THINKING ABOUT UPGRADING TO BPC/EPM 10?

JOIN BARNES & NOBLE.COM ON BUILDING A BUSINESS

CASE FOR BPC 7.5 TO BPC/EPM 10 ON HANA UPGRADE
Jorge Bardalez, Graylin Johnson
Real Experience. Real Advantage.
[
Nook Media LLC At-A-Glance
Barnes & Noble, Inc. (NYSE:BKS) is a Fortune
500 company and the leading retailer of content,
digital media and educational products
NOOK Media LLC, subsidiary, is a leader in the
emerging digital reading and digital education
markets
The NOOK digital business offers award-
winning NOOK products and an expansive
collection of digital reading and entertainment
content through the NOOK Store
(www.nook.com)
NOOK reading and entertainment products
make it easy to read what you love, anywhere
you like

with a fun, easy-to-use and immersive

digital reading experience
NOOK

, NOOK Store

, NOOK Video

, NOOK
Video Apps

are trademarks of Barnes &

Noble, Inc
Key Facts
Barnes & Noble.com is ranked the number
one online retailer in customer satisfaction
in the book, music and video category
Top 10 online retailer overall in customer
satisfaction according to ForeSee E-Retail
Satisfaction Index (Spring Top 100 Edition)

Headquartered
New York
Palo Alto


Real Experience. Real Advantage.
[
Optimal Solutions At-A-Glance
Founded in 1995
Dallas based company
Award-winning SAP consulting firm, focused 100%
on SAP planning, implementation and support
Acquired Glenture in 2012 making Optimal one of
the largest BPC/EPM services provider
700+ highly-skilled SAP consultants/architects
worldwide
A leader in SAP-based business transformation for
companies and public sector agencies of any size
Premier SAP Consulting Partner; Gold-Level SAP
All-in-One/Business Objects Partner; RunSAP
certified
Vital Stats
Global Headcount: 1,000+
2012 Revenue: $175M
SAP Clients in 2011: 150
Current SAP A1 Industry Solutions: 10
SAP Pre-Sales/Industry Principals: 18
Avg. SAP Experience/Consultant: 10
yrs
SAP Solution Architects: 25
Headquartered In Dallas, TX Other
Locations Include
Washington DC Toronto
Munich Bangalore
Philadelphia San Francisco
New Jersey Atlanta
Real Experience. Real Advantage.
[ Introduction
A collaborative initiative to build a framework for
developing a business case
Upgrading BPC 7.5 to BPC 10
The framework addresses the following topics:
Decision process to follow
Business transformation drivers selection
Stakeholder sponsorship and organizational support
Supporting technology
Benefits by implementing HANA
Developing a recommendation
4
Real Experience. Real Advantage.
[ What Are We Trying to Resolve?
5
Real Experience. Real Advantage.
[ What Are We Trying to Resolve?
1. New complex and dynamic business models
New business challenges
Scenario analytics
Quick responses to potential new business
2. Business performance reporting
Key performance indicators
Cash position, sales, sales margin, product demand,
operational expenses, headcount, forecasting, budgeting
Globalization and regional reporting requirements
Business partnership reporting requirements
Faster, better and accurate reporting

6
Real Experience. Real Advantage.
[ What Are We Trying to Resolve? - Continued
3. Back-end support flexibility on changing business
models and reporting
Data modeling and data structure
Data volume
Integration among landscape
4. Increase of business analyst time to perform value
added activities
Reduce time and effort to close the books
Enable flexible analysis by slicing and dicing data
5. Bring the system landscape to latest support pack
version
Address potential issues resolved on later releases
Access to new features and functionalities

7
Real Experience. Real Advantage.
[ Balancing Business Needs to Resource Allocation
Are there any other constraints that need to be considered?
Limited Technical and Business
Resources
Competing Projects and Business
Initiatives
Limited Budgets
Understanding of True Business
Requirements
A Buy-In From the Organization on
Proposed Solution
Disruption to the Organization
Constrains
for internal
initiatives
Real Experience. Real Advantage.
[ How Can We Address Some of My Organization
Business Demands?
Need to develop a systematic approach to meet the
business demands
Aligning technical solution with the overall company
strategy
Get support by the organization on the business case
Define key technical drivers to support business
transformation
Understand current gaps from our existing solution
Identify process and policy gaps vs. system and modeling
gaps
Analyze available options
Evaluate additional functionality provided by updated
solution
Analyze the impact of current changes to the organization
Execute a ROI evaluation

9
Real Experience. Real Advantage.
[ What Are the Next Steps?
10
Real Experience. Real Advantage.
[ System Upgrade?
A system upgrade could potentially help my organization
How can an upgrade help the organization?
What functionality is available in BPC 10?
Is the new functionality relevant to my business
challenges?
How much of a learning curve is required to successfully
deploy and use BPC 10?
What is the value of this new functionality to the
organization?
What is the impact from an upgrade to the current
landscape? Resources? Hardware? Extractors?
Timeline?
Why now vs. later?
Do I have the right resources to help the organization with
this exercise?
Will it work on the Nook?

11
Real Experience. Real Advantage.
[ Selecting the Right Approach and Options
12
Real Experience. Real Advantage.
[
13
Decision Process to Address Business Challenges
by Using Technology
Analyze
Available
Options
Indentify
Business
Challenges
Consider Potential
Update of Current
Version
Demonstration
of BPC 10 NW
Evaluate
benefits of
BPC 10 NW on
HANA
Do the benefits of
BPC on HANA make
sense for the
business?
Build BPC 10
NW Business
Case
Does the current
BW system
support an
upgrade?
Is a full BW
upgrade
possible ?
Build BPC 10 NW
Business Case on
HANA with BW
upgrade
Build a BPC 10 NW
Business Case on HANA
with dedicated BW 7.3
instance
Does BPC 10
NW on HANA
still make
sense?
Understand
BPC 10 NW
Capabilities
Understand Current
Limitations due to
Software Version?
Build BPC 10 on
HANA Business
Case
Continue with
existing BPC
7.5 NW
System
BPC 10 NW
Support
Business
Challenges??
Real Experience. Real Advantage.
[ Getting the Right Combination to Gather Support
14
Real Experience. Real Advantage.
[ Getting Support From the Organization
How do I build a business case and consensus across the organization to
support an upgrade?
Successful
Business Case
Share Recommendation
8
Communicate Business Case to
Stake Holders
7
Develop a Business Case
1
Identify a Project Sponsor
2
Identify Stake Holders
3
Clearly Define
Functionality to Support the
Finance Functions
4
Ensure Leadership Buy-In
5
Develop a ROI
6
Real Experience. Real Advantage.
[ Drivers Resolving Business Challenges
5: Enhanced Functionality
4: Data Accessibility
3: System Administration
2: User Experience
1: Performance
Business Drivers
Business
Transformation &
Challenges
1. New Complex and Dynamic
Business Models
2. Business Performance
Reporting
3. Back-End Support
Flexibility on Changing
Business Models and
Reporting
4. Increase Business Analyst
Time to Perform Value
Added Activities
5. Bring the System
Landscape to Latest
Support Pack Version
1
2
3
4
5
Organization
Real Experience. Real Advantage.
[ Performance Driver

BPC 7.5 NW Utilizes MDX Query Which is Less
Efficient Than the BEx Query Method Used by BPC 10
NW
BPC 7.5 Only Allows for a Single Write Back After All
Calculations Have Been Evaluated Resulting in Slower
Performance of Script Logic Packages (ie Loading
Finance Application Data to the Consolidation
Application, Allocations)
BPC 7.5 NW Requires the Microsoft ASP .NET
Technology Which Requires Special Knowledge and
Increases System Maintenance
BPC 7.5 NW Components Did Not Run Completely on
64-Bit Technology Thus Limiting Performance
Version
Differences

Query Change
Up to 50% performance improvement with query
change; utilizing BEx query instead of MDX
Script Logic Parallelism
Script Logic processes execute faster due to
Parallelism, which enables multiple write back
processes at the same time
Removal of the .NET layer
BPC NW10 does not use the .NET layer which
removes potential for performance bottlenecks and
decreases system maintenance
Removes 32-bit bottleneck
BPC NW10 runs true 64-bit technology

Key Benefits


Query Change
Script Logic Parallelism
Removal of the .NET Layer
Removes the 32-Bit
Bottleneck
Business Challenges
Real Experience. Real Advantage.
[ User Experience Driver

Multiple Reporting Options
Member Recognition
Local Members
Enhanced Formatting
Capabilities
Comments
Business Challenges

Member Recognition
Quickly access data with the use of Member
Recognition
Local Members
Create complex functions to be evaluated based on
EPM functions not hard coded cell references
Enhanced Formatting Capabilities
Apply formatting on a wide range of parameters
Comments
Improved Comment functionality enables copying of
comments and better viewing and saving options
(as an in-cell Excel comment)

Key Benefits

BPC 7.5 NW Uses EVDRE() to Generate Reports
Which Requires More Training Than the Intuitive
Reporting Options with BPC 10
BPC10 is Capable of Automatically Detecting
Dimension Members Entered Directly in Worksheet
BPC 10 Dynamic Formatting Sheets Can Be Shared
With Other Workbooks/Reports
Unlike BPC 7.5 NW, Comments in BPC 10 Can Be
Copied Via a Standard Data Manager Package
Local Members in BPC 10 Allow Users to Create
Formulas That Can Be Automatically Detected and
Become Part of the Report
Version
Differences
Real Experience. Real Advantage.
[ System Administration Driver

Centralized, More
Accessible and Stable
Administrator Interface
Granular Transport
Cube Name Stabilization
Business Challenges

Centralized, More Accessible and Stable Administrator
Completely redesigned Administration Interface
centralizes all system administration and
configuration activities into one stable web interface
Granular Transport
New feature to allow for granular transports rather
than transporting entire AppSets
Cube Name Stabilization
Cube Name Stabilization Parameter prevents BPC
cube technical names from changing during Full
Optimization
Key Benefits

BPC 10 NW Utilizes a Web Based Administration
Client
BPC 7.5 NW Only Allows for a All-Or-None Standard
Functionality for BW Transports of Application/Models
Developed in DEV and Tested in QAS, BPC 10 NW
Allows for Granular Transport
BPC 7.5 NW Does Not Have a Cube Name
Stabilization Feature to Prevent the Cube Name From
Changing When Running Full Optimization
Version
Differences
Real Experience. Real Advantage.
[ Data Accessibility Driver

Direct Delta Loads From
SAP ERP
Real-Time Data
Business Challenges

Direct Delta Loads From SAP ERP
BPC 10 now supports direct delta loads from SAP
ERP system
Real-Time Data
With BPC 10 on HANA, data can be automatically
loaded into BPC from ECC
Key Benefits

BPC 7.5 NW Effectively Only Allows for Full Data
Loads, Which Increases Cube Size and Decreases
System Performance
Delta Loads Can Be Executed in BPC 10 NW
Utilizing a Hybrid Provider, BPC 10 NW Allows for
Real-Time Data From SAP ERP
Version
Differences
Real Experience. Real Advantage.
[ Enhanced Functionality Driver

Significantly Improved
Business Process Flow
Park and Go
Book Publishing
Controls and Validation
Business Challenges
Significantly Improved Business Process Flow
New functionality and interface provides greater
control and visibility into the status of each business
process
Park and Go
Streamlined into a single feature
Book Publishing
Fully functional Book Publishing feature with new
interface allows for automated publication of reports
printed to PDF or saved to a network folder.
Controls and Validation
Automated built-in features automatically perform
validation to ensure certain criteria rules are met
Key Benefits

Enhanced user interface and functionality in BPC 10
NWs Business Process Flow increases user adoption
and reviewer/owner visibility
BPC 7.5 NWs Park and Go has been replaced with
BPC 10s Offline feature, which is not prone to worksheet
errors common in BPC 7.5 NW
BPC 10 NWs Book Publishing feature is fully functional
with a more user friendly interface
Version
Differences
Real Experience. Real Advantage.
[ Improved Reporting
22
Report editor feature provides intuitive and user friendly reporting
Real Experience. Real Advantage.
[ Multiple Options of Template/Report Development
23
EPM Pane, Member Recognition, EVDRE and Report Builder provides for
multiple options when developing/editing templates and reports
Real Experience. Real Advantage.
[ Local Members
24
Local Members allow embedding of custom calculations into BPC reports.
The feature allows for dynamic expansion, formatting and stable formula
references.
Real Experience. Real Advantage.
[ Comments
25
Comments can be entered via a user interface or directly within the template.
Standard functionality allow for comments to be copied or cleared much like
transactional data. Comments can be displayed in-cell or as an Excel comment
Real Experience. Real Advantage.
[ Administrator Interface
26
Web based BPC Administrator Interface increases access and stability
Real Experience. Real Advantage.
[ Administrator Interface Hierarchy Maintenance
27
Hierarchy maintenance is simplified with the optional drag and drop feature
Real Experience. Real Advantage.
[ Web Interface
28
Improved Web Interface simplifies routine tasks and provides greater visabilty
Real Experience. Real Advantage.
[ Web Interface
29
Powerful drag and drop web report and input templates can be combined with
charts and graphs
Real Experience. Real Advantage.
[ Online/Offline (Park and Go)
30
One button Offline Mode replaces Park and Go feature.
Real Experience. Real Advantage.
[ Business Process Flow
31
Business Process Flow feature is web based with monitors for owners and
reviewers
Real Experience. Real Advantage.
[ Other Key Considerations
The Hana Factor????
What is Hana?
Why Hana?
Any Requirements?
32
Real Experience. Real Advantage.
[ What is HANA?
33
SAP HANA is an in memory database that performs at
remarkable speed.
Unlike other database management systems, the SAP
HANA database processes both transactional and
analytical workloads fully in-memory.
BPC can be run on a HANA enabled BW environment to
take advantage of outstanding performance and gain
access to real time data.
Real Experience. Real Advantage.
[ Why BPC on HANA?
34
When compared to BPC on a non-HANA database:
Performance
Query performance 200x faster
Report refresh time 60x faster
User Experience
Data input time 14x faster
Driver based planning 2.4x faster
Data Accessibility
Loading data 11x faster
Allocation 2.3x
System Administration
Light Optimization 55x faster

Real Experience. Real Advantage.
[
35
Key Requirements for BPC 10 NW on
HANA
SAP BW 7.3
BPC 10
SAP HANA Database
Real Experience. Real Advantage.
[
36
Typical Timeline for a BPC Upgrade
10 Weeks
1 Week Application Assessment
4 Weeks BPC Migration
5 Weeks QA, Deployment



Wk 1
Application
Assessment
BPC Migration Data and Functional Components
Upgrade
Go Live
QA/Testing/Transport/
Deploy
Go Live
Support
Wk 2 Wk 3 Wk 4 Wk 5 Week 6 through Week 10 Wk 11 Wk 12
What is the impact to the organization during this timeframe?
Real Experience. Real Advantage.
[ Where Do We Go From Here?
37
Real Experience. Real Advantage.
[ Making a Business Case - Sample
Drivers
/Business
Transformatio
n and
Challenges
New
complex
and
dynamic
business
models

Business
performance
reporting

Back-end
support
flexibility
on
changing
business
models
and
reporting

Increase
business
analyst
time to
perform
value add
efforts

Bring the
landscape to
latest
support pack
version

Hanna
Factors
Effort as a
Disruption to
the
Organization
Performance

User Experience

System
Administration


Data Accessibility


Enhanced
Functionality

Real Experience. Real Advantage.
[ Contact
Jorge Bardalez (B&N.COM, Finance Technical Manager)
Jbardalez@book.com
Graylin Johnson (Optimal Solutions, Principal Consultant)
Graylin.Johnson@optimalsol.com
39
Real Experience. Real Advantage.
[
40
[
]
Thank you for participating.
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