Holy Anargyroi Saints Kosmas & Damianos Greek Orthodox Church 703 West Center Street, Rochester, MN 55902

Parish Council Present: Parish Council Absent: Parishioners Present 1. 2. 3. 4.

Parish Assembly Agenda General Meeting - Sunday April 27, 2014

OPENING PRAYER ELECTION OF ASSEMBLY CHAIR ELECTION OF ASSEMBLY SECRETARY CALL FOR QUORUM

5. MINUTES FROM FALL ASSEMBLY 2013 LOCATED IN THE APPENDIX. 6. 2012 AUDIT REPORT (see summary below) 7. TREASURERS 2014 YEAR TO DATE FINANCIAL REPORT (see summary below) a. Written Summary b. Designated funds overview c. March 2014 year to date Budget vs. Actual d. Balance Sheet Summary 8. ELECTION OF PARISH COUNCIL ELECTION COMMITTEE 9. PASTORAL THOUGHTS 10. MINISTRIES (Questions based on pre-submitted summaries below) a. CATECHETICAL PROGRAM/YOUTH REPORT b. PHILOPTOCHOS REPORT c. PHILOXENIA REPORT d. FACILITIES/BUILDING REPORT e. PARISH COUNCIL f. STEWARDSHIP REPORT 11. OLD BUSINESS 12. NEW BUSINESS a. Expanding the current parish directory b. Nichols LLC 83 unit apartment complex planned for south side of Center Street 13. CLOSING PRAYER/ADJOURNMENT

Holy Anargyroi 2012 Audit Committee Report The audit committee finalized its audit of the 2012 books this past fall and spring. We reviewed the activity in the bank accounts for suspicious amounts and payees. We also checked that 1099 forms were submitted as needed and that other tax compliance issues were handled properly. We asked questions about the financials and received satisfactory answers. In our opinion, the books for the church for 2012 contain no material grievances that need to be addressed and all moneys appear to have been handled appropriately. The church Treasurer is aware of some areas that need improvement, and those areas are being addressed. Sincerely Submitted, 2012 Audit Committee: Jacob Petersen John Maragos Elaine Jenkins

Holy Anargyroi 2014 Finance/Budget Report From a financial perspective, the beginning of 2014 has been OK for the Church. Right now the church has more cash than usual because 1) there has been much generosity related to the new icons and building fund, and 2) unpledged donations have been higher than budget. As moneys for the building and icons are spent, our cash balance will be back to normal for this time of year. Compared to this time last year, our liabilities are down about $90,000 as we have paid off $80,000 of the church mortgage and $10,000 off the Philoxenia House mortgage. Related to the overall operating budget, we are staying close to the budget on just about all income and expense items. Right now we are watching expenses and they are staying close to budget. One thing you will notice with the budget is that all bank account activity has been added to the churchs financial reports. While this makes it hard for people unfamiliar with the budget of the church to see exactly what is going on, for the Parish Council and other church leaders the picture has become more accurate. If you have any questions related to the new budget layout, please see me. Going forward, the Parish Assembly can look forward to approving a budget that includes all of the churchs operations. We have fully implemented a new process for counting money on Sunday mornings and have started a new process for paying checks. Thank you for your patience as we transition to new processes as needed over the next year. Sincerely Submitted, Jacob Petersen, Parish Council Treasurer

Designated Funds

Mar-14 Savings

Beginning Balance: Add Income: Subtract Expense: Ending Balance:

Building Fund 49,166.25 50,589.57 - 12,715.00 - 1,363.47 49,166.25 61,941.10 Legacy

Icon Fund 23,093.49 2,550.00 - 25,643.49

Checking

Beginning Balance: Add Income: Subtract Expense: Ending Balance: Unrestricted Funds

St. Philothei Pampori 86.81 399.42 - 200.00 - 120.44 86.81 478.98 Savings 132,323.57 136,750.84 (4,427.27)

GOYA Kereakos 36.87 3,330.15 350.00 - - - 386.87 3,330.15

Checking Total Balance End of Month: 13,767.47 4,282.81 Less Restricted Funds: 9,484.66 Surplus/(Deficit): 5,057.39 Net Unrestricted Cash:

March 2014 year to date Budget vs Actual

Ordinary Income/Expense Income 31000 Stewardship 33000 Restricted Contributions 34000 Fundraiser Income 36000 Outreach Revenue 39000 Other Income Total Income Expense 41000 Administrative 42000 Building Expenses 43000 Salaries and Benefits 44000 Stewardship Expenses 45000 Archdiocese Commitment 46000 Liturgical Expenses 47000 Fundraiser Expenses 48000 Ministries Expenses 49000 Outreach Expenses Total Expense 1,250.92 3,692.31 10,976.41 0.00 2,370.00 241.72 184.32 300.00 370.44 19,386.12 650.00 3,285.00 10,745.00 660.00 2,280.00 60.00 1,020.00 70.00 250.00 19,020.00 4,520.26 17,509.85 32,728.89 0.00 4,740.00 802.46 1,424.49 23,105.00 2,740.04 87,570.99 3,000.00 11,205.00 32,235.00 1,000.00 6,840.00 1,200.00 1,300.00 210.00 750.00 57,740.00 18,240.00 38,430.00 130,428.00 5,000.00 27,360.00 4,100.00 57,591.20 840.00 3,000.00 284,989.20 15,451.90 20,453.00 0.00 550.00 840.05 37,294.95 294.17 11,614.17 0.00 11,320.00 39,277.84 52,422.96 3,790.00 550.00 1,513.76 97,554.56 612.47 40,022.47 3,100.00 284,920.00 4,530.00 103,880.00 34,880.00 177,940.00

Mar 14

Budget

Jan - Mar
14

YTD Budget

Annual Budget

Net Ordinary Income Other Income/Expense Other Income 35200 Philoxenia Income Total Other Income Other Expense 48200 Philoxenia Expenses Total Other Expense

17,908.83

-7,405.83

9,983.57

-17,717.53

-69.20

4,545.00 4,545.00

5,416.67 5,416.67

10,730.72 10,730.72

16,249.97 16,249.97

65,000.00 65,000.00

3,218.61 3,218.61

5,416.68 5,416.68

10,259.66 10,259.66

16,249.88 16,249.88

65,000.00 65,000.00

Net Other Income

1,326.39

-0.01

471.06

0.09

0.00

Net Income

19,235.22

-7,405.84

10,454.63

-17,717.44

-69.20

Balance Sheet Summary

Mar 31, 14 ASSETS Current Assets Checking/Savings 10000 Cash Accounts Total Checking/Savings 221,459.73 221,459.73 178,191.67 178,191.67 43,268.06 43,268.06 24.28% 24.28% Mar 31, 13 $ Change % Change

Total Current Assets Fixed Assets 11000 Church Assets Total Fixed Assets

221,459.73

178,191.67

43,268.06

24.28%

3,230,000.00 3,230,000.00

3,230,000.00 3,230,000.00

0.00 0.00

0.0% 0.0%

TOTAL ASSETS

3,451,459.73

3,408,191.67

43,268.06

1.27%

LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 21000 Current Liabilities Total Other Current Liabilities 1,576.46 1,576.46 1,365.94 1,365.94 210.52 210.52 15.41% 15.41%

Total Current Liabilities Long Term Liabilities 22000 Long Term Liabilities Total Long Term Liabilities

1,576.46

1,365.94

210.52

15.41%

539,871.86 539,871.86

633,219.46 633,219.46

-93,347.60 -93,347.60

-14.74% -14.74%

Total Liabilities Equity 29000 Unrestricted Net Assets Net Income Total Equity

541,448.32

634,585.40

-93,137.08

-14.68%

2,899,556.78 10,454.63 2,910,011.41

2,772,681.17 925.10 2,773,606.27

126,875.61 9,529.53 136,405.14

4.58% 1,030.11% 4.92%

TOTAL LIABILITIES & EQUITY

3,451,459.73

3,408,191.67

43,268.06

1.27%

Holy Anargyroi Philoptochos Society Our Philoptochos Society is an organization that encourages philanthropic endeavors and spiritual growth for Orthodox Christians (primarily but not exclusively, female). We answer the call of Jesus Christ in Matthew 10:8 in which Christ says freely you have received, freely give. An individuals reasons for joining our Society varies, of course, but is usually rooted in the desire to put their faith in action by means of enhancing their Orthodox faith outside of Divine Liturgy and their personal spiritual journey. I have always said We can work for the Lord by ourselves however we can do more for God together than we can alone. Philoptochos is working for God together to help others in need and ultimately to bring ourselves closer to the Lord in our work and love for Him. Our Societys primary goal is to raise money to assist those in need in a form of obedience mission work in which we give away with faith, that those who receive are relieved by burdens or obstacles. In the past year, 2013, we have raised and given away nearly seven thousand dollars. Some of the recipients of our fundraisers have been: Father Marks Discretionary Fund ($1,633.37), Holy Anargyroi GOYA ($1,000) Hellenic College/Holy Cross ($1,028, this amount was given in 2014), St. Philothei Project ($850), St Irene Orthodox School in Kenya/Father Neophytos Kongai ($1,275), St Basil Academy ($540, given in 2014), Hoppe Mission in Albania ($400) and the Rochester Womens Shelter ($200) as well as many international, national, regional and local organizations. One of our interactive ministries is our Magdalene Ministry, which is a bereavement program. Our first fundraiser for this new ministry is a walkathon on Saturday, May 17th at Silver Lake Pavilion (near fire station) at 10am. The cost of the walkathon is $10 a person and we gladly accept donations towards our bereavement program to help those during their time of lost and grief. Thank you. Submitted with love in CHRIST+ Calli Kelly Philoptochos President 2013-2015 Holy Anargryoi Philoptochos Board: Calli Kelly, President, Kristine Brekke, Vice President, Loredana Jerghiuta, Treasurer, Angie Rustad and Effie Psimos, Secretary, Penny Kolas and Anna Ryabova, Board Members, and Father Mark Munoz, Spiritual Advisor

Philoxenia House Ministry Report April 2014 Activity at the Philoxenia houses slowed somewhat from Christmas though January, but according to Yiannis Kaloumenos, it is common for that time of the year. We were able to take advantage of the houses being vacant and replaced the carpet in the living area of the upstairs of the Philoxenia house. Our thanks go out to Jacob and Maria Petersen who purchased the carpet and Mike Conlin with Pair of Jacks Flooring and Remodeling LLC who installed the carpet no charge. The houses were also inspected for license renewal by the Olmsted County Public Health Services and passed with only two minor items that needed attention. The houses have become very busy again since the middle of February. During the first quarter of the year, Johnny Mangouros, our member in charge of fundraising, has done quite a bit of traveling to Chicago and the Twin Cities and has given several presentations which have proved quite fruitful. April 13th is the date of the Pan Arcadian Federation of Americas Easter Luncheon which will raise funds for the Philoxenia House Ministry, St. Iakovos Retreat Center and the Childrens Ward of the Pan Arcadian Hospital in Greece. During their Christmas luncheon in 2013, they were able to raise $8500 for the Philoxenia House Ministry. We are praying for a similar blessing. 2014 is the ten year anniversary of the Philoxenia House Ministry and the committee has started brainstorming for ideas of how we can best celebrate this milestone. Your fellow servant in Christ, Bradley Holman President Philoxenia House Ministry Stewardship and Outreach April 2014

2014 GENERAL GOALS Continue Stewardship events and communications: Messages in Weekly Bulletins Financial Status Updates to Parishioners (ongoing) Articles in Monthly Newsletters Planned Giving folders stocked in the Narthex

Continue Outreach events and communications: Welcome Packet" folders stocked in Narthex Special handouts by season (Pascha / Nativity) Outreach Events: Potluck, BBQ, Festival, etc. Continue Email Listserv as an internal communication tool. Continue all other events and activities from prior year.

Parish Management Software Update software with parishioner talent information. Begin utilizing to increase ministry involvement. Continued Communications: Parish Website, Listserv, Bulletins / Newsletters Develop relationship with a merchant processer and integrate online giving via personalized user accounts as the primary form of Stewardship. Continue Sermon recording, editing, and uploads. Continue Weekly Bulletin, Monthly Newsletter, and Blog uploads and Listserve Emails. Continue developing Outreach & Stewardship booth in Fellowship Hall. 2014: First Quarter (January - March) The Outreach Committee hosted the annual winter "Ethnic Potluck on March 2nd to great success again this year. Contributions of food, time, and treasure from many people!!! A Personal Visit ministry has begun to be integrated into the ongoing Stewardship activities. Johnny Mangouras to lead this initiative. Developed year-to-year comparison reports for Stewardship pledges and actual giving for the Parish Council. Ongoing Paschal publicity initiatives. Welcome Team Paschal outreach handouts. First Quarter Stewardship Financials are as follows: 2013 - 2014 First Quarter Pledges Comparison

2013 - 2014 First Quarter Paid Comparison

Building Committee Report, 4/27/2013 HGA has done some schematic architectural drawings, and we have received budget estimates on the options. Unfortunately the estimates came in over our budget goal of $1.5M, so we have to go back to the drawing board and come up with an option that meets our needs and budget. The Building Committee is considering a design that utilizes our existing basement footprint with the fellowship hall on the main floor and classrooms in the basement, built on the east side of the church, and an interesting idea to expand westward with the fellowship hall. At the time of this writing the Building Committee has not made a final decision on the option to recommend to the Parish Council, which would then be presented to the parish assembly (most likely a special assembly) for final approval. The priorities are still an adequate number of Sunday School classrooms, a Greek Fest and event functional commercial kitchen, and a proper fellowship area for our parish. The schedule for construction goal would be to put a shovel in the ground after the 2014 Greek Festival, but we have some significant hurdles yet in front of us. As of 4/01/2014 there is still $377,000 outstanding for the original church construction loan. We have approximately eighty stewards of the church, and $4700 per family in sacrificial giving would pay off our loan. The Building Committee is committed to taking on no additional debt in order to finance the new hall, so this limits our options to what we can finance. The good news is that the Chafolias gift to the church of $1.0 million has grown handsomely, although, since the gift is Wells Fargo stock, its value fluctuates with the market. The value of this gift is what determines the budget for the new hall. Sincerely, Tim Kelly, Dr. Nick Maragos, Angie Rustad, Soula Pampori, Gusts Barbes, Joe Forrer, Ari Kolas, Andru Peters, Johnny Mangouras, Aaron Biedermann, Father Mark Munoz (Advisor) The Building Committee Parish Council 2014 Spring Assembly The Parish Council would like to welcome two new members to the 2014 Parish Council. Jacob Peterson joins us for a three year term fulfilling the role of Treasurer this year. We also welcome Maria Thomas who is fulfilling a vacant role for this next year in place of Tia Maragos. We appreciate Marias knowledge and history of our church including its various ministries. We thank Tia for her years of service on the Council and wish her well in her marriage and move out of state. We look forward to some continued stability this year with solidified changes to our accounting processes. We have budgeted to account for no rental income from our hall and to support our various ministries. Our primary objective for this year will be to work closely with the Building Committee in hopes to break ground on our new Fellowship Hall by September of 2014 and pay off our existing mortgage of $377,000. Our vision is that by the summer of 2015 we would have new Fellowship Hall and be mortgage free. We need everyones help to accomplish this vision. In Christ, Aaron Biedermann, Halina Woroncow, Jacob Peterson, Andru Peters, Tim Kelly, Bob Lytle, Maria Thomas, Don Jenkins, Erline Holman, Fr. Mark Munoz (Spiritual Advisor)

APPENDIX Parish Assembly Minutes General Meeting Sunday, November 17, 2013, 11:40 AM
Parish Council Present: Parish Council Absent: OPENING PRAYER: Andru Peters, Dan Jerghiu, Fr. Mark, Dr. Halina Woroncow, Erline Holman, Aaron Biedermann, Dr Don Jenkins Tia Maragos, Robert Lytle, Tim Kelly Fr Mark administered the Assembly prayer @ 11:43 AM.

ELECTION OF ASSEMBLY CHAIR: 11:44 AM President Biedermann opened the meeting and the Assembly elected Ari Kolas as the presiding Parish Assembly President ACKNOWLEDGEMENT - 11:42 AM President Biedermann acknowledged and extended a thank you to Dan Jerghiu, who is stepping down from the Council, for his years of service on the Parish Council and especially the efforts spent in administering the budget activities of the Parish. ELECTION OF ASSEMBLY SECRETARY: 11:45 AM be the Assembly secretary Andru Peters was elected to

CALL FOR QUORUM: 11:39 AM A quorum was called and meeting convened. 37 of 115 members = 32% present. MINUTES OF LAST MEETING: 11:46 AM The minutes from the Parish Assembly meeting of April 21, 2013 were APPROVED by VOICE VOTE ELECTION OF AUDIT COMMITTEE for FY 2013 12:23 PM The following parish members were elected to the 2013 audit committee 1. 2. 3. Jacob Petersen Salah Sedarous Elaine Jenkins

Nominees APPROVED by CONSENSUS

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Parish General Assembly Meeting November 17, 2013 Page two TREASURERS 2013 FINAL FINANCIAL REPORT 11:47 PM The following points were presented: 1. Reviewed the 2013 Income & Expense Budget performance report for the period of Jan Oct 2013. 2. A brief overview of each major category was presented, with no extraordinary transactions identified. TREASURERS 2014 BUDGET REPORT 12:25 pm The following points were presented: 1. The proposed 2014 budget report was submitted. 2. The budget was compared to the 2013 budget forecast denoting the difference between the two years. a. b. c. Revenue projection showed an increase of $40,550 due to the projected increase from the Festival revenues. Significant decreases in budget items: office supplies, janitorial services, clergy health insurance. Projected net income is near breakeven for 2014.

AUDIT COMMITTEE 2012 REPORT 12:22 PM The following discussion and update was noted: 1. This report was tabled until the next regularly schedule Parish Assembly meeting. 2014 PARISH COUNCIL NOMINATIONS: The following Parish Council candidates were announced: Aaron Biedermann (I), Denise Mangouras, Terry Mettler, Andru Peters (I), and Jacob Peterson (I) = Incumbent

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Parish General Assembly Meeting November 17, 2013 Page three MINISTRIES REPORTS 12:27 PM The following ministries reports were submitted in advance and were part of the electronic Parish Assembly information packet: 1. 2. 3. 4. 5. 6. 7. Greek Festival Report Youth Report Philoptochos Report Facilities/Building Report Philoxenia Report Parish Council Stewardship Report

PASTORAL THOUGHTS 12:15 PM Fr. Mark shared his Thoughts and Philosophy with the Assembly 1. Fr. Mark recognized the beauty of the church and the extraordinary efforts by the Parish members in the events offered through the year. Specifically noted that so few people make many activities happen. There is much complacency within the Parish and we need to minimize this attitude to continue the mission of the Parish. We need to accelerate the new Parish Hall building effort. We need to retire the current Parish building mortgage more quickly than planned.

2. 3. 4.

OLD BUSINESS: - 12:40 PM No items were identified and/or brought forward. NEW BUSINESS: - 12:41 PM The following discussions took place: 1. A discussion ensued to Develop an investment policy for future investments. MOTION (Jacob P./Cathryn W): Instruct the Parish Council to develop an Investment Policy of funds. APPROVED by VOICE VOTE

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Parish General Assembly Meeting November 17, 2013 Page four ADJOURN 12:49 pm GENERAL ASSEMBLY: Next Parish Assembly meeting has been set for Sunday, December 8, 2013 for the purpose of conducting the election of three Parish council members whose terms will expire in December 2016. CLOSING PRAYER: 12:50 PM Prepared by: _______ /s/ Andru Peters, Parish Assembly Secretary

A n d r u M . P e t e r s _______ November 20, 2013 __________

Date Prepared

___________________________________ ___________________________ Aaron Biedermann, Parish Council President Date Signed

___________________________________ _________________________________ Ari Kolas, Parish Assembly President Date Signed

___________________________________ ________________________________ Father Mark Muoz, Proistamenos Date Signed

HlyAnrgyr14PrshAsy17Apr13.doc

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