Name Angus Chan NetID acha487 Group Number: 111 Website Link: http://infosys110group111.blogspot.co.nz/ Tutorial Details Tutor: Day: Time: Kit-Wah Huang Monday 9am Time Spent on Assignment: 15 hours Word Count: 1380
2
2 INFORMATION-BASED SOLUTIONS FOR UNSAFE SEX PROBLEM INTRODUCTION Unsafe sex has caused a lot of both health, ethics and political(economic) issues for the modern world(Wikipedia, 2014). HIV is a virus that's passed from person through the bloodstream and body fluids(New Zealand AIDS Foundation, 2014). Tan (2008) indicated that STDs have been transmitting through unsafe sex which is carelessness of not having a condom, this has lead to political by involving the government funding the treatment of STDs. Being irresponsible and have sex without a condom have created the ethics issue of unwanted births which again relates to economic issue of the government, Porteous (2012) indicated that either funding for the orphanage or funding the poor and young family which cannot support a child. Simon (2010) indicated that unplanned pregancy is also a huge problem in society nowadays both economically and ethically. Our solution is to provide a easy access and convenient vending machine which gives out free condoms. 3. BUSINESS SECTION 3.1 Vision To achieve a world without STDs and problems that are caused by unprotected sex. 3.2 Industry Analysis: Condoms application industry Industry: Condoms application industry, the main industry which will prevent STDs and achieve safe sex. Force: High/Low: Justification: Buyer power: High Condoms can be bought anywhere from supermarket, diaries and pharmacies
3
3 Supplier power: Low There are many companies which manufacture condoms in the world, we just need to find the cheapest and reliable supplier. Threat of new entrants: High The condom production is easily set up as there are not many barriers to entry other than the standards of the condoms that need to be made to allow the condoms to be released into the market. Threat of substitutes: High There are many other products which prevents pregnancy but there are no products which prevents transmittion of STDs, the best way to prevent STDs would not to have sex. Rivalry among existing competitors: Low Many competitors but our competitive advantage is that we are distributing the condoms for free which is unrivarled. Overall attractiveness of the industry: According to the Porters 5 forces analysis the industry would be a unattractive industry as we seem to have many disadvantage and the barrier of entry is low but in our case where we are distributing condoms for free for the the general public and there welfare, we do not really have to concern ourselves with the attractiveness of the industry. 3.3 Customers and Thei r Needs Our general target market is the people who are sexually active, but our specific target market are the teenagers and the poor families who are sexually active but have finanical difficulties. They have the need to prevent the transmittion of STDs and the prevention of any unwanted births, the other need is the convenience and the easy access to the free condoms.
4
4 3.4 The Product and Service We order our condoms and we distribute to distributors such pharmacies and clinics, we would stock up the vending machines once our distributors/retailers have run out. We also provide an online service which allows our customers to locate the nearest condom vending machine. Our online service also includes registeration and to check the allegibility to receive our free condoms. 3.5 Suppliers and Partners We would look for the supplier with high reliability (constant supply of condoms) and a relatively cheap, we will alos need to look for vending machines either for lease or buying them. We would partner up with the countries pharmacies and distribute our product and we would also partner up with the ministry of education in order to promote safe sex to the youths at school. 3.6 Strategy: Cost Leadershi p We are targeting the broad market as many people are sexually active and we are wanting people to practice safe sex therefore we are going for the low cost/no cost, therefore our strategy is cost leadership, being the cheapest while staying in a broad market. 3.7 Value Chain Activity: Market and sell the product or service Our main Value Chain Activity is how we distribute the product efficiently and how to acquire the free condoms, we want the both the quickest and most convenient way to distribute our product to the customer. 3.8 Business Processes 3.8.1. INVENTORY ORDERING PROCESS We would first use the Inventory Checking System (Enterprise Resource Planning Systems) to check our inventory levels and to check how much stock we should be ordering so that we dont exceed the warehouse capacity so we dont have to pay extra expenses for storage fees. We create a purchase requisition using an Inventory Ordering system(part of the ERP system) to make a Purchase Order Document to the supplier. Once we have received the materials we would store it in our
5
5 warehouse. Upon receiving the invoice from our supplier we would check with the warehouse department whether the stock received is correct and we will send the payments to our suppliers. Start Check stock in the warehouse Create purchase requistioning Create and send purchase order Warehouse Enough Stock Receive materials? Receive invoice Send payment Yes Inventory Ordering system Inventory Checking System End Order stock from supplier Not enough stock Contact supplier No
3.8.2. GOODS/STOCK DISTRIBUTING PROCESS- We would receive a Purchase Order document from the Customer Ordering System(part of the Customer Relationship
6
6 Management). We would then use the Inventory Checking System(ERP System) to check our inventory levels to see if we could fulfill our customers quantity needs. Once we have confirmed the order and the inventory levels, we would ship out the products to our customer. We would then send an invoice(although the the invoice should be $0.00) to the customer using CRM System, upon confirming the received goods by the customer, the distributing process is complete. Start Receive Purchase order document Check inventory Create order and ship Send invoice CRM System End Inventory CRM System ERM System
3.9 Functionalities 3.9.1. INVENTORY ORDERING PROCESS
7
7 Checking the inventory levels: To check and confirm the optimal amount of stock we should be ordering in order to run the warehouse efficiently, cost effective and at volume which fulfills our customer needs. Placing an order: To contact our supplier when we are running low on inventory.
3.9.2. GOODS/STOCK DISTRIBUTING PROCESS Receiving order from customer: Notification to us that our customer is running low on stock and needs to place an order. Delievering/Shipping the goods to the customer: Sending the goods to the customer once we have acknowledge and confirmed the customers order. 3.10 Systems
3.10.1. INVENTORY CHECKING SYSTEM By using the Inventory Checking System(part of the ERP System) allows the warehouse department to enter data about the current inventory levels/status so that other departments especially the sales and the purchasing department to check the inventory levels in order to decide how much to order to achieve an optimum level of inventory to run the warehouse efficiently and to decide whether we have enough stock to provide for our customers needs. 3.10.2. INVENTORY ORDERING SYSTEM (ERP SYSTEM) The system allows the business to order from the supplier at the quickest and most efficient rate 3.10.3. CUSTOMER ORDERING SYSTEM(CRM SYSTEM) We use this system to receive our purchase order document from our customers and it also displays a clear quantity and the things that the customer want to order in a clear and easy to understand format.
8
8 3.11. Summary Table: Value Chain to Systems
Value Chain Activity Processes Functionalities Specific Information System(s) Broad Information System(s)
Cost Leadership 1. Inventory Ordering process 1. Checking inventory levels.
2. Placing an order. Inventory Checking system
Inventory Ordering system Collaboration System Enterprise Resource Planning system Transaction processing system
2. Goods/Stock Ordering process 1. Receiving order from customer.
2. Delievering/Shipping the goods to the customer. Inventory Checking system
Customer Ordering system Transaction processing system Collaboration System Customer relationship management system Enterprise Resource Planning system
9
9 CONCLUSION Our goal overall is to make a world of healthier, happier and economical world and by achieving that alongside with our product is the efficiency of running our business especially in distributing our product as soon as possible when the customers are in need of the product and we achieve this with the help of the Enterprise Resource Planning system, Transaction processing system, Collaboration System and most important system achieving this process: Customer relationship management system. REFERENCES
New Zealand AIDS Foundation. HIV101. (n.d.). Retrieved April 4th, 2014, from http://www.nzaf.org.nz/hiv-prevention/item/hiv101/
Wikipedia. (2014, April 4th). HIV. Retrieved from Wikipedia website: http://en.wikipedia.org/wiki/HIV
Simon, C. (2010, November 26). 40pc of pregnancies unplanned study. The New Zealand Herald. Retrieved from http://www.nzherald.co.nz/nz/news/article.cfm?c_id=1&objectid=10690161
Tan, L. (2008, December 1). Unsafe sex sparks increase in HIV . The New Zealand Herald. Retrieved from http://www.nzherald.co.nz/nz/news/article.cfm?c_id=1&objectid=10545882
Porteous, D. (2012, September 7). Student unsafe sex, pregnancy revealed . Otago Daily Times. Retrieved from http://www.odt.co.nz/campus/university-otago/224856/student-unsafe-sex-pregnancy-rev ealed