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THE J OURNAL OF THE CANADI AN I NSTI TUTE OF QUANTI TY SURVEYORS
|
SUMMER 2010
2010
CIQS
ANNUAL
GENERAL
MEETING
JUNE 17 JUNE 20, 2010
WHISTLER, BC
Canada
United Kingdom
United States
Australia
Hong Kong
China
Thailand
Vietnam
Singapore
India
United Arab Emirates
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4 Presidents message
6 Executive Directors message
7 Editors message
8 Education updates
11 CPD Corner
12 Welcome new members
13 Congratulations
THE J OURNAL OF THE CANADI AN I NSTI TUTE OF QUANTI TY SURVEYORS
|
SUMMER 2010
Canadian Institute of Quantity Surveyors
90 Nolan Court, Unit 19
Markham, Ontario L3R 4L9
Telephone: (905) 477-0008
Fax: (905) 477-6774
Toll Free 1-866-345-1168
Email: info@ciqs.org
Web Site: www.ciqs.org
Executive Director:
Lois Metcalfe
Email: execdir@ciqs.org
Editor:
Joshua Mutize, PQS
Email: conecon@ciqs.org
Translation:
Monica Bialski
Send Change of Address to:
Canadian Institute of Quantity Surveyors
90 Nolan Court, Unit 19, Markham, Ontario L3R 4L9
CIQS COUNCIL
President:
Herv Couture, ECA
Email: president@ciqs.org
1st Vice President, Registrar & NLAQS Rep
Roy Lewis, PQS
Email: nlaqs@ciqs.org
2nd Vice President, Secretary/Treasurer & QSBC
Rep
Mark Russell, PQS
Email: qsbc@ciqs.org
OIQS Rep
Jeff Logan, PQS
Email: oiqs@ciqs.org
NSAQS Rep
Mark Gardin, PQS
Email: nsaqs@ciqs.org
AQSA Rep
Chris Reinert, PQS
Email: aqsa@ciqs.org
AEQSQ Rep
Bertin Bois, CEC
Email: aeqsq@ciqs.org
Past President
Ian Duncan, PQS(F)
Education Administrator
David Lai, PQS(F)
Published four times a year on behalf of the
Canadian Institute of Quantity Surveyors by
Third Floor - 2020 Portage Avenue
Winnipeg, Manitoba R3J 0K4
Tel: 866-985-9780
Fax: 866-985-9799
E-Mail: info@kelman.ca
www.kelman.ca
Managing Editor: Chris Kelman
Art Production: Jackie Magat
Sales Manager: Kris Fillion
kllion@kelman.ca 866-985-9798
Advertising Coordinator: Lauren Campbell
Publication Mails Agreement #40065075
Send undeliverable addresses to: kelly@kelman.ca
The mission of CIQS is
to promote and advance
professional quantity surveying
and construction estimating; to
establish and maintain national
standards; to recruit, educate
and support our members.
14 CIQS 51st AGM review
22 Sneak peak: How do you go
about tendering international projects?
24 Communication effectiveness of contract bills
28 Vancouvers Olympic Village
sets gold standard for green construction
28 24
This magazine is printed with vegetable oil-based inks and consists of
recycled paper provided by a Forest Stewardship Council (FSC) certifed
supplier. Please do your part for the environment by reusing and recycling.
14
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Herv Couture, ECA
Message du Prsident
La force de notre
association continue
epuis plusieurs annes dj, le
congrs de notre association se
mrite dexcellents commen-
taires et cette anne ne fait
pas exception. Conrmant la satisfaction
non seulement des participants et des
confrenciers, mais aussi des conjoints et
conjointes qui ont prots de lvnement
pour voir de plus prs de fabuleux pay-
sages de notre grand pays, cette fois en-
core ils ont t logieux.
Ce fut au tour de lAssociation aflie
de la Colombie-Britannique dtre notre
hte. Le choix de Whistler, en cette an-
ne de Jeux Olympiques, tait tout
fait appropri et, les ds de ralisations
et les cots de ces installations, sujets
communs des confrences, ne pouvaient
tre mieux choisis. Jai personnellement
apprci le dynamisme et laisance avec
laquelle Mlle Andrea Holmes, athlte
para olympique de premier plan, nous a
fait part de son exprience vcue depuis
son tout jeune ge, jusqu lascension
sur les marches de plusieurs podiums!
Au nom du Conseil et de tous les partici-
pants, jaimerais remercier Mark Russell
et les membres de son quipe pour le for-
midable travail, la logistique impeccable
et le succs de lvnement.
LAssemble Gnrale Annuelle a
connu de forts moments. Le budget des
dernires annes, aid par le succs des
AGM de 2008 et de 2009, cachait malgr
lui les tendances la hausse des dpenses
lies aux objectifs xs. Laugmentation
annuelle et rcurrente de 5%, mise en
place et maintenue par les Conseils
prcdents, a t juge insufsante
pour garantir la ralisation des objectifs
auxquels nous tenons et qui requirent
lajustement de lensemble des exigences
du programme dducation de CIQS
et sa mise en place au niveau national.
Ce volet fort important doit tre pilot
et dirig par une ressource disponible
et permanente ncessitant lembauche
dun directeur. Ironiquement, lurgence
davoir un plan de communication tait
discut lors des dernires rencontres du
Conseil et il tait dj prvu quun sp-
cialiste en marketing nous prsente des
solutions adaptes notre march lors
de la prochaine rencontre du Conseil
qui se tiendra en septembre Halifax.
De plus, plusieurs publications
requirent une mise jour. Le travail
est dj complt pour le Bylaws
et celle-ci serait prte tre publi
dans les prochaines semaines. La
mise jour du Method of Measure-
ment est en cours et nous prvoyons
sa premire rvision en novembre
prochain. Selon la planication pr-
vue, elle serait prte tre publie en
version bilingue au cours du premier
trimestre de 2011. Et oui, CIQS, de
par son statut national, se doit de
reprsenter tous ses membres et offrir
ses services dans toutes les provinces.
Notre plan de communication devra
aussi considrer une plus grande
visibilit au Qubec et aux Provinces
Maritimes o le franais est largement
utilis. Lide de produire nos docu-
ments dans les deux langues est un
objectif incontournable et nous avons
dj dmarr timidement avec la paru-
tion des deux brochures publicitaires
qui sont disponibles depuis la n avril
2010. Le site web prsentement en
analyse de restructuration sera aussi
progressivement traduit pour le meil-
leur bnce de tous nos membres.
Pour assurer latteinte de ces objec-
tifs dans le meilleur dlai, les membres
prsents ont initi une motion et ont
vot de faon quasi unanime une aug-
mentation permanente de la cotisation
annuelle de CIQS de 50$, pour les
membres ECC et ECA seulement. Cet
ajustement jug ncessaire sappliquera
ds lanne de cotisation 2011-2012, en
sus de laugmentation annuelle de 5%
dj vote et maintenue. Nous sommes
conants que les opportunits grandis-
santes gnres par le plan de commu-
nication justieront cette dcision.
Je prote de cette occasion pour
remercier les efforts bnvoles de
deux membres importants de notre
Association. Depuis juin 2005, jai eu
lopportunit de reprsenter lAEECQ
et de ctoyer plusieurs individus qui, de
par leur participation aux runions du
Conseil et leur implication intensive et
constante aux divers comits, ont permis
lAssociation de parfaire son adminis-
tration. Je voudrais souligner plus par-
ticulirement limmense travail accompli
dans ladministration du volet ducation,
dans la rvision des lois et rglements, et
la progression des ententes de rciprocit
inities. Un gros merci Orest (Stachniak
AQSA) pour ton prcieux dvouement.
Il y a quelques annes dj,
limportance de lducation a t iden-
tie comme tant llment offrant le
plus grand potentiel de croissance de
notre Association, et est maintenant
devenu une priorit. Le syllabus devait
tre ajust nos objectifs. Il est donc
vident que sa restructuration oblige est
une grande responsabilit. Le travail ti-
tanesque quil a excut jusqu prsent
mritait dj une mention, et conscient
quil reste beaucoup accomplir, il a ac-
cept dy consacrer le temps requis pour
encore une anne. Au nom du Conseil,
au nom de tous les membres et en mon
nom personnel, je te remercie David (Lai,
OIQS) pour ton dvouement exemplaire
et ce nouvel engagement.
Pour faciliter ma prsidence, je suis
heureux davoir le support de Ian Dun-
can (prsident sortant), de Roy Lewis
(NLAQS, premier Vice-prsident), et
de Mark Russell (QSBC) nouvellement
nomm second Vice-prsident pour
mpauler dans mes nouvelles tches. Je
suis certain que ce Conseil quelque peu
rajeuni par larrive de Jeff Logan (OIQS)
et complt par Chris Reinert (AQSA),
Mark Gardin (NSAQS) et Bertin Bois
(AEECQ), saura poursuivre les objectifs
xs et initier de nouveaux ds.
Pour terminer, jaimerais tous vous
inviter la prochaine Assemble Gn-
rale Annuelle o nous aurons loccasion
de rencontrer certains de nos membres
doutre-mer, puisque lvnement se tien-
dra en juin 2011 Ngril, dans la partie
la plus lEst de lle de la Jamaque.
4
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Construction Economist
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SUMMER 2010
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Presidents Message
The strength of our association goes on
ur Annual General Meeting
(AGM) has been getting ex-
cellent feedback for many
years and this year was
no exception. We received great com-
ments not only from the attendants
and speakers but also from spouses
who took advantage of the events and
the scenery of our great country. Once
again, our AGM was a great success.
QSBC was our gracious host and
the selection of Whistler, host of the
Olympic Games, could not have been
a better choice. The topics were well
chosen, with the common theme fo-
cused on the challenges in the imple-
mentation and installation costs. The
speaker for the closing dinner was
also outstanding - Andrea Holmes, a
high level Paralympic athlete, shared
her exceptional life story of her climb
to the Olympic medals. On behalf of
the Council and attendants, I thank
Mark Russell and his team for the
tremendous work, impeccable logistics
and success of the event.
The AGM was full of strong mo-
ments. The annual recurring increase
of 5%, set up and maintained by the
previous Councils, was considered
insufcient to ensure the achieve-
ment of our desired objectives. The
national recognition of our profession
requires a structured and effective
marketing plan to promote using
our services as early as possible in
the planning process. Our objectives
also include maintenance of Con-
tinuing Professional Development
and restructuring of the Education
Programs. This includes restructur-
ing heavy civil engineering and infra-
structure and industrial programs
as well as specialty disciplines (elec-
trical, mechanical, etc.) - while rec-
ognizing international applications.
These objectives require analysis
and adjustment of CIQS Education
Program requirements and its imple-
mentation at national level. This very
important aspect must be controlled
and managed by a permanent re-
source and requires the hiring of an
education director. The marketing
plan was discussed at recent Council
meetings and a specialist will prepare
some suggestions, tailored to our
market that will be presented at the
next Council meeting to be held in
September in Halifax.
Moreover, many of our publications
require an update. The work for the
Bylaws is completed and it is set to
be released in the coming weeks. The
Method of Measurement is underway
and we expect to be able to have the
rst revision in November with a
plan to publish a bilingual version in
the rst quarter of 2011. Yes, CIQS,
through its national status, must
represent all its members and offer
its services in all provinces. As a
result, our marketing plan will take
into consideration a goal of achieving
a greater visibility in Quebec and
the Maritimes. It is crucial to
produce our documents in bilingual
format. We have already started this
initiative with the publication of two
bilingual brochures, available since
April 2010. The website will also be
gradually translated.
To achieve these goals as soon as
possible, the members attending the
AGM initiated a motion and voted,
almost unanimously, a permanent
$50.00 increase to the annual CIQS
fee. This applies to CEC and PQS
members only and will be put in place
for the 2011-2012 year. This is in
addition to the annual increase of 5%
already voted and maintained. We are
condent that the growing opportun-
ities generated by the marketing plan
will justify this decision.
I also take this opportunity to thank
the volunteering efforts of two import-
ant CIQS members. Since June 2005,
I have represented AEQSQ and inter-
acted with several individuals who -
through their participation in Council
meetings and consistent, intensive
involvement with the various commit-
tees - have enabled CIQS to improve
its administration.
I would particularly like to empha-
size the great work done in the admin-
istration of the education component,
in the revision of laws and regulations
and the growth of initiated reciprocity
agreements, which will enhance the
recognition of our profession on the
worldwide level. A big thank you goes
out to Orest Stachniak, AQSA for
your precious dedication.
A few years ago, the importance of
education was identied as the great-
est growth potential for our associa-
tion and it became a priority. Today,
the syllabus has been adjusted to na-
tional market requirements as well as
international markets. It is apparent
that the restructuring required a big
responsibility. On this front, I would
like to thank another great volunteer.
The daunting tasks he performed so
far deserve mention, considering that
- in view of how much remains to be
done - he agreed to devote the time
required for another year. On behalf
of the Council, myself and all mem-
bers, I thank you David Lai, OIQS for
your exemplary dedication and this
new engagement.
To facilitate my presidency, I am
pleased to have the support of Ian
Duncan (Past President), Roy Lewis
(NLAQS, Senior Vice-president) and
Mark Russell (QSBC) newly appointed
second Vice-president, to help me in
my new tasks. I am sure that this
Council, somewhat rejuvenated by
the arrival of Jeff Logan (OIQS) and
completed by Chris Reinert (AQSA),
Mark Gardin (NSAQS) and Bertin
Bois (AEQSQ), will continue to work
toward the objectives and overcome
the challenges.
Finally, I invite you all to the
next AGM - where we will have the
opportunity to meet some of our
overseas members in June 2011, in
Negril, Jamaica.
SUMMER 2010
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Construction Economist
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5
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Lois Metcalfe,
CIQS Executive Director
Executive Directors
Message
Becoming part of
CIQS Council
ne question I am frequent-
ly asked by members is,
How do I become a CIQS
Council member?
CIQS Council is made up of a
president, past president, education
administrator and representatives
from the six afliated associations
(AQSA, QSBC, OIQS, AEQSQ,
NSAQS and NLAQS). The executive
director is also a non-voting member
of Council.
Each afliated associations Board
of Directors elects a member to
represent their association on CIQS
Council. At the Council meeting
before the AGM, Council elects a
2
nd
vice-president from the current
Council. At the Council meeting
following the AGM, Council elects
a secretary/treasurer and registrar
from the representatives and the
2
nd
vice-president moves up to 1
st

vice-president. The 1
st
vice-president
automatically assumes the position
of president after his term. All
afliated association representatives
may hold any ofce in addition to
representing their afliate with
the exception of the president,
past president and education
administrator. The education
administrator is appointed by
Council serving a period of two
years. The ofces of the president
and the two vice-presidents may
only be assumed by professional
quantity surveyors. In order to be
elected as a representative of an
afliated association, members are
required to rst become part of the
afliated associations Board of
Directors. This may be as simple as
volunteering to help at their AGM.
Some afliated associations, such
as OIQS, have chapters therefore
there is a more formal route to
be on the afliated association
Board. In this case, chapters elect
representatives to the afliated
association Board. The chapter
Boards generally operate in
accordance within the regulations
of the afliated association.
CIQS Council members are all
volunteers (with the exception
of the executive director). They
devote their time and talent to
serve the CIQS and safeguard the
interests of our members.
From the foregoing, it should be
evident that to become a member
of CIQS Council you must get
involved at the grass root level
whether it is for your local chapter
or your afliated association. I
encourage all members to get
involved. You may be surprised how
rewarding volunteering is. Discover
why some of the richest people in
the world are not millionaires, they
are volunteers.
On a side note, the report on
the 2010 PAQS Congress in
Singapore will be published in the
fall 2010 issue.
CIQS Council members are all volunteers.
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6
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Construction Economist
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SUMMER 2010
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Editors Message
Joshua Mutize, PQS
Construction Economist Editor
Construction Economist
is an invaluable tool
t gives me pleasure to write
about our special accom-
plishments for 2009/2010.
Construction Economist
continues to thrive with enriched arti-
cles, advertisements and special Coun-
cil board member messages.
A thank you goes out to our readers
for your contributions, comments and
suggestions.
One of our major accomplishments
for 2009/2010 was the renewal of our
publishing agreement with Craig
Kelman & Associates for another
three years.
Through our Kelman partnership,
we have continued to attract more
advertisers. The most recent issue
featured an article on Building
Information Modeling (BIM) which
is a must know for every quantity
surveyor and estimator. As technology
grows and the information highway
becomes increasingly congested, it is
imperative to continue improving our
strategic thinking, being innovative
and enhancing our continuing
professional development. I believe
Construction Economist will play a
critical role in delivering more diverse
articles that help us to be innovative,
strategic and educated thinkers.
During our magazine evolution,
it is important to know what we
are always striving to improve, our
strength and passion for a high qual-
ity product will never be diminished.
As our readers, you play a key role in
our development. We want to be your
voice and source of information. We
want to keep your clients engaged and
well informed about the value of this
profession on a project.
As we move forward, I would like
to ask you for your help with articles,
news leads or any project photos.
I would also like to expand our
magazine editorial content to include
more material on such subjects
as statistics and economics, green
construction, mortgage monitoring
and continuing professional
development. I truly believe that these
are the core areas that lack consistent
coverage in our magazine. I will work
with the new Council to nd the best
possible way to engage or search for
this content.
We would also like to continue
increasing partnerships with other
editors and journalists. Such relation-
ships will help us continue to provide
a quality product that is rich in tools
and information for our clients.
On another front, we would like to
increase coverage of our local chapters
activities. You may have already seen
a few articles in past issues, but we
would like to make this a more consist-
ent part of Construction Economist.
Last, but not least, our efforts to
partner with education institutions
will be expanded. We will work with
our CIQS education administrator
as well as with local chapters to
facilitate partnerships with professors.
Education is the backbone for
sustainability.
A thank you goes out to our readers
for your contributions, comments and suggestions.
QUANTITY SURVEYORS
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SUMMER 2010
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Construction Economist
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7
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Education Updates
Education updates
since the spring issue
he nal meeting of the
previous CIQS Council
took place on June 17,
2010 prior to the AGM
which was held on June 19, 2010
in Whistler, BC. The rst meeting
of the new CIQS Council was held
immediately after the AGM and I
am pleased to announce that I was
nominated for a second term as
the CIQS education administrator.
Here is the education update since
the spring edition of Construction
Economist.
The Career Information Booklet,
the condensed Student version
and the Education Policy
Guidance Notes were completed
and proof-read. They will be
printed and distributed shortly.
The nal results of the 2009
examinations indicate that
although the number of members
sitting the examinations was
lower than the previous year, the
pass rate showed a slight increase
77% compared to 75% in 2008.
Our average pass rate for the last
ve years is 80%.
For the rst time, all of our
examinations were offered in the
May 2010 session. This has been
well received by the membership
and the number of candidates
and examinations applied for
equaled to our previous yearly
total. I am anticipating that
the response to the November
2010 examination session will
be the same which would mean
that our total for 2010 would be
doubled that of previous years.
Many thanks to Lois and Ishrat
for the tremendous job they did
in distributing the examinations
right across the country.
For the rst time,
all of our examinations were
offered in the May 2010 session.
This has been well received
by the membership.
8
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SUMMER 2010
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Education Updates
From May 1, 2009 to April 30, 2010
we had 45 members taking the
Practice Problem of the TPE in
an attempt to gain their PQS/ECA
designation. The nal results were
40 passes (89%), 3 failures (7%)
and 2 cancellations (4%).
In the March 2010 Council
meeting, the need for a
Supervisors Guidance Notes for
TPE Diaries was discussed. A draft
of the guidance notes has been
completed and I am planning to
expand it into a complete guide
for candidates, supervisors and
mentors.
Although the previous Council
agreed in principle to establish a
student bursary award, it could not
be implemented due to nancial
constraints. The new Council
will be revisiting this initiative to
determine how this can be funded
for next year.
Another initiative that could not
be implemented last year due to
nancial constraints was the hiring
of a full time education coordinator.
This was discussed at the AGM
and Council was asked to revisit
this even if it means increasing the
membership fees.
The updating of the current syllabi
could not be completed without the
hiring of the education coordinator.
We are planning to use those
members who volunteered last
year to assist with this. One item
that was raised at the AGM was
whether or not there should be
separate disciplines for Mechanical,
Electrical and the proposed Heavy
Civils. Discussion took place and
it was decided that these separate
disciplines should remain and the
Heavy Civils division established.
The reciprocity agreement with the
Canadian Construction Association
(CCA) ended in December 2009
at the request of CCA due to
the changes in their Gold Seal
program. A new draft agreement
was sent to us by CCA just prior
to our AGM. Council will be
appointing a negotiating team to
review the draft agreement.
Last year at the PAQS Congress in
Kuala Lumpur, Malaysia, we signed
the PAQS University and College
Accreditation Agreement. As part of
that agreement, we submitted the
names of four of our members that
would represent CIQS as assessors.
Andrew Collins, PQS(F) of QSBC
was selected as chair of the PAQS
Accreditation team in the assessment
of UNITEC in New Zealand which
took place in the last week of May
2010. Andrew gave a brief description
of the assessment at our AGM
and will be presenting the ofcial
assessment results at the upcoming
PAQS Congress in Singapore.
David Lai, PQS (F)
CIQS Education Administrator
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SUMMER 2010
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9
Pelican Woodcliff is a multi-disciplinary firm of professionals providing cost planning,
project monitoring and project management services to a broad client base in the private
and public sectors.
As part of our growth and succession planning strategies we have identified a
requirement in two (2) key positions within our company as follows:

SENIOR / MANAGING COST CONSULTANT
Candidates for this position should have a minimum of 7 to 10 years experience in
the Cost Planning field, possess (or be working towards) an appropriate professional
accreditation and have excellent communication skills.

SENIOR LOAN MONITOR
Candidates for this position should have a minimum of 7 years experience in the
Project Monitoring field, possess (or be working towards) an appropriate professional
accreditation and have excellent communication skills.

As a successful candidate you will be offered a generous remuneration package
commensurate with your professional experience and unique skill set. These career-
changing positions offer significant opportunity to join management during the
continued expansion of our company.
To pursue these opportunities, please forward your resume and cover letter clearly
indicating the position being sought. All applications will be treated as confidential:
Jim Ryan
Pelican Woodcliff Inc.
7100 Woodbine Avenue, Suite 208
Markham, Ontario L3R 5J2
(T) 905-477-4507 (F) 905-477-4509
(E) jim@pelicanwoodcliff.com
Providing Valuable Advice
and Creative Strategie for
the Real Estate Industry
Click Here to Return to Table of Contents
CPD Corner
ach year, every member has
the opportunity to attend
at least two AGMs one
for CIQS and one for their
local CIQS afliate association. And
if they have membership in other
like associations such as RCIS, ICEC,
AIC, CCA, etc., attending these AGMs
make for many easy points.
To give you an example of the type
of points a member could achieve
for an AGM, let us take a look at the
CIQS AGM held in Whistler, BC this
past June. First, there is the Annual
General Meeting, and by attending
this, not only do you receive a com-
plimentary breakfast, you receive one
point for every hour of participation
making this years meeting worth ve
points. Then there were the two Tech-
nical Sessions and lunch with a key-
note speaker. Add another six points
for Informal Activity with one point
for every hour. Finally, a site visit to
Olympic venues that were presented
during the Technical Sessions, anoth-
er three points of Informal Activity.
It is easy to see how 14 points quick-
ly add up if you are able to attend a
typical AGM. This would represent
almost 30% of the 50 point minimum
requirement. Add in your Professional
Activity points and you are at 34
points or 68% of your annual require-
ment simply by attending one AGM.
Understandably, not everyone has
an opportunity to attend a CIQS AGM
due to time and cost constraints, but
what about attending your local afli-
ate AGM? Most are an afternoon of
time with the opportunity to see col-
leagues, or network with other profes-
sionals and in turn keep abreast of QS
happenings and events.
I encourage all members to attend
at least one AGM every few years
or so. I have personally heard many
times from members saying, what
does our membership give us other
than a designation? Having sat on
both the NSAQS Council and CIQS
Council, I would say there are a
number of major initiatives underway
to better promote quantity surveying
in Canada and abroad that are pre-
sented and discussed at the AGMs.
Earn more CPD
with AGM attendance
It is easy to see
how 14 points
quickly add up
if you are able
to attend a
typical AGM.
Mark Gardin, PQS
CPD Lead
Were known for the variety, quality and convenience of our courses
and programs. Our industry-professional instructors, innovative courses
and up-to-date distance-education delivery methods keep our students
coming back for more. Our series of OIQS/CIQS accredited courses
provide the skills and knowledge needed to succeed in the construction
estimating/project management eld.
Continuing Education at George Brown College
Register now at coned.georgebrown.ca
For more information, call 416-415-5000, ext. 4861 (long distance
1-800-265-2002, ext. 4861) or e-mail cetechqs@georgebrown.ca.
SUMMER 2010
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New Members
The CIQS would like to welcome the following new members (Including Reinstatements):
A
Belay Abegaz, Calgary, AB
Ridwan Adeniyi, Lagos, Nigeria
Victor Akwa, Ibadan,
Oyo State, Nigeria
Sogol Alaee, Saddlebrook
Management Consultants
Inc.,Concord, ON
Aye-Ebi Alamene,
Yenagoa, Nigeria
Pedro Albornoz, Etobicoke, ON
Rahwa Alemseged, Calgary, AB
James Allen, Enniskerry, Co.,
Wicklow, Ireland
Curtney Aragon, Calgary, AB
Rahuman Ashfak, Dubai
Properties, Dubai,
United Arab Emirates
Ashkan Ayoubi, North York, ON
Mustafa Azam, MRTEC
Association Inc.-UN Mission,
Toronto, ON
Hafeez Azeez, Lomax
Management Inc.,
Mississauga, ON
Abdul Azeez Azhardeen,
Wolverhampton,
United Kingdom
B
Max Bader, Pitt Meadows, BC
Abiodun Benjamin,
Akure, Nigeria
Stacie Berehula, High River, AB
Marc Bergeron, Baillargeon
Bergeron Deneault,
St-Jean-sur-Richelieu, QC
Jean-Flix Bernard, Laval, QC
Stephen Bernier, North
Battleford, SK
Deepesh Bissoonauth,
Etobicoke, ON
Patrick Blanchet, Qubec, QC
Brandt Bohmer,
Port Coquitlam, BC
Ephraim Bonzon,
Mississauga, ON
Gary Bowen, Altus Group Cost
Consulting, Calgary, AB
Todd Box, Brantford, ON
Nelly Buquiron, Crystal Tile &
Marble Ltd., Toronto, ON
C
Brandon Carreira, Surrey, BC
Patrick Chabot, Terrebonne, QC
Robin Chan, Vancouver, BC
Janakan Chandrakumar,
Wolverhampton,
United Kingdom
Evan Cheung, Coquitlam, BC
Jason Cho, Vancouver, BC
Jennifer Choe, Surrey, BC
Valentin Colt,
Construction Gesmonde,
Montral-Nord, QC
Brian Corley, Mount Forest, ON
D
Jesus De Mesa, Pitt Meadows, BC
Naishal Desai, Scarborough, ON
Ignatius Dinata, Surrey, BC
Logan Dougall,
St. Catharines, ON
Sbastien Drainville,
Montral, QC
Travis Duncan, IFNA,
Thunder Bay, ON
Lasith Dunukedeniya,
Gelioya, Sri Lanka
E
Jack Earls,
Canbe Consulting Ltd.,
Edmonton, AB
Aslam Ehtsham,
Scarborough, ON
Darrell Eisenhour, 2201444
Ontario Inc., Ottawa, ON
Steven Elias, Altus Group,
Vancouver, BC
Milagros Erandio, Inland Glass
and Aluminum, Kamloops, BC
F
Benjamin Faber, Sumas, WA, USA
Drew Fisher, Ladysmith, BC
Jade Fraser,
Auckland, New Zealand
G
Mahender Gaira, Survey
Engineer, Sharjah,
United Arab Emirates
Sharmista Ghosh, Vancouver, BC
Anna Gilles, Burnaby, BC
Roman Girka, Toronto, ON
Steven Glyn-Williams, Calgary, AB
Marvin Gorospe, Vancouver, BC
James Granger-Brown, Fort
Langley, BC
Don Groves, Gravenhurst, ON
Evan Gunson, Winnipeg, MB
H
Elias Haddad, C.A.P. Concrete
Structures Ltd., King City, ON
Oluwatoyin Hamman,
Birmingham, United Kingdom
Gregory Hedley, Rider Levett
Bucknall, Seattle, WA, USA
Carmen Huiu, Genivar SEC,
Montreal, QC
Azaad Hussein, Toronto, ON
Wasim Hussein, Etobicoke, ON
J
Benito Jacinto, Welland, ON
Ria Jawad, Burnaby, BC
Jay Jittanont, Flint Energy
Services, Fort St. John, BC
Arunkumar Joshi,
Scarborough, ON
K
Mohammad Karamkhani,
West Vancouver, BC
Maxmoe Karimi, Richmond, BC
Osama Keriakes, Airdrie, AB
Imran Khaliq Jeleeb,
Al Shuyoukh, Kuwait
Shaul Khan, Smart Technology,
Kanata, ON
David Klocek, Coquitlam, BC
Maurice Kobalko, Calgary, AB
Nilantha Kumara,
Opanayaka, Sri Lanka
Gayal Kuruppu,
Kelaniya, Sri Lanka
L
Roger Laeur, Vancouver, BC
Patrick Lau, Vaughan, ON
Yevgeniy (John) Lebedev,
Toronto, ON
Brenda Pui See Lee,
Markham, ON
M
Aaryn Ma, Vancouver, BC
Jafar Maleki, North York, ON
Irshad Malik, Al Gurg
Consultants, Dubai,
United Arab Emirates
Jared Manchoon, Toronto, ON
Jordan Marcia, Stantec
Consulting, Regina, SK
Varun Mehra, Brampton, ON
Aidi Mema, Toronto, ON
Pegah Moghani,
Richmond Hill, ON
Mohamed Insaf Mohamed Nizar,
Wolverhampton, United
Kingdom
Ishaque Mohideen Bawa,
Wolverhamton,
United Kingdom
Amir Farnad Mostadjeran
Goortani, Richmond Hill, ON
Peter Moudilos Verreault,
Montreal, QC
N
Nicholas Nadeau, Essex, ON
Hung Chuong Nguyen,
North York, ON
O
Mark OConnor,
Glendalough, Australia
Anthony Ofo-ob, Mississauga, ON
Precious Oluwaseyi Ilorin Kwara
State, Nigeria
Ojo Oluwatosin, Lagos, Nigeria
Alain Ouellet, Genivar SEC,
Montreal, QC
P
Ali Sidney Pangcoga,
Faithful + Gould, Dubai,
United Arab Emirates
Danny Parison, AXOR,
Montreal, QC
Mehul Patel, Scarborough, ON
Justin Poitras-George, ZW
Group, Ottawa, ON
Cameron Pole, Aquarius Building
Consultants, Calgary, AB
Harshini Prathapaarachchi,
Ratnapura, Sri Lanka
Sarve Puri, Brampton, ON
R
Hitesh Rana, Toronto, ON
Lewis Reilly, BTY Group,
Vancouver, BC
Michel Ro, Provencher Roy
associs architectes,
Montral, QC
S
Indika Samarawickrama,
Ruwi, Oman
Vivek Senevirathne,
Gangodawilla, Nugegoda,
Sri Lanka
Pragnesh Shah, D. Patel &
Company, Oakville, ON
Shail Shah, Etobicoke, ON
Craig Shirra, Burnaby, BC
Mohammad Shourin,
Vancouver, BC
Jeannie Simmons,
New Westminster, BC
Rohit Singh,
Turner & Townsend cm2r
Inc., Toronto, ON
Sivasangar Sivagnanam,
Jaffna, Sri Lanka
Kirsten Slade, Surrey, BC
Carolyn Ssebanakitta, BTY
Group, Vancouver, BC
Colin Store, Calgary, AB
Gen Sugiyama,
North Vancouver, BC
Mohamed Marzook Sulthan
Mohamed Mahir Pottuvil-17,
Sri Lanka
Amila Sumanasingha,
Kuliyapitiya, Sri Lanka
Edwin Sunico, Mississauga, ON
T
Delia Tabor, Dubai,
United Arab Emirates
Mohammadjavad Taghdiri,
Toronto, ON
Anil Tayal Coffey,
Geotechnics Inc.,
Etobicoke, ON
Senthilkumaran Thiruchchelvan,
Colombo, Sri Lanka
Steven Thomson, Stantec
Consulting Regina, SK
Michael Townshend, Surrey, BC
V
Chris van Driel,
Stantec Consulting Ltd.,
Fredericton, NB
Phillip Vilay, Taber, AB
W
Li-Shan Wang, Surrey, BC
Tyson Weaver, Niagara Falls, ON
Ross White, A.C. Yule and
Son Limited, Aberdeen,
United Kingdom
Raymond Wong, Calgary, AB
Y
Pei Yong, Calgary, AB
Z
Paul Zasitko, Okanagan Falls, BC
Arkadiusz Zjawin, Etobicoke, ON
Rupert Zulueta,
Scarborough, ON
12
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Professional Quantity Surveyors may order stamps and seals
from the CIQS online store www.ciqs.org (members only section).
You have a choice of four options:
(1) Rubber Stamp
(2) Rubber Stamp with ink pad
(3) Self-inking Stamp
(4) Embosser (Seal)
Option 1, 2 and 3 will be shipped directly from the stamp
supplier within approximately ve business days, however, the
seals will take up to approximately 10 business days to ship. All
orders will be sent by priority post.
You will be asked to agree to the terms of a licensing agreement for authorized use of the CIQS
Marks and Designations as well as Authorized Use of the CIQS Stamps and Seals before proceeding
with your purchase.
The CIQS stamps and seals are available to Professional Quantity Surveyors only. If you are not in this
category of membership the store will not allow you to proceed with the purchase.
PROFESSIONAL QUANTITY SURVEYOR STAMPS AND SEALS
Congratulations
to the following members who have
qualied as a PQS or CEC:
AQSA
Robin Shaw, PQS
QSBC
Steven Elias, PQS
Gonul Guvenc, PQS
Dao-Ping Ting, PQS
CIQS
Antoine Aurelis, PQS
Hopeton Austin, PQS
Howard Morris, PQS
OIQS
Virendrasingh Ahden, CEC
Sogol Alaee, CEC
Stuart Boyce, PQS
Eduardo Cruzet, CEC
Anselm James Godinho, PQS
Adrian Greco, PQS
Mahmoud Hirji, PQS
Nazrul Kabir, CEC
Brian Keane, CEC
Metin Keles, CEC
Md. Nurul Islam
Khokon, CEC
Michael Kinnear, PQS
Patrick Lau, PQS
Anilkumar Macwan, CEC
Brian Miltenburg, PQS
Philip Nixon, PQS
Justin Poitras-George, PQS
Rebecca Sinnesael, CEC
Devasenapathi
Subramanian, CEC
Yousef Taghipoor, CEC
Eric Chi Ho Tam, PQS
Yitzak Nathan Thomas, CEC
Gerardo Torrevillas, CEC
Stephen Walo, CEC
Yingqing Zheng, CEC
SUMMER 2010
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The 51
st
CIQS Annual General Meeting was held at the
Westin Resort and Spa in Whistler, BC on June 18-20,
2010 and was hosted by the Quantity Surveyors of British
Columbia (QSBC).
The event was kicked off for Council on Thursday,
June 17 with Council meeting for a full day to review
reports for the AGM to be held on Saturday and tidy up
outstanding matters for the 2009/10 year. At this meeting,
Mark Russell, representative from QSBC, was elected as
CIQS 2
nd
vice-president. Congratulations Mark!
A Welcome Reception was held on Thursday
evening which gave everyone an opportunity to renew
acquaintances and make new friends.
The technical sessions were held in the morning of
Friday, June 18. QSBC organized some outstanding
speakers. Laurenz Kosichek of Stantec made a
presentation on the Whistler Sliding Centre, one of the
most exciting projects of the 2010 Winter Olympics. Sean
Rodrigues, VANOC Project Manager, Venues Construction
was our next speaker. His talk was on the Whistler
Nordic Competition Venue, the site of cross-country
skiing, ski jumping, biathlon and other Nordic-combined
competitions during the Winter Olympics. The nal
speaker was Gregg Scott, Director of Major Projects for
the City of Richmond, who presented an insight into the
Richmond Speed Skating Oval.
Ian Duncan, CIQS President, and Steven Elias, RICS
Americas Vancouver Chapter, took this opportunity to
acknowledge the new CIQS/RICS partnership.
A luncheon followed the technical sessions with keynote
CIQS
51
ST
JUNE 17 - JUNE 20, 2010
WHISTLER, BC
Report on the CIQS 51st Annual General Meeting
By Lois Metcalfe
ANNUAL
GENERAL
MEETING
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David Lai, PQS(F) from the Ontario Institute of Quantity
Surveyors and George Evans, PQS(F) from the Quantity
Surveyors of British Columbia received the prestigious
CIQS Award of Merit at the CIQS AGM in Whistler this
past June. CIQS Past President Clive Evans presented the
awards. Congratulations to both recipients.
About the Award of Merit:
The CIQS Award of Merit is for outstanding service to
the CIQS in making it the ne organization it is today.
Nominations for the award are made annually by the
afliated associations.
There are no restrictions in respect of geography.
No more than two per year may receive the award.
The decision is by ballot by previous recipients.
The recipient must be a member in good standing with
the CIQS.
speaker Andrea Holmes. Andrea is a tremendous athlete
having competed in the Athens Paralympics and in several
other major international level athletic events. She was
an inspiration to everyone who attended the luncheon.
Delegates were given an opportunity to hold actual
Paralympic Olympic torches from both the Vancouver
Olympics and the Beijing Olympics and Andreas bronze
medal from the Pan American games.
In the afternoon, delegates had an opportunity to enjoy
ziptreking, ATVing, bungee jumping, sightseeing/hiking
and white water rafting or visiting the Whistler Sliding
Centre - host venue for the bobsleigh, luge and skeleton
for the 2010 Winter Olympics.
The 51
st
CIQS Annual General Meeting was held on
Saturday, June 19. To view the minutes, please visit the
members only section of our website. David Lai from
Ontario and George Evans from BC were presented
with the prestigious CIQS Award of Merit by Past
President Clive Evans. Clive also presented new Fellows
Graeme Alston, Ian Duncan and Mike Garrett with
their certicates (unfortunately Naren Chande, Graham
Randall and Frank Watt were unable to attend to receive
their Fellowship certicates). Herve Couture presented
Ian Duncan with a plaque of appreciation for serving as
CIQS President.
The rst meeting of the 2010/11 Council was held
directly following the AGM chaired by new president,
Herve Couture. Welcome to new members of Council
Jeff Logan from Ontario and Bertin Bois from Quebec.
Returning members of Council include Herve Couture,
Roy Lewis, Mark
Russell, Mark Gardin,
Chris Reinert and
Ian Duncan. David
Lai was re-appointed
for a second year
as CIQS education
administrator. I will
continue as executive
director as well as
Joshua Mutize as
editor of Construction
Economist.
On Saturday
evening, a mountain
view BBQ was held in the hotel where delegates enjoyed a
wonderful meal with friends.
On Sunday morning, a farewell breakfast gave everyone
an opportunity to say good-bye. Golfers left for the CIQS
golf tournament while others lingered over coffee to
remiss about the weekend.
The Clive Evans Living Golf Tournament was held at
the Whistler Golf Course (see separate report by George
Evans on page 18).
On behalf of the CIQS, I would like to thank the
delegates for attending, the sponsors for their nancial
support, our technical session speakers for their time and
insight and the Organizing Committee (particularly QSBC
President, Mark Russell) for their hard work. Without all
of you, the event would not have been such a success.
She was an inspiration to
everyone who attended the luncheon.
CIQS Award of Merit
George Evans presenting CIQS 50
th

Anniversary book to Andrea.
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CIQS 51
ST
Annual General Meeting
Moments from the CIQS 51st AGM Whistler
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JUNE 17 - JUNE 20, 2010 | WHISTLER, BC
Moments from the CIQS 51st AGM Whistler
1 Michael Garrett, Sandra Holden and Chris Reinert
2 Old Friends Reunite - Gordon Edge, Colin and Audrey Randall-Smith
3 Steve Hadden, Stephanie and Tom Crosbie
4 Joy and Stuart Picozzi from Ottawa and James Benham from Texas
5 The Long & Short of It - Gord Metcalfe and beautiful ladies Judy Cullis and Tracy Russell
6 Quebec bobsled team
7 Speaker Sean Rodrigues, Ian Duncan and Jef Logan
8 The Altus boys - Steve Elias from the Vancouver ofce and Chris Court from the Toronto ofce
9 Partners in Crime - George Evans and Mark Russell, LEC Quantity Surveying
10 Father and Daughter Team - Simone and David Lai
11 Andrew Collins, Chair, PAQS Accreditation Committee
12 Joyce Evans and Evelyne Lord
Photo captions
1
4 7
10
12
11
8
9
5
6
2
3
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CIQS 51
ST
Annual General Meeting
The Clive Evans Living Golf Tournament took place on
Sunday of the AGM weekend in Whistler with 20 nely
tuned athletes in attendance. The weather was cool but
dry and despite a little winter kill the course was in good
shape. Defending champion Doug Moller from Alberta was
in the eld and once again was the man to beat. Dougs 81
proved to be too much for the competition securing a sec-
ond listing on the CIQS Plaque. Mark Gardin from Nova
Scotia was the big winner at the prize table taking home
a couple of Closest to the Pin prizes and posting a very
respectable score. The CIQS Plaque only has one spot left
before it gets replaced with a new one. With several defend-
ing champs and a couple multiple winners in the eld, next
years competition in Negril should be erce. We look for-
ward to an epic battle in the Jamaican sunshine.
Thank you to all our sponsors and participants for
your support in continuing to make the tournament such
a success.
2010 Clive Evans Living Golf Tournament
George Evans, PQS (F)
L to R George Evans, organizer of the tournament, presenting
Doug Moller from Alberta with the winners plaque.
L to R Mark Gardin from Nova Scotia and Ian Wilkinson, Brian
Treharne and Marvin Kale all from BC.
L to R James Benham from Texas and Steve Elias from Altus
Group (Vancouver).
L to R BC members Wayne Quanson, Mark Russell, Darren Rae
and Steve Hadden.
18
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SUMMER 2010
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JUNE 17 - JUNE 20, 2010 | WHISTLER, BC
Thank you to our sponsors
BRONZE SPONSORS
SILVER SPONSORS
GOLD SPONSORS
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2011
ciqs annual
General Meeting
We are pleased to announce that the 2011 CIQS AGM will
be held in Jamaica. Details are currently being nalized
and will be conrmed shortly. A technical program is
being co-ordinated with local quantity surveyors and local
chapters of other International Professional Organizations.
Tentatively, the date is June 11-18, 2011
The itinerary will include the AGM, technical seminars,
golf tournament, the presidents dinner and farewell
breakfast. It is anticipated that a four day package as well
as a seven day package will be available.
We are looking forward to seeing you at the 20
1 1
AGM!
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Coming Next Issue!
How do you go about
tendering international projects?
The challenges of budgeting, estimating
and tendering on international construction projects
The article will provide a Canadian
professional quantity surveyors per-
spective based on project work experi-
ence gained between 1999 and 2009,
working on tenders for over two dozen
international building projects on ve
continents, including international air-
ports, public and government buildings,
themed mega-resorts and entertain-
ment complexes. The main focus of the
article will be on the following aspects:
1. Project feasibility analysis, code
compliance reviews and analyses
2. Conceptual budgeting, preparing
and submitting hard bid and unit
price tenders
You will see an analysis of the
important differences between the
Canadian construction industry and
the international industry, especially
in regards to tendering and landing
a contract award. It will provide an-
other view to readers on how to work
effectively in winning international
tenders and for successful implemen-
tation of these projects.
Some of the subjects that will be
covered in the article will be:
Bid documents review and risk
analysis
Trip preparations
3. Post-tender negotiations with
client and developer groups
4. Prequalication of foreign general
contractor joint-venture partners,
architectural, engineering and
cost consultants, suppliers and
subcontractors
5. Design development value-
engineering, tendering,
procurement and logistics
management
6. Training of local resources,
personnel and site project
management on foreign
construction projects
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Partner and vendor pre-
qualications
Risk and decision analysis
Best quality for least price
Bid submission process and
strategies
Guidelines for setting up
construction services and methods
of bidding
The challenges for a Canadian
contractor for bidding on and
pursuing international projects are
great, but the task is not as daunting
as it would rst appear. Although
the risks are obviously greater than
bidding on and executing home
projects, the risk-reward ratio has
to be considered and assessed on the
merits of each international project -
the rewards can be plentiful in many
ways, such as:
A. Higher bid margins on
international building projects
can be expected and this is very
attainable versus the slimmer
margins in Canada, particularly
in the Greater Toronto Area.
B. The Canadian economy is very
cyclical, having continuous
boom and bust cycles. Therefore,
having one or two small to
medium size international
building projects on the go at
any time, will serve to diversify
the contractors income base.
During slow times at home, if a
contractor is already involved
on international work, the
opportunities to expand in these
markets are readily available.
C. There may be taxation
advantages available in doing
international work, particularly
in countries having tax treaties
with Canada, resulting in further
added value to the contractors
bottom line.
D. Canadians are generally very
well-regarded overseas and
exposure to international
markets will serve to better
promote Canada and is a win-win
situation for all concerned.
E. Conversely there is much that a
Canadian contractor can learn in
international markets and bring
back to enhance home operations
and competitiveness.
F. In a world of increasing
globalization, one has only to
look to the Caribbean, Africa
and the Middle East to see the
recent escalation in construction
contracts being awarded to
and carried out by the rapidly
emerging BRIC countries (Brazil,
Russia, India and China). It
will only be a matter of time
before they set their sights on
the Canadian marketplace,
particularly when the Canadian
Tar Sands and other resource
extraction and mining mega-
projects get going again.
It would appear that it will soon
become a matter of survival for
Canadian contractors to have a global
outlook. While it can be daunting to
compete against ve contractors in
say, Africa, all of whom are owned by
the same owner the Government of
the Peoples Republic of China, it can
be done successfully wherever quality
and high standards are a requisite
and Canada wins hands down in such
a scenario!
This is a synopsis of an article that will be appearing in the upcoming fall 2010 issue of Construction Economist.
Where does one begin to prospect
for international projects and nd
out more about how this might
work?
A good starting point is
Canadian government agencies
such as the Canadian Commercial
Corporation (CCC), Export
Development Corporation (EDC),
the Export Development Bank
(EBD), the Canadian International
Development Agency (CIDA) and
Foreign Affairs and International
Trade Canada.
Other prospecting sources and
detailed strategies will be discussed
in the full article appearing in
the next issue. It should be noted
that the Canadian government
is acutely aware of the effects of
globalization and of the critical
necessity to export Canadian
manufactured goods and services
necessary for Canadas continued
economic well-being and survival in
the emerging world order.
Mahmoud Hirji,
Diploma Eng, GSC,
PQS, Managing
Director, EPC Canada
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Email:
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Abstract
This paper examined the effectiveness of contract bills of quantities in the
Nigerian building industry. Questionnaires were administered to contractors
who have engaged in building contracts, for at least ten years, in the South
West of Nigeria. The 46 completed questionnaires retrieved from the
respondents formed the basis of the study and were analyzed by severity
index. The result showed that contract bills are limited in effectiveness
because they do not contain all the necessary information. The result also
showed that limited effectiveness of contract bills has negative consequences
issuance of variation order, cost and time overruns. To reduce or remove
the limitation on the effectiveness; contract bills should not be prepared
in a hurry but should be made to incorporate full cost implications of land
topography, site conditions/soil test and real cost implications of electrical and
plumbing installations among others.
By: ELIJAH OLUSEGUN AYODELE, Department of Quantity Surveying, Rufus Giwa Polytechnic,
Owo, Nigeria and VICTORIA OMODUNBI AYODELE, Department of Lems, Communication
of English unit, Rufus Giwa Polytechnic, Owo, Nigeria
Communication
effectiveness
of contract bills of quantities in the Nigerian
building industry implications for quantity surveyors
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Introduction
No profession or subject or discipline
has the monopoly of communication.
No training or education or
learning can take place without
communication.
According to Abuya and Ariyo
(2005) communication is a very sig-
nicant aspect of human life, this is
because all human beings from all
the communities of the world employ
communication in their daily activi-
ties. Jesulowo and Oyinlola (2004)
say, in summary, that communication
is the life line of human existence:
man does not communicate because
he lives, but he lives because he com-
municates. Communication is central
to humanity.
By Peter (1965), communication is
the process by which information is
transferred between individuals and/
or organization by means of previous-
ly agreed symbols. Owolabi and Olusa
(2007) dene communication as a
process of transmitting and receiving
ideas, information and messages. It is
a process of imparting or interchang-
ing of thoughts, opinion or informa-
tion by speech, writing or signs. Ac-
cording to Owolabi and Olusa (2007)
whichever way communication is
dened, it has, as its bottom line, the
sharing of information or idea be-
tween an encoder which most cases,
initiates the message, and sends this
through a channel which could be
oral, written and signs to a decoder.
Abuya and Ariyo (2005), Ashworth
(1998) and Owolabi and Olusa (2004)
have outlined the four forms or
channels of communication as:
Verbal (oral)
Non-verbal (use of parts of the body
for communication apart from the
mouth and tongue)
Written (pen on paper/black
and white)
Graphic (drawing and pictures)
Contract bill of quantities
Contract bill of quantities is a special-
ized written communication from the
quantity surveyor to the client, con-
tractor and all the others connected
of the cost of the proposed project de-
velopment. According to NIQS (1998)
and NIQS (2008) a bill of quantities is
a written document that fully describes
and adequately represents the qual-
ity and quantity of work to be carried
out setting down the various items of
work in a logical sequence in such an
arrangement that they may be readily
priced by tenderers. When the bill of
quantities is priced, it forms the basis
of a contract and thus becomes the
contract bill. A typical bill of quantities
performs the following roles:
Allows payment to the contractor in
accordance with the work he does
Limits the price paid i.e. if work
to be done is exactly the same as
shown on the drawings then the cli-
ent pays exactly the contract sum
Gives freedom to alter the work of
construction and yet remains the
basis of fair payment to contractor
Forms the basis of comparison of
tenders since all tender price on ex-
actly the same basis
Gives every tender a clear concep-
tion of the amount and the kind
and detail of work to be carried out
(Alutu 2003)
Communication effectiveness
For any communication to be
effective, it has to fulll the following
seven conditions and descriptions
according to Abuya and Ariyo (2005):
CLARITY
it must not be ambiguous, must be
very easy to understand
CORRECTNESS
it must be factual and exact
CONCISENESS
it must be brief and short
CONCRETENESS
it must be real and denite
COMPLETENESS
it must contain all necessary
information and be full
CONSIDERATION
it must be carefully thought out and
well planned
COURTESY
it must be respectful and polite.
For the contract bill prepared by
the quantity surveyor to inform the
client, contractor and all the others
of the cost of the project concerned,
approximately, it must fulll all the
above seven conditions/descriptions.
Background to the problem
Sunil (1997) claimed that communica-
tion breakdown between the project
manager and other professionals as
a result of conict is a major cause of
delay and may lead to cost overrun.
Daniel (1995) explained that the
importance of the method of informa-
tion processing in the building indus-
try has been recognized as a means of
reducing construction time and cost
overruns. Samples of one hundred
capital projects were examined. 100%
of the cases were not completed to
time. While it could not be said that
communication accounted for 100%
No profession or subject or discipline has
the monopoly of communication.
No training or education or learning can take place
without communication.
SUMMER 2010
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25
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of delay, it can be said that communi-
cation problems signicantly account-
ed for the delays (Oyediran, 1993).
This study is therefore put in place
to determine the effectiveness of con-
tract bills. It will also determine the
other negative effects of ineffective
communication of the document.
Objectives
The objectives of this study are to:
1. Determine the limitations to
effectiveness of contract bills
2. Determine the causes of
limitations to effectiveness
3. Determine the effects of
limitations to effectiveness
Methodology
This study was carried out by struc-
tured and unstructured question-
naire. To determine the effectiveness
of contract bills, questionnaires were
administered to contractors who
have executed building contract for
at least ten years in the South West
Nigeria. The essential conditions that
determine whether communication is
effective or not, that are placed in the
questionnaire were borrowed from
Abuya and Ariyo (2005).
Information from such structured
questionnaires which includes wheth-
er contract bills are easy to under-
stand, factual and correct, brief and
short, real and denite, contain all
necessary information, well thought
out and respectful and polite. On an
item in the questionnaire (unstruc-
tured questionnaire) respondents
were asked to state the effects of inef-
fective communication, if they feel
the communication in these cases are
ineffective (i.e. some of those condi-
tions of effective communication are
missing). The data from 46 contrac-
tors formed the basis of this study and
were analyzed by severity index.
Findings
Table 1 shows that contract bills do not
contain all the necessary information.
Table 2 showed the effects of
limited effectiveness of contract bills
are issuance of variation orders,
cost overrun, time overrun, sub-
standard materials and sub-standard
workmanship, among others.
Discussion
This study which showed that
contract bills do not contain all
necessary information is in agreement
with Ayodele (in Press) who, in a
study of adjustment of prime and
provisional sums, asserted that
costs of electrical and plumbing
installations were adjusted because
appropriate costs for such were
not included in the bills. It is also
in consonance with the ndings of
Ayodele (2009) that information on
land topography and soil tests are
not incorporated into contract bills.
The study also showed that because
contract bills do not contain all
necessary information, and therefore
lead to the issuance of variation
orders, - this is in agreement with
Ayodele (2009) when on a study of
TABLE 2: Effects of limited effectiveness of contract bill
S/N Effects SD D A SA Severity Index
1 Variation orders 0.00 5.13 17.37 76.09 93.46
2 Cost overrun 4.35 4.35 19.57 71.79 91.36
3 Time overrun 6.52 4.35 21.79 67.39 89.18
4 Sub-standard materials 10.87 4.35 19.57 65.38 84.95
5 Sub-standard workmanship 6.52 4.35 21.79 63.04 84.83
TABLE 1: Effectiveness of contract bills/cause(s) of limitation to effectiveness
S/N Conditions SD D A SA Severity Index
1 CONCRETENESS (real and denite) 4.35 0.00 30.43 65.23 95.66
2 CONCISENESS (brief and short) 0.00 6.52 50.00 43.48 93.48
3 CORRECTNESS (factual and correct) 4.35 6.52 30.43 58.70 89.13
4 CLARITY (easy to understand) 0.00 15.22 19.57 65.22 84.79
5 CONSIDERATION (well thought out) 21.74 127.39 21.74 60.87 82.61
6 COURTESY (respectful and polite) 13.04 6.52 6.52 73.91 80.43
7 COMPLETENESS (contain all necessary information) 15.22 54.35 13.04 17.39 30.94
26
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variation orders on building projects
development in Nigeria discovered
that an average of ten variation orders
were issued per building project under
construction, and all those have led to
cost and time overruns, sub-standard
materials and workmanship.
Recommendation
To reduce or remove limitations on
the effectiveness of contract bills,
quantity surveyors should make sure
to include appropriate costs to cover
land topography, soil conditions/soil
tests, electrical and plumbing instal-
lations among others. When these are
done, contract bills prepared by the
quantity surveyors will contain all
necessary information, therefore con-
tractors and others will be properly
and effectively informed of the cost of
proposed/on going projects.
Conclusion
Communication of contract bill costs to
contractors is limited in effectiveness
because they do not contain all the
necessary information.
References
Abuya E.J. & Ariyo K.S. (2005)
Introduction to Communication
Skills. In Ed. Abuya E.J.,
Ogunmoyero R.O., Ariyo K.S.
and Olaopa B.A., Modern
Communication Skills for Tertiary
Institutions Vol. 1
Alutu O.E. (2003) Construction
Management Monograph
Department of Civil Engineering
University of Benin
Ashworth A.A. (1998) Civil
engineering contractual procedures.
London England
Ayodele E.O. (2009) A study of the
Re-measurement of Sub-structured
on Building projects in Nigeria.
Journal of Advanced Technology. 1
(2), 63 - 68
Ayodele E.O. (in Press) Adjustment of
Prime and Provisional Sums Insinet
Publications
Ayodele E.O. (in Press) A study of
frequencies and effects of Architects
Variation orders on building
projects delivery period in Nigeria.
International Journal of Research
in Pure and Applied Science
Daniel W.C. (1998) Forecasting,
Construction duration for public
housing Project Kongi. Perspective
building and environmental vol. 34
No 1 pg 26
Jesulowo B. & Oyinlola F. (2004)
Public Speech made simple. Ibadan.
Adonai Printing Press
NIQS (1996)) Standard Method of
Measurement. 2
nd
Edition NIQS.
Lagos
NIQS (2008) Building and
Engineering Standard Method of
Measurement.NIQS. Lagos
Owolabi D. & Olusa D. (2007) An
introductory course in Oral and
Written Communication. Sonerest
Ventures. Lagos
Oyediran O.A. (1993) Communication
and Construction Project delivery in
the Nigerian Construction Industry.
The Quantity Surveyors. 19, 24-31
Peter L. (1995) Communication in
Business. London: Peter Books Inc.
Sunil M.D. (1997) Comparing
contributors to time and cost
performance In building project.
Building and Environment. Vol. 34,
No 1 page 6
SUMMER 2010
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The environmentally friendly village
will now be sold to the public and
become a fully integrated, socially
inclusive community
sets gold standard for green construction with high-performance y ash concrete
Vancouvers Olympic Village
Certied LEED

Gold, housing for 2010

Winter Olympians relied on high-volume
y ash concrete to achieve high strength,
extended service life and top marks in
sustainable design.
Out of all the new infrastructure projects showcased at
the 21st Winter Olympic Games, Vancouvers Olympic
and Paralympic Village that was used to house the
competitions 2,800 athletes and ofcials must have been
one of the most impressive. Its construction, completed
at the end of 2009, involved a great amount of expertise
in LEED

certication, which was required by the

specications to reduce the buildings environmental
footprint in terms of energy efciency, water consumption,
heating, use of local materials and reuse of any surplus.
These sustainable design specications required that the
concrete have an 80% recycled content value.
Several formulations of high-volume y ash concrete
(developed using tests conducted in laboratories as well as
LEED assessment calculations) made a strong contribution
to meeting the cost, performance and sustainability
requirements. Derived from burning coal in electric utility
plants, y ash can be used as a supplementary cementitious
material for improving the strength, durability, workability
and other properties of concrete. In addition to its many
economic and performance advantages, y ash use in
concrete is also good for the environment as it saves virgin
raw materials and makes use of an industrial by-product
that might otherwise be disposed of in landlls. It also
allows concrete producers to optimize their use of portland
cement, thereby reducing the carbon footprint and
lowering the embodied energy of concrete.
With eight complexes distributed over a 90-acre former
industrial waterfront property, the impressive 600,000-ft
2

village containing over 600 dwelling units is the rst phase
in an immense project to redevelop the South-East False
Creek area near downtown Vancouver. With the recent
conclusion of the Paralympic Games, the environmentally
friendly village will now be sold to the public and become
a fully integrated, socially inclusive community that will
be home to 16,000 people. Plans call for 250 affordable
housing units, a 45,000-ft
2
community center, three child
care centers, an elementary school, community garden,
public plaza, and much more. By design, LEED-certied
green buildings have operational efciencies that make the
facilities cheaper for the community to operate as a legacy
to be enjoyed for generations.
Printed with permission from Lafarge North Americas April 14, 2010 press release.
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OUR CONCERN FOR THE ENVIRONMENT
IS MORE THAN JUST TALK
As we continue to deliver valuable information through the pages of this magazine, in a
printed format that is appealing, reader-friendly and not lost in the proliferation of electronic
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of our environment. That is why we are committed to publishing the magazine in the most
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from efciently managed forests with proper replanting programs that make this a RENEWABLE
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So enjoy this magazine...and KEEP THINKING GREEN.
History of the
Canadian Institute
of Quantity Surveyors
Now available
his 164 page, full colour, hard cover book
was published by the CIQS 50th Anniversary
Historical Committee. This commemorative book
outlines the history of the Institute and portrays
the accomplishments of those members whose
work and dedication over the past 50 years
have brought acceptance of the profession of
quantity surveying within the construction
industry in Canada.
To order your copy, please visit our online store
at www.ciqs.org or contact CIQS at 905-477-0008
or toll free at 866-345-1168. The book is available
for the special anniversary price of $50.00 plus
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T
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In memoriam
It is with sadness that we announce the passing of
one of our long standing members, James Brown of
Halifax, Nova Scotia. Jim was a veteran of the World
War II, having served in the Air Force. Following the
war, he worked most of his career for Baneld and
Myles Limited, a painting contractor in the Halifax
area. He later worked with Ross Willcocks
& Associates until his retirement. In his free time,
Jim was an avid woodworker and master craftsman.
Jim was a strong supporter of the NSAQS and
invigilated many exams at his house over the years
where he also maintained the NSAQS library.
He will be lovingly remembered by his wife Irma,
daughters Susan and Katherine, three grandchildren
and one great grandson. Jim was 90. We extend our
condolences to his family.
Congratulations!
Edware Traore, PQS,
recently graduated with an
MSc degree in International
Construction Management.
BCIT and the University
of Bath are partners for
this program.
C
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