Pie Chart Help

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Present your data in a pie chart
Using Microsoft Office Excel 2007, you can quickly turn your data into a pie chart, and then give that pie chart
a spiffy, professional look.
After you create a pie chart, you can rotate the slices for different perspectives. You can also focus on specific slices by pulling
them out of the pie chart, or by changing the chart type to a pie of pie or bar of pie chart to draw attention to very small slices.
In this article
Learn more about plotting data in a pie chart
Create an elaborate pie chart
Rotate the slices in a pie chart
Pull out slices of a pie chart
Draw attention to small slices in a pie of pie or bar of pie chart
Save a chart as a template
Learn more about plotting data in a pie chart
Pie charts show the size of items in one data series, proportional to the sum of the items. The data points in a pie chart are
displayed as a percentage of the whole pie. Because you can plot only one data series in a pie chart, the worksheet data
should be arranged in one column or one row. You can also include a column or row of category names, as long as that
column or row is the first column or row in the selection. Categories are then presented in the legend of the pie chart.
Consider using a pie chart when:
You have only one data series that you want to plot.
None of the values that you want to plot is negative.
None of the values that you want to plot is a zero (0) value.
You don't have more than seven categories.
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The categories represent parts of the whole pie.
When you create a pie chart, you can choose one of the following pie chart subtypes:
Pie and pie in 3-D Pie charts display the contribution of each value to a total in a 2-D or 3-D format. You can pull out
slices of a pie chart manually to emphasize the slices.
Pie of pie and bar of pie Pie of pie or bar of pie charts display pie charts with user-defined values that are extracted
from the main pie chart and combined into a secondary pie chart or into a stacked bar chart. These chart types are
useful when you want to make small slices in the main pie chart easier to distinguish.
Exploded pie and exploded pie in 3-D Exploded pie charts display the contribution of each value to a total while
emphasizing individual values. Exploded pie charts can be displayed in 3-D format. You can change the pie explosion
setting for all slices and individual slices, but you cannot move the slices of an exploded pie manually. If you want to
pull out the slices manually, consider using a pie or pie in 3-D chart instead.
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Create an elaborate pie chart
So, how did we create this pie chart? The following procedure will help you create a pie chart with similar results. For this chart,
we used the example worksheet data. You can copy this data to your worksheet, or you can use your own data.
1. Copy the example worksheet data into a blank worksheet, or open the worksheet that contains the data that you want
to plot into a pie chart.
How to copy the example worksheet data
1
2
3
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A B
Lunch Sales
Sandwiches 40
Salads 21
Soup 15
Beverages 9
Desserts 15
2. Select the data that you want to plot in the pie chart.
3. On the Insert tab, in the Charts group, click Pie.
4. Under 3-D Pie, select Pie in 3-D.
5. Click the plot area of the pie chart.
This displays the Chart Tools, adding the Design, Layout, and Format tabs.
6. On the Design tab, in the Chart Layouts group, select the layout that you want to use.
TIP For our pie chart, we used Layout 2.
NOTE Layout 2 displays a legend. If your chart has too many legend entries or if the legend entries are not easy to
distinguish, you may want to add data labels to the slices of the pie chart instead of displaying a legend (Layout tab,
Labels group, Data Labels button).
7. On the Design tab, in the Chart Styles group, click the chart style that you want to use.
TIP For our pie chart, we used Style 2.
8. On the Format tab, in the Shape Styles group, click Shape Effects, and then click Bevel.
9. Click 3-D Options, and then under Bevel, click the Top and Bottom bevel options that you want to use.
TIP For our pie chart, we used Circle.
10. In the Width and Height boxes for Top and Bottom bevel options, type the point size that you want.
TIP For our pie chart, we used 512 pt.
11. Under Surface, click Material, and then click the material option that you want to use.
TIP For our pie chart, we used Plastic.
12. Click Close.
13. On the Format tab, in the Shape Styles group, click Shape Effects, and then click Shadow.
14. Under Outer, Inner, or Perspective, click the shadow option that you want to use.
TIP For our pie chart, we used Below under Perspective.
15. To rotate the chart for a better perspective, select the plot area, and then on the Format tab in the Current Selection
group, click Format Selection.
16. Under Angle of first slice, drag the slider to the degree of rotation that you want, or type a value between 0 (zero) and
360 to specify the angle at which you want the first slice to appear, and then click Close.
TIP For our pie chart, we used 350.
17. Click the chart area of the chart.
18. On the Format tab, in the Shape Styles group, click Shape Effects, and then click Bevel.
19. Under Bevel, select the bevel option that you want to use.
TIP For our pie chart, we used Circle.
20. If you want to use theme colors that are different from the default theme that is applied to your workbook, do the
following:
1. On the Page Layout tab, in the Themes group, click Themes.
2. Under Built-in, click the theme that you want to use.
TIP For our pie chart, we used the Origin theme.
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Rotate the slices in a pie chart
The order in which data series in pie charts are plotted in Office Excel 2007 is determined by the order of the data on the
worksheet. For a different perspective, you can rotate the pie chart slices within the 360 degrees of the circle of the pie chart.
1. In a pie chart, click the data series or a data point, or do the following to select it from a list of chart elements.
1. Click the chart.
2. On the Format tab, in the Current Selection group, click the arrow next to the Chart Elements box, and then
click the data series or data point that you want.
2. On the Format tab, in the Current Selection group, click Format Selection.
3. Under Angle of first slice box, drag the slider to the degree of rotation that you want, or type a value between 0 (zero)
and 360 to specify the angle at which you want the first slice to appear.
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Pull out slices of a pie chart
To emphasize the individual slices of a pie chart, you can use the exploded pie or exploded pie in 3-D chart type when you
create the chart. Exploded pie charts display the contribution of each value to a total while emphasizing individual values. You
can change the pie explosion setting for all slices or individual slices, but you cannot move the slices of an exploded pie
manually.
If you want to pull out the slices manually, consider using a pie or pie in 3-D chart instead.
CHANGE THE SETTINGS OF SLICES IN AN EXPLODED PIE CHART
1. In the exploded pie chart, click the data series or a data point, or do the following to select the data series from a list of
chart elements:
1. Click the chart.
click the data series.
3. Under Pie Explosion, drag the slider to increase or decrease the percentage of separation, or type the percentage of
separation that you want in the percentage box.
PULL OUT SLICES OF A PIE CHART MANUALLY
Click the pie chart, and then do one of the following:
To pull all of the slices out of the pie chart, drag away from the center of the chart.
To pull individual slices out of the pie chart, click the slice that you want to pull out, and then drag that slice away from
the center of the chart.
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Draw attention to small slices in a pie of pie or bar of pie chart
When several data points in a pie chart each amount to less than 5% of the pie, it becomes hard to distinguish the slices.
To make smaller slices more visible in a pie chart, you can use a pie of pie or bar of pie chart type. Each of these chart types
separates the smaller slices from the main pie chart and displays them in a secondary pie or stacked bar chart.
The data labels in the secondary pie chart display the same percentage values as in the regular pie chart. The percentages in
the secondary pie chart represent the slices that were separated from the main pie chart, and they do not total 100%. All slices
are part of the same data series.
When you select the pie of pie or bar of pie chart type, the last third of the data points is moved into the secondary chart by
default. For example, if there are seven to nine data points in the chart, the last three points are plotted in the secondary chart.
However, you can change how data points are distributed across the main and secondary pie chart, and you can change how
they are displayed.
CREATE A PIE OF PIE OR BAR OF PIE CHART
1. In the worksheet, select the data that you want to plot in a pie of pie or bar of pie chart.
2. On the Insert tab, in the Charts group, click Pie, and then click Pie of Pie or Bar of Pie.
NOTES
The main and secondary charts are always positioned horizontally and adjacent to each other. They cannot be moved
independently. The left chart is always the main chart.
You cannot select the individual charts or format them separately. Both the main and secondary charts are part of one
data series. You can only select the entire data series or its individual data points, and then apply formatting to the
selection.
Connector lines are automatically added to indicate the association between the main and secondary charts. You can
format the connector lines by applying different line styles. You can also remove connector lines.
Depending on how many decimal places are specified for percentages on the Number tab of the Format Cells dialog
box (Home tab, Number group, Dialog Box Launcher ), percentages that are displayed in data labels may be
rounded so that they don't add up correctly.
CHANGE THE DISTRIBUTION AND DISPLAY OF DATA POINTS
1. In the pie of pie or bar of pie chart, select the data series or a data point, or do the following to select the data series
from a list of chart elements:
1. Click the chart.
click the data series.
3. In the Split Series By box, click the type of data that you want to display in the secondary chart.
4. To adjust the number of data points that appear in the secondary chart, do the following:
If you chose to split the series by position, in the Second plot contains the last values box, enter a different
number.
If you chose to split the series by value or percent value, in the Second plot contains all values less than box,
type a different number.
To change the placement of a selected data point, in the Point belongs to box, click First Plot or Second Plot.
1. To change the space between the slices, under Pie Explosion or Point Explosion, drag the slider to increase or
decrease the percentage of separation, or type the percentage of separation that you want in the percentage box.
2. To change the space between the charts, under Gap Width, drag the slider to increase or decrease the number, or
type the number that you want in the percentage box.
NOTE This number represents the gap width as a percentage of the secondary chart width.
3. To change the size of the secondary chart, under Second Plot Size box, drag the slider to increase or decrease the
number, or type the number that you want to use in the percentage box.
NOTE This number represents the size as a percentage of the main chart size.
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Save a chart as a template
If you want to create another chart like the one that you just created, you can save the chart as a template that you can use as
the basis for other similar charts.
Click the chart that you want to save as a template.
On the Design tab, in the Type group, click Save as Template.
In the File name box, type a name for the template.
TIP Unless you specify a different folder, the template file (.crtx) will be saved in the Charts folder, and the template
becomes available under Templates in both the Insert Chart dialog box (Insert tab, Charts group, Dialog Box
Launcher ) and the Change Chart Type dialog box (Design tab, Type group, Change Chart Type).
For more information about how to apply a chart template, see Reuse a favorite chart by using a chart template.
NOTE A chart template contains chart formatting and stores the colors that are in use when you save the chart as a template.
When you use a chart template to create a chart in another workbook, the new chart uses the colors of the chart template
not the colors of the document theme that is currently applied to the workbook. To use the document theme colors instead of
the chart template colors, right-click the chart area, and then click Reset to Match Style on the shortcut menu.
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See Also
21st cent ury pie chart
Available chart types
Change t he format of chart element s
Change t he layout or st yle of a chart
Change t he shape fill, outline, or effects of chart element s
Create a chart
Print a chart
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