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uses of Microsoft office applications
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MICROSOFT WORD
Microsoft Word, or Word as it is commonly known, is a software
application that allows you (the user) to perform word processing.
You may use Word to create documents such as letters,
invitations, term papers, flyers, resumes, novels, and much more!
So, for all of you out there itching to start your first novel, lets
begin to learn Word!
1. What can you use MSWORD for?
Many organisations now use computers to produce and organize written material, correspondence,
membership lists and so on. This guide deals with the most common programme, MSWORD, that is used
on most computers. It is written for people who have not used the programme before and has very basic
information about the keyboard and MSWORD. If you have taught yourself to use MSWORD, it may also
be useful to you.
Your MSWORD programme is called a word-processing package. This means that it is useful for typing
and storing letters, articles and anything that consists mainly of words. It is basically a fancy typewriter
with a built in filing-system.
The more you use your computer the more you will learn about what it can do. This guide contains a few
basic things to help you get started.
If you have not used a computer much, print the next section out and look at your keyboard and
MSWORD programme with it. Try to do everything as you read it.

What is Microsoft Word used for?
Posted by Simpo Tech keywords: microsoft office word
Microsoft Office Word is a non-free commercial word processor designed by Microsoft. It is part of the
Microsoft Office Suite. Microsoft Word is currently the most common word processor on the market. Because
it is so common, the .doc/.docx format has become the de facto format for text documents.

What is Microsoft Word used for
MS Word is a popular word-processing program used for creating documents such as letters, brochures,
learning activities, tests, quizzes and students' homework assignments. There are many powerful
features available in Microsoft Word to make it easier to learn for students with disabilities.

New features in Word 2010
Microsoft Word is a word processing software package. You can use it to type letters, reports, and other
documents. It helps a lot in spelling-check and words-count.

1. Create visually compelling documents
With Word 2010, you can create compelling documents while applying formatting effects such as shadow,
bevel, glow, and reflection to your document text. You can spell-check text that uses visual effects, and add
text effects to paragraph styles. Many of the same effects used for images are now available to both text
and shapes, enabling you to seamlessly coordinate all of your content.

2. Turn your text into compelling diagrams
Word 2010 offers you more options to add visual impact to your documents. Choose from dozens of
additional SmartArt Graphics to build impressive diagrams just by typing a bulleted list. Use SmartArt to
transform basic, bullet-point text into compelling visuals that better illustrate your ideas.

3. Add visual impact to your document
New picture-editing tools in Word 2010 enable you to add special picture effects without additional photo-
editing software. You can easily adjust pictures with color saturation and temperature controls. You also get
improved tools for easier and more precise cropping and image correction, to help you turn a simple
document into a work of art.

As a matter of fact, there are many more good and useful features within Word 2010. And you can know
more about what is Microsoft Excel used for and what is Microsoft PowerPoint used for.

But Word is not OK for sharing and exchanging, the formatting will be lost during the sending process; so
most people would like to save Word as PDF before sending to others.

Features and flaws

This section needs
additionalcitations for verification.(November
2010)
Among its features, Word includes a built-in spell checker, a thesaurus, a dictionary, and utilities for
manipulating and editing text. The following are some aspects of its feature set.
[edit]WordArt
WordArt enables drawing text in a Microsoft Word document such as a title, watermark, or other text, with
graphical effects such as skewing, shadowing, rotating, stretching in a variety of shapes and colors and
even including three-dimensional effects, starting at version 2007, and prevalent in Office 2010. Users
can apply formatting effects such as shadow, bevel, glow, and reflection to their document text as easily
as applying bold or underline. Users can also spell-check text that uses visual effects, and add text
effects to paragraph styles.
[edit]Macros
A Macro is a rule of pattern that specifies how a certain input sequence(often a sequence of characters)
should be mapped to an output sequence according to defined process. Frequently used or repetitive
sequences of keystrokes and mouse movements can be automated. Like other Microsoft
Office documents, Word files can include advanced macros and even embedded programs. The
language was originally WordBasic, but changed to Visual Basic for Applications as of Word 97.
This extensive functionality can also be used to run and propagate viruses in documents. The tendency
for people to exchange Word documents via email, USB flash drives, and floppy disks made this an
especially attractive vector in 1999. A prominent example was the Melissa virus, but countless others
have existed in the wild.
These macro viruses were the only known cross-platform threats between Windows and Macintosh
computers and they were the only infection vectors to affect any Mac OS X system up until the advent
of video codec trojans in 2007. Microsoft released patches for Word X and Word 2004 that effectively
eliminated the macro problem on the Mac by 2006.
Word's macro security setting, which regulates when macros may execute, can be adjusted by the user,
but in the most recent versions of Word, is set to HIGH by default, generally reducing the risk from macro-
based viruses, which have become uncommon.
[edit]Layout issues
Before Word 2010 (Word 14) for Windows, the program was unable to correctly handle ligatures defined
in TrueType fonts
[62]
those ligature glyphs with Unicode codepoints may be inserted manually, but are not
recognized by Word for what they are, breaking spell checking, while custom ligatures present in the font
are not accessible at all. Since Word 2010, the program now has advancedtypesetting features which can
be enabled:
[63]
OpenType ligatures,
[64]
kerning, and hyphenation. Other layout deficiencies of Word
include the inability to set crop marks or thin spaces. Various third-party workaround utilities have been
developed.
[65]
Similarly,combining diacritics are handled poorly: Word 2003 has "improved support", but
many diacritics are still misplaced, even if a precomposed glyph is present in the font.
Additionally, as of Word 2002, Word does automatic font substitution when it finds a character in a
document that does not exist in the font specified. It is impossible to deactivate this, making it very difficult
to spot when a glyph used is missing from the font in use. If "Mirror margins" or "Different odd and even"
are enabled, Word will not allow the user to freshly begin page numbering an even page after a section
break (and vice versa). Instead it inserts a mandatory blank page which cannot be removed.
[66]

In Word 2004 for Macintosh, support of complex scripts was inferior even to Word 97
[citation needed]
, and
Word 2004 does not supportApple Advanced Typography features like ligatures or glyph variants.
[67]

[edit]Bullets and numbering
Word has extensive lists of bullets and numbering features used for tables, lists, pages, chapters,
headers, footnotes, and tables of content. Bullets and numbering can be applied directly or using a button
or by applying a style or through use of a template. Some problems with numbering have been found in
Word 97-2003. An example is Word's system for restarting numbering.
[68]
The Bullets and Numbering
system has been significantly overhauled for Office 2007, which is intended to reduce the severity of
these problems.
Users can also create tables in Word. Depending on the version, Word can perform simple calculations.
Formulae are supported as well. creating is an act of making a document as an input and it can be printed
out out as a hardcopy.
[edit]AutoSummarize
AutoSummarize highlights passages or phrases that it considers valuable. The amount of text to be
retained can be specified by the user as a percentage of the current amount of text.
According to Ron Fein of the Word 97 team, AutoSummarize cuts wordy copy to the bone by counting
words and ranking sentences. First, AutoSummarize identifies the most common words in the document
(barring "a" and "the" and the like) and assigns a "score" to each wordthe more frequently a word is
used, the higher the score. Then, it "averages" each sentence by adding the scores of its words and
dividing the sum by the number of words in the sentencethe higher the average, the higher the rank of
the sentence. "It's like the ratio of wheat to chaff," explains Fein.
[69]

AutoSummarize was removed from Microsoft Word for Mac 2011, although it was present in Word for
Mac 2008. AutoSummarize was removed from the Office 2010 release version (14) as well.
[70]


Word 2010 features and benefits
Microsoft Word 2010 offers the best of all worlds: enhanced features to create professional-quality
documents, easier ways to work together with people, and almost-anywhere access to your files.
Designed to give you the finest document-formatting tools, Word 2010 also helps you easily
organize and write your documents more efficiently, and stay within reach so you can capture your
best ideas whenever and wherever they occur.
Create visually compelling documents more easily than ever
Word 2010 provides an array of new and improved tools that help you look like a design pro and
make your important content stand out.
Add impressive formatting effectssuch as gradient fills and reflectionsdirectly to the text in your
document. You can now apply many of the same effects to text and shapes that you might already
use for pictures, charts, and SmartArt graphics.

Use new and improved picture editing toolsincluding versatile artistic effects and advanced
correction, color, and cropping toolsto fine-tune every picture in your document to look its
absolute best.

Choose from more customizable Office themes to coordinate colors, fonts, and graphic formatting
effects throughout your documents. Customize themes to use your own personal or business
branding. The same Office themes are available in Microsoft PowerPoint and Excel 2010, so its easy
to give all your documents a consistent, professional look.
Make a statement with a wide selection of SmartArt graphics including many new layouts for
organization charts and picture diagramsto create impressive graphics as easily as typing a
bulleted list. SmartArt graphics automatically coordinate with your chosen document theme, so
great-looking formatting for all your document content is just a couple of clicks away.
Save time and simplify your work
Word 2010 provides tools that save time and simplify your work.
Find your way with the improved Navigation Pane and Find tools. These new enhancements make it
easier than ever to browse, search, and even reorganize document content right from a single, easy-
to-use pane.

Recover draft versions of files that you closed without saving. Thats right. The version recovery
feature is just one of many new features available from the new Microsoft Office Backstage view.
Backstage view replaces the traditional File menu in all Office 2010 applications to provide a
centralized, organized space for all document management tasks.
Easily customize the improved Ribbon to make the commands you need most accessible. Create
custom tabs or even customize built-in tabs.

Microsoft Word is a word processing program that makes your job easier. It will check your document for
spelling and/or grammar errors for you so that you can correct them, and makes it easier to replace words
or phrases through out your document at one time. It's much faster and easier than the old method of
using white out, or having to retype the entire document on a typewriter!

Microsoft Word is used primarily as a word processing application. It can be used to type papers,
brochures, resumes, and many other types of documents.

Purpose of Microsoft Word
By Jennifer Sobek, eHow Contributor , last updated April 16, 2012
Microsoft Word allows you to create text documents.
Microsoft Word is a word processing program that is part of the Microsoft Office Suite
package. The main purpose of Word is to create text documents that can be saved
electronically, printed on paper or saved as PDF files.


Composition and Editing
Microsoft Word allows users to type words, sentences and paragraphs much like a
typewriter. However, Microsoft Word allows you to edit your words after typing them. For
example, you can correct spelling, grammar, change words, delete or add words or even
move entire blocks of text to other parts of the document.
Formatting and Saving
Microsoft Word contains many features that will allow you to format your text using
boldface type, italics, underlining, headers and footers, bullets and numbering. The program
will also allow you to save your document electronically to the computer's hard drive so that
the document can be re-opened at a later date.

Printing
Microsoft Word can also help print your document. With Word, you can select printing
options, such as choosing the printer you wish to print on or selecting how many copies of
the document you want to print.


Read more: Purpose of Microsoft Word | eHow.com http://www.ehow.com/facts_6791064_purpose-microsoft-
word.html#ixzz2COiMr3ww
Excel is an electronic spreadsheet program that can be used for storing, organizing and manipulating
numbers and data. It's an amazingly flexible program to find answers to logic based questions. It is a
program that can compile lots of data into graphs and tables.

Microsoft Excel

Excel is an electronic spreadsheet program that can be used for storing, organizing and manipulating data.
When you look at the Excel screen (refer to the example on this page) you see a rectangular table or
grid of rows and columns. The horizontal rows are identified by numbers (1,2,3) and the vertical
columns with letters of the alphabet (A,B,C). For columns beyond 26, columns are identified by two or
more letters such as AA, AB, AC.
The intersection point between a column and a row is a small rectangular box known as a cell. A cell is
the basic unit for storing data in the spreadsheet. Because an Excel spreadsheet contains thousands of
these cells, each is given a cell reference or address to identify it.
The cell reference is a combination of the column letter and the row number such as A3, B6, AA345.
Data Types, Formulas, and Functions
The types of data that a cell can hold include numbers, text or formulas. Just as in math
class,formulas are used for calculations usually involving data contained in other cells. Excel and other
electronic spreadsheets include a number of built in formulas used for common tasks known
as functions.
Excel and Financial Data
Spreadsheets are often used to store financial data. Formulas and functions that are used on this type
of data include:
Performing basic mathematical operations such as summing columns and rows of figures.
Finding values such as profit or loss.
Calculating repayment plans for loans or mortgages.
Finding the average, maximum, or minimum values in a specified range of data.
Excel's Other Uses
Other common operations that Excel can be used for include:
graphing or charting data to assist users in identifying data trends.
sorting and filtering data to find specific information.
The information garnered in a spreadsheet can easily be incorporated into electronic presentations,
web pages, or printed off in report form.

By Melissa Kelly, eHow Contributor , last updated April 16, 2012
Microsoft Excel can be used to generate graphs.
The fundamental purpose of Microsoft Excel is to analyze, manage and report data for
business and personal reasons. Excel accomplishes this by creating tables, graphs and
charts that can make information easy to convey. This combination of data management
and reporting makes Excel a powerful too for business purposes.


Data Analysis
Excels allows users to analyze data in a spreadsheet using several different formulas.
Formulas can be applied to find specific data, string data together, evaluate data or
transform data. It can also perform complex calculations or financial analyses.
Data Management
Excel, at its most basic level, manages data through simple data storage in spreadsheets.
Data can be stored in spreadsheets in rows, columns, groups or tables. The data can also be
formatted in several ways such as dates, money values or percentages.

Data Reporting
Excel also has the ability to analyze data into graphs by row, column or group. Data can also
be conditionally formatted to assign attributes such as a color to cells within a certain range
or certain value. Data can also be quickly sorted and filtered to report a specific set of values
or align data in a certain order for easier viewing.


What is Microsoft Excel and When Would I Use it?

Answer:
Excel is an Electronic Spreadsheet Program
Excel is an electronic spreadsheet program that can be used for storing, organizing and manipulating data.
When you look at the Excel screen (refer to the example on this page) you see a rectangular table or
grid of rows and columns. The horizontal rows are identified by numbers (1,2,3) and the vertical
columns with letters of the alphabet (A,B,C). For columns beyond 26, columns are identified by two or
more letters such as AA, AB, AC.
The intersection point between a column and a row is a small rectangular box known as a cell. A cell is
the basic unit for storing data in the spreadsheet. Because an Excel spreadsheet contains thousands of
these cells, each is given a cell reference or address to identify it.
The cell reference is a combination of the column letter and the row number such as A3, B6, AA345.
Data Types, Formulas, and Functions
The types of data that a cell can hold include numbers, text or formulas. Just as in math
class,formulas are used for calculations usually involving data contained in other cells. Excel and other
electronic spreadsheets include a number of built in formulas used for common tasks known
as functions.
Excel and Financial Data
Spreadsheets are often used to store financial data. Formulas and functions that are used on this type
of data include:
Performing basic mathematical operations such as summing columns and rows of figures.
Finding values such as profit or loss.
Calculating repayment plans for loans or mortgages.
Finding the average, maximum, or minimum values in a specified range of data.
Excel's Other Uses
Other common operations that Excel can be used for include:
graphing or charting data to assist users in identifying data trends.
sorting and filtering data to find specific information.
The information garnered in a spreadsheet can easily be incorporated into electronic presentations,
web pages, or printed off in report form.

MICROSOFT POWERPOINT
Microsoft PowerPoint is a presentation software application that allows you to combine text and graphics for on
screen presentations.
PowerPoint in Business
PowerPoint may also used effectively in a corporate environment. Whether you need to
make a presentation to a client, introduce a new product to your employees or conduct a
training seminar, there is no better way to do so than using this presentation software.
Many conference rooms are now equipped with a projector that can use a laptop as an input
device. This makes it easy to go back and forth between slides when audience members have
questions or you pause to explain a certain topic. This application can even be used with
webcasts for presentations around the globe.

PowerPoint in Education
Although whiteboards and overhead projectors are still widely used in education,
PowerPoint makes a much more entertaining and efficient alternative. Presentations can be
saved on any secondary storage device at home, such as flash memory cards, and then used
in a class project by students. Teachers can also use the software when presenting a new
subject to a class. One convenient feature of PowerPoint is that you can change it at any
time within seconds, which is not as easy with transparent slides or messy whiteboards.

What Is the Purpose of Microsoft PowerPoint?
By LaToya J. Murray, eHow Contributor , last updated April 16, 2012
Microsoft PowerPoint is a presentation software program that is commonly used in both
businesses and classrooms. Built-in professional-looking graphics and tools allow even the
most novice user to create impressive visual presentations.

Function
A Microsoft PowerPoint presentation consists of a series of user-created slides. PowerPoint
has several templates to assist with slide creation, or users may opt for a design of their own.
PowerPoint presentations can be displayed via most video projectors and can be printed out
as a takeaway for the audience.
Features
Pictures, graphs, video and sound can all be integrated into a Microsoft PowerPoint
presentation. The most recent version, PowerPoint 2010, also allows users to share
PowerPoint presentations over the Internet with its Broadcast Slide Show feature.

Considerations
Microsoft PowerPoint is included in most recent versions of Microsoft Office Suite. It also
can be purchased as a standalone product.

MICROSOFT ACCESS
IS A DATABASE MANAGEMENT SYSTEM. FROM MICROSOFT.
What is Access?Access is a database tool for
gathering and understanding all your informationyour phone
numbers, inventory, guest lists, whatever youre trackingand
providing a convenient way to enter, navigate, and report out your
data.

Purpose of Using Microsoft Access
By Christopher Hundley, eHow Contributor , last updated April 16, 2012
Microsoft Access allows its users to build and manage databases. It is the best tool in the
Microsoft Office Suite for this function.

Significance
People use Microsoft Access to build and manage databases, which are organized collections
of data that can be shared among many users. Databases are critical for the record keeping
of firms and other organizations, allowing multiple individuals to access, retrieve, update
and otherwise modify records rapidly and efficiently.
Identification
Access is what is known as a database management system--an application that allows users
to retrieve information from and update the database without contravening the
relationships between the data that initially put in place by the database designer. For
example, the consumer database of the Oats Company, a hypothetical firm, would include
files containing the physical mailing addresses, purchase history, mailing history and other
relevant information, as well as the relationships between these records, and menus
designed by the database designer that allow other users to search for information.

Database
An Access database itself is comprised of the data itself and the relationships between the
data, the interfaces that various users see and use to modify or retrieve the data, and
instructions for how the database is to be physically stored on the computer or server.
When to Use Microsoft Access
Using Access is appropriate when there are multiple relationships between the data that you
are trying to record. Access is also appropriate to use if you plan on storing records over a
long period of time, or if you need to create quick reports containing disparate pieces of
information.
Use of Microsoft Excel Versus Microsoft Access
Say the Oats Company mails solicitations and thank you cards to a mailing list composed of
10 different groups (A, B, C...) at various times during the year. Membership in one group is
not exclusive. In other words, Mr. Joe Brown can be a member of groups A, C and D, not
just A. Now assume the Oats Company's mailing list is composed of 10 different Excel
spreadsheets--A, B, C and so on. To update Mr. Brown's contact information, you would
have to change his record three different times, on spreadsheets A, C and D respectively.
Assume the Oats Company wants to track what type of mailing each group member received
and when he or she received it. In Excel, you can create a new worksheet in each
spreadsheet to record mailing history (e.g. A and A'). However, if Joe Brown, say, earned a
law degree, and was now to referred to as "Mr. Joe Brown, Esq." you would have to update
his record on six worksheets.
Now imagine if someone asked you to complete a more complex task, based on these initial
assumptions, such as: remove all members of group C from the mailing list, except members
who also belong to group A and any other group except D, and have received a thank you
card in the past six months. Combing through multiple spreadsheets to find that
information would be a bit more tedious. Adding a few more variables and requests will
make it obvious that Excel is not an ideal tool for managing the firm's mailing list or other
database.
Access, on the other hand, allows you to create records represented by a unique identifier--
what's known as a primary key--that can refer to multiple pieces of data. For example, the
record for Joe Brown would be identified by a unique alphanumeric code that refers to and
allows Access to retrieve any of Joe Brown's attributes. Attributes are the various types of
data associated with a record's primary key. For example, Joe Brown's first name, last name,
address and mailing history are all attributes of a single record in the database. A properly
designed Access database would only necessitate that records be updated once; the database
could also retrieve any combination of attributes requested. This makes tasks like the one in
the preceding paragraph simple, and makes Access ideal for building and managing
databases.

The purpose of Microsoft Access is to provide a database. You can enter customer names, contact
information, and account information. The program is meant to make access to the information easy
and keep it organized.
It's a database program that allows you to create and modify databases and within those databases
create table, forms and reports.
To make it short : It's used to create and manage database ;)
Microsoft Access is a Software which allows to create Database System such as List of Products, Users,
Inventory online. For Example, if you are using any shopping website or any other type of website which
allows you to register, and create new topics, or make purchases, all that information is stored in mySQL
server on website, and it can be managed through Microsoft's Access.

To put it simple, If you know what Microsoft Excel Does, than Microsoft Access is extended way to
keeping all records organized and connect the way one wants on internet site.
PURPOSES OF MS ACCESS
Answer
Microsoft Access calls anything that can have a name an object. Within an Access Database, the main
objects are tables, queries, forms, reports, data access pages, macros, and modules.
Database
A database is files in which you store data include all the major objects related to the stored data;
including objects you define to automat the use of your data. In other database systems, the term database
used to refer to only those files in which you store data.
Here is a summary of the major objects in an Access database.
Table
An object you define and use to store data. Each table contains information
about a particular subject, such as customers or orders.
Table contains Fields (or columns) that store different kinds of data, such as a name or an address, and,
Records (or rows) that collect all the information about a particular instance of the subject.
E.g. All the information about a company
You can define a primary key (one or more fields that have a unique value for each record) and, one or
more indexes on each table to help retrieve your data more quickly.
Query
Query in an object that provides a custom view of data from one or more tables. In Access, you can use the
graphical query by example (QBE) facility or you can write SQL statements to create your queries. You can
define queries to select, update, insert, or delete data. You can also define queries that create new tables
from data in one or more existing tables.
Form
An object designed primarily for data input or display or for control; of application execution. You use
forms to customise the presentation of data that your application extracts for queries or tables. You can
also print forms. You can design a form to run a macro or a Visual Basic procedure in response to any of a
number of events- for example, to run a procedure when the value of data changes.
Report
An object designed for formatting, calculating, printing, and summarising selected data. You can view a
report on your screen before you print it.
Data Access Page
An object that includes an HTML file and supporting files to provide custom access to your data from
Microsoft Internet Explorer. You can publish these files on your company intranet to allow other users on
your network who also have Office 2000 and Internet Explorer version 5 or later to view, search, and edit
your data.
Macro
Macro is an object that is a structured definition of one or more actions that you want Access to perform
in response to a defined event.
For example, you might design a macro that opens a second form in response to the selection of an item
on a main form. You might have another macro that validate the content of a field whenever the value in
the field changes. You can include simple conditions in macros to specify when one or more actions in the
macro should be performed or skipped. You can use macros to open and execute queries, to open tables,
or to print or view reports. You can also run other macros or visual Basic procedures from within a macro.
Module
It is an object containing custom procedures that you code using Visual Basic. Modules provide a more
discrete flow of actions and allow you to trap errors something you can't do with macros. Modules can be
stand-alone objects containing functions that can be called from anywhere in your application, or they can
be directly associated with a form or a report to respond to events on the associated form or report.
Table stores the data that you can extract with queries and display in reports or that you can display and
update in forms or data access pages. Notice that forms, reports, and data access pages can use data either
directly from tables or from a filtered "view" of the data created by using queries. Queries can use Visual;
Basic functions to provide customised calculations on data in your database. Access also has many built-in
functions that allow you to summarise and format your data in queries.
Events on forms and reports can "trigger" either macros or Visual Basic procedures.
Event
Event is any change in state of an Access object.
For example, you can write macros or Visual Basic procedures to respond to
Opening a form
Closing a form
Entering a new row on a form
Changing data in the current record
Control
Control is an object on a form or report that contains data. You can even design a macro or a Visual Basic
procedure that responds to the user pressing individual keys on the keyboard when entering data.

Features
Users can create tables, queries, forms and reports, and connect them together with macros.
Access stores all database tables, queries, forms, reports, macros, and modules in the Access Jet
database as a single file.
The best ito
What is Microsoft Access Used For?
A Brief MS Access Tutorial
Very simply, Microsoft Access is an information management tool
that helps you store information for reference, reporting, and
analysis. Microsoft Access can help you overcome the
limitations found when trying to manage large amounts of
information in Microsoft Excel or other spreadsheet applications.
Bookmark this page
Table of Contents
The ProblemThe SolutionHow MS Access WorksWhen Should I
Use Microsoft Access?Getting Started with AccessDo I need MS
Access 2007 or Access 2010?How do I access Microsoft
Access?What if I don't have time to learn Access Database
design?
The Problem
A spreadsheet program is a terrific tool for maintaining and calculating small sets of
information. Microsoft Excel is easy to understand, create column names, enter your data, create
formulas, and you're on your way. You can sort, filter, and format the data quickly and easily. But
spreadsheets are not ideal for handling hundreds of records where you need to have "one version of the
truth" for something like a customer, a contact, or main "thing" you need to track. It is very easy to
introduce errors into a spreadsheet, which then makes analysis, summing, and reporting very
challenging. The image below provides a quick example of several key challenges spreadsheets face.



The Solution: Store Related Information Together, Eliminate
Duplication
The value any database can provide is to store related information in one place, and then let you connect various different things together
(sometimes called "entities" in database speak). You store one version of the truth for any given thing, like a client, a DVD, or an order. Some of
the major benefits to using a database are:
1. Fewer errors and inconsistencies. Maintaining one version of the truth for the things you need to track minimizes the potential for duplication, errors,
and inconsistent values. In the Excel example above, customer names, contact phone numbers, and product names are misspelled, transposed, and
abbreviated in different forms. Imagine trying to create a report or graph in Excel that shows an accurate picture of your sales or other key
performance indicators.
2. Higher productivity. You and others working in your database need only change a single record and all other related things in your database will
automatically "see" the change. In our Excel example, you would need to change every occurrence of a customer's name. Find and replace wouldn't
necessarily catch that a customer's name is spelled six different ways. In a database, there is only one customer record to change. Every other record
(orders, contacts, etc) that relates to that customer record will never need to change because they are joined to the customer.
Helpful Access Tools
Designer
Easy-to-use wizard helps
you create Access
databases in minutes
without being an expert

UI Builder
Essential features for any
Access application

Dashboard Builder
Create stunning Access
dashboards without being
an SQL guru

Visit our Microsoft
Access catalogue for more
products

How does a Microsoft Access database work?
Microsoft Access works in the same manner any database does, by storing related information together,
and letting you create connections (commonly called relationships) between different things. The
relationships between two different things in MSAccess can be very simple (such as a contact at a
customer and the customer itself) or complex. In the example below, the blue boxes represent the
major things we're tracking in our MS Access database tables, and the reports at right show how you
can join the related information for analysis and reporting.

Data is stored in Microsoft Access tables (think of them as mini-spreadsheets that store only one type of
thing). A table can have many fields (think of them as columns in your spreadsheet). Each field in a
table can be set up to allow or prevent users from entering certain information (for example, you could
say one field only accepts dates, another can only allow a user to enter a numeric value, while another
lets them enter anything they want).
Once you have your MS Access tables, fields, and relationships set up, you can create data entry forms
that use those tables to store your information and later create reports with the data. Microsoft Access
forms are incredibly easy (and fun) to design with a wysiwyg form design tool. And you can use MS
Access forms to simplify data entry for users by grouping related fields together, and hiding fields they
don't need to enter. The Microsoft Access Command Button Wizard even helps you to create simple
buttons for your forms without understanding how to create macros and Visual Basic.

MICROSOFT PUBLISHER
Microsoft Publisher is a desktop publishing software application capable of producing greeting cards,
certificates, newsletters and other printed publications. The software comes complete with a wide
range of pre-installed document templates, with more available free of charge for download from
Microsoft's online service.
OUTLOOK
Microsoft Outlook is an e-mail client and personal information manager (PIM)that's available as part
of Microsoft's Office suite. Many corporations utilize Microsoft Outlook in conjunction with Microsoft Exchange
Server and Microsoft SharePoint Server for employees to coordinate meetings, calendars and shared mailboxes and
folders.
A version of Microsoft Outlook for Windows Mobile devices, Outlook Mobile, enables users to synchronize their
Outlook data to their smartphones. Additionally, numerous Outlook add-ons are available for integrating Microsoft
Outlook with BlackBerry and other mobile smartphone devices.
What is Microsoft Outlook?
Microsoft Outlook is the email client included with the Microsoft Office suite. It is
designed to operate as an independent personal information manager, as an Internet
mail client, or in conjunction with the Microsoft Exchange Server for group
scheduling, email, and task management. It manages email, calendars, contacts, tasks,
to-do lists, and documents or files on the hard drive. Outlook helps you communicate
through email, phone support, and group scheduling capabilities. Outlook also helps
you share information by means of public folders, forms, and Internet connectivity.
Outlook juggles scheduling, groupware, personal information (contacts, tasks), email,
and documents all in one place, and allows you to create and view information using a
consistent interface.
You can find information easily with Windows shortcuts, which let you navigate to
any private, public, or file system folders. Outlook Journal helps you find a document
based on creation date and name.
Outlook lets you arrange information any way you want to see it. You can apply any
of Outlook's standard five views to information, or you can customize a view using
the Field Chooser and Group By Box features.

ONENOTE
Microsoft OneNote (formerly called Microsoft Office OneNote) is a computer program for free-form
information gathering and multi-user collaboration. It can gather users' notes (handwritten or typed),
drawings, screen clippings, and audio commentaries and share them with other users of Microsoft
OneNote over the Internet. OneNote is available as an application for Windows, iOS, Android, Windows
Phone, and Symbian. Notes can also be edited from a web browser. A metro version has been released
to the Windows Store for beta testing.
Windows Movie Maker

Windows Movie Maker (formerly known as Windows Live Movie Maker, codenamed Sundance, for
Windows 7) is a video editing software that is a part of Microsoft's Windows Essentials software suite.
Windows Movie Maker offers the ability to create and edit videos and then publish them
to SkyDrive, Facebook, YouTube, and Flickr free of charge.

The purpose of Windows Movie Maker is for people to create personal videos on their computers.

Question: What is Windows Movie Maker?
Answer:
Windows Movie Maker is a presentation software program that comes already installed (in most cases) on all Windows
computers.
Windows Movie Maker is a fun and easy to use video editing program that allows you to make home movies, photo albums
and business presentations. It is a great starter tool to learn the basics of video editing. It is also widely used in schools as a tool
for class projects and allows students and teachers to create wonderfulgraduation presentations of all the goings-on that took
place in the school year.
Still pictures, other video clips, sounds, music and narration can all be added to a Windows Movie Maker project.
Add titles and rolling credits to give a professional look to your movie. The final version of your project can
be exported to a variety of formats that can be read on other computers and on DVD players. They can
also be saved in formats so that they are ready to upload to your webpage.

ADOBE PHOTOSHOP
Adobe Photoshop Elements 11 software helps you enhance your photos with easy-to-use
picture editing options, share your photos, and more.
Adobe Photoshop is hands down, the most popular program for creating and modifying images.
What is Adobe Photoshop and
how does it work?
Image and Graphic Editing Questions
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Adobe Photoshop is a graphics editing application popular for it's extensive amount of
features. Photoshop is also, currently, the leading graphics editing application.
More Info
Photo shop is also an image creation software as well as an editor. Photo shop can create
any effect or style needed in a drawing or painting or layout. There are graphic software
that can do specialized work faster and more efficient than Photo shop (such as painter for
realistic paint effects), but Photo shop can do it all in one program.
The basics of Photo shop are easy to learn, even the CS versions. They are very intuitive,
and there are several ways to do almost everything to work with an individual's style of
drawing and skill level yet you can spend years learning all the pro level features.
Photo shop works by altering individual pixels in an image as opposed to a vector drawing
program that draws with points, lines and objects mathematically. Photo shop is best with
images that have complex textures, blends and photo realism, but Photo shop is also very
good at vector drawing as long as the image doesn't need to be scaled and you don't need
specialized CAD drawing tools