PC- SOFTWARE

A
PRACTICAL REPORT
Submitted in partial fulfillment of the Requirements
For the award of BCO! "e#ree I
st
Sem
BARKATULLAH UNIVERSITY
BHOPAL (M.P.)
PRACTICAL FILE
Guided By - Su!"i##ed By-
PROF PA$A% T&A'(R S&(B&A! )AI%
B.C$".I
st
Sem

"EPART!E%T OF CO!P(TER APPLICATIO%
Vidy%&%'%( I)&#i#u#e $* M%)%'e"e)#
*allabh %a#ar+ B&EL Bhopal ,!P-
+.N$

N%"e $* +ue&#i$)
Pa#e %o
FRO! TO
. $rite down the step to /reate open+ and sa0e an1 file in !S2$ord
3 $rite down the step to pa#e step+ print pre0iew and print an1
do/ument file in !S2$ord
4 $rite down the step to /ut+ /op1 and Paste an1 te5t in !S2$ord
6 $rite down the step to find+ repla/e and #o to an1 word in !s2
$ord
7 $rite down the step to put header and footer with date 8 time pa#e
%o 8 massa#e in the header
9 $rite down the step to insert an1 pi/ture+ word art+ dia#ram and
te5t bo5 in do/ument file
: $rite down the step to set the font+ border bullet and numberin#
and ba/;#round /olor of an1 do/ument file in !S2$ord
< $rite down the step to /reate ma/ro and prote/t do/ument file in
!S2$ord
= $rite down the step to /reate mail mer#e in !S2$ord
.> $rite down the step to insert+ sele/t+ delete+ mer#e+ split and sort
table in !S2$ord
.. E5plain an1 < internal and < e5ternal in !S2"OS with e5ample
.3 $rite down the step to /reate+ rename and delete a folder in
$indow
.4 $rite down the step to /reate user a//ount in $indow
.6 $rite down the step to add printer in $indow
+.N$., - W(i#e d$-) ) #.e &#e/ #$ 0(e%#e1 $/e) %)d &%2e %)y *i3e i) MS-W$(d
A)&. O/e). This is used to an1 file open in the !S2word For more information about the
options in this dialo# bo5+ /lose the dialo# bo5 and see &elp
,. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
Or
"ouble /li/; on !S2 $ord i/on in des;top
3 Cli/; on file menu a drop down menu will be open
4 Cli/; on the open button
6 !S2 $ord Open the open dialo# bo5 as shown in Fi#..
Fi'.,., O/e) 4i%3$' B$5
7 Create a file name and open the file
S%2e $/#i$) This is used to sa0e an1 file in !S2$ord If 1ou@re sa0in# the file for the
first time+ 1ou@ll be as;ed to #i0e it a name
. Open the !S2word b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on file menu a drop down menu will be open
4 Cli/; on the sa0e button
6 !S2 $ord Open the sa0e dialo# bo5 as shown in Fi#.3

Fi'.,.6 S%2e 4i%3$' B$5

+.N$.6.W(i#e d$-) #.e &#e/ #$ /%'e &e#u/1 /(i)# /(e2ie- %)d /(i)# %)y d$0u"e)#
*i3e i) MS--$(d
A)& P%'e &e#u/ This is used to pa#e setup+ li;e e5ample set mar#ins top +bottom+ left
and ri#ht in file of !S2$ord
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on file menu a drop down menu will be open
4 Cli/; on the Pa#e setup button
6 !S2 $ord Open the Pa#e setup dialo# bo5 as shown in Fi#3.
Fi#3. Pa#e step A!ar#insB
!ar#ins- this is used to set the distan/e between top of the pa#e+ left ed#e of the pa#e+
bottom of the pa#e+ ri#ht ed#e of the pa#e and shown on fi#.4
Paper-7Sele/t a siCe from the list+ or /li/; Custom siCe and enter dimensions in the $idth
and &ei#ht bo5es and as shown on Fi# 33
Fi#33 Pa#e step APaperB
L%y$u#- Se0#i$)
Se/tion start lists the lo/ations where !i/rosoft $ord starts new do/ument se/tions
&eaders and footers
"ifferent odd and e0en /reates one header or footer for e0en2numbered pa#es and a
different header or footer for odd2numbered pa#es "ifferent first pa#e /reates a
different header or footer for the first pa#e of a do/ument or a se/tion
Fi'. 6.8 P%'e &e#u/ 9L%y$u#:
(b)Print Pre0iew2this is used to onl1 for show pa#e print pre0iew
. Open the !S2word b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on file menu a drop down menu will be open
4 Cli/; on the button Print pre0iew And show the print pre0iew pa#e
Fi'.6.; P(i)# P(e2ie-
P(i)# This /ommand is #i0en to the print to the /urrent pa#e of the do/ument
. Open the !S2word b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on file menu a drop down menu will be open
4 Cli/; on the Print button
6 !S2 $ord Open the Print dialo# bo5 as shown in Fi#37
Fi'.6.< P(i)# 4i%3$' B$5
+.NO8 W(i#e d$-) #.e &#e/ #$ 0u#1 0$/y %)d P%&#e %)y #e5# i) MS-W$(d.
A)&.Cu#. the /ut /ommand is used to more an1 blo/; of the te5t from one lo/ation 1our
do/ument to another with the te5t in mo0ed to file new lo/ation
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Sele/t the matter for /ut
4 Cli/; on Edit menu a drop down menu will be open
6 Cli/; on the /ut button and te5t remo0e
7 Paste on an1 other pla/e and file
C$/y %)y *i3e. The /op1 /ommand is used to ma;e A dupli/ate /op1 of an1 blo/ of the
te5t An1 te5t /an be /opied from one lo/ation to another lo/ation in 1our do/ument and
to other do/ument also B1 usin# this option we /an /ut an1 file in !S2 $ord To /ut an1
file in !S2$ord we /an use the followin# steps2?
. Cli/; on edit menu
3 Open the edit menu
4 Cli/; on the sele/t button
6 Sele/t the !etter
7 Cli/; on the /op1 button
9 Paste on an1 other file
P%&#e %)y *i3e. The pro/ess of displa1in# data at a /ertain lo/ation+ after a /op1 a /ut
operation is /alled pastin# of data It /an be qui/;l1 done with the help of the paste
/ommand The paste /ommand alwa1s Fallowed the /op1 or the /ut operation An1 te5t
/an be /opied or mo0e from one do/ument one paste in some or different do/ument B1
usin# this option we /an /ut an1 file in !S2 $ord To /ut an1 file in !S2$ord we /an
use the followin#
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 A /reate a file in !S2$ord
4 Sele/t a matter for /ut or /op1
4 Cli/; for /ut or /op1
6 Cli/; on Edit !enu and /li/; on the paste button on an1 pla/e and file
+.N$.; 2? W(i#e d$-) #.e &#e/ #$ Fi)d Re/3%0e %)d GOTO %)y -$(d i) MS-W$(d.
A)&. Fi)d %)y *i3e. It is used for sear/hin# a word+ /hara/ter and s1mboliCin# the
do/ument (se !i/rosoft $ord to find and repla/e te5t+ formattin#+ para#raph mar;s+
pa#e brea;s+ and other items Dou /an e5tend 1our sear/h b1 usin# wild/ards and /odes
B1 usin# this option we /an find an1 file in !S2 $ord To find an1 file in !S2$ord we
/an use the followin# steps
. Cli/; on the edit menu
3 Cli/; on Edit menu a drop down menu will be open
6 !S2 $ord Open the Find and Repla/e AFindB dialo# bo5 as shown in Fi#6.
Fi'. ;., Find and Repla/e AFindB
6 In the Find what bo5+ enter the te5t that 1ou want to sear/h for
7 Sele/t an1 other options that 1ou want
9 To sele/t all instan/es of a spe/ifi/ word or phrase at on/e+ sele/t the &i#hli#ht all
items found in /he/; bo5+ and then sele/t whi/h portion of the do/ument 1ou want to
sear/h in b1 /li/;in# in the &i#hli#ht all items found in list
: Cli/; Find %e5t or Find All
Te/3%0e %)y *i3e. It is used for repla/e the word with other word Li;e in pla/e of
!umbai we want to write "elhi in whole do/ument we /an dire/tl1 "o it with help
repla/e /ommand Dou /an automati/all1 repla/e te5tE for e5ample+ 1ou /an repla/e
FA/meF with FApe5F B1 usin# this option we /an repla/e an1 file in !S2 $ord To
repla/e an1 file in !S2$ord we /an use the followin# steps2?
. Cli/; on edit menu
3 Cli/; on Edit menu a drop down menu will be open
4 Cli/; on repla/e option
6 !S2 $ord Open the Find and Repla/e ARepla/eB dialo# bo5 as shown in Fi#63

Fi'. ;.6 Find and Repla/e ARepla/eB
7 On the Edit menu+ /li/; Repla/e
9 In the Find what bo5+ enter the te5t that 1ou want to sear/h for
: In the Repla/e with bo5+ enter the repla/ement te5t
< Sele/t an1 other options that 1ou want
= Cli/; Find %e5t+ Repla/e+ or Repla/e All
G$-T$ It is used to dire/tl1 #o on an1 word+ line and pa#e dire/tl1 thou#h this
/ommand $here whole 1ou &a0e ma;es up paper /op1 in 1our hand It is while to be
unable to start qui/;l1 to a parti/ular pa#e of to a spe/ifi/ pa#e with alteration sele/tion
B1 usin# this option we /an repla/e an1 file in !S2 $ord To repla/e an1 file in !S2
$ord we /an use the followin# steps2?
. Cli/; on edit menu
3 Cli/; on Edit menu a drop down menu will be open
4 Cli/; on #o2to option
6 !S2 $ord Open the Find and Repla/e AGO TOB dialo# bo5 as shown in Fi#64
Fi#64 Find and Repla/e AGO TOB
+. N$.<. -7 W(i#e d$-) #.e &#e/ #$ /u# .e%de( %)d *$$#e( -i#. d%#e = #i"e1 /%'e
)u"!e( %)d "%&&%'e i) #.e .e%de(
A)&. He%de(. A header is the te5t that is ha0in# printed at the top of the pa#e
. !o0e the mouse pointer owner the 0iew option on the menu bar and /li/; the left
mouse button
3 !o0e the mouse pointer o0er the header 8 footer bo5 alon# with doffed line bo5
/omes up in the s/reen
4 %ow enter the header te5t
6 Press the enter ;e1 on/e to lea0e on line after the header te5t
Fi'.<., He%de( 4i%'(%"

F$$#e(. Footer is the feetHs that are normall1 printed at the bottom of the pa#e !o0e the
mouse pointer o0er the swit/h between header 8 footer and /li/; the left mouse button
instantl1+ another dotted bo5 with a blin; /ursor and the pa#e number #et displa1ed at the
left mouse button
. Open the !S2word b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on the *iew !enu and sele/t the &eader 8 Footer option
4 Open the &eader 8 Footer the toolbar and &eader 8 Footer bo5
6 Create date 8 time+ pa#e number and messa#e in &eader 8 Footer bo5
7 Cli/; on /lose button in &eader 8 Footer toolbar
Fi'.<.6 He%de( = F$$#e( #$$3!%(.
Fi' .<.8 F$$#e( 4i%'(%"
+.NO.> W(i#e d$-) #.e &#e/ #$ &e# #.e *$)#1 !$(de( %)d &.%di)'1 !u33e# %)d
)u"!e(i)' %)d !%0?'($u)d 0$3$( $* %)y d$0u"e)# *i3e i) MS--$(d.
A)&. F$)#- /han#es the appearan/e of the sele/ted /hara/ters font+ st1le and itali/+ font
siCe+ t1pe of underline+ /olor and font effe/t
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on font menu a drop down menu will be open
4 Cli/; on the Font option
6 !S2 $ord Open the FO%T dialo# bo5 as shown in Fi#:.
Fi'.>., F$)# 4i%3$' B$5
(a). F$)# 2 Spe/ifies a font In the bo5+ sele/t a font name Dour /hoi/e appears in the
P(e2ie- bo5
(b)F$)# &#y3e2 Spe/ifies a font st1le+ su/h as Bold or Itali/ In the bo5+ sele/t a font st1le
Dour /hoi/e appears in the pre0iew bo5
(c)Si@e2 Spe/ifies a font siCe in points In the list+ sele/t a font siCe To ensure readabilit1
for most do/uments and users+ use a siCe of se0en points or lar#er Dour /hoi/e appears in
the pre0iew bo5
(d)F$)# C$3$(- Spe/ifies the /olor of the sele/ted te5t In the bo5+ sele/t a /olor
Cli/;in# automati/ applies the /olor defined in !i/rosoft $indows Control Panel
(e) P(e2ie--The Pre0iew bo5 displa1s the spe/ified font and an1 te5t effe/ts
Bu33e# %)d Nu"!e(i)'-7Sele/t the items in 1our list+ then /li/; bullet button on the
formattin# toolbar whi/h automati/all1 a handin# indent and pla/e bullet to the
left on te5t
. Open the !S2word b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on font menu a drop down menu will be open
4 Cli/; on the Bullet and %umberin# button
6 !S2 $ord Open the Bullet and %umberin# dialo# bo5 as shown in Fi#:3
Fi'. >.6 Bu33e# %)d Nu"!e(i)' 4i%3$' B$5
B$(de( %)d S.%di)' 2?(se the border feature to /reate the lines Chan#e the border and
shadin# of the sele/t para#raph+ table+ /ells+ and pi/ture
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on font menu a drop down menu will be open
4 Cli/; on the Border and Shadin# button
6 !S2 $ord Open the Border and Shadin# dialo# bo5 as shown in Fi#:4
Fi'.>.8 B$(de( %)d S.%di)' 4i%3$' B$5.
B%0?'($u)d C$3$(-7Cli/; the ba/;#round /olor 1ou want Dou /an /reate 1our own
/olor throu#h more /olor option
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on font menu a drop down menu will be open
4 Cli/; on the ba/;#round button
6 !S2 $ord Open the ba/;#round /olor dialo# bo5 as shown in Fi#:4

Fi'.>.8 B%0?'($u)d C$3$( B$5 4i%'(%"
And more /olor insert for+ Fi# :6
Fi'.>.; C$3$(
I<2 writes down the step to /reate ma/ro and prote/t the do/ument file
A)&. To Re/ord a ma/ro in !S $ord+ use the followin# step #i0en below Open a
do/ument file
,. Cli/; on the Tools menu 8 /li/; on !a/ro 8 then /li/; on re/ord a new !a/ro !S
2$ord will open the Re/ord ma/ro dialo# Bo5 as shown in fi# below
Fi'.A., Re0$(d M%0($ 4i%3$' B$5
6. Enter the !a/ro name 8 /li/; on the ;e1board !s2$ord open the /ustomiCe
;e1board dialo# bo5

Fi'.A.6 Cu&#$"i@e Key!$%(d 4i%3$' B$5.
P($#e0# d$0u"e)#-7 this is used to prote/t 1our do/ument b1 #i0in# password to 1our
"o/ument
Open the do/ument file 1ou want to prote/t and use the followin# step
,. Cli/;2? prote/t do/ument !S2word open the prote/t do/ument tas; pane as
shown in the fi#

Fi'.A.8 P($#e0# 4$0u"e)# T%&? P%)e
6. Che/; and allow onl1 this t1pe of editin# in the do/ument /he/; bo5
8. Sele/t fillin# in the forms form the /ombo bo5 and /li/; on 1es start enfor/in#
Prote/tion button
;. !S2word will open and start and enfor/in# prote/tion dialo# bo5 as shown in the
Fi'.A.; S#%(# E)*$(0i)' P($#e0#i$)

<. Enter the password and reenter the password for /onformation and /li/; on o;
button
B. To unprote/t the file /li/; on tools2? unprote/t do/ument !S2word will open the
followin# dialo# bo5

Fi' .A.< U)/($#e0# 4$0u"e)# 4i%3$' B$5
>. %ow enter the password and /li/; on O'
A. Dou do/ument file will be unprote/ted
+.NO.C- W(i#e d$-) #.e &#e/& #$ 0(e%#e "%i3 Me('e i) MS--$(d
A)&. - it is the one of the most important tools in the word it help us qui/;l1 produ/e a
personaliCed letter for ea/h and e0er1 person in 1our mailin# list
T1pe the letter in a do/ument file and use the followin# step for mailin#
,. Cli/; on tool2? letter 8 !ailin# !S2$ord opens the mail !ar#e tas; pane as
Show below

Fi'. C., T.e M%i3 M%('e T%&? P%)e
6. Sele/t the letter from sele/t do/ument t1pe and /li/; on startin# do/ument
8. %ow Sele/t use the /urrent do/ument and /li/; on ne5t
;. Sele/t t1pe a new list from this sele/t from this sele/t re/ipient and /li/; on /reate
!S2 $ord Open the address list dialo# bo5 as shown in the ima#e below

Fi'.C.6 Ne- Add(e&& Li&# 4i%3$' B$5
<. Cli/; on the /ustomiCe button and sele/t the required As shown below and /li/;
on o; button
Fi'.C.8 Cu&#$"i@e Add(e&& Li&# 4i%3$' B$5
B. %ow enter address information as shown in the fi# below
Fi'.C.8 Ne- Add(e&& Li&# 4i%3$' B$5
>. To enter new re/ord /li/; on new Entr1
A. After enterin# all re/ords /li/; on /lose %ow !S2 offi/e will as; to sa0e the
re/ord Gi0e file name and /li/; on O;
C. %ow offi/e will open the mail mer#e tool bar as shown below
Fi'.C.; T.e M%i3 Me('e T$$3 !%(
,D. %ow insert the !ar#e filed i/on in mail !ar#e tool bar and insert the mer#e field
Fi'C.< I)&e(# T.e M%('e Fi3ed
,,. %ow /li/; on 0iew data i/on to see all the data
+.NO.,D.W(i#e d$-) #.e &#e/ #$ i)&e(#1 &e3e0#&1 de3e#e1 "e('e1 &/3i# %)d &$(# #%!3e i)
MS-W$(d.
Ans. I)&e(# Insert a table Insert a table with the number of rows and /olumns 1ou
spe/if1
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on Insert menu a drop down menu will be open
4 Cli/; on the insert button
6 Open the Insert a table menu and /li/; on the table button
7 !S2 $ord Open the Insert a Table dialo# bo5 as shown in Fi#.>.
Fi'.,D., I)&e(# % T%!3e 4i%3$' B$5
Se3e0# Sele/ts and entire table &old down the alt ;e1 and double /li/; an1where in the
table
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on Insert menu a drop down menu will be open
4 Cli/; on the Sele/t button
6 Open the sele/t menu And /li/; on the table+ row /olumns and /ell button
7 $e /an use sele/t table+ row+ /olumns+ and /ell for delete+ /ut+ and /op1
4e3e#e This is used to delete to table+ row+ /olumns and /ell
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Cli/; on Insert menu a drop down menu will be open
4 Cli/; on the "elete button
6 Open the delete menu And sele/t the table+ row+ /olumns+ and /ell for delete
Me('e !er#e the sele/ted table /ells into a sin#le /ell
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
3 Insert a table and sele/t a row an1 one
4 Cli/; on Insert menu a drop down menu will be open
6 Clin; on the mer#e option and show on fi# .>3J
Fi' ,D.6 Me('e Ce33 4i%'(%"
S/i3#. Splits pre0iousl1 mer#ed table /ells Splits a /ell horiContall1 into multiple /ells
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
. Insert a table and sele/t a row an1 one
3 Cli/; on Insert menu a drop down menu will be open
4 Clin; on the split option and show on fi# .>4J
Fi' ,D.8 S/3i# Ce33 4i%'(%"
S$(#. $ord /an sort lines of the tabular te5t item 1ou ha0e entered in the tables or e0en
para#raph
. Open the !S2$ord b1 usin# start2? all pro#rams2? !S2Offi/e2? !S2$ord 3>>4
. Insert a table and sele/t a row an1 one
3 Cli/; on Insert menu a drop down menu will be open
4 Clin; on the sort option
6 !S2 $ord Open the sort dialo# bo5 as shown in Fi#.>4
Fi'.,D.; S$(# Te5# B$5
And set+ As/endin# and "es/endin#+ e5ample fi# .>7
Fi'.,D.< A&0e)di)' %)d 4e&0e)di)' 4i%'(%"