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INFOSYS.110 BUSINESS SYSTEMS:

DELIVERABLE 2: BUSINESS SECTION
2014

Name Angus Chan
NetID acha487
Group Number: 111
Website Link: http://infosys110group111.blogspot.co.nz/
Tutorial Details
Tutor: Day: Time:
Kit-Wah Huang Monday 9am
Time Spent on
Assignment:
15 hours Word Count: 1380

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INFORMATION-BASED SOLUTIONS FOR
UNSAFE SEX PROBLEM
INTRODUCTION
Unsafe sex has caused a lot of both health, ethics and political(economic) issues for the
modern world(Wikipedia, 2014). HIV is a virus that's passed from person through the
bloodstream and body fluids(New Zealand AIDS Foundation, 2014). Tan (2008) indicated
that STDs have been transmitting through unsafe sex which is carelessness of not having a
condom, this has lead to political by involving the government funding the treatment of
STDs. Being irresponsible and have sex without a condom have created the ethics issue of
unwanted births which again relates to economic issue of the government, Porteous (2012)
indicated that either funding for the orphanage or funding the poor and young family which
cannot support a child. Simon (2010) indicated that unplanned pregancy is also a huge
problem in society nowadays both economically and ethically. Our solution is to provide a
easy access and convenient vending machine which gives out free condoms.
3. BUSINESS SECTION
3.1 Vision
To achieve a world without STDs and problems that are caused by unprotected sex.
3.2 Industry Analysis: Condoms application industry
Industry: Condoms application industry, the main industry which will prevent STDs and
achieve safe sex.
Force: High/Low: Justification:
Buyer power: High Condoms can be bought anywhere from
supermarket, diaries and pharmacies

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Supplier power: Low There are many companies which manufacture
condoms in the world, we just need to find the
cheapest and reliable supplier.
Threat of new entrants: High The condom production is easily set up as there
are not many barriers to entry other than the
standards of the condoms that need to be made
to allow the condoms to be released into the
market.
Threat of substitutes: High There are many other products which prevents
pregnancy but there are no products which
prevents transmittion of STDs, the best way to
prevent STDs would not to have sex.
Rivalry among existing
competitors:
Low Many competitors but our competitive advantage
is that we are distributing the condoms for free
which is unrivarled.
Overall attractiveness of the industry: According to the Porters 5 forces analysis the
industry would be a unattractive industry as we seem to have many disadvantage and the
barrier of entry is low but in our case where we are distributing condoms for free for the the
general public and there welfare, we do not really have to concern ourselves with the
attractiveness of the industry.
3.3 Customers and Thei r Needs
Our general target market is the people who are sexually active, but our specific target
market are the teenagers and the poor families who are sexually active but have finanical
difficulties. They have the need to prevent the transmittion of STDs and the prevention of
any unwanted births, the other need is the convenience and the easy access to the free
condoms.

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3.4 The Product and Service
We order our condoms and we distribute to distributors such pharmacies and clinics, we
would stock up the vending machines once our distributors/retailers have run out. We also
provide an online service which allows our customers to locate the nearest condom vending
machine. Our online service also includes registeration and to check the allegibility to
receive our free condoms.
3.5 Suppliers and Partners
We would look for the supplier with high reliability (constant supply of condoms) and a
relatively cheap, we will alos need to look for vending machines either for lease or buying
them. We would partner up with the countries pharmacies and distribute our product and
we would also partner up with the ministry of education in order to promote safe sex to the
youths at school.
3.6 Strategy: Cost Leadershi p
We are targeting the broad market as many people are sexually active and we are wanting
people to practice safe sex therefore we are going for the low cost/no cost, therefore our
strategy is cost leadership, being the cheapest while staying in a broad market.
3.7 Value Chain Activity: Market and sell the product or service
Our main Value Chain Activity is how we distribute the product efficiently and how to
acquire the free condoms, we want the both the quickest and most convenient way to
distribute our product to the customer.
3.8 Business Processes
3.8.1. INVENTORY ORDERING PROCESS We would first use the Inventory Checking
System (Enterprise Resource Planning Systems) to check our inventory levels and to check
how much stock we should be ordering so that we dont exceed the warehouse capacity so
we dont have to pay extra expenses for storage fees. We create a purchase requisition
using an Inventory Ordering system(part of the ERP system) to make a Purchase Order
Document to the supplier. Once we have received the materials we would store it in our

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warehouse. Upon receiving the invoice from our supplier we would check with the
warehouse department whether the stock received is correct and we will send the
payments to our suppliers.
Start
Check stock in the
warehouse
Create purchase
requistioning
Create and send
purchase order
Warehouse
Enough Stock
Receive materials?
Receive invoice
Send payment
Yes
Inventory Ordering
system
Inventory Checking
System
End
Order stock from
supplier
Not enough stock
Contact supplier No

3.8.2. GOODS/STOCK DISTRIBUTING PROCESS- We would receive a Purchase Order
document from the Customer Ordering System(part of the Customer Relationship

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Management). We would then use the Inventory Checking System(ERP System) to check our
inventory levels to see if we could fulfill our customers quantity needs. Once we have
confirmed the order and the inventory levels, we would ship out the products to our
customer. We would then send an invoice(although the the invoice should be $0.00) to the
customer using CRM System, upon confirming the received goods by the customer, the
distributing process is complete.
Start
Receive Purchase
order document
Check inventory
Create order and
ship
Send invoice
CRM System
End
Inventory
CRM System
ERM System


3.9 Functionalities
3.9.1. INVENTORY ORDERING PROCESS

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Checking the inventory levels: To check and confirm the optimal amount of
stock we should be ordering in order to run the warehouse efficiently, cost
effective and at volume which fulfills our customer needs.
Placing an order: To contact our supplier when we are running low on
inventory.

3.9.2. GOODS/STOCK DISTRIBUTING PROCESS
Receiving order from customer: Notification to us that our customer is
running low on stock and needs to place an order.
Delievering/Shipping the goods to the customer: Sending the goods to the
customer once we have acknowledge and confirmed the customers order.
3.10 Systems

3.10.1. INVENTORY CHECKING SYSTEM By using the Inventory Checking System(part of
the ERP System) allows the warehouse department to enter data about the current
inventory levels/status so that other departments especially the sales and the purchasing
department to check the inventory levels in order to decide how much to order to achieve
an optimum level of inventory to run the warehouse efficiently and to decide whether we
have enough stock to provide for our customers needs.
3.10.2. INVENTORY ORDERING SYSTEM (ERP SYSTEM) The system allows the business to
order from the supplier at the quickest and most efficient rate
3.10.3. CUSTOMER ORDERING SYSTEM(CRM SYSTEM) We use this system to receive our
purchase order document from our customers and it also displays a clear quantity and the
things that the customer want to order in a clear and easy to understand format.

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3.11. Summary Table: Value Chain to Systems

Value Chain
Activity
Processes Functionalities Specific Information
System(s)
Broad Information
System(s)

Cost
Leadership
1. Inventory
Ordering
process
1. Checking inventory levels.

2. Placing an order.
Inventory Checking system

Inventory Ordering system
Collaboration System
Enterprise Resource
Planning system
Transaction processing
system

2. Goods/Stock
Ordering
process
1. Receiving order from customer.

2. Delievering/Shipping the goods to the
customer.
Inventory Checking system


Customer Ordering system
Transaction processing
system
Collaboration System
Customer relationship
management system
Enterprise Resource
Planning system

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CONCLUSION
Our goal overall is to make a world of healthier, happier and economical world and by
achieving that alongside with our product is the efficiency of running our business especially
in distributing our product as soon as possible when the customers are in need of the
product and we achieve this with the help of the Enterprise Resource Planning system,
Transaction processing system, Collaboration System and most important system achieving this
process: Customer relationship management system.
REFERENCES

New Zealand AIDS Foundation. HIV101. (n.d.). Retrieved April 4th, 2014, from
http://www.nzaf.org.nz/hiv-prevention/item/hiv101/

Wikipedia. (2014, April 4th). HIV. Retrieved from Wikipedia website:
http://en.wikipedia.org/wiki/HIV

Simon, C. (2010, November 26). 40pc of pregnancies unplanned study. The New Zealand
Herald. Retrieved from
http://www.nzherald.co.nz/nz/news/article.cfm?c_id=1&objectid=10690161

Tan, L. (2008, December 1). Unsafe sex sparks increase in HIV
. The New Zealand Herald. Retrieved from
http://www.nzherald.co.nz/nz/news/article.cfm?c_id=1&objectid=10545882

Porteous, D. (2012, September 7). Student unsafe sex, pregnancy revealed
. Otago Daily Times. Retrieved from
http://www.odt.co.nz/campus/university-otago/224856/student-unsafe-sex-pregnancy-rev
ealed