Job Profile

Supposed to know where all the staff members on duty are and also about Sir and
Madam. Attendance Register and Travelling register are your responsibilities.
Make a note of the tour in attendance & travel register- wherever applicable. You
are supposed to know the reason why staff is traveling.
Whenever Sir goes out for any meeting you are responsible to make sure that he
has all the required things with him. emember to give him address! phone
number of the concern person with whom he has appointment. Maintain a check
list so that you do not forget anything.
"o check mail box every day.
Maintain office activity diary which includes details of visits made by office
people! Sir! Mam to different places for particular work.
esponsible for all Sirs work # all his official papers! all his official things! his
cabin! taking all his appointments and maintaining all the records and write and
follow all Sir$s instructions properly. %t all the times there should be at least one
spiral with two &MS'()'% maga*ines +latest issue, and a few brochures of --.
& /0 on sir$s desk.
Make sure to get the quotation from the printer before issuing a work order for
printing. 0lease follow the S10 for printing.
Update office telepone directory.
"o maintain inward and o!tward register.
To !pdate Spiral regularly. %lways make sure that one each of /0 & --.
brochure and latest maga*ine goes with every spiral.
2pdating calls " victims list.
#iling is also your responsibility.
a, 3et two photocopies of document4 give original to madam! file the copies in
respective files. .iles are maintained in alphabetical order as per (ame of the
organi*ation. +"here must be a list of all current files on the soft board,
b, "o Maintain and update inde5 file when new file is created or old file is been
closed.
c, "o maintain 6)s library and to update whenever a new 6) is been added! give
number and update in the register +6),.
&very time any staff member goes on an official tour you have to give them the
things as asked by them. "o ask them to make a list of all the outgoing materials
from the office & give it to you.
"o update the Accident #air Register on a regular basis.
"o look after office database. "he $atabase should be updated regularly as per
norms set up.
Updating patient evac!ation data on monthly basis mentioning details of the
patients. +%ge7%ddress7/ospital details! in8ury etc. for West 9engal 7 3u8arat &
a8asthan, and get a print of it and also to file. %lso write the data on white board
for everybody:s information.
esponsible for the total dispatc of %&S'($'A &aga)ine.
"o maintain inventory of office stock " stationery and also all that comes in the
office. .or anything new that comes in the office you will take out ; -<= sample
copies first and only then give it for distribution. Make an entry of all the outgoing
materials from the office.
esponsible for total *o!sekeeping