I.

PREVIOUS DAY OF THE POLL

1. Appointment Order Identification of Polling Station Familiarizing the Polling Team
Send SMS to given number in the format A<LACNO>P<PSNO>MR to 54242

2. Collection of Polling Materials (Some of the Important Materials are given below) and EDC
No Item No Item
1 EVM (CU and BU) 10 Copy of specimen signature of candidate / Election agent
2 Marked copy of Electoral Roll 11 Paper Seal (6Nos)
3 Register of Voters (17 A) 12 Strip Seal (3Nos)
4 Voters Slip (1600Nos) 13 Special Tag(3Nos)
5 Indelible Ink (2 Bottles) 14 Address tag 5 for CU & 4 for BU
6 Tendered Ballot Paper (20Nos) 15 Presiding Officers Diary, Declaration etc
7 Arrow Cross Mark 16 Sample of EVM Balloting Unit
8 Self Inking Pad 17 Copy of Order No.51/8/7/2008/EMS (Inst.II) dt.11.8.08
9 Metal Seal 18 16 Point Report as per Annexure XV
NB: A detailed list of polling materials incorporated in Annexure V of Presiding Officers Hand Book.
3. Check list (compare with the check list)
4. Check the EVM
At the Polling Station
5. Arrangement of the Polling Station
(Set up of Polling Station, Set up of Voting Compartment, Display Notice showing the Polling
Area and details about Voters, Display copy of the list of Candidates)
6. Appointment of the Polling Agents Appointment letter in Form No.10 Issue pass for Polling
Agents
7. Fill up relevant details in Forms

II. BEFORE THE COMMENCEMENT OF THE POLL

1. Assignment of Duties to Polling Officers
1
st
Polling Officer 2
nd
Polling Officer 3
rd
Polling Officer
In charge of Marked Copy
of the Electoral Roll
Verification of Identity of
Electors
Read out serial No and entry
of the elector in the electoral
roll
Marking in the Photo
Electoral Roll
In charge of Indelible Ink
In charge of Register of
Voters
Obtain Sign or Thumb
impression of each voter
Issue of Voters Slip
In charge of Control Unit
Ensuring Indelible ink
mark
Collect the Voters Slip
Issue the Ballot (Button)


2. Preparation of EVM Connect Balloting unit and Control unit with connecting cable Switch on
power
3. Mock Poll (6 A.M) - Mock Poll in the presence of Polling Agents
4. Prepare the Mock Poll Certificate
5. Declaration by the Presiding Officer
6. Sealing of EVM


These duties can be performed by the
presiding Officer, where the number of
Electors is small.
III. DURING THE POLL
1. Commencement of Poll - Admission into the Polling Station - Enforcement of Election Law
2. Maintain the Presiding Officers Diary ( 9 AM, 11 AM, 1 PM, 3 PM, 5 PM)
3. Deal with Special Cases
i. Challenge to a Voter (Form 14, Receipt for Challenge Fee, Letter to the SHO Police)
ii. Voting by Minors
iii. Voting by Blind or Infirm Voters (Form 14 A)
iv. Voters deciding not to vote (Remarks in 17 A :- Refused to Vote)
v. Tendered Votes (17 B and 17 C)
vi. Breach of Secrecy of Voting
vii. Disorderly Conduct
viii. Adjournment of Poll
4. SMS Based Poll Monitoring
NO Message format Description Example
1 A###P###MR
Mobile Registration /
Phone Validation
A105P125MR
Refers to LAC 105 and Polling Station 125
2 MA Materials Arrived MA
3 PP Polling Party arrived PP
4 ##MC Mock Poll Conducted
10MC - Mock Poll conducted with 10 Agents
5MC - Mock Poll conducted with 5 Agents
5 Y/N MO Micro Observer
YMO - Micro Observer Available
NMO - Micro Observer Not Available
6 PS Poll Started PS
7 M###F###T###VC Vote Count
M124F115T1VC - Male 124, Female 115 and
Transgender 1. Vote count has to be send
periodically as per the time gap
8 ###PQ
People in Queue at 5
PM
24 PQ
9 M###F###T###FC Final Count
M124F115T1FC - Male 124, Female 115 and
Transgender 1. Final Count after close of Poll
10 PD Poll Party Departed PD
11 RC
Reached Reception
Centre
RC
Vote Count (Message No.7) has to be sent at 9.00 AM, 11.00 AM, 1.00 PM, 3.00 PM and 5.00 PM
12 E/L/M PI Poll Interrupted
EPI - Interrupted due to EVM
LPI - Interrupted due to L and O
MPI - Interrupted due to Miscellaneous
reasons
13 PR Poll Resumed
Poll Interrupted and Poll Resumed (Message No.12 and 13) should be send only if Poll is interrupted. If
poll interrupted message is send, then it compulsory to send the Poll resumed message.
5. Issue Slips at 5 PM
IV. AFTER THE POLL

1. Close and Seal the Voting Machine
i. Declaration after the sealing of the voting Machine
2. Complete Form 17 C (Account of Votes Recorded and Paper Seal Account)
i. Declaration at the end of the poll
ii. Give attested copies of Form 17 C to the Polling Agents
3. Complete the Presiding Officers Diary
4. Sealing of Election Papers in Packets
Forms to be submitted along with EVM
Cover containing 17 C Account of Votes Recorded and Paper Seal Account
Cover containing Declaration of Presiding Officer Before the Poll, During the Poll & After the Poll
Cover containing POs Diary
16 Point Observers Report, Visit Sheet and Aquittance
PACKET NO: 1 (Green) - STATUTORY COVERS
1. Sealed Cover containing Marked copy of electoral roll
2. Sealed Cover containing the Register of Voters (17 A)
3. Sealed Cover containing Voters slips
4. Sealed Cover containing Unused tendered ballot papers
5. Sealed Cover Containing the Used Ballot Papers and the list in Form 17 B
PACKER NO: 2 (Yellow) NON STATUTORY COVERS
1. Electoral Roll other than Marked copy
2. Appointment of Polling agents in form No.10
3. Election Duty Certificates (EDC) in Form 12 B
4. The SEALED cover containing the List of Challenged votes in form No.14
5. List of Blind or Infirm voters in form No.14 A and the declarations of the companions.
6. Declarations obtained from electors as to their age and list of such electors (Annexure XI)
7. Receipt Book of challenged votes and the amount collected (if any)
8. Unused and damaged Paper seals.
9. Unused Voters Slip
10. Unused and damaged Special Tags
11. Unused and damaged strip Seals
PACKET NO: 3 (Brown)
1. Handbook of the Presiding Officer
2. Manual of Electronic Voting Machine
3. Indelible Ink set
4. Self Inking Pads
5. Metal seal of the Presiding Officer
6. Arrow Cross Mark Rubber stamp
7. Cup holding Indelible ink
PACKET NO:4 (Blue)
ALL OTHER ITEMS



SPECIAL TAG
ADDRESS TAG
STRIP SEAL
PAPER SEAL