Hi CM Kalb: That's great.

If it is okay with you and CM Schaaf, I will pair the two of you up for a Demo beginning at 12:30 pm to 1:30 pm on Monday, March 3. The location is 1605 Martin Luther King Jr Way, 2nd floor. See you then. Have a nice weekend! Best regards, Renee

From: Kalb, Dan To: Domingo, Renee Cc: Stoffmacher, Bruce; Luby, Oliver; Schaaf, Libby; Bolotina, Olga Sent: Sat Feb 22 00:03:22 2014 Subject: Re: Demo of Oakland DAC Phase 1 functionality

The 3rd any time between 9:30 and 1:45 works for me. -Dan Kalb City Councilmember District One Oakland, CA 510-238-7001

On Feb 21, 2014, at 11:18 PM, "Domingo, Renee" <RADomingo@oaklandnet.com> wrote:

Hi Bruce: I will also confirm a time for Monday, 3/3/14 as soon as I hear from one other Council member that would like to do Monday as well. Thanks much! ----- Original Message ----From: Domingo, Renee To: Stoffmacher, Bruce; Luby, Oliver Cc: Schaaf, Libby; Kalb, Dan; Bolotina, Olga Sent: Fri Feb 21 17:35:38 2014 Subject: Re: Demo of Oakland DAC Phase 1 functionality Hi Bruce: I believe Arturo Sanchez arranged the meeting.

I can provide you with a quick briefing next Friday if that works. ----- Original Message ----From: Stoffmacher, Bruce To: Domingo, Renee; Luby, Oliver Cc: Schaaf, Libby; Kalb, Dan; Bolotina, Olga Sent: Fri Feb 21 17:18:40 2014 Subject: RE: Demo of Oakland DAC Phase 1 functionality Libby is booked 2.28, but we are both avail most of day (before 3 for me) on 3.3. Btw, I did not know about 9a meeting today - if you think it's importatnt to fill me in pls shoot me an email or call me next week. bruce -----Original Message----From: Domingo, Renee Sent: Thursday, February 20, 2014 10:36 PM To: Stoffmacher, Bruce; Luby, Oliver Cc: Schaaf, Libby; Kalb, Dan Subject: Demo of Oakland DAC Phase 1 functionality Hi Bruce and Libby: Staff would like to provide CM Schaaf and CM Kalb with a Demo of the Oakland DAC Phase 1 capabilities. Do CM Schaaf and CM Kalb have any one hour time block on Friday, February 28th or Monday, March 3rd? Please advise the best date(s) and time(s)for a Demo. We are working to bring in 2 CMs at a time to provide a demo. Thank you! Best regards, Renee

CITY OF OAKLAND

ONE FRANK OGAWA PLAZA 2

N D

FLOOR OAKLAND, CALIFORNIA

94612

Libby Schaaf City Council Member, District 4

(510) 238-7004 FAX:(510) 238-6910 TTY/TDD:(510) 839-6451

To:

CC:

Deanna Santana Bryan Sastokas Ahsan Baig Renee Domingo Arturo Sanchez Councilmember Dan Kalb Bruce Stoffmacher Oliver Luby DAC Privacy and Data Retention Policy Status

RE:

On July 30, 2013, the City Council approved a spending authority for Phase II of a City/Port Domain Awareness Center (DAC) with an explicit resolution that the City/Port develop a Privacy and Data Retention Policy that governs the collection, retention, storage and dissemination of information processed by the DAC ensuring the protection of privacy rights of individual, and will return said policy to the Council for approval no later than March 2014; The resolution also mandates that data recording, storage and video analytics capability has not been activated and shall not be activated until the City Council approves the Privacy and Data Retention Policy Furthermore, the City Council has publicly stated on more than one occasion that it expects the City Administration to reach out to stakeholders through public engagement, so that the Privacy and Data Retention Policy (the policy) is developed with integrity and addresses many residents widely held privacy concerns. I am very concerned that over six months later the City Council has yet to see any public engagement. The City Administration has agree to develop this policy by March that leaves about seven weeks to engage stakeholders, review all aspects of the DAC and all related technology and surveillance aspects, and develop a thorough policy that address these considerations. Furthermore, I recommend that the City Administration reach out to the following stakeholders who have already proven both their concern as well as intelligence and maturity to make meaningful contributions to this committee. Suggested Members: Linda Lye, Attorney with the ACLU, Northern California Joanne McNabb, Staff on Attorney Generals Privacy Unit Brian Hofer, local resident & Co-Founder of IT Business (NMB Group) Jonathan Klein, privacy advocate, engaged in Oakland Public Safety before DAC Jesper (JJ) Jurcenoks, resident and founder of NeighborhoodGuard.org or other OpenOakland representative Jaron Lanier, famous Silicon Valley technologist/author Lee Tien, Senior Staff Attorney with the Electronic Frontier Foundation, Nadia Kayyali, Legal Fellow with the Bill of Rights Defense Committee CA League of Women Voters

As to the actual substance of the Policy, I also want to clarify that I expect that the approved Policy will clarify how the DAC is monitored and how regular audits will be created by staff to document how all operational policies continue in an ongoing manner. We must ensure, and prove to the public, that we have developed safeguards to ensure proper oversight. Thank you for your attention to this critical manner. Sincerely,

Libby Schaaf

Bruce Stoffmacher

Community Liaison / Policy Analyst City of Oakland - District 4 o: (510) 238-7041 f: (510) 238-6129 bstoffmacher@oaklandnet.com

Office of Councilmember Libby Schaaf,

To subscribe to our newsletter, click: here! Safety Tips: Safety Tips: http://www.safeoakland.com/safety-tips D4 Crime Data: http://www.safeoakland.com/get-informed/crime-analysis Cameras: http://safeoakland.com/safety-tips/security-cameras
Hi Bruce and Libby: Staff would like to provide CM Schaaf and CM Kalb with a Demo of the Oakland DAC Phase 1 capabilities. Do CM Schaaf and CM Kalb have any one hour time block on Friday, February 28th or Monday, March 3rd? Please advise the best date(s) and time(s)for a Demo. We are working to bring in 2 CMs at a time to provide a demo. Thank you!

Best regards, Renee

Hi Bruce: My understanding is that the project requires a Performance Bond as well as a liquidated damages if they do not meet the performance period, this is very standard for large contracts and projects with a short timeline. Celso and Ahsan, please confirm that my understanding is accurate. Thank you.
From: Stoffmacher, Bruce Sent: Tuesday, January 28, 2014 1:23 PM To: Sanchez, Arturo M; Baig, Ahsan; Sastokas, Bryan; Domingo, Renee Subject: FW: Domain Awareness Center

In Lindas (ACLU) letter, she also brings up question of City liability re contract not finishing in time do we have indemnity in contract in situation that vendor, once approved, completes work AFTER deadline, and thus disqualifies City/Port from receiving grant funds, or forcing to repay? This question will most likely be asked tonight, in addition to all the privacy-related issues. We plan on speaking more today w/ CAO more about nuclear Thank you. Bruce

Bruce Stoffmacher

Community Liaison / Policy Analyst City of Oakland - District 4 o: (510) 238-7041 f: (510) 238-6129 bstoffmacher@oaklandnet.com

Office of Councilmember Libby Schaaf,

To subscribe to our newsletter, click: here! Safety Tips: Safety Tips: http://www.safeoakland.com/safety-tips D4 Crime Data: http://www.safeoakland.com/get-informed/crime-analysis Cameras: http://safeoakland.com/safety-tips/security-cameras
From: Linda Lye [mailto:llye@aclunc.org] Sent: Tuesday, January 28, 2014 11:06 AM To: Luby, Oliver; Stoffmacher, Bruce; Noah Rosen (nrosen@coro.org) Subject: FW: Domain Awareness Center

Dear Oliver, Bruce, and Noah Great to meet you last week. Im forwarding to you a copy of a letter I sent to the members of the Public Safety Committee this morning about the DAC. I would be happy to discuss any of this. All best, Linda
Linda Lye Staff Attorney ACLU Foundation of Northern California 39 Drumm Street San Francisco, California 94111 tel. (415) 621-2493 fax. (415) 255-8437 _______________________________________________________________________ This message and any files or text attached to it are intended only for the recipients named above, and contain information that may be confidential or privileged. If you are not an intended recipient, you must not read, copy, use or disclose this communication. Please also notify the sender by replying to this message, and then delete all copies of it from your system. Thank you. From: Linda Lye Sent: Tuesday, January 28, 2014 11:01 AM To: 'ngallo@oaklandnet.com'; 'lmcelhaney@oaklandnet.coml'; 'dkalb@oaklandnet.com'; 'lschaaf@oakland.net' Subject: Domain Awareness Center

Honorable Members of the Public Safety Committee, Please find a letter from the ACLU urging you not to approve the DAC (items 6 on the January 28, 2014 Public Safety Agenda) as currently proposed. Thank you.
Linda Lye Staff Attorney ACLU Foundation of Northern California 39 Drumm Street San Francisco, California 94111 tel. (415) 621-2493 fax. (415) 255-8437 _______________________________________________________________________ This message and any files or text attached to it are intended only for the recipients named above, and contain information that may be confidential or privileged. If you are not an intended recipient, you must not read, copy, use or disclose this communication. Please also notify the sender by replying to this message, and then delete all copies of it from your system. Thank you.