Page 1 of 8

Work Smart: Microsoft Word 2010

Get Started
About Microsoft Word 2010
Use this guide to learn about some of the ne and im!ro"ed features
hich are a"ailable in Microsoft
#
Word 2010$ %o learn more about other
ne features in Microsoft Word 2010& go to
htt!:''office$microsoft$com'en(us'$
%o!ics in this guide include:
Understand )o(Authoring
Use the *a"igation Pane
Use Polished +ind
Work ith %ranslation %ools
Understand Paste ,i"e Pre"ie
Use -m!ro"ed %e.t /ffects
-ncor!orate Screenshots
Work ith Additional Microsoft SmartArt
#
Gra!hics
Customization note: %his document contains guidance and'or ste!(b0(ste!
installation instructions that can be reused& customi1ed& or deleted entirel0 if
the0 do not a!!l0 to 0our organi1ation2s en"ironment or installation scenarios$
%he te.t marked in red indicates either customi1ation guidance or
organi1ation(s!ecific "ariables$ All of the red te.t in this document should
either be deleted or re!laced !rior to distribution
Understand Co-Authoring
-n Word 2010& multi!le authors can no edit a document at the same time&
hile seeing ho is orking on other sections$
-f changes are made b0 others& ne additions and authors are highlighted so
0ou kno hat change as made here and b0 hom$
*otes
3 )o(authoring features re4uire Microsoft SharePoint
#
Ser"er 2010 or
Microsoft Windos ,i"e5 Sk0dri"e
#
$
3 )ontent s0nchroni1ation is controlled b0 the user$ 6our changes are
a"ailable to others hen 0ou sa"e 0our changes$ 7thers get 0our
changes hen the0 sa"e their file$
3 6ou must be ser"ice(enabled& hich means 0ou must ha"e rights to
SharePoint Ser"er 2010 or Microsoft Windos ,i"e& and !resence
information re4uires Microsoft ,0nc 2010$
%o See Who /lse -s /diting the 8ocument
%o locate ho else is "ieing a document& "ie the colored icons
indicating their online status alongside their dis!la0 name$
%o See What Areas of a 8ocument 9a"e )hanged
3 8ocument changes are highlighted so 0ou
can easil0 s!ot hat has changed since 0ou
last looked at the document$
3 6ou can turn the feature on and off b0
selecting the Review tab& and in the
Tracking grou!& click Show Markup$
%o :estrict 7thers from Making
)hanges
7n the Review tab& in the Protect grou!& click Bock Authors to !re"ent
others from changing selected te.t$
More Work Smart Content: http://microsoft.com/itshowcase
This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$
I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed.
Page 2 of 8
Work Smart: Microsoft Word 2010
Get Started
Use the !avigation Pane
6ou can use the im!ro"ed *a"igation Pane in Word 2010 to na"igate
through a structural "ie of a document to find 0our !lace& rearrange 0our
document& and see ho is co(authoring the document$
%o 8is!la0 the *a"igation Pane
)lick the "iew tab& and in the Show grou!& select the !avigation Pane
check bo.$
%o ;rose 6our 8ocument
-n the !avigation Pane:
3 )lick the Browse the headings in #our document tab to see a
list of headings and subheadings$
3 )lick the arro ne.t to the heading title to e.!and or colla!se the
"ie$
3 )lick the !e$t %eading or Previous %eading arros to
na"igate to the ne.t section in the document$
%o :earrange 6our 8ocument
-n the *a"igation Pane:
3 8rag the heading u! or don to rearrange
0our document$ A hori1ontal bar indicates
the dro! location$
7:
3 :ight(click on a heading to dis!la0 a list of
o!tions such as !romoting or demoting the
heading le"el as illustrated$
%o ;rose Pages in 6our
8ocument
-n the !avigation Pane& click the Browse the
pages in #our document tab to see a
thumbnail "ie of 0our document !ages$
*ote
More Work Smart Content: http://microsoft.com/itshowcase
This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$
I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed.
Page < of 8
Work Smart: Microsoft Word 2010
Get Started
When a document is shared ith other users& icons a!!ear in the
*a"igation Pane to indicate that another user is orking in that area of the
document$
Use Poished &ind
With Polished +ind& 0ou can search for and find content b0 ob=ect t0!e&
including gra!hics& tables& charts& e4uations& footnotes& endnotes& and
comments$
%o Search )ontent b0 7b=ect %0!e
)lick the magnif0ing glass ne.t to the Search te.t bo. to dis!la0 o!tions
such as searching for gra!hics& tables& or e4uations in 0our document$
%o Search )ontent for %e.t
3 -n the !avigation Pane& in the Search te.t bo.& enter the te.t 0ou
ant to search for& and Word 2010 starts searching for and
highlighting matches$
3 Matches are highlighted in the *a"igation Pane and 0our document
!ages$
3 )lick the !e$t Search Resut or Previous Search Resut arros
to see the occurrences of the search term$
*ote
6ou can also use the &ind command& in the 'diting grou! of the %ome tab
to access the *a"igation Pane and search feature$
More Work Smart Content: http://microsoft.com/itshowcase
This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$
I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed.
Page > of 8
Work Smart: Microsoft Word 2010
Get Started
(ork with Transation Toos
Word 2010 %ranslation %ools include document translation& on(demand
translation& side(b0(side translations& and the Mini %ranslator$
%o Set the %ranslation %ools 8efault ,anguage
)lick the Review tab& select Transate in the )anguage grou!& and then
select Choose *our Transation )anguage to set 0our !referred language&
and then click +,$
%o %ranslate 6our /ntire 8ocument
3 7n the Review tab& select Transate in the )anguage grou!& and
then click Transate -ocument to dis!la0 a side(b0(side Machine
%ranslation from Word using Microsoft %ranslator$
*ote
%e.t for translation is sent o"er the -nternet in unencr0!ted 9%M, format to a
machine translation !ro"ider$
%o %ranslate %e.t in 6our 8ocument
1 Select the te.t 0ou ant to translate$
2 7n the Review tab& select Transate in the )anguage grou!& and then
click Transate Seected Te$t to dis!la0 the Research task !ane ith
the translation results$
%o Use the Mini %ranslator
1 7n the Review tab& select Transate in the )anguage grou!& and
then click Mini Transator to toggle the feature on and off$
3 With the Mini Transator feature turned on& !oint to a ord or select a
!hrase and ho"er o"er it& the Mini Transator toolbar a!!ears
dis!la0ing the translation results$
Understand Paste )ive Preview
6ou can choose ho information ill be !asted into a Word 2010 document$
1 7n the %ome tab& in the Cip.oard grou!& click Paste& or use
CTR)/"& to !aste information into 0our document$ %he !aste o!tion
control is dis!la0ed$
More Work Smart Content: http://microsoft.com/itshowcase
This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$
I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed.
Page ? of 8
Work Smart: Microsoft Word 2010
Get Started
2 )lick to dis!la0 the Paste +ptions mini toolbar$
3 9o"er o"er each !aste o!tion to see a li"e !re"ie of ho the
information 0ou !asted ill be formatted& and click to select the o!tion
of 0our choice$
Paste ,i"e Pre"ie !ro"ides conte.t(sensiti"e o!tions de!ending on the
content being !asted$ +or e.am!le& if 0ou are orking ith a table in
Word 2010& !aste o!tions ma0 include !est Ta.e& Merge Ta.e& and
0nsert as !ew Row$ %he folloing table shos some of the more common
!aste o!tions$
Paste +ption icon -escription
@ee! source formatting
Use destination st0le
Paste as !icture
Paste as te.t onl0
Paste +ption icon -escription
,ink and kee! source formatting
,ink and merge formatting
-nk
%i!
Paste +ptions are also a"ailable to 0ou directl0 from the menu hen 0ou
use right(click to !aste information into 0our document$
More Work Smart Content: http://microsoft.com/itshowcase
This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$
I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed.
Page A of 8
Work Smart: Microsoft Word 2010
Get Started
Use 0mproved Te$t '11ects
-n Word 2010& 0ou can use ne te.t formatting features such as shado&
glo& or reflection to highlight te.t& add em!hasis& or im!ro"e the user
interface$
%o A!!l0 %e.t /ffects
1 Select the te.t to hich 0ou ant to a!!l0 an effect$
2 7n the %ome tab& in the &ont grou!& click the Te$t '11ects button
$
3 -n the list bo.& select one of the !reconfigured effects or use the
o!tions at the bottom of the galler0 B:eflection& Glo& and so onC to
define 0our on effect$
0ncorporate Screenshots
-n Word 2010$ 0ou can use the Screenshot command to ca!ture a !icture
of an item and !aste it directl0 into 0our document$ 7nce the gra!hic is
inserted& 0ou can ad=ust it to look more like 0our document$
%o -nsert a Screenshot
3 7n the 0nsert tab& in the 0ustrations grou!& click Screenshot$
3 Select one of the icons under Avaia.e Screen Shots to insert
a screenshot of an0 other the other indos 0ou ha"e o!en
Bbroser indo& other documents& and so onC$
3 )lick Screen Cipping and then drag to select and ca!ture a
!ortion of the indo 0ou ant added to 0our document$
3 7nce 0our screenshot is !laced in the document& double(click on it&
and then select from one of the folloing o!tions in the Ad2ust grou!
on the &ormat tab& under the Picture Toos tab$
More Work Smart Content: http://microsoft.com/itshowcase
This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$
I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed.
Page D of 8
Work Smart: Microsoft Word 2010
Get Started
%he folloing table shos more information about the Ad2ust grou! o!tions
in Picture Toos$
0con -escription
)lick Corrections to ad=ust the brightness& contrast&
or shar!ness of the !icture$
)lick Coor to ad=ust the color of the !icture& for
e.am!le& to make a chart the same color scheme as
0our document$
)lick Remove Background to remo"e background
from 0our screenshot& for e.am!le 0ou ant to kee!
the chart but do not ant to include the ords that
originall0 ra!!ed around the chart$
(ork with Additiona SmartArt 3raphics
6ou can use the ne SmartArt gra!hics hich are a"ailable in Word 2010 to
create diagrams and to transform bullet !oint te.t into "isuals $
%o Add SmartArt to 6our 8ocument
1 7n the 0nsert tab in the 0ustrations grou!& click SmartArt$
2 -n the Choose a SmartArt 3raphic dialog bo.& select the t0!e of
SmartArt 0ou ant to insert in 0our document& and then click +,$
3 Use the Te$t Pane to add the te.t to 0our SmartArt$
4 Use the commands on the -esign tab to change the la0out or st0le of
0our SmartArt$
More Work Smart Content: http://microsoft.com/itshowcase
This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$
I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed.
Page 8 of 8
Work Smart: Microsoft Word 2010
Get Started
&or More 0n1ormation
3etting Started with +11ice 4565
htt!:''office$microsoft$com'en(us'hel!'f.100A>AAD10<<$as!.
More Work Smart Content: http://microsoft.com/itshowcase
This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$
I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed.