INTRODUCTION

TO

MICROSOFT EXCEL 2007

Prepared by: Abdul Jelil Adeyemi Tel: +2348060851269 Email: salaam51@yahoo.com

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MICROSOFT OFFICE EXCEL 2007

TABLE OF CONTENT

Definition Common Terminologies How to do common tasks Uses, Applications & Examples

For Students For Teacher For Secretaries For Artisans For Professionals For Governmental bodies For NGOs

DEFINITION
Microsoft Office Excel 2007 is a computer application software design to analyze and organize data and make calculations. It allow users to enter numbers into grid for financial and accounting calculations. It is also shortly called MS Excel 2007.

MICROSOFT OFFICE EXCEL 2007 SCREEN (LABELED)

Office button Quick Access toolbar Title bar

Formula bar Name box

Cell (eg: A1)

Columns (in alphabets)

Rows (in numbers)

The Grid

Vertical Scrollbar
Sheet tabs Status bar Zoom tool

MEANING OF COMMON TERMS

Spreadsheet: MS Excel is a spreadsheet application because it allows you to enter numbers into grid for calculations. Grid: It is a network of blocks formed with the interception of verticals and horizontal lines. Column: It is an area between two vertical lines. Row: It is an area between two horizontal lines. Cells: These are the boxes formed as a result of the interception of columns and rows. Cell is named by the combination of the alphabet of the column and the number on the row that it falls. Workbook: All works are done and save in a workbook.

Worksheets: The main sheet where you list and analyze data in the workbook
Sheet tabs: These are tabs at the bottom of the spreadsheet. Each tab represent different worksheets Formula bar: The field where the content of the cell can be viewed and edited Name box: The area where the name of the active cell is displayed

APPLICATION OF MS EXCEL 2007

Some of the areas where MS Excel is applicable include: In schools and other educational institutions (for professors, principals, headmasters, teachers and students) In firms (for secretaries and clerks) In financial institutions (banks In Hospitals (for nurses and doctors) In religious organizations Examples will be given for each of the above

USES FOR TEACHER

Class teacher who gave tests on subjects to his/her students or pupils will find MS Excel spreadsheet very useful and helpful as it will assist in analyzing information of the students and calculating their grades.

AN EXAMPLE FOR TEACHERS

In ABC Grammar School, the 7 students of J.S.S 2 class attempted final tests on 4 subjects (English, Mathematics, Introtech, Business Studies). Names of the students and their respective marks in each subjects are as follows.
NAMES Omotayo Adams James Thompson MATHS 56 44 ENG 66 39 INTROTECH 71 55 B/STUDIES 32 92

Adedoyin Ishola
Mattew James Amarachi Mattew Adaobi Adeshina

57
44 66 72

92
41 55 95

88
39 48 48

64
50 52 64

Collins Alalade

49

27

28

25

1. 2.

3.
4.

Question: Use MS Excel 2007 spreadsheet to: Analyze the above information. Calculate the total marks for each student. Create a formula to check if a student is PROMOTED by scoring the average mark of 200 and above or otherwise FAILED by scoring below the average. Check the best subject for each student (through score point) Note: Maximum score in any subject is 100

SPREADSHEET SOLUTION

The information are analyze on the spreadsheet as above

SPREADSHEET SOLUTION (CONT.)

Calculating the Total Marks The mathematical SUM function is used in the following formula to calculate the total marks for each student. =SUM(B5:E5) Formula interpretation: Add up all the content of cell B5 to E5. Calculating the Promotional Status The logical IF function is used in the following formula to calculate the Promotional status for each student. =IF(F5=>200,PASSED,FAILED) Formula interpretation : If the content of cell F5 is equal to or greater than 200, show PASSED as a text, otherwise show FAILED as a text.

SPREADSHEET SOLUTION (CONT.)

Calculating the GRADE The logical IF function is nested in the following formula to calculate the GRADE for each student. =IF(F5=>300, EXCELLENT, IF(F5=>250, VERY GOOD, IF(F5=>200, GOOD, IF(F5=>0, POOR)))) Formula interpretation: If the content of cell F5 is equal to or greater than 300, show EXCELLENT as a text; If the content of cell F5 is equal to or greater than 200, show VERY GOOD as a text; If the content of cell F5 is equal to or greater than 300, show GOOD as a text; If the content of cell F5 is equal to or greater than 200, show POOR as a text.

SPREADSHEET SOLUTION (CONT.)

Calculating the Subject Grade The logical IF function is nested with the mathematical MAX function in the following formula to calculate the Subject Grade for each student. =IF(MAX(B5:E5)=B5, GOOD IN MATHEMATICS

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