramisu Strawberry millefeuille Chocolate mousse Cheese Vegetarian Spring rolls Roasted vegetable kebabs Vegetable biryani Pumpkin, baby spinach and cauliflower bake Deep fried tofu with sprouts, coriander and hoisin sauce
V01.08.13_36E
Side dish Steamed vegetables with oyster sauce Roast potatoes Black daal Potato wedges Jasmine rice
Salad Spicy noodle salad Herb salad Cucumber salad Lentil salad Roasted vegetables
Fruit Pineapple Watermelon Oranges Thai bananas Black grapes
Stilton with celery and water biscuits Camembert with grapes and French bread Farmhouse cheddar with figs and oatcakes Munster with dried apricots and biscuit thins Edam with apple and rye bread Tea Starbucks coffee Mineral water, soft drinks
Served daily
Afternoon Tea: Served from 3:00 pm until 5:00 pm Fresh juices: Day 1 Day 2 Day 3 Day 4 Day 5 Finger sandwiches: Day 1 Day 2 Day 3 Day 4 Day 5 Cookies: Day 1 Day 2 Day 3 Day 4 Day 5 Afternoon Tea: Continued: Cakes: White chocolate chip Peanut butter Chocolate brownies Shortbread All butter cookies Pastrami and green chutney Prawn mayonnaise Chicken tikka Roast beef and horseradish Smoked salmon and capers Hummus and roasted red pepper Roasted falafel and spinach Cucumber and soft cream cheese Free-range egg mayonnaise and watercress Cheddar and pickle Watermelon Apple Pink grapefruit Tomato Exotic fruit cocktail
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Day 1 Day 2 Day 3 Day 4 Day 5
V01.08.13_36E
English tea cake Scones with jam and cream Mini cup cakes Apple pie White chocolate cheesecake Earl grey tea Starbucks coffee Suilaimani
Served daily
Evening Reception: Served from 5:30 pm until exhibition close Mocktails: Day 1 Day 2 Day 3 Day 4 Day 5 Served daily Cold canap selection: Day 1 Day 2 Day 3 Day 4 Day 5 Honey macerated figs with turkey ham Ginger glazed smoked duck breast on polenta spike Roast beef with pumpkin polenta coins Smoked turkey breast with mango chutney Crab and lemongrass tartar Hot canap selection: Day 1 Day 2 Day 3 Day 4 Day 5 Chicken skewers with soy chive glaze Lamb kebbeh with mint yoghurt dip Thai fish cakes with sweet chilli dip Lemon marinated seafood and filo parcels Rare beef fillet coins with sauce aioli Dessert selection: Day 1 Day 2 Day 3 Day 4 Day 5 Mini ganache tartlets Lemon tarts with crunchy almonds Strawberry tartlets Apple tarts Mini glazed orange baba Mixed berry tartlets Chocolate dates Chocolate & nut fudge cake Mini crme brulee Vanilla cream cake Arabic sweet selection Mini French cakes Mini carrot cake Mini chocolate and cinnamon cake White chocolate truffle cake Leek and blue cheese tartlets Mini meatballs with BBQ sauce Red curry lamb sticks with tomato jam Stuffed jalapeno peppers with warm tomato salsa Chinese rice dumpling with soy sauce Tempura of asparagus and crispy baby vegetables with soy sauce Spinach and feta cheese burrek with sumac Mini spring rolls Deep fried vegetables and onion pakoras Hoisin glazed Mediterranean vegetable skewers Stuffed baby tomato with herb vegetables and pecorino Smoked trout with cranberry Gazpacho shots Smoked salmon with cucumber relish Air dried beef with bell pepper jam on focaccia Spinach tortilla wraps with chilli eggplant mousse Hommous and cucumber tartlets Grilled eggplant and mascarpone roulade Feta cheese with olive in sun ripened tomato Taco chips with tomato salsa, guacamole and sour cream Lemon and mint Mango mojito Apricot iced tea Strawberry daiquiri Tropical sunset Still and sparkling mineral water
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3 Day Event Stand Cleaning Form_2014
V01.08.13_34E
Stand Name
(Please select)
Conditions of Sale:
1) 2) 3) 4) 5) Dubai World Trade Centre holds the exclusive rights to all cleaning services within DWTC. All cleaning orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams. Cancellations or amendments to confirmed and paid orders are not permitted. The advance More than 3 weeks prior rates are charged 3 weeks and more prior to the start date of the event. Items must be paid within 5 days of ordering or will be automatically cancelled. The standard Less than 3 weeks prior rates are charged within 3 weeks and less prior to the start date of the event. Items must be paid within 24 hours of ordering or will be automatically cancelled. Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing exhibitors@dwtc.com.
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3 Day Event Stand Cleaning Form_2014

V01.08.13_34E
Dubai World Trade Centres Cleaning division is expert in providing all your cleaning requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements such as floor refinishing, carpet shampooing, laundry and dry cleaning then we will be delighted to provide a quote for you.
Stand Cleaning Complete Cleaning Solution per m per day Basic Cleaning Solution per m per day
2 2
Advance: More than 3 weeks prior 1 2,999 m 1 2,999 m SUBTOTAL

2 2
Standard: Less than 3 weeks prior 10.00 5.00
Area in 2 m
No. of days 3 days
Total Cost
7.00 4.00
Item description Stand-by cleaner min of 8 hours (only available with stand cleaning order) Rubbish skip rental (per 18m skip) SUBTOTAL GRAND TOTAL
3
Advance: More than 3 weeks prior 50.00 685.00
Standard: Less than 3 weeks prior 70.00 975.00
No. of hours
No. of days
Total Cost
--
Points to note:
1) The Complete Cleaning Solution includes vacuuming or wet mopping of floors; dusting of counter tops and furniture; emptying of bins, cleaning of walls, glass and partitions (except clear acrylic partitions). The Basic Cleaning Solution includes vacuuming or wet mopping of floors; dusting of counter tops and furniture and emptying of bins. All cleaning is carried out at night, not during the exhibition open hours to ensure the stands are ready prior to the opening of the exhibition. It will be performed on the night before the opening day of the event and each night thereafter. Double decker stands will be charged on the total floor space per m . The role of the Stand-by Cleaner is to ensure that your stand is kept clean and presentable at all times and free from the accumulation of waste. The rubbish skip rental is for the removal of waste materials, excluding labour, generated during the build-up and tear-down of the exhibition. Please note that there are road restrictions on the movement of skips on Fridays. DWTCs Cleaning division unfortunately is unable to clean exhibits. DWTCs Cleaning division cannot be held liable for any loss or damage related to the cleaning of the exhibition stand. DWTCs Cleaning division does not supply cleaning materials to exhibitors or their contractors.
2
2) 3)
4) 5) 6)
7) 8) 9)
10) In order to guarantee quality of service, exhibition stands must be clear of all contractors work and materials by midnight on the last day of buildup.
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Rigging, Banners & Graphics Form_2014
V01.08.13_33E
Stand Name
ORDER CONTACT DETAILS (we require these details so we can contact you about your order) First Name Last Name Company Name Company Address Company City Direct No. Postal Code Mobile No. Country Job Title Contractor Exhibitor Agent
(Please select)
Conditions of Sale:
1) 2) 3) 4) 5) 6) Dubai World Trade Centre holds the exclusive rights to all primary rigging services within DWTC. All rigging orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams and are inclusive of installation and tear-down. Cancellations or amendments to confirmed and paid orders are not permitted. The advance More than 3 weeks prior rates are charged 3 weeks and more prior to the start date of the event. Items must be paid within 5 days of ordering or will be automatically cancelled. The standard Less than 3 weeks prior rates are charged within 3 weeks and less prior to the start date of the event. Items must be paid within 24 hours of ordering or will be automatically cancelled. Rigging orders placed on-site once build-up has commenced are charged at the standard Less than 3 weeks prior rates plus 50% subject to availability. Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing exhibitors@dwtc.com.
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V01.08.13_33E
Dubai World Trade Centres Event Services division is expert in delivering all your banner and graphic printing and rigging requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements such as trussing, lighting rigs and complex banner installations then please contact us and we will be delighted to quote for you.
BANNER AND GRAPHIC PRINTING Item Description Roll up banner of size 85cm x 200cm Roll up banner of size 150cm x 200cm Pop up banner of size 400cm x 300cm Pop up banner of size 300cm x 300cm Free standing direction sign 50cm x 70cm double sided Digital printed Flexpro banners With hanging rods (per m on a min 2m )
2 2
Advance: More than 3 weeks prior 550.00 875.00 3,950.00 2,750.00 350.00 150.00 150.00
2
Standard: Less than 3 weeks prior 550.00 875.00 3,950.00 2,750.00 350.00 150.00 150.00 175.00 250.00 360.00 On-site rate 975.00 1,465.00 1,950.00 2,340.00 1,950.00 2,925.00 P.O.A.
Quantity
Total
With application (per m on a min 2m )

2 2
One way vision graphics (per m on a min 2m )

2
175.00
2
Framed shell scheme graphics (per m on a min 2m )

2
250.00 360.00 Advance: More than 3 weeks prior 455.00 685.00 910.00 1,095.00 910.00 1,365.00 P.O.A. Advance: More than 3 weeks prior 320.00 410.00 655.00 35.00 775.00 Standard: Less than 3 weeks prior 650.00 975.00 1,300.00 1,560.00 1,300.00 1,950.00 P.O.A. Standard: Less than 3 weeks prior 455.00 585.00 930.00 50.00 1,105.00
Shell scheme graphics (900mm x 2400mm) Banner Rigging Pole width up to 2000mm Pole width above 2000mm to 5000mm Pole width above 5000mm to 6000mm Pole width above 6000mm to 7000mm 1) Up to 2m lightweight box / circular banner 2) Up to 4m lightweight box / circular banner 3) Greater than 4m lightweight box / circular banner PRIMARY RIGGING CHARGES Description Drop wire Drop wire hoist & fix Roof point (30-250kg) 6mm catenary wires Special roof point (change from standard height) Please specify the exact weight of each roof point Please specify the total weight of the structure SUB TOTAL
2 2 2
Quantity
Weight
Total Cost
On-site rate 685.00 880.00 1,395.00 75.00 1,660.00
Quantity
Total Cost
Kg Kg
SECONDARY RIGGING CHARGES Description Advance: Standard: On-site rate Quantity Total Cost
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Electric chain hoist (CM Lodestar with safety) per event Manual chain hoist (Yale/Vittal) per event Light duty truss - per metre per event 30 x 30cm
2 2
V01.08.13_33E
More than 3 weeks prior 700.00 350.00 140.00 210.00 1,400.00 2,450.00 3,500.00 4,900.00
Less than 3 weeks prior 1,000.00 500.00 200.00 300.00 2,000.00 3,500.00 5,000.00 7,000.00
1,500.00 750.00 300.00 450.00 3,000.00 5,250.00 7,500.00 10,500.00
Medium duty truss - per metre per event 40 x 40cm Circular truss 2m diameter Circular truss 4m diameter Circular truss 6m diameter Circular truss 8m diameter
SUBTOTAL GRAND TOTAL
RIGGING PLANS
(Please select) Drop wire 6 mm wire rope fitted with a quick term connector. The wire will be left for the contractor to lift the item to the desired height (for banners, lightweight pieces and truss weighting 30 kg or less). Drop wire (hoist & fix) 6mm wire rope fitted with a quick term connector. DWTC will hoist and fix your trussing, banners or set pieces to the desired height and later will be responsible for the tear-down. Roof point (30 kg to 250 kg) For heavy items weighing more than 30 kg. DWTC will supply a roof point for the contractor to attach their own manual or electric hoist. All roof points will be installed at approximately 40cm below the bottom roof truss within the halls. Any request for a change of standard height will be classed as a special roof point.
AVAILABLE RIGGING POINT HEIGHTS IN THE HALLS Exhibition Halls 1 and 2 Rigging points under the air wall (between Exhibition Halls) Rigging points under the bulk head (between Exhibition Halls 2 and 3) Exhibition Halls 3 and 4 Rigging points under the air wall (between Exhibition Halls) Exhibition Halls 5, 6, 7 & 8 Rigging points under the air wall (between Exhibition Halls) Zaabeel Hall 1 Zaabeel Hall 2 and 3 Sheikh Rashid Hall Sheikh Maktoum Hall Sheikh Saeed Hall 1, 2 & 3 Trade Centre Arena 7100 mm 6800 mm 4800 mm 9700 mm 9580 mm 7100 mm 6700 mm 6450 mm 7000 mm 12250 mm 6500 mm 9600 mm 13600 mm
Points to note:
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1. Banner & Graphic Printing:
a. b. c. d. All orders must be accompanied with the artwork detailing the CMYK / Pantone references and sizes of the items. Artwork can be supplied in the following files: Adobe Illustrator; EPS; High Res PDF or TIF. Banner printing does not include rigging. Any amendments and changes on-site to the approved and agreed artwork will be subject to a surcharge
V01.08.13_33E
2. Banner Rigging:
a. b. c. d. All banners need to be supplied with poles in vinyl welded or sewn sleeves. All banners must be delivered two days prior to the build-up of the event. Delivery should be made to DWTC, Saturday to Thursday 08:00 until 17:00 hours. All banners will be disposed of immediately after the last day of tear-down. Dubai World Trade Centre is not liable for the loss or damage to banners during transportation, storage, installation and de-rig.
3. Rigging Plans:
a. b. c. d. e. f. g. All orders for rigging must follow the required guidelines and be submitted with a clear and precise rigging plan at the time of ordering. Any changes required due to incorrect rigging plans will be subject to a surcharge. All rigging plans must show the location of each rigging point in relation to the stand using metric measurements. All rigging must be within the perimeter of the stand. The exact weight of each rigging point must be detailed in kilograms in addition to the total weight in kilograms of the structure. The type of structure or banner material must be detailed along with the metric width, height and length. The stand orientation must be detailed by showing the location of the main entrance and by the stands or walls on the other neighboring three sides. The height from the floor to the bottom of the structure or banner when fully suspended must be shown using metric measurements.
4. Installation:
a. b. c. DWTC rigging hours are Saturday to Thursday 08:00 until 17:00. Any requests outside these hours are subject to availability and surcharge. Rigging not ready for completion by 17:00 on the last day of build-up will be the responsibility of the contractor to install. Any damage to DWTC equipment by third party contractors will be charged.
5. Health and Safety:

a. b. c. d. DWTCs Rigging team is not liable for secondary rigging installed by third party contractors. During build-up, gangways must be kept clear to allow access by the Rigging team. No stand structure is allowed to be attached to the DWTC ceiling as either a precautionary, or as an added safety, measure. Any bottom rigging lifting equipment or lifting eyes that are not stamped, rated, approved with a valid test certificate will not be accepted.
STAND ORIENTATION GRID
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Hall Entrance
V01.08.13_33E
Neighbouring Stand Number PLEASE SPECIFY THE FOLLOWING: Desired height from floor to the bottom of the structure or banner: Size of the structure or banner: Stand on left side: Stand on right side: Stand at rear:
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Neighbouring Stand Number 5
Audio-Visual Form_2014
V01.08.13_31E
Stand Name
(Please select)
Conditions of Sale:
1) 2) 3) 4) 5) Dubai World Trade Centre holds the exclusive rights to all satellite feeds as part of the audio-visual services within DWTC. All audio-visual orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams and are inclusive of installation and tear-down. Cancellations or amendments to confirmed and paid orders are not permitted. The advance More than 3 weeks prior rates are charged 3 weeks and more prior to the start date of the event Items must be paid within 5 days of ordering or will be automatically cancelled. The standard Less than 3 weeks prior rates are charged within 3 weeks and less prior to the start date of the event. Items must be paid within 24 hours of ordering or will be automatically cancelled. Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure
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V01.08.13_31E
that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing exhibitors@dwtc.com.
Dubai World Trade Centres Event Services division is expert in delivering all your audio-visual requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements such as stand design and construction, lighting effects and specialist satellite feeds then please contact us and we will be delighted to quote for you.
AUDIO VISUAL SERVICES Description DATA MONITOR 19 PC monitor with VGA input 42 Plasma screen with stand 50 Plasma screen with stand Wall mounting plasma screen installation Professional Video Player Multi region DVD player P.A. SYSTEM 1 Mackie 12 channels audio mixer 2 Speakers 150 watts with tripod stand 1 Microphone with cord ADDITIONAL EQUIPMENT FOR SOUND SYSTEM Microphone with cord Table top microphone Wireless hand held microphone Wireless lapel microphone LIGHTING SYSTEM Single Parcan 64 lights 1000 watts with dimmer 400 watt metal halide SATELLITE CABLE SERVICES ARABSAT Ku (BADR) horizontal high band ARABSAT Ku (BADR) vertical high band HOTBIRD horizontal high band HOTBIRD horizontal low band HOTBIRD vertical high band HOTBIRD vertical low band NILESAT Ku horizontal high band NILESAT Ku vertical high band SUB TOTAL GRAND TOTAL 1820.00 1820.00 1820.00 1820.00 1820.00 1820.00 1820.00 1820.00 2600.00 2600.00 2600.00 2600.00 2600.00 2600.00 2600.00 2600.00 115.00 175.00 160.00 250.00 140.00 280.00 280.00 315.00 200.00 400.00 400.00 450.00 630.00 per day 900.00 per day 105.00 150.00 245.00 840.00 1,050.00 350.00 350.00 1,200.00 1,500.00 500.00 Advance: More than 3 weeks prior Standard: Less than 3 weeks prior Quantity Total
Continued:
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Points to note:
1) 2) 3) 4) 5) 6)
V01.08.13_31E
All rates quoted are per event based on a maximum 7 day hire with the exception of the P.A. System which is charged per day. Any equipment supplied is the responsibility of the exhibitor during the event and should be returned on the last day of the event. Any loss or damage incurred will be charged to the exhibitor. A power supply for any equipment must be arranged by the exhibitor. A detailed layout of the exhibition stand must be supplied clearly showing the position of the equipment. Wall mounted screens require a solid wall, not shell scheme, that can support the plasma screen. DWTC is unable to provide connection to television satellite providers such as Showtime or OSN.
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Data & Telecom Services Form_2014
V01.08.13_26E
Stand Name
E-mail (important service information will be sent to this address) On-site Contact Name On-site contact No.
(Please select)
You need to allow for 5 working days to ensure that the funds have cleared on time and as such postdated cheques are not accepted. Cheques can only be deposited at Exhibitor Services in Concourse 1 of Dubai World Trade Centre. On selecting this method we will e-mail you the Bank Transfer Form that will detail our account information and the charges you should allow for. You need to allow for 10 working days to ensure that the funds have cleared on time.
BANK TRANSFER - If you prefer you can pay by bank transfer.
Conditions of Sale:
1) 2) 3) 4) 5) 6) Dubai World Trade Centre holds the exclusive rights to all data and telecommunication services within DWTC. All orders for data and telecom services must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams. Cancellations or amendments to confirmed and paid orders are not permitted. The advance More than 3 weeks prior rates are charged 3 weeks and more prior to the start date of the event. Items must be paid within 5 days of ordering or will be automatically cancelled. The standard Less than 3 weeks prior rates are charged within 3 weeks and less prior to the start date of the event. Items must be paid within 24 hours of ordering or will be automatically cancelled. Orders placed on-site once build-up has commenced are subject to availability and charged at the standard Less than 3 weeks prior rates plus 50%. Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing exhibitors@dwtc.com.
www.dwtc.com

V01.08.13_26E
Dubai World Trade Centre is expert in delivering all your telecommunication and data services requirements during the exhibition. For ease you can order directly using this form. However if you have more complex requirements such as direct external lines, leased lines, wired networks then please contact us and we will be delighted to quote for you.
Please contact us to discuss your requirements on +971 4 308 6333 or by e-mail at exhibitors@dwtc.com
Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following; Wireless internet networks installed by exhibitors and their contractors can only function on 2.4GHz, however DWTC does not recommend this for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency. Dubai World Trade Centre operates a Clean Air policy on wireless internet networks functioning on 5GHz and will reserve the right to switch off any unauthorised 5GHz wireless networks. The 5GHz Wireless Internet Access product only operates on the 5GHz wireless band. To know if your device supports 5GHz radio you can search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA _ WLAN. If it has Wi-Fi 802.11 b/g/n then it only supports 2.4GHz, if it has Wi-Fi 802.11 a/b/g/n then it supports 5GHz. Any orders for internet access must have the required information detailed in full before the order will be processed.
Item Description Connection speed 1 Mbps Wired internet 2 Mbps 4 Mbps Number of users 1-4 5GHz Wireless internet access (charged at the number of users required x corresponding rate) 2 Hour 5GHz wireless internet access per user Network switch and configuration with 4 network points SUBTOTAL REQUIRED INFORMATION Type of stand Type of device Quantity of devices Internet usage Clean Air policy E-mail Video streaming Received and understood Internet browsing Others Received but have questions Not received Video/ Voice calling e.g. Skype Shell scheme Laptop computer Single-storey space only Desktop computer Tablet Double-storey space only Smart phone 5 49 50 99 100 plus Advance: More than 3 weeks prior 3,125.00 4,035.00 5,400.00 Standard: Less than 3 weeks prior 4,460.00 5,760.00 7,710.00 Per user per event 500.00 360.00 250.00 200.00 50.00 910.00 500.00 360.00 250.00 200.00 50.00 1300.00 500.00 360.00 250.00 200.00 50.00 1,950.00 On-site rate 6,690.00 8,640.00 11,565.00 Quantity Total cost
I have detailed my requirements below and ask that a DWTC specialist calls me back to discuss:
www.dwtc.com

TELECOM LINES Item Description Telephone line and handset through PABX Fax line and machine through PABX ISDN Point of sale line Deposit 3,000.00 3,000.00 3,000.00 Advance: More than 3 weeks prior 825.00 880.00 1,005.00 1,005.00 SUBTOTAL TELECOM LINES for UAE ETISALAT ACCOUNT HOLDERS Item Description Telephone line and handset ISDN Point of sale line ETISALAT Subscriber name ETISALAT Subscriber number SUBTOTAL GRAND TOTAL Advance: More than 3 weeks prior 550.00 550.00 550.00 Standard: Less than 3 weeks prior 785.00 785.00 785.00 Standard: Less than 3 weeks prior 1,175.00 1,255.00 1,430.00 1,430.00
V01.08.13_26E
On-site rate 1,765.00 1,885.00 2,145.00 n/a
No. of lines
Total cost
On-site rate 1,180.00 1,180.00 1,180.00
No. of lines
Total cost
Points to note:
1) Wired internet:
a. A computer or device with a RJ45 network interface is required to use DWTC wired internet connections. b. Internet lines are activated on the last day of build-up. Please advise if you require the service prior to this date.
2) Wireless internet:
Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following; a. Wireless internet networks installed by exhibitors and their contractors can only function on 2.4GHz, however DWTC does not recommend this for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency. b. Dubai World Trade Centre operates a Clean Air policy on wireless internet networks functioning on 5GHz and will reserve the right to switch off any unauthorised 5GHz wireless networks. c. The 5GHz Wireless Internet Access product only operates on the 5GHz wireless band. To know if your device supports 5GHz radio you can search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA _ WLAN. If it has Wi-Fi 802.11 b/g/n then it only supports 2.4GHz, if it has Wi-Fi 802.11 a/b/g/n then it supports 5GHz. d. Any orders for internet access must have the required information detailed in full before the order will be processed.
3) Telecoms:
a. Telephone lines such as direct external lines (DEL), point of sale lines (POS) and ISDN do not include per unit call charges which will be deducted from the deposit after the event or charged to the ETISALAT subscribers b. Telephone lines are automatically programmed to allow for international calls unless otherwise requested. c. ISDN lines are supplied without the required ISDN modem. d. A UAE bank account is required for a point of sale (POS) lines which are supplied without the required credit card machine. e. A power socket is required for fax and credit card machines.
4) General:
a. It is essential that you inform your stand contractor that telecommunication or data lines have been ordered. b. Any equipment supplied is the responsibility of the exhibitor during the event and should be returned on the last day of the event. Any loss or damage incurred will be charged to the exhibitor.
5) Clean Air Policy:

Contd. /
www.dwtc.com

5) Clean Air Policy:
a. Purpose
V01.08.13_26E
As the 5GHz Wi-Fi wireless networking uses the shared resource of the unlicensed radio frequencies, it is necessary to regulate the usage of such devices within the Dubai World Trade Centre (DWTC) venues. By applying this policy, reliable and secure Wi-Fi based services can be provided at DWTC. This policy applies to all 5GHz wireless networking devices and users on DWTC premises. b. Policy
Ownership and Management of Radio Airspace

DWTC is the owner of the 5GHz unlicensed radio frequencies on its property, that is, the 5GHz Unlicensed National Information Infrastructure (UNII) bands used in wireless networking. DWTC is responsible for managing these radio frequencies for the benefit of DWTC users. DWTC may restrict use of any devices that can cause interference in the unlicensed radio frequency ranges. DWTC is solely responsible for providing wireless networking services within its venues and offices. No other entity may deploy wireless network access points or other wireless service in its space. Private wireless access points in the exhibition halls, concourse areas, meeting rooms or offices are strictly prohibited. DWTC reserves its right to sanction non-compliance. DWTC is responsible for maintaining a secure network and will deploy adequate security mechanisms to support wireless networking in the venues. DWTC deployed a 5GHz wireless network to cover all its venues, based on the 802.11a/n standards. DWTC will work with other entities to accommodate special needs, where technically feasible. DWTC will collaborate with organizers and tenants where devices used for specific business reasons may require specific solutions.
Wireless Service Considerations

Wireless networking has bandwidth limitations compared to the wired network. The wireless network should be viewed as augmenting the wired network, to provide more flexible network use. Applications that require large amounts of bandwidth, or are sensitive to changes in signal quality and strength may not be appropriate for wireless access.
Standards supported
IEEE 802.11a/n is the preferred wireless networking standard. Security standards may be applied as needed.
www.dwtc.com
Exhibition Stand Structure Form

Please Return this form to your Event Planner THE DEADLINE TO RETURN THIS FORM IS 2 WEEKS PRIOR TO THE START OF BUILD-UP AND ORDERS RECEIVED AFTER THIS DATE WILL BE SUBJECT TO A SURCHARGE OR MAY NOT BE PROCESSED.
Exhibition Logo Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting). EXHIBITION DETAILS
Exhibition Name Hall No Stand No Exhibition Name Stand Name
CONTRACTORS CONTACT DETAILS

First Name Last Name Company Name Company Address Company City Direct No Email (important service information will be sent to this address) Signature Account ID Postal Code Country Fax No Job Title
Space-only Stands
Space-only stands, stands with a ceiling, stands incorporating a mezzanine level or raised area above 300mm, stands above 4 m high
All the following information MUST be provided (USE TICK BOX) YES
Perspective Drawing Full Stand Dimensions Elevations Drawings (front, side and back) Architectural Plan (Layout) Drawing Structural Material Details Structural Connection Details Base Plate Sizes and Specications (if applicable) Any Special Display Loading Allowance Accessible Ramp on Platform Undertaking Letter (refer to note below)
NO
Height of Stand Glass Partition / Glazing (must be 12 mm thick, tempered with anti-shatter lm) Ceiling / Roof (If yes, please provide structural details) Use of Fabric / Material (re certicate must be provided) Mezzanine Details (above 300mm) Storage Space If Yes, please indicate the storage location on the stand design. The storage door must not have a lock. Provision for aluminum corner for all exposed corner edges on raised platform Items of special risk (if yes, please complete the Submission Forms for High Risk Equipment and Substance)
YES
NO
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Double Decker Stands All the following information MUST be provided (USE TICK BOX)
Structural Drawings, Design Calculations and General Arrangement of Structure Design of Members / Elements (beam, column, slab) Design of Connections and Base Plate (considering anchor of base plate with permanent ooring is not allowed) Architectural Drawings i.e. Plan, Elevation, Sections Elevations Drawing (front, side and back) Design / Detail of Handrail and Staircase Details Structural Connection Details of Members Base Plate Sizes (Use min 400 x 400 x 12mm Mild Steel Plate) Structural Materials Details Undertaking Letter (Refer to note below) Items of special risk (if yes, please complete the Submission Forms for High Risk Equipment and Substance)
A charge of AED 1,000.00 applies to each submission and will be charged to the organiser accordingly. NOTE: FOR UNCONVENTIONAL STANDS/SPACE FRAME (E.G. WHERE THE STRUCTURAL MATERIALS USED ARE OTHER THAN HOT ROLLED SECTIONS/STANDARD STEEL SECTIONS AVAILABLE IN THE MARKET) OR IF REQUESTED BY DWTC, THE CONTRACTOR/ EXHIBITOR HAS TO SUBMIT AN UNDERTAKING LETTER TO DWTC ENGINEERING FOR ITS STRUCTURAL RIGIDITY, STABILITY AND SAFE DESIGN STATING THE STRUCTURE IS FIT FOR PURPOSE DWTC will review this submission (provided the complete information required has been provided) and get back to the organiser as follows: 10 working days for space-only stands from the date of submission was received 15 working days for double-storey stands from the date the submission was received
YES
NO
CONDITIONS
Submission documentation should explain the method of building the stand Submissions for double-decker stand 50% charges will be applied if the submission is incomplete Any late submission is subject to 100% surcharge All requirements should be routed through the event organiser Drawings/details should be submitted at least 30 days before the start of the tenancy The main beam erection shall be completed 24 hours before the opening of the event All measurements in the submitted drawings shall be as per standard international (IS) unit system The contractor will be fully responsible for the design, stability and workmanship of the structure Any free standing wall of a stand exceeding 4 m in height requires a metal framing with base plate and stability design calculation Any stand exceeding 4 m in height requires complete structural drawing including its design calculation If DWTCs approval under specific circumstances has been received for a stand to be built in one of the concourses, the stand must not exceed 4 m in height. A special policy applies for the building of stands in the concourses. Double-decker stands are not allowed in the concourses Any canopy must be reinforced with a metal section and must be supported from the ground with a minimum 3 inch (7.62 cm diameter tube or equivalent support having sufcient section Any custom design rigging to be used must be certified and industry approved trusses Banners / logos attached to a hanging truss must be fabricated by using metal tubes with bolted connections and must be submitted along with the design calculations for approval All shell scheme stands must be braced from all four sides (top portion) to control the stability especially octonom pole / panel The stability and safety of all display items within the stand shall be the sole responsibility of the supplier (Exhibitor / Contractor) Stands should not impede on any aisles No fixing or adjoining structures above aisles are allowed No stand carpeting over aisle carpet is allowed in order to join stands opposite each other
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Signature On behalf of the Contractor
Company Stamp
Signature On behalf of DWTC Operations
Signature On behalf of DWTC Engineering
Signature On behalf of DWTC Health and Safety ATTACHMENT The contractor of the stand is required to sign the documents attached to this submission. Copies of the signed documents shall be presented to DWTC security before entering the marshaling yard. Before the start of the build up, the same documents must be made available in the area where the stand will be built for inspection purposes Failure to do so will lead for the works to be temporarily stopped until the documents are provided.
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2TEMPOR11111111111ARY STAND S1TAFF TEMPORARY STAND STAFF

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)
Company Name Stand Number...................... Address. Telephone.. Fax... E-mailContact Person. Signature.. Date...
Please indicate in the table below the number of temporary staff required as well as their main duties/ tasks to be performed ( such as host/ hostesses, receptionist, data entry operator, secretary, sales person, translator, etc.) in order to enable us to allocate individuals with the appropriate skills.
Requirements Hostess/Receptionist/VIP Translator Registration Ushers Flyers Distributor Others/Please Specify Dress Required Specific Requirements
Languages
No. of Staff Needed
Dates From To
No. of Hours
Rates: The rate for Arabic/English or only English is from AED 80.00 / US $22 per hour per staff (minimum 5hrs per day) and payable prior to the event. (A 20% increase thus makes the rate AED 100 / 28$ per hour per staff , if booking and confirmation is given less than 48hrs prior the date of event. However, special requests of the Hostesses (VIP Hostesses service) or the Models will be accounted separately and the invoice will be made accordingly please contact us for additional information. As for translator/interpreter the rate will be AED 1,000 / US $ 275 per day. Cancellation Terms: Partial or total cancellation of the above order can be made up to 8 days prior to the commencement of the duty without charge. 100% charge will apply for any partial or total cancellation made within 7 days of the commencement of the duty. Confirmation: Confirmation will be made by email. Where there may be last minute emergencies, due to sickness etc, and the hostess is no longer available, HOSTEX will guarantee to provide a replacement hostess. Payment:
International Companies: All payment should be made by bank transfer at least 10 days prior to the commencement of the duty as per the bank details below. Local Companies: Payments can be either made by bank transfer, local bank cheque or by direct cash payments 10 days prior to the commencement of the duty.
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Bank Name: EMIRATES NBD P O Box 777 Tel: +971 4 332 0808 Fax +971 4 332 0908 Beneficiary name: HOSTEX FZC Swift Code: EBILAEAD Account No: 1012452712201 IBAN: AE930260001012452712201
Return to: Hostex P.O. Box 35464

Dubai, U.A.E Email: yolla@hostexworld.com Fax: +971 4 282 7380 Cell: +971 50 645 5652
Contractor Badge Policy
The following regulation has been introduced by DWTC Protocol and Security Department as required by the Dubai Naturalisation and Residency Department.
Annual Contractor Badges

Annual contractor badges can be issued for regular contractors working at DWTC. The validity of these badges is 12 months from the time of purchase. The price of each badge depends on the total number of badges issued for the same company. As of 1 September 2011, the prices are as follows: 0 99 badges 100 149 badges 150 199 badges 200 249 badges 250 and above AED 500.00 per badge AED 450.00 per badge AED 400.00 per badge AED 350.00 per badge AED 300.00 per badge
Temporary Contractor Badges

Local Contractors (UAE Based) Individual Application All contractor staff must report to the cashiers cabin at the Zaabeel service yard to avail of a temporary contractor badge in exchange of a valid proof of identity which can be either a UAE labour card or a UAE national ID card or a UAE driving licence or a UAE government organisation ID card. This proof of identity will be kept at the cashiers cabin at the Zaabeel service yard until the contractor badge is returned. As of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to 24:00). A fee of AED 250.00 will be payable at the cashiers cabin at the Zaabeel service yard for any lost contractor badge.
In order to apply for annual contractor badges, the contractors company should provide a soft copy of the following documents: A request letter on company letterhead A copy of the company trade licence A copy of the valid visa and passport (on one page) of each applicant A photo (JPEG format) of each applicant A staff list using the format shown below
International Contractor Badges (non-UAE based) All contractor staff must report to either the cashiers cabin at the Zaabeel service yard or at Al Wasl reception to avail of a temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. AED 200.00 will be charged per badge; these AED 200.00 represent an entrance fee of AED100.00 and a refundable deposit of AED100.00. The refundable deposit can be claimed upon returning the badge within 15 days from the date of payment. In the event the badge is not returned at the cashiers cabin at the Zaabeel service yard or at Al Wasl reception, the deposit will not be refunded.
A company representative should submit all the applications to the FM Protocol and Security Department located on level 1 of DWTC Management Ofces. Once the badges are issued, the representative should make the payment in advance to DWTC Finance Department Cashiers Ofce located at Al Wasl Building, level 1 and collect the badges. The company is responsible for returning the badge to DWTC when the applicant is no longer under their sponsorship. The individual or the company will have to pay a fee of AED 500.00 against a lost badge. Visa Number Remarks
(New or Remarks)
Card Number
(for DWTC use)
Full Name
Passport Number
Nationality
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Contractor Badge Policy
Collection Points
DWTC contractor badges can be collected at: Cashiers cabin at the Zaabeel service yard for temporary and international contractor badges Al Wasl reception for international contractor badges (this facility will be in operations upon prior approval) Loading docks of Sheikh Maktoum, Sheikh Rashid and Sheikh Saeed Halls for pick-up drivers delivering goods (this facility will be in operations upon prior approval)
Notes
DWTC contractor badge is the property of DWTC and must be used in accordance with the agreed terms and conditions Under no circumstances can a contractor be admitted into the halls without showing a valid DWTC contractor badge DWTC contractor badge bearers enter the complex at their own risk and DWTC holds no responsibility for any injury to persons or damage to a vehicle or property Access to contractors will be restricted to the specic halls wherein build-up and tear-down are required.
Marshalling Yard Trafc Management

In order to ensure smooth operations of the marshaling yard, please note that a policy has been put in place. Please contact your Event Planner for more details.
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Dear Exhibitor, We are delighted you are exhibiting at the forth coming World Tobacco Middle East Show

Title & Responsibility

Sales & Sponsorship:

Title & Responsibility

Marketing & Conference:

Title & Responsibility

Title & responsibility

E-mail: quartz@ges.com UK: +44 2476 380185 UAE: +971 2 4064458

DWTCs Exhibitor Services

Form (click on link below)

Please contact: Stefanie.scherrer@konradin.de

Health & Safety Form Build-up & Breakdown Passes

Shell Scheme Exhibitors (Compulsory):

Form (click on link below)

All Space Only Exhibitors (Compulsory):

Form (click on link below)

th 10 March 2014 th 15 March 2014

DWTC Construction Approval

***** PLEASE SEE FOLLOWING PAGE FOR ADDITIONAL FORMS *****

Form (click on link below)

31st January 2014

Please contact: Stefanie.scherrer@konradin.de

Contact DJG Furniture Form Graphics Form

SPACE ONLY SITES:

SHELL SCHEME STANDS:

ADMISSION/BADGES TO THE EXHIBITION

International Contractors (non UAE based)

SEE DWTC CONTRACTOR BADGE POLICY

Please see AUDIO VISUAL FORM

CARPET AND FLOORING

Please see CATERING FORM

CHANGE OF EXHIBITS DURING EXHIBITION OPENING HOURS

DISTRIBUTION OF ADVERTISING MATERIAL

EXHIBITOR BUSINESS PRESENTATIONS

EXHIBITOR CATALOGUE - ADVERTISING

FREIGHT FORWARDING & ON-SITE HANDLING

PUBLIC ADDRESS SYSTEM

Step 2. WHO MIGHT BE HARMED?

Step 3. IS THE RISK ADEQUATELEY CONTROLLED?

Step 4. WHAT FURTHER ACTION IS MOCESSARY TO CONTROL THE RISK?

RULES & REGULATIONS

SHELL SCHEME STAND INFORMATION

SHELL SCHEME STAND SPECIFICATION

SHELL SCHEME STAND REGULATIONS

SPACE ONLY STAND FITTING REGULATIONS

International Contractors (non UAE based)

SEE DWTC CONTRACTOR BADGE POLICY

TELECOMMUNICATIONS & DATA SERVICES

Precautions/cautions measures that are required: (include current/existing control measures).

RISK ASSESSMENT SAMPLE

Trips over discarded packaging.

Working at Height Materials and tools dropped on the people below.

All people in the vicinity.

V High High Medium Low V High High Medium Low

V High High Medium Low V High High Medium Low

EXHIBITOR METHOD STATEMENT

Stand details & location:

Erection & timetable:

EXHIBITOR METHOD STATEMENT

Stand Details & Location: Access:

Erection and Timetable:

Carpet Order Form

EXHIBITION GRADE CARPET (2MM THICK)

Black & Grey Mix 4898

* PLEASE SEE FOLLOWING PAGE FOR ADDITIONAL FORMS *