POULTRY KEEPING PROJECT PROPOSAL

TABLE OF CONTENTS
1.Executive Summar
!.I"tr#$ucti#"
%.Pr#&'em Stateme"t
(.)i*i#"
+.,i**i#" Stateme"t
-.O&.ective*
/.Activitie*
0.Ju*ti1icati#"
2.,a"a3eme"t a"$ Im4'eme"tati#" #1 t5e
Pr#.ect
16. Bu$3et
SECTION 1: ORGANIZATION INFORMATION
Name of Organization
N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta'
#r3a"i8ati#"
Address Box 13 Namanyere, Nkasi, Tanzania
Telepone!Fa"
E-mail:nkangonamanyere@yahoo.com .
filbertmsaila@yahoo.com
Name of Conta#t $erson !ilbert "saila #ell $%&&' (&(%1131)
$osition eld *rogram #o-coor+inator
Project Title: *o,ltry keeing -ith the .o,ths
Amount Requested:
9 2%:-0!.!-
Project Period 10 ,#"t5*
1. E;ECUTI)E SU,,ARY
This is a poultry project specifically designed for eggs production. It is planned to start with 2000
layer irds. The Total project cost for the poultry project alone shall e 92%:-0!.!- ro!en down as"
#$% &'(2)0 for construction( #$% *2(+&2.2* for purchase of the chic!s( poultry feeds( ,accines and
drugs and other poultry accessories for '- months. .or capacity uilding( water and electric
installation( administrati,e costs and laor cost for '- months. It is assumed that only -0/
production shall e reali0ed( which means *+00 trays of eggs shall e reali0ed per month for '2
months on a,erage. The primary customers for the eggs shall e prominent egg traders within
$umawanga municipalty. The minor customers shall e the egg ,enders who usually oil '0 to ')
trays of eggs and ,end it at pus( mar!et places and streets. The reason for the target mar!et is that
egg production in 1!asi can not meet mar!et demands.
To increase the sustainaility of N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta' #r3a"i8ati#"
enaling it to continuously support its mission( helping to impro,e the social economic welfare and
,ulneraility of the 2rphans and 3ulnerale 4hildren 52346 and the 7outh in 1!asi district. In
order to reali0e the ao,e results( the following main acti,ities must e implemented:
'. 4ontract the ser,ices of a uilder to construct a chic!en house
2. $elect and train 234( especially those out of school( to support the project
&. Procure and rear chic!ens to lay eggs to e sold for consumption
+. 4ontinuously monitor and e,aluate acti,ities to ensure ojecti,es are met
If these acti,ities are implemented( it will create a great impact in the li,es of the project
eneficiaries. In the first place( the the project will create employment for at least &0 youngsters
currently not employed in any producti,e ,enture. This employment will gi,e them an alternati,e
way to generate income( decreasing their dependence on hand outs ( and therey decreasing their
ris! of transmitting and contracting 8I39$T:s especially girls. In the second place( it will pro,ide
N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta' #r3a"i8ati#" a secure source of funding for its
program acti,ities( allowing it to continuously sustain 20/ of its current acti,ities
In spite of these goals( N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta' #r3a"i8ati#" lac!s the
financial resources necessary to reali0e this project. The organi0ation see!s %;&*-2.2*to aid in the
start<up of this income generating project.
!. INTRO<UCTION
Organizational Profile
N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta' #r3a"i8ati#" is a non profit 2rgani0ation 51=26(
with a focus on wor!ing with teenage youth5s6. It is dedicated to promoting educational and health
programmes for the 234 and youths in total dire need. It also see!s to facilitate the youths to initiate
create income generating projects( and as we all as creating de,elopment initiati,es to employ them.
It started its operations to respondents to the needs of 234 and 7ouths who were destitute ecause
of the AI:$ epidemic. >e ha,e currently identified a total of +66 youths and children in total dire
need. At the present moment we ha,e )00 children 5220 oys and 2-0 girls6 with ages ranging from
' month to 2' years.
%. PROBLE, STATE,ENT = PROJECT LOCATION
The prolem at hand is that many cases the organi0ation find itself in financial needs particularly in
addressing the physical( material and educational needs for 234 and the youth. In addition( some of
the youth out school are unemployed in producti,e ,enture so as to support themsel,es. This has not
only put the organi0ation on the high ris! of relying on donor funds to meets it asic needs( ut also
it will put some of the youth especially girls at an e?tremely high ris! for contracting 8I3 and other
$T:s.
Against this ac!ground( we consultati,ely came up with the poultry project as income generating
project as supplementary sources of income to N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta'
#r3a"i8ati#" .urthermore( the organi0ation see!s to pro,ide income generation projects for the
youth( gi,ing them an alternate way to support themsel,es and their dependents.
(. )ISION
To ensure equal pro,ision of social support to all orphans and youth in the community
5. Mission Statement/Goal:
Its mission is to promote an en,ironment in which 234 and the youths are cared for( supported(
odily( mentally( socially( and with an emphasis on education( nutrition and social support to
facilitate a meaningful life.
-. OBJECTI)ES
Overa'' G#a'
To increase the sustainaility of N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta' #r3a"i8ati#" to
continuously support its mission( promoting educational and health programmes to 234 and youths.
S4eci1ic O&.ective*
'. To estalish a usiness( raising and selling chic!ens and eggs5poultry products 6 and use its
profits to help support the acti,ities of N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta'
#r3a"i8ati#"
2. To impro,e the economic welfare of the 234 and the 7ouths employing them to run and
support the @poultry farming projectA.
&. To train the 7ouths and the 234 who ha,e no opportunities to continue for secondary
education in usiness and management so that they may successfully support their needs.
/. ACTI)ITIES
'. Procure materials for constructing a permanent poultry house with fa,orale conditions for
raising chic!ens and eggs
2. 4ontract uilders to uild a structure 5 poultry house6 for raising chic!ens and eggs
&. 4ontract the ser,ices needed for the installation of electricity
+. 4ontract the ser,ices needed to install a water system
). Procure 2000 chic!s and the necessary food and supplies needed to support them
*. Recruit and hire the agriculture e?tension officer to pro,ide ,eterinary ser,ices to layer irds
and to support the needs of the project
B. Train selected the 7outh( with the help of partner organi0ations( in usiness( management
and poultry farming
-. Conitor and e,aluate the acti,ities of the poultry farm and its o,erall impact to its target
group and N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta' #r3a"i8ati#" as an
organi0ation( re,iewing the management of the project and the sale of poultry products
8. Justification of the project:
The project is a three<fold strategy( in that it see!s to create a ,iale income generation project N7a*i
"ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta' #r3a"i8ati#"( gi,ing it an alternate way to support its
daily acti,ities and to impro,e the welfare of the 234 and the 7outh. The project will produce
poultry products for sale and the proceeds will not only assist the organi0ation to meet the asic necessities
of life for the 234s such as medical care and scholastic materials( ut also reduce the financial costs the
organi0ation spends on uying these products for daily consumption. And it has een pro,ed that poultry
products are a cheap source of the protein which is ,ital in maintaining the immune system of 8I3
positi,e persons for as long as possile. This will e a great help to some our 234 who are li,ing
with 8I3.
$econd( the project see!s to create employment opportunities to some of the youth so that they cater for
themsel,es and to some e?tent their dependents. >ith respect to multiplier effect( the acti,ities of this
project will e scaled up y non memers. 2r the project will e a model for future income
generation projects within the community and will e replicated y oth N7a*i "ati#"a' a**#ciati#"
#1 "#" 3#ver"me"ta' #r3a"i8ati#" and other indigenous 1on =o,ernment 2rgani0ation too in
other localities.
TI,ELINE FOR I,PLE,ENTION OF ACTI)ITIES FOR !61%
C#re Activitie*
1
*t
>uarter
Ja"?,arc
!61%
!
"$

>uarter
A4r?Ju"e
!61%
%
r$

>uarter
Ju'?*e4t
!61%
(
t5

>uarter
Oct?<ec
!61%
Per*#"*
Re*4#"*i&'e
1 ! % 1 ! % 1 ! % 1 ! %
Procure materials to construct poultry
house
N7a*i "ati#"a' a**#ciati#" #1 "#"
3#ver"me"ta' #r3a"i8ati#"
4ontract uilders for poultry house(
N7a*i "ati#"a' a**#ciati#" #1 "#"
3#ver"me"ta' #r3a"i8ati#"
4ontractor for electricity installation
N7a*i "ati#"a' a**#ciati#" #1 "#"
3#ver"me"ta' #r3a"i8ati#"
4ontractor to construct well and water
system
N7a*i "ati#"a' a**#ciati#" #1 "#"
3#ver"me"ta' #r3a"i8ati#"
Recruit project staff to manage the
poultry project
N7a*i "ati#"a' a**#ciati#" #1 "#"
3#ver"me"ta' #r3a"i8ati#"
Training of project staff in poultry
farming
N7a*i "ati#"a' a**#ciati#" #1 "#"
3#ver"me"ta' #r3a"i8ati#"
Procure ay chic!s
N7a*i "ati#"a' a**#ciati#" #1 "#"
3#ver"me"ta' #r3a"i8ati#"
Procure supplies D poultry feed( ,itamins(
heaters( etc.
N7a*i "#" 3#ver"me"ta'
#r3a"i8ati#"
3accinations Exte"*i#" #11icer
Rear chic!ens 5daily monitoring6
N7a*i "ati#"a' a**#ciati#" #1 "#"
3#ver"me"ta' #r3a"i8ati#"
$ell eggs 5daily monitoring6
N7a*i "ati#"a' a**#ciati#" #1 "#"
3#ver"me"ta' #r3a"i8ati#"
E,aluate acti,ities
Post e,aluation J#i"t c#mmittee #1 t5e A44'ica"t
#r3a"i8ati#" a"$ $#"#r*.
Pr#.ect Ex4ecte$ Re*u't*
'. In the first year( the project will ha,e 2000 laying hens that will produce eggs for sale
2. At the end of the first year( the project will earn %'2(B2;.) from the sale of eggs to e used to
assist in the costs of sustaining the project
&. At the end of the second year( the project will earn %'+(*&-.; from the sale of eggs( enaling
it to sustain itself and see a profit
+. At the end of each henFs egg<producing life( each will e put on the mar!et. Profits reali0ed
from this will e rein,ested into the project( as a part of ensuring its sustainaility and
assisting organi0ation in running of itFs the daily acti,ities.
). The project will create employment for at least *0 youth who are currently not employed in
meaningful acti,ities. This employment will gi,e them an alternati,e way to generate
income( decreasing their dependency on handouts( and therey decreasing their ris! of
transmitting and contracting 8I39$T:s.
*. The project will pro,ide 234 and youth with practical s!ills and in poultry !eeping(
usiness( mar!eting( and management. These s!ills can e used in future jos or income
generation acti,ities of their own accord.
B. After the first year( the project will reduce the 2rgani0ation 5N7a*i "ati#"a' a**#ciati#" #1
"#" 3#ver"me"ta' #r3a"i8ati#"6 dependence on donor funding( enaling it to sustain 20/
of its current acti,ities after.
-. Profits from the project( in,ested directly into t5e 4r#.ect N7a*i "ati#"a' a**#ciati#" #1
"#" 3#ver"me"ta' #r3a"i8ati#" education( heath and pre,ention efforts will empower
women to negotiate safe se?( decreasing their ris! of 8I3 and $T: infection( and thus
decreasing the future pre,alence of 8I3 throughout 1!asi Rural Area.
;. The project will e a model for future income generation projects within the community and
will e replicated y N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta' #r3a"i8ati#" in
other localities
9. MANAGEMENT AN !M"#EMENTAT!$N $% T&E "'$JE(T
AGEN() (A"A(!T) :
The organi0ation has the capacity to run the proposed project effecti,ely. In the first place( it has
some e?perience in poultry !eeping( and it can collaorate with the district agricultural officer to
conduct more training to its staff so that they gain more s!ills and !nowledge on how to rear
chic!ens on a large scale. The organi0ation has areas which can e located for poultry !eeping and
where it will plant mai0e for the chic!ens.
!nstitutional frame*or+ an, lin+a-es
In the first place( N7a*i "ati#"a' a**#ciati#" #1 "#" 3#ver"me"ta' #r3a"i8ati#" will partner with the :epartment of
Agriculture( which has e?patriates in agriculture and animal husandry. The organi0ation will
partner with organi0ations in the pro,ince which are also in,ol,ed in poultry farming acti,ities. The
organi0ation will draw on the e?periences of these people to help in the training and de,elopment of
this project as it progresses. These relationships will help to ensure this project is successful.
!mplementation
The project will e e?ecuted y the organi0ation. 8owe,er( it will set up a separate project
committee which will e responsile for the day to day coordination and implementation of the
project acti,ities. It will also e responsile for planning( super,ising( monitoring and re,iewing all
project acti,ities.
Implementation of the project acti,ities will call for close collaoration with a wide range of partners
such as potential uyers of poultry products( sellers of animal feeds( :istrict agricultural department(
and the project funders.
This will enhance the opportunities for the reali0ation of the road goals and ojecti,es of this
project.
,#"it#ri"3 a"$ eva'uati#"
=eneral Conitoring and e,aluation will e an on going acti,ity throughout the project life. Conitoring will
e routinely done through meetings monthly reports( chec! lists( and support super,ision ,isits. These reports
shall indicate the constraints and challenges in the implementations and necessary adjustments that had een
ta!en. Progress e,aluation will e done through use of monthly quarterly reports( steering committee
meetings( annual report( registry records( wor! pans indicating planned and accomplished acti,ities(
functional accountaility for project resources including equipment( facilities( assets and acti,ities.
Progress monitoring and e,aluation will help the project team to assess the e?tent to which implementation is
meeting the set ojecti,es. This will enale the project team to re,isit the ojecti,es and priorities and to find
ways and means of impro,ing the performance and etter resource used
Fi"a"cia' ,a"a3eme"t #1 t5e 4r#.ect.
.inances accruing to this project will e entered into the proper oo!s of accounts when recei,ed. A special
Account in the name of the project will e opened to cater for only project funds. To ensure effecti,e control(
management and monitoring of project funds( no single signatory will e allowed to access project funds( and
the signatories of this account will e three. #nder the consent of the three and appro,al of the committee
funds will e withdrawn from the an! and utili0ed for the intended purpose.
Goo!s of accounts will e audited regularly through e?ternal auditors. After auditing the project accounts( the
auditors will sumit an audit report( which will satisfy the donors and the sta!eholders that correct and proper
oo!s of accounts ha,e een e maintained.
There will e the project committee which e?ercises udgetary control o,er project finances. This will e
e?ercised through the comparison of e?penses estimated in the udget with actual e?penses incurred during
the period.
Pr#.ect Pr#1it Pr#.ecti#"
It is assumed that only -0/ production shall e realised( which means +&& trays of eggs shall e
reali0ed per wee! for '2 months. That is to say '00 trays H &0 days H '2 Conths I J20 B-+ trays
of eggs in one year. A tray of eggs goes at #$%.*. . This means a gross re,enue of #$%..'2+ B0+.
00 shall e reali0ed from the sale of eggs.
The off layers at the end of production shall e sold at #$%.) Each( raising additional re,enue
#$%..'0 000.00 . This implies that total gross re,enue of #$%..'&+ B0+.00. shall e realised at the
end of the production cycle in '- months( and this implies a net profit of #$%..-+ B0+.00 shall e
made at the end of '- Conths.
Pr#.ect *u*tai"a"&i'it
In the initial stage( the project will e sustained y donor funds. 8owe,er( in the long run the project
will finance itself. Part of the funds will e used to e?ecute the organi0ation while another
percentage will e re<in,ested in the poultry usiness to e?pand the project( hence increasing sales
and profits.
Through the capacity uilding wor!shops( the project staff will e empowered with some s!ills in
treatment of layer irds and ha,e appropriate !nowledge feeds rational(
BU<GET @ See A44e"$ix
16. TAE POULTRY BU<GET
ITEM QUANTITY UNIT COST(US) TOTAL COST
'. 48I4KE1$ 2000 %*.2) 48I4K$ %'2)00
2. .2>L R#1 5construction6
Purchasing loc!s '0(000 %' %'0000
Purchasing sand +0 trip %'-B.) % B)00
Purchasing cement 200 ags %').*2) % &'2)
Purchasing corrugated
iron sheets
20 andles %2'-.B) % +&B)
Purchasing wood +00 %*.2) %2)00
Laour charge 5'2 / 6 %&B)0
&. 48I4KE1 .EE:$ :
4hic! mash '0+ ? )0 !gs %2-B0.+0
=rowers mash *+0 ? )0 !gs %') +)*.+0
Layers mash +-0 ? )0 !gs %'2 '++.+0 %&0+B'.2
+. 3A44I1E$ %.)000
). 2T8ER EHPE1$E$
$alaries for pogram
coordinator
'- months %&'2.) %)*2)
$alaries for project
super,iser
'- months %'-B.) %&&B)
4hic!en sa,er 2 person
M'- months
%)00 %'000
*. 421TI=E147 )/ %++*'.0*
=RA1: T2TAL % 2%:-0!.!-
FOR YOUR SUPPORT AN< <ONATIONS
SEE TAE <ETAILS BELOB
72# 4A1 $E1: 72#R 48EN#E$ 2R 4A$8 :EP2$IT$
T2 T8E .2LL2>I1= GA1K A442#1T$
Ba"7 <etai'*
Acc#u"t Name: 1!asi national association of non go,ernmental organi0ation
A$$re**C P.2.G2H.'& 1ACA17ERE (1KA$I
Ba"7 Name: 1ATI21AL CI4R2 .I1A14E GA1K 51CG6
Acc#u"t "um&er: *2002&00+)&
Bra"c5C 1KA$I
SDi1t C#$e: 1CIGTOTO
CitC 1KA$I
C#u"tr: TA1OA1IA