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SG24-5649-00
SG24-5649-00
Take Note!
Before using this information and the product it supports, be sure to read the general information in
the Special Notices section at the back of this book.
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . v
. . . . . . . . . vi
Comments welcome . . . . . . . . . . . . . . . . vii
1 cc:Mail basics . . . . . . . . . . . . . . . . 1
What is the front-end software . . . . . . . . . . . 2
What is a cc:Mail post office . . . . . . . . . . . . 2
Compatibility between versions . . . . . . . . 2
User files . . . . . . . . . . . . . . . . . . . . . . 3
Main message store . . . . . . . . . . . . . . . . 3
Post office control files . . . . . . . . . . . . . . 3
What are the administration utilities . . . . . . . 4
The Admin utility . . . . . . . . . . . . . . . . . 4
The Router utility . . . . . . . . . . . . . . . . . 4
The team that wrote this redbook
......
What are calllists . . . . . . . . . . . . . . . . . . .
cc:Mail directory terminology . . . . . . . . . . .
Aliases . . . . . . . . . . . . . . . . . . . . . . . . . .
Considerations before the migration . . . . . . .
Summary . . . . . . . . . . . . . . . . . . . . . . . .
4
5
5
6
6
6
.................
.....
.......
Configuring the Domino server . . . . . . . .
Configuring the cc:Mail post office . . . . . .
10
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11
22
23
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The cc:Mail Post Office document . . . . . . .
The Connection document . . . . . . . . . . .
The cc:Mail MTA Server document
...........
........................
3 Operating the cc:Mail MTA . . . . . .
Summary
.........
........
.......
Populating the cc:Mail directory . . . . . . . .
Bulletin board coexistence . . . . . . . . . . . . .
cc:Mail MTA server configuration . . . . . .
cc:Mail post office configuration . . . . . . . .
Performing the bulletin board
synchronization . . . . . .
Public mailing list titles
..........
...............
29
32
34
35
37
37
39
39
42
42
43
44
45
47
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47
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47
24
48
49
50
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50
iii
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Hardware and software requirements . . . . . .
Preparing to migrate cc:Mail users . . . . . . . .
General administrative tasks . . . . . . . . . .
Notes and Domino preparation tasks . . . . .
cc:Mail preparation tasks . . . . . . . . . . . .
Installing the Domino Administrator
client with the migration tools
.......
52
53
53
54
54
55
58
.....
Running the Upgrade Wizard . . . . . . . . . .
Starting the Upgrade Wizard . . . . . . . . .
Selecting your user name . . . . . . . . . . .
Selecting an upgrade method . . . . . . . .
Selecting upgrade options . . . . . . . . . . .
Selecting archive conversion options . . . .
Performing the upgrade . . . . . . . . . . . .
Checking if the migration was successful . . . .
Summary . . . . . . . . . . . . . . . . . . . . . . .
130
136
137
140
140
141
143
146
......
66
......
67
84
.....
.......
90
.....
94
. . . . . 99
Checking the Notes log file . . . . . . . . . . . 99
Looking at the Domino Directory . . . . . . 100
Checking the migrated Notes mail
files . . . . . . . . . . . . . . . . .
......
103
.....
105
107
......
........
115
....
.......................
115
116
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117
118
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124
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Configuring the general settings . . . . . . . .
Migrating Organizer data . . . . . . . . . . . . .
Define Source section . . . . . . . . . . . . . .
Click the Button to Export section . . . . . .
Define Destination section . . . . . . . . . .
Click the Import Button . . . . . . . . . . . .
Reopen this document to see statistics
section . . . . . . . . . . . . . . . . . .
...
Summary . . . . . . . . . . . . . . . . . . . . . . .
Special notices . . . . . . . . . . . . . . . .
Related publications . . . . . . . . . . . .
International Technical Support
Organization publications
.........
Redbooks on CD-ROMs . . . . . . . . . . . . . .
How to get ITSO redbooks . . . . . . .
IBM intranet for employees . . . . . . . . . . . .
IBM redbook fax order form . . . . . .
Index . . . . . . . . . . . . . . . . . . . . . . . . .
ITSO redbook evaluation . . . . . . . .
148
154
155
156
158
160
160
161
163
163
164
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169
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179
Preface
This redbook describes how to move from an environment based on Lotus
cc:Mail to an environment based on Lotus Domino R5.
The first chapter provides an introduction to terms and concepts specific to
cc:Mail. It is intended for those readers who are knowledgeable in the target
messaging system, which is Lotus Domino, but require a high-level
knowledge of the source messaging system, which is cc:Mail.
Chapter 2 discusses in detail the cc:Mail Message Transfer Agent (MTA).
First, the pre-installation tasks are covered, followed by a description of the
installation process. After that, details are given on the configuration of the
MTA using the Configuration Assistant. Finally, the chapter covers how to
fine-tune the cc:Mail MTA configuration.
Chapter 3 documents how to operate the MTA. This includes topics such as
setting up connectivity between cc:Mail and Domino as well as directory
synchronization and bulletin board coexistence.
Chapter 4 explores aspects relating to the migration of cc:Mail users and
their data to Domino R5 using the administrator-based Domino Upgrade
Services. First, the chapter provides tables listing the Notes/Domino
equivalents for migrated cc:Mail data and Organizer data. Then it shows
how to prepare cc:Mail users for migration, before describing how to install
the Domino Administrator client with the Domino Upgrade Services. Finally,
it demonstrates how to migrate users from cc:Mail to Domino R5.
Chapter 5 discusses how to migrate personal cc:Mail data using the Upgrade
Wizard that is provided with the Notes client. The chapter starts out by
presenting a table that lists the equivalents for personal cc:Mail information
migrated to Notes. Following that, it describes how to install the Notes client
with the Upgrade Wizard. It shows how the administrator can prepare and
send an upgrade notification message to the user. Finally, it gives details on
how the users can migrate their personal cc:Mail information to Notes R5.
The last chapter in this redbook discusses the steps involved in migrating
stand-alone Organizer data to Domino R5 using the user migration tool.
This redbook was written for customers, IBM and Lotus business partners,
and the IBM and Lotus community, who are involved in migrating cc:Mail
customers to Lotus Domino R5.
Comments welcome
Your comments are important to us!
We want our redbooks to be as helpful as possible. Please send us your
comments about this or other redbooks in one of the following ways:
Fax the evaluation form found at the back of this book to the fax number
shown on the form.
Preface vii
Chapter 1
cc:Mail basics
cc:Mail is a cross platform, LAN-based messaging system. Configured and
monitored correctly, it is stable and provides reliable message delivery.
It is a store-and-forward mail system that uses file locking to control
message flow.
As a product, cc:Mail can be divided into three sections:
Aliases
Summary
DB8
Lotus Domino
X
Release 5.x
Releases 6-8
User files
Each user has a separate file for their personal information. In DB6, these
files always started with USR. These files are known as U files within DB8.
The following information is kept within these files:
Personal Internet address (this is for DB8 only in DB6, these addresses
are kept in the privdir.ini file located in the users personal cc:Mail
directory).
Users can create personal cc:Mail archives. The location of the archives
depends on the setting in the wmail.ini file. In general, by default, the
archives are saved in the users personal cc:Mail directory.
Master index
Directory store
Message index
In DB8, this one file has been split into three files: ccpodd, ccpods, ccpomi.
Local directory entry a local user whose mailbox resides on this post
office, and who accesses mail over the network.
A LAN-based user whose mailbox does not reside on this post office.
A mobile user whose mailbox does not reside on this post office.
A post office that communicates to this post office via another post
office.
Aliases
Aliases are created for users who receive mail from two or more different
names. Aliases are sometimes used to temporarily forward mail from one
user to another. Users that are aliased do not need to be located on the same
post office.
VIM applications any applications that use VIM calls to the cc:Mail
post office will not work against a Domino directory. Application
developers need time to recode applications so that the applications can
talk to the Domino server. This includes applications that use the cc:Mail
tools Import and Export.
Summary
This chapter addresses Domino administrators who require a quick
overview of cc:Mail. We covered the general architecture of the product,
and gave a short description of some of the key administration tools. We also
provided a number of short descriptions of the major cc:Mail terminology.
Chapter 2
Installing and configuring the cc:Mail MTA
This chapter describes how your cc:Mail and Domino environments can
coexist using the cc:Mail MTA. The following topics are covered:
Pre-installation tasks
Summary
Pre-installation tasks
Before installing the cc:Mail MTA, there are several tasks you will need to
perform first:
1. If you are upgrading from a previous release of the cc:Mail MTA, make
sure all pending mail messages have been processed. Shut down the
Notes Router, then, a few minutes later, stop the cc:Mail Router or
Routers that communicate with the MTA.
2. Shut down the Domino server.
3. We recommend that you back up the Domino program and data
directories. This information typically resides in the LOTUS\DOMINO
and LOTUS\DOMINO\DATA directories, respectively.
4. Verify that you have Designer access to the Domino Directory.
Note If you are upgrading from a previous release of the cc:Mail MTA,
you also need Designer access to the MTA server database.
5. Make sure you remember your Domino server password if you
specified one.
6. Make sure the Domino domain name is not the same as any post office
name. If it is the same name, the post office will need to be renamed.
7. If you install the cc:Mail MTA on a server where another MTA is already
installed, for example, the SMTP MTA, and you have modified the
MTATBLS.NSF database for that MTA, make a copy of MTATBLS.NSF.
7
To do so, choose File - Database - New Copy. After you have installed
the cc:Mail MTA, reapply the local modifications from the copy to the
MTATBLS.NSF file created by the install process.
8. In a Windows NT environment, ensure that the Domino program
directory (typically C:\LOTUS\DOMINO) is in your path. Otherwise,
install will fail with a message that a DLL cannot be found.
Note If you deselect the option called When Done Unzipping Run:
SETUP.EXE, the install process will stop after the files have unzipped.
You will then have to manually start the process by double-clicking on
the SETUP.EXE.
4. A prompt will appear once the unzip has finished. Click OK.
5. Setup displays a Welcome dialog. Click Next.
6. The following screen tells you to shut down your Domino server if it is
still running. It also warns you to back up the MTATBLS.NSF file if you
have modified it, for example, to install the SMTP MTA.
9. The next dialog box informs you of the space required to install the
MTA, and the space available on the machine. It also gives you the
option of a typical install and a custom install.
Note Use typical install unless you have a specific need to perform a
custom install.
10. We selected the custom option to demonstrate what options are
available. Click Next to proceed.
11. The Lotus Notes cc:Mail MTA files are copied to your Domino server.
The graphic on the left of the screen shows you the progress of the files
being transferred.
When setup displays the message saying Setup has completed
successfully, click OK.
12. If you created a backup of the MTATBLS.NSF before you started the
Setup program, add the newly installed MTATBLS.NSF to your Notes
desktop (File - Database - Open). Then apply the changes to your backup
copy of MTATBLS.NSF using copy and paste, and replace the new
MTATBLS.NSF file with your modified backup copy.
4. Click Open. This opens the cc:Mail MTA Config Assistant database. You
may get the following message:
5. Click Yes. The view pane of the Configuration Assistant database shows
the following information:
Note We are using cc:Mail MTA Release 4.6.5 even though the figure in
the upper left hand indicates cc:Mail MTA v2.0.
Read the information displayed, especially the Information You Need to
Gather section. Ensure you collect all of the required information, such
as the correct cc:Mail TCPIP ports and addresses.
6. Once you have finished reading, click the Continue button at the top of
the view pane. Notice that a checkmark appears next to the Before You
Begin section in the navigator pane.
2. Click OK. The Enter PAB Filename dialog box appears. Type the path
and file name of the servers Public Address Book, and make sure to
include the .NSF file extension.
2. Click OK. The MTA Server form is displayed in the view pane of the
Configuration Assistant. Notice how the Set Up or Select the MTA server
section in the navigator pane has changed to reflect the selected server
name. In our case, it now reads: MTA Server: MTASRV1/ILICDOM.
4. The pre-filled field values are based on defaults pulled from the Domino
server. We left the cc:Mail MTA Password field unchanged. We changed
the cc:Mail MTA Work Path field to show c:\lotus\domino\data\
ccmta_work, which was the work directory we had previously specified.
Note For better performance and availablity, it is recommended not to
specify the work path on a network drive.
Caution The work path must already exist. Otherwise, the MTA will
report an error when attempting to load.
5. Ensure the Foreign cc:Mail Domain field shows the appropriate value.
This is used when a cc:Mail user sends a message to a Notes user. If the
cc:Mail user is not in the Public Address Book, the MTA will append this
foreign domain name to the senders name. This ensures that the mail
item can be sent back if the recipient chooses to reply.
In our case, the name of the foreign cc:Mail domain was
ccMTA-MTASRV1.
6. Click the arrow next to Protocol to display the available options.
7. The Protocol field specifies the network protocol the MTA will use to
communicate with the cc:Mail post office. The MTA must communicate
on the same protocol as the cc:Mail Router. The options that are
available are SPX, TCP/IP at port address Port 21, or TCP/IP at port
address Port CC0.
Note All versions of Router prior to Version 5.14 use Port 21. Router
5.13 can use either Port 21 or Port CC0. Beginning in 5.14, the default
port number is CC0. This change was introduced because other
applications sometimes used Port 21.
8. We selected TCPIP Port CC0.
9. Click OK.
10. Click the arrow next to Message Conversion to display the options
available for the Services available Field.
11. Select the type of conversion you want. You can choose one of the
following conversion types:
Message Conversion
Message Conversion and Directory Conversion
Message Conversion and Directory Conversion and Bulletin Board
Conversion
We selected Message Conversion and Directory Conversion.
12. Save and close the document. A checkmark has been placed next to
MTA Server: MTASRV1/ILICDOM.
3. Click OK. This opens a form that lets you specify information for the
cc:Mail Post Office Server document.
8. The check box next to Do you want to turn on call scheduling for this
post office? will initiate calls from Domino. By default, the MTA calls
the post office once every six hours between 8 AM and 10 PM, seven
days a week. After you finish using the Configuration Assistant, you can
modify this schedule by editing the Connection document for this post
office.
9. The Protocol field shows the transport method you will be using to
connect cc:Mail and Domino. This is a non-editable field, and the value
is automatically gathered from the Server document.
10. In the Net Address field, type the network address of the machine where
your cc:Mail Router is running. In our example, we specified a TCP/IP
address.
11. The Target Public Address Book field should show the file name of the
Domino Directory into which the cc:Mail directory will be populated.
This does not have to be the main Domino Directory. It can also be a
secondary directory, cascaded under the main Domino Directory.
12. The Source Public Address Book field should show the file name of the
Domino Directory from which the cc:Mail directory will be populated.
There can be multiple address books listed here.
13. Save and close the document. You can now see a checkmark next to
Provide post office information ILIChub.
Note The Configuration Assistant has also created the following two
documents:
A Connection document for the cc:Mail post office
A Foreign Domain document to route mail to cc:Mail users whose
names are not in the Domino Directory.
Updating the Public Address Book
The following steps apply the proposed changes to the Domino Directory.
1. Click the Continue button to move to the next step, which is Upgrade the
Public Address Book.
2. Click Yes to confirm that you want to update the Public Address Book.
3. Click OK on the dialog box which tells you that the Public Address Book
has been updated.
4. Scroll down the view pane of the Configuration Assistant and check for
changes listed in the Public Address Book Changes section.
Starting to set up the MTA in cc:Mail
Next, you need to set up the MTA in cc:Mail. Click the Continue button. The
view pane gives you instructions on how to set up the MTA in cc:Mail.
4. Click the MTAs tab, then the cc:Mail MTA tab. In our example, the
General section is displayed:
5. In the General section, note the Active message retries field, which sets
the number of times that the cc:Mail MTA attempts to reprocess an
active message on restart before it moves it to the Bad Message queue in
the CCMCWQ.BOX file. This number should be set to 1 or 2.
6. The Loop detection field in the Control section tracks how many times a
message can bounce between cc:Mail and Domino. The default is 10.
7. When the Send administrator notice of NDNs field is Enabled in the
Control section, the cc:Mail MTA administrator receives notification
whenever the cc:Mail MTA generates a Non Delivery Report for a
message. The default is Disable.
8. The Process Timeout Control section lets you define the number of
minutes before the cc:Mail MTA will restart once it has come across a
problem.
The Warning Message Timer field specifies the number of minutes that
the cc:Mail MTA will wait to hear from an MTA process before it logs a
warning message indicating that the process is not responding.
The Restart timer field specifies the number of minutes that the cc:Mail
MTA will wait to hear from a non-responsive process before it initiates
a restart. This setting takes effect only after the Warning Message Timer
has expired and if cc:Mail MTA Restart is enabled in your configuration.
This value should be at least twice the value of the Warning Message
Timer. Lotus recommends setting the Restart timer to a minimum of
30 minutes.
Chapter 2: Installing and configuring the cc:Mail MTA 25
12. The first part of this section, Control, is used to set general configurations. A useful feature in this section is the message size limit. This lets
you control the size of messages as well as the time range within which
those large messages can be passed between cc:Mail and Domino.
13. The Inbound Conversion and Outbound Conversion sections control the
messages being sent from cc:Mail to Notes and from Domino to cc:Mail,
respectively. The settings in these sections are used to ensure that cc:Mail
users can read the messages they have received from Domino, and the
other way round. We will only point out three fields from these sections:
Number of inbound message processes
This is the number of inbound (cc:Mail to Notes) message conversion
processes that the MTA will start up at initialization. The default
value is 1.
Number of outbound message processes
This is the number of outbound (Notes to cc:Mail) message
conversion processes that the MTA will start up at initialization. The
default is 1.
The combined total of the inbound and outbound message processes can
be no larger than 16. How this is split depends on your specific
environment.
cc:Mail forward information handling
This setting applies only to messages received from cc:Mail. Use this
field to set how the cc:Mail MTA handles the forward history
generated by cc:Mail. The default is to embed the forwarding history
in the message.
14. Scroll down and expand the Directory Conversion Configuration
section. It looks like this:
15. The Directory Log Level field shows the severity, or log level, of the
directory conversion messages that the MTA writes to the Notes log.
16. You would specify a value in the Propagation of names field if you use
the MTA to connect two or more post offices through a multi-domain
Notes backbone, and if you also use different user name formats in the
two post offices. This field works in conjunction with the field titled
User name format in cc:Mail messages in the Domino Server document.
For more information, refer to the cc:Mail: MTA Administrators Guide in
the section titled, About customizing information exchange.
Chapter 2: Installing and configuring the cc:Mail MTA 27
17. Registered Notes users on cc:Mail field: If you enter information on your
cc:Mail users into the Domino Directory without using directory
conversion, and then try to synchronize the directory with a cc:Mail post
office, directory conversion may consider the cc:Mail names in the
Domino Directory to be of Notes origin and will reject the changes
intended for those users.
To force directory conversion to accept changes for cc:Mail users that
already appear in the Domino Directory as Notes users, enable
Registered Notes users on cc:Mail in the Server document before you
begin using directory conversion. This setting allows directory
conversion to update the Person documents for the cc:Mail users in the
Domino Directory with the necessary information when you use
directory conversion for the first time.
18. The field titled Build Notes short name for cc:Mail users is disabled by
default, however, it should be enabled if you require every user to have
a short name. This will add a short name for those users that are
propagated to Domino from cc:Mail. The short name will always follow
the format of first initial of the first name, followed by the last name of
up to 8 characters.
19. Apply all directory update messages field: By default, each time the
update messages process initiates, it will apply only the first update
message. Enabling this option means that all update messages that are
queued will be applied. Note that this extra workload may slow down
the message conversion tasks.
20. The next twisty that can be expanded is the Bulletin Board Conversion
Configuration. In this section, you can set the bulletin board log level
and the bulletin board conversion processing interval.
21. Scroll down and expand the Message Transport Configuration section. It
looks like this:
22. If required, this is where you can change the protocol you are using to
communicate between cc:Mail and Domino.
23. You can also modify the number of inbound and outbound sessions. This
will depend on the number of listening and calling sessions that you have
in cc:Mail. The total number of inbound and outbound sessions cannot
exceed 16. For example, you can specify either 16 outbound sessions and
0 inbound sessions, or you can specify 8 outbound and 8 inbound
sessions.
24. The Number of Data Connection Lost retries setting lets you specify the
number of times that the MTA will attempt to resend a message that
causes a Data Connection Lost (DCL) to be generated by the cc:Mail
Router before it will move the message to the bad message queue in the
ccmcwq.box file. If this field is set to zero, then messages will continue to
be retried, but not moved to the bad message queue.
This enables mail to continue to flow, while saving the message so the
administrator can resolve the problem.
3. The Post Office Code Page field located in the Basics section only
requires changing if the post office that the cc:Mail MTA is connecting
to does not have code page 850 (International English) specified.
4. If your cc:Mail users are using Release 8 of the cc:Mail client, you can
enable the cc:Mail Rich Text Conversion Support field. If your post
offices are still DB6, then rich text is not supported.
5. Scroll down the post office document to view the next sections.
6. In the Basics part, the ADE Connected PO field shows the name of the
post office from which ADE updates destined for Notes will come. In
our case, this was ILILhub.
7. In the Full Name Propagation field, you can specify the way Notes user
names appear in the cc:Mail post office. Select Last(Comma) First Middle
if you want directory conversion to compose a post office directory entry
for each Notes user using the contents of the Last name, First name and
Middle initial fields of the corresponding Person document. The other
options are First Full Name, First Hierarchical Name, and Nth Full Name.
30 Moving from cc:Mail to Lotus Domino R5
8. If you select Nth Full Name in the Full Name Propagation field, you
must enter a number in the Nth Full Name Prop field. For example, if
you want to use the third full name listed in the User name field in each
Person document for the name of each Notes user to be converted to a
cc:Mail directory entry, you would type 3 in the Nth Full Name Prop
field.
If you choose to use Nth Full Name and if that full name does not exist
in the users Person document, the cc:Mail MTA will use the last full
name.
9. In the Filters part, you can limit what directory entries get propagated
between cc:Mail and Notes. You can control such things as domains,
servers, and post offices.
10. Scroll down a bit and check the Propagation part of the Directory
Conversion Configuration section.
11. Under Propagation Notes to cc:Mail, the default for Mail-In Databases is
Disabled. This does not allow cc:Mail users to send mail to Notes mail-in
databases.
12. The default for Group (to cc:Mail Mailing Lists) is Disabled. This does
not allow cc:Mail users to send mail to users in Notes groups.
Note Notes group names are propagated to cc:Mail as mailing-list
titles. If you decide to enable groups to propagate between cc:Mail and
Domino, you will need to make some custom ADE propagation changes.
You will need to open the post office entry (P) for your Domino domain
on the cc:Mail connected post office and change the propagation settings
to send and receive mailing lists (L).
13. Under Propagation cc:Mail to Notes, the default for Mailing Lists (to
Notes Groups) is Disabled. This does not allow Notes users to send mail
to users listed in cc:Mail mailing lists.
14. Alias names are propagated to Notes so that Notes users can address
mail to cc:Mail users using their cc:Mail alias names.
Note A separate Person document is created for each alias name.
Therefore, we recommend turning off the propagation of aliases.
15. When the Lotus Organizer information field is enabled, the Organizer
information will be propagated from one system to another. In the case
of cc:Mail to Notes propagation, the contents of the Organizer comment
fields will appear in the Person document in Notes as a hidden field.
If you are planning for either coexistence between Organizer and
Notes/Domino, or migration of Organizer data to Notes, then you
should enable this option.
16. Scroll down a bit and check the Message Transport Configuration
section. The cc:Mail MTA Configuration Assistant should have correctly
populated the settings in this section.
3. Under the Basics tab, the Connection type field should show a value of
cc:Mail.
4. The Source server field should show the name of the Domino server that
is running the cc:Mail MTA.
32 Moving from cc:Mail to Lotus Domino R5
5. The Source domain field should show the name of the Domino domain
that is running the MTA.
6. The Use the port(s) field should show the port used by the MTA to
connect to the post office.
7. The Destination post office field should show the name of the cc:Mail
post office to which the MTA will connect.
8. The Destination domain field should show the name of the Domino
domain that is running the MTA.
9. Select the Schedule tab. It looks like this:
10. In this section, you may want to change the Repeat interval of field to
better reflect the needs of your environment. For the purpose of our test
environment, we changed it to a very low value so that we could quickly
test connections as required.
Tip You may want to set up multiple Connection documents if you
want the MTA to call Router more frequently during peak times, for
example, and less frequently during off-peak times.
However, avoid overlapping Connection documents that contain the
Call Post Office task. The cc:Mail MTA can use only one outbound
calling session for a specific post office, and conflicts between
Connection documents can cause unexpected calling behavior.
11. The cc:Mail tab should look like this:
12. The Configuration Assistant will update the Tasks settings. If you
require, you can change this setting by displaying the available options.
The following keyword box appears.
13. Select the options that you require and click OK.
14. If you have made changes, save the document, then close it.
2. Open the document for ccMTA-MTASRV1. There are only two settings
in this document that can be changed. These can be found in the Mail
Information tab. It would be very unusual to have to change either of
these settings. In our case, it looked like this:
Summary
This chapter first provided information on the tasks you would typically
complete before installing the cc:Mail MTA.
We then described how to install the cc:Mail MTA on Windows NT, and
how to use the Configuration Assistant to configure the MTA. This process
consists of a number of steps to be performed on both the Domino server
side as well as the cc:Mail post office side.
Finally, we documented how to fine-tune the configuration by changing
specific values in several documents created by the Configuration Assistant.
Chapter 3
Operating the cc:Mail MTA
In this chapter, we will look at everyday operations of the cc:Mail MTA.
The following topics are covered:
37
4. The cc:Mail MTA will automatically accept the connection from the
cc:Mail Router. It knows that the call comes from the cc:Mail Router
because the call is made on TCPIP Port CC0. This connection will send
both inbound and outbound messages, as shown in the following figure:
The cc:Mail Router will continue calling the cc:Mail MTA every five
minutes. This time frame can be adjusted depending on the amount of
mail flowing between the two environments.
The Domino server applies the ADE messages, which creates a Person
document in the Domino Directory for each cc:Mail user.
This is what the synchronization process looks like:
The mail tab on a Person document for a cc:Mail user will look like this:
This command generates an ADE message that includes the names of all
the Notes users listed in the Directory. This message is stored in the
CCMAIL.BOX database file.
2. The synchronization message must be sent to cc:Mail, which can be done
by typing the following:
tell ccmta call poname=po_name (in our case: ILIChub)
4. Open the cc:Mail Post Office Server document of the post office your
cc:Mail MTA connects to in edit mode.
5. In the Propagation section, enable Mail-In databases from Notes to
cc:Mail and enable Bulletin Boards from cc:Mail to Notes, as shown in
the following figure:
4. Make sure the Domino domain post office entry is configured to send
and receive bulletin boards. To do so, enable the B flag on the send and
receive side of the propagation settings this is done by default with a
broadcaster-to-broadcaster relationship.
5. Run a directory synchronization between cc:Mail and the cc:Mail MTA
server. This can be done from either the cc:Mail Router or through a
directory synchronization request from the cc:Mail MTA to cc:Mail.
Important Any time you wish to exchange a new bulletin board title
between cc:Mail and Domino, you will need to perform the steps listed
above.
This command will create a special ADE message that will be sent to the
cc:Mail MTA.
3. From the cc:Mail MTA, type the following command:
tell ccmta applyade
This applies the bulletin board titles to the Domino Directory. The
bulletin board titles can be found in the Mail-In Databases and
Resources view of the People and Groups tab, as shown in the following
figure:
Note All the bulletin boards start with a # (the pound sign) and they
all refer to CCMTABBX.NSF as their database. A template for this
database was added when the cc:Mail MTA was installed.
4. The last command that needs to be typed at the cc:Mail MTA console is:
tell ccmta applybbx
Tip If the bulletin board messages do not get added to the database,
make sure that all the bulletin board titles exist as categories in the
cc:Mail Bulletin Board Exchange database. If this is not the case, go
through the steps outlined in this chapter one more time.
If you do not want to propagate all of the group titles into the cc:Mail post
office directory, you can make a small configuration change.
1. Open the Domino Administration client.
2. Select the group you do not want propagated.
3. Change the Foreign directory sync allowed field from Yes to No. This
can be found on the Administration tab.
Once you have selected the groups that you wish to propagate, follow these
steps:
1. Open the Domino Administration client.
2. Open the cc:Mail Post Office document in edit mode.
3. Enable the field called Groups (to cc:Mail Mailing Lists) under
Propagation Notes to cc:Mail. This is shown in the following figure:
Summary
This chapter described aspects relating to the operation of the cc:Mail MTA.
First, we covered how to initiate the connection between cc:Mail and
Domino using either the cc:Mail MTA or the cc:Mail Router.
Then we documented how to synchronize the two directories by populating
the Domino Directory with cc:Mail user names and then populating the
cc:Mail directory with Domino user names.
Finally, we provided details on bulletin board coexistence, and how you can
synchronize public mailing list titles into the Domino Directory.
Chapter 4
Migrating from cc:Mail to Domino R5 using
Domino Upgrade Services
This chapter discusses one of the migration tools provided by Lotus Domino
R5. We will cover the administrator-based Domino Upgrade Services (DUS).
The migration tools based on the Domino Administrator client enable you
to import cc:Mail users and groups from a selected server-based post office,
register them as Notes users, and migrate the contents of their cc:Mail
mailboxes to Lotus Domino R5 mail files. The tools also convert
Organizer 2.x Group Scheduling files (.OR2 files) to Lotus Notes data.
The following topics are covered in this chapter:
Checking the logs and verifying that the migration was successful
Imports local users, groups and passwords from the post office (users in
the directory whose locations are designated as L or R ) and creates
entries for them in the Domino Directory.
Migrates the contents of mailboxes from the cc:Mail post office server
Converts Organizer 2.x for cc:Mail Group Scheduling files (.OR2 files)
into Notes group scheduling format (.NSF)
The cc:Mail to Notes migration tool supports migrating users who are
currently using the cc:Mail Release 6.3x client. After the migration completes,
the cc:Mail 6.3x client accesses a mail file on the Domino server, rather than a
mailbox on the cc:Mail post office.
Items in cc:Mail
Archives
Not migrated*
Bulletin boards
Discussion databases
Not migrated
Clipboard folder
Not migrated
Message date
Message date
Message priority
Not migrated
Password
Password
Domino Directory
Not migrated ++
Return receipts
Return receipts
Rules
Not migrated
Trash folder
Not migrated
Not migrated
*Archives are not migrated by the migration tool in the Domino Administrator, but
after you migrate users, they can run an Upgrade Wizard at their workstations to
migrate their message archives.
**For cc:Mail Release 8 clients, the migration converts nested folders and the
messages they contain.
***The migration tool preserves the message status in cc:Mail messages marked as
Urgent (an exclamation mark appears next to the message in the Notes Inbox or
folder). However, Notes does not assign a special status to migrated cc:Mail
messages that were marked Low priority.
****During migration, rich text attributes such as color, font style, font size,
underlining, boldface, bullets, embedded objects, and doclinks are not preserved.
+Private mailing lists are automatically sent to users in a Notes message attachment.
Users then run an Upgrade Wizard at their workstations to migrate these lists to
their Notes Personal Address Books. The Upgrade Wizard also migrates private
addresses that cc:Mail Release 2.x and 6.x clients maintain locally in the file
PRIVDIR.INI. The Upgrade Wizard does not support migrating private addresses
for cc:Mail Release 8.x clients.
++All migrated messages are marked unread.
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 51
Comments
Address
Mailed to user
Alarm
Alarm*
Anniversary
Calendar anniversary
Calendar appointment
Calendar appointment
Call
To Do task
Categories
Category
Cost Code
Not migrated
Not migrated
Link
Not migrated
Notepad page
Personal Journal
Mailed to user
Preference options
Not migrated
Planner event
Calendar event
Repeating entry
Repeating entry**
Not migrated
Not migrated
To Do tasks
To Do tasks
Not migrated
*An alarm is migrated only if the resulting Notes record type also supports alarms.
**Repeating items migrated to the Notes Calendar use the Notes Release 4.5 repeat
structure, not the R5.0 repeat structure. Repeating entries migrated to the Notes To
Do view appear as individual entries and no longer are designated as Repeating or
include the repeating entry symbol.
***Meeting invitations are migrated only if a user has responded to them. Users need
to process any pending meeting notices they want migrated.
Windows NT
The Lotus Notes client was running on a Netfinity 3000 with the following
software:
Note We recommend that you use a dedicated machine to run the Domino
Administrator client to perform the migration. This way, the migration
process will not affect the regular Domino operation nor will it affect mail
and database servers.
Verify that you have purchased the appropriate Notes client license for
each cc:Mail user you are migrating.
Decide how your cc:Mail gateways will map to Domino domains for
routing mail to external mail systems
Verify that you have access to the certifier IDs and passwords for the
Domino organizations and organizational units where you are
registering users.
Verify that you have Editor, Designer, or Manager access rights to the
Domino Directory on the Registration Server.
(Optional) Create a Notes group to which you can add migrated users.
Check for any names with invalid characters in the cc:Mail directory.
Notes only supports letters (including National Language Support
characters), numbers, ampersand, apostrophe, hyphen, period, space
and underscore for registered user names. A cc:Mail name may contain
characters that are not valid in Notes. Trying to register cc:Mail users
with invalid names results in processing errors.
Familiarize yourself with how the migration tool parses cc:Mail name
formats. Certain name formats and characters may not be converted
correctly during migration. To ensure that all migrated users are created
with appropriate Notes names, it may be necessary to edit certain names
either before or after migration.
Description
Example
Components
Example
Single name
ssalani
Last name
First name
Middle initial
ssalani
<blank>
<blank>
First Last
Susan Salani
Craig Van
Horn
Jo Anne
Lordan
Last name
First name
Middle initial
Last name
First name
Middle initial
Last name
First name
Middle initial
Salani
Susan
<blank>
Van Horn
Craig
<blank>
Anne Lordan
Jo
<blank>
continued
Description
Example
Components
Example
Lynn Lordan
Cheryl
<blank>
Kaplan
Judy
J.
Lordan
Jo Anne
B.
Van Horn
Craig
R.
Salani
Susan
<blank>
Van Horn
Craig
<blank>
Malone
Derek
K.
Rutherford
Robin
R.
Van Horn
Jo Ann
B.
Make sure all users being migrated have passwords assigned. If the
cc:Mail password is blank, null, or zero-length, the migration of the user
will fail. If you have a cc:Mail user with this type of password, change it
to a non-blank password in cc:Mail. Also be aware that if a cc:Mail user
has never logged on or changed his or her password initially, the
migration tool will fail.
Tip In cc:Mail, the administrator can also change the password for
some or all users (batch mode) of a post office by using the cc:Mail
Import/Export programs.
Note The cc:Mail migration tool does not support the selection in the
Migration Options box to Generate Random Passwords for users who
do not have passwords assigned.
Take the post office offline to make it inaccessible to users. You could do
that by changing the directory name or revoking the users access rights
to the existing directory.
Note Do not shut down the post office. If you shut down the post office,
the migration tool will fail, because it cannot access it using the Mail
Engine API (MEAPI).
Send any in-transit cc:Mail messages. Post office mail queues are not
migrated. Clear all Post Office Message Queues and Router Express calls
with Send Only.
Back up the cc:Mail post office being migrated. This backup preserves
the state the post office was in before you run the maintenance utilities.
Having a backup lets you safely restore the post office if there are any
problems during the migration. It is recommended that you back up the
entire post office directory.
Verify the integrity of the post offices you are about to migrate by
running regular maintenance. See the Lotus cc:Mail Administrators Guide
for more information about using the cc:Mail maintenance tools.
Create a second backup of the post office that preserves the state the post
office was in after you ran the maintenance utilities.
7. Click Next.
60 Moving from cc:Mail to Lotus Domino R5
8. The following screen lets you specify the hard disks and directories
where you want to install the Lotus program and data files. We decided
to install them to drive D: into the directories shown in the following
window (default directories).
In the next window, you can choose which clients and/or features you
want to install.
11. From the list of components to install, check Migration Tools and click
the Change button. The following window is displayed:
12. You will see that all of the migration tools are selected by default. Since
this section of the redbook describes how to migrate cc:Mail users with
the administrator-based tools, we made sure that cc:Mail Admin
Migration Tools was selected and all the other ones were unchecked.
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 63
14. You can leave the defaults or change the name of the Program Folder.
Click Next to continue.
15. After all the files have been successfully copied to the computer, the
Lotus Product Registration window appears.
16. You can fill out the registration form now if you wish, or leave the
registration by clicking on Exit. We decided to register later and selected
Exit. The following window appears telling you that you have successfully finished the Lotus Notes installation.
4. When the Domino Administrator client is started for the first time, it
always connects to the local machine, which might not be a Domino
server, for example, when an administrator works from a Notes client.
The name of the server you are currently connected to is shown under
the administration tabs. The previous picture shows that we are
connected to the local machine. You can select the server you want to
connect to by either clicking on the Domain icon in the bookmark bar or
by choosing File - Open Server as shown in the following picture:
5. The following window lets you choose or specify the Domino server to
which you want to first connect and then migrate the cc:Mail users.
We selected MIGSRV1/ILICDOM as our migration server.
6. Click OK to continue.
The Domino administrator will connect to the server specified in the
previous picture.
2. Click the People button and select Register. The following window
appears asking you for the certifier password. Since you are going to
register the cc:Mail users you want to migrate first, you need to have the
Domino certifier ID and the password available.
4. Check the name of the Domino server displayed next to the Registration
Server button. If you want to change the Domino server where you want
to register your cc:Mail users, click the Registration Server button and
select the server you want. In our scenario, we used server
MIGSRV1/ILICDOM as the registration server, as shown in the previous
picture.
2. From the People and Groups Migration dialog box, open the Foreign
directory source list. You will get a list of foreign mail system directories
as shown in the following window:
3. Select cc:Mail Users from the Foreign directory source list. The cc:Mail
Post Office Information dialog box is displayed:
The initial window will show both cc:Mail users and cc:Mail groups.
There are two check boxes available above the Available people/groups
window:
Show only groups
Show only people
These two check boxes enable you to display either groups and no users,
or just all the users and no groups. We are displaying both, groups and
people, as shown in the previous picture.
6. You are now ready to select users from the Available users/groups
window in order to migrate them to Domino.
Note We will discuss how to migrate groups later in this chapter in the
section titled Migrating Public Mailing Lists (Groups) from cc:Mail to
Domino.
7. Select the users you want to migrate and click the Add button. We
decided to migrate two cc:Mail users at this time, Henry Migrate and
Susi Switch. The following screen is displayed:
These settings apply to all the users you migrate during this session. By
default, all of the options, except Convert bulletin boards to Notes
discussion database are enabled. The settings are divided into three
sections:
Conversion Settings, Gateway Settings, Other Settings.
There are five directory upgrade settings as described in the following:
Mail private mailing lists/R8 address books as Notes attachments:
Select this option to migrate private mailing lists contained in users
cc:Mail mailboxes. During the migration, each users private mailing
list is converted to a Notes Personal Group and placed within a
temporary Personal Address Book (PAB). The cc:Mail to Notes
migration tool automatically mails this PAB to the user. Users can run
the cc:Mail to Notes upgrade wizard at their workstation to copy
information from the temporary PAB to the PAB on their workstation.
Caution Do not select this option if you are migrating cc:Mail Release
6.3 users. The cc:Mail 6.3 client for Domino cannot correctly process
migrated private mailing lists and users will be unable to access the mail
file on the Domino server.
Convert Organizer .OR2 scheduling files to Notes:
Select this option to convert Organizer data (OR2 files) for the selected
cc:Mail users to Notes Calendaring and Scheduling information.
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 75
2. If you have a cc:Mail post office which has a gateway installed routing
mail to an external mail system, the gateway settings enable you to map
that gateway to a Domino domain which will be used to route messages
to the same external mail system.
In our scenario, we had an SMTP gateway installed in cc:Mail. Our
Domino domain will have an SMTP MTA installed, so we mapped the
cc:Mail gateway post office SMTPGATE to the Domino domain
ILICDOM.
Note The migration tool will automatically overwrite the names of
cc:Mail gateways in the senders address of a message, and replace them
with the name of a corresponding Domino domain. This will enable your
new Notes users to reply correctly to migrated messages originally
coming from external mail systems into cc:Mail. The reply will be routed
to the external mail system by way of the Domino gateway you mapped
in the previous window.
2. On this screen, you can choose to upgrade to cc:Mail R6.3x Client for
Domino, select a Post office for routing mail to Notes and set the Error
Threshold for this migration session.
The settings we chose for our scenario are shown in the previous figure.
Note The settings in the previous figure are quite important, so we are
going to explain them a little further. There are three settings available:
Upgrading to cc:Mail R6.3x Client for Domino:
Select this option to automatically configure internal cc:Mail
information that lets users access mail files on a Domino server with
the cc:Mail Release 6.3x client.
This process will add/modify two files in the CCDATA directory:
NOTES.USR and CCNOTES.CFG.
Do not select this option when importing users who are currently
running a version of cc:Mail other than Release 6.3x, or who will use
the Notes mail client after migration. To migrate users to the cc:Mail
Release 6.3x client, the mail template R63MAIL.NTF must be
available in the data directory of the users mail servers. This template
is available on the Domino R5 server.
When preparing to register Release 6.3x users, select R63MAIL.NTF
as the mail template. If you do not provide the correct mail template
for Release 6.3x users, they cannot access their mail files (other mail
templates might work correctly, but are not supported using this
client).
78 Moving from cc:Mail to Lotus Domino R5
Convert mail:
Domino Upgrade Services provides you with the option to convert
existing cc:Mail mail files into Notes mail files. By default, this option is
enabled. If you choose to convert mail, during the registration process,
the migration tool automatically converts cc:Mail mail files to Notes mail
files.
If you disable the option Convert mail, the migration tool will only
register your cc:Mail users in Notes and create their mail files. No mail
will be migrated from cc:Mail to Notes.
Convert mail ONLY (Notes user and mail file must already exist):
The Domino migration tool for cc:Mail provides you with the option to
convert mail only. Select this option if you want to migrate cc:Mail users
who are already registered in Notes, or if you want to migrate additional
mail file contents for users you have migrated before. By default, this
option is not selected.
3. Click Done to close the People and Groups Migration window. The
following screen appears:
4. Since we have checked the Advanced button shown in the top left corner
of the Register Person window, all the Register Options Icons (Basics,
Mail, ID Info, Groups and Other) are displayed. From this window, you
are able to make any changes you want in the Basics, Mail, ID Info,
Groups and Other settings groups.
Note We are not going to discuss the Notes registration settings in
detail here, since they are exactly the same as when you are setting up
new users in Notes. For more information about setting up users in
Notes, refer to the yellow book Administering the Domino System.
Keep in mind that the Registration server and/or the mail server can be
any Domino server in your organization. These servers can be running
on any platform supported by Lotus Domino.
5. You are now ready to register users in the Registration queue with
Status Ready for registration and migrate their mail files from cc:Mail
to Domino. If you get any error messages in the Registration Status field,
check the Notes log for possible errors and correct them first before
attempting to migrate the users.
Tip Users remain in the Registration queue until registered or specifically removed. You can save users in the queue for later registration. All
the settings are preserved.
Before we register the users, let us first look at how you migrate public
mailing lists.
1. Go to the section titled Importing users and groups from a cc:Mail post
office directory earlier in this chapter and perform the steps from the
beginning of that section through step 5 in the section titled Selecting
cc:Mail users for migration. You should see the People and Groups
dialog box, as shown in the following picture:
3. Select the group(s) you would like to migrate and click Add to continue
(you can also click Add All to select all groups for migration). In our
scenario, we selected the group Development. The Group Migration
Options window appears, as shown in the following picture:
4. The Group Migration Options dialog box lets you specify how the
migration tool handles groups and its members. Lets describe those
options in more detail:
The first check box determines if you are going to create a new Notes
group or if you want to migrate the users in the public mailing list to
an existing Notes group. Since there was no existing Development
group in the Domino Directory in our scenario, the Group Migration
Options dialog box displayed the option Create a new Notes group
with the following settings.
The name of the cc:Mail public mailing list we selected was put into
the Notes Group Name field by default.
The Group type field lets you specify what type of Notes group will
be created. The following four types of Notes groups can be selected:
Mail only; Access Control List; Multi-purpose; Deny list only.
By default, the migration tool creates Multi-purpose groups. This field
cannot be changed if the group is an existing Notes group. For
information about these different kind of groups, refer to the yellow
book Administering the Domino System.
The field Description displays an optional description of the
imported public mailing list, which the migration tool adds to the
Description field of the Notes group document it creates.
The option Add nested groups contained in this group and their
members enables the migration tool to migrate users contained in a
group, or a number of groups, within a group which was selected for
migration.
Important At the time this redbook was written, we found no method of
creating a nested group (public mailing list) within the cc:Mail Directory.
There is a feature called Bankshot Routing available in cc:Mail, which
implies some sort of public mailing lists within public mailing lists. We
discussed scenarios using Bankshot Routing, but we came to the
conclusion that using this method has no impact on migration at all.
The last option, Use above settings for all currently selected or
nested groups (dont prompt again), lets you specify if you want to
use the same settings for each group you selected for migration.
Caution We recommend that you dont use this option when you are
planning to migrate public mailing lists to a combination of existing and
new Notes groups. After you set this option, the migration tool does not
display the Group Migration Options window again as it continues
processing groups. This way, you cannot specify how to create or add
members to those groups.
As a result, the migration tool will create any new Notes group using
their original cc:Mail mailing list name, which may lead to the creation
of duplicate Notes groups.
5. Click OK to continue.
This concludes explaining the steps neccessary to add cc:Mail Public Mailing
Lists to the People/Groups to migrate window.
Go to step 7 in the section called Selecting cc:Mail users for migration
earlier in this chapter to continue the migration process.
Disconnect Organizer users from the directory where the Organizer data
files (*.OR2) reside.
Verify that you have full access rights to the file server directories
containing the OR2 files and at least Read access to Organizer OR2 files
to be migrated.
Verify that you have Editor or higher access to the Notes mail files that
will contain the migrated Organizer information.
Verify that you have sufficient disk space to migrate the Organizer
information. There must be 2MB of free disk space on the target Domino
server for each 1MB of OR2 file you migrate.
4. Click Done. You will be returned to the People and Groups Migration
dialog box, as shown in the following picture:
5. You will notice that there is only one user in the People/Groups to
migrate box this time. We selected Henry Migrate for this migration
session, as he was one of the Lotus Organizer users in our scenario.
6. Click Migrate to continue. You will be presented with an information
window, as shown in the following picture:
Note Although the migration tool can only migrate OR2 files for
Windows versions of Organizer for cc:Mail, OR2 files can be migrated
from any location that the administrative workstation is connected to,
regardless of the operating system.
8. Click Yes to continue. The following window appears, indicating that the
people you had selected for migration were successfully queued for
registration.
Lets get started with the registration process for the users listed in the
Registration queue. You should still see the Register Person dialog box as
shown in the following picture:
1. Check the registration information for each name that appears in the
Registration queue and make sure that it is correct. If required, you can
still change the registration settings for individual users or for all users
in the queue by changing the registration defaults.
3. This window allows you to set advanced options, which will apply
during this migration process. These options determine how Notes
processes information when registering users. In our scenario, we did
not select any of the advanced options, as shown in the previous picture.
Note There are six Advanced Person Registration Options available as
described in the following table:
Option
Purpose
Do not continue on
registration errors
Keep successfully
registered people in
the queue
Try to register queued Tries to register queued users, even if their registration
people with error
status contains errors. For example, if you choose this
status
option, a user whose password is insufficiently
complex will be registered. The default is not to
register queued users who show an error status.
Allow registration of Allows registration of users who were previously
previously registered registered in Notes. The default is not to register
people
previously registered Notes users.
Dont prompt for a
duplicate person
Option
Purpose
4. Select the Advanced Person Registration Option you want to apply for
this registration and click OK to continue. You will get back to the
Register Person window as shown in the following figure:
5. You can register and migrate users individually by selecting them and
clicking Register. To register and migrate all the users in the Registration
queue, just click Register All. We selected Register All, because we only
had two users to migrate in our Registration queue.
The migration tool will register the two cc:Mail users with Domino and
migrate all the messages from their cc:Mail mailboxes to Domino mail
files.
Important One additional step will be neccessary when you have users
with Organizer files in the registration queue and you selected to convert
these files to Notes.
Notes requires you to authenticate a process before it runs. Since the
Organizer migration is a separate process, before you can complete an
Organizer migration and register users, you must supply a Notes
password as shown in the next picture.
The migration tool prompts you for the password when it is ready to
register the first cc:Mail user for whom you selected the option Convert
Organizer .OR2 scheduling files to Notes.
Enter the password for the administrator ID you are using for the
migration and click OK. The migration process will continue.
You are prompted for the password only once during the session.
The following window appears showing that the migration was
successful:
Checking the logs and verifying that the migration was successful
After a migration completes, perform the following tasks to verify that the
migration was successful:
Search the Miscellaneous Events view of the Notes log for migration
messages and possible errors that occurred during the registration
and the migration process.
Check the contents of the Domino directory and the Notes mail files.
Test the access to mail and mail transfer for migrated users.
After you determine that the migration was successful, you are ready to
prepare end users to migrate locally-stored messaging data and other
cc:Mail data that DUS did not process, using the Upgrade Wizard.
Important Make sure that you open the Notes log file in your \NOTES\DATA
directory on the workstation on which you are performing the migration (File Open Server - Local). This is the log file where you can find the migration
messages. Dont look at the Domino log file in \DOMINO\DATA it does
not contain any migration-related messages.
You can see that both users we migrated from cc:Mail were added to the
Domino Directory on our server MIGSRV1/ILICDOM.
The Domino migration tool has also changed the location code in the cc:Mail
directory for the two users it migrated to Domino as shown in the following
picture:
You can see that the location code has changed from L to r, indicating
that these two users are no longer local to this post office. Any mail sent to
their cc:Mail address will be automatically forwarded by the Domino cc:Mail
MTA to the address in the Address field.
Tip Be aware that the location code of those users you migrated changed to
r in the cc:Mail directory. Therefore, they can no longer log on to this post
office as local users.
All the messages of migrated cc:Mail users are still in their cc:Mail mail file.
If you change their location code from r to L, those users can still look at
their cc:Mail messages. But remember that you will need to change the
location code back to r for those users, so that their mail will be forwarded
to Domino.
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 101
Since we had chosen to also migrate groups (which are actually public
mailing lists in cc:Mail), lets see how they got migrated to Domino. From the
Domino Directory, open the Groups view. The following window appears:
As you can see in the previous picture, the Domino migration tool has
created a group entry in the Domino Directory called Development. This
entry was migrated from the public mailing list Development in the
cc:Mail directory (for reference, have a look at the picture showing the
cc:Mail directory earlier in this section).
The members of the public mailing list in cc:Mail are also migrated and put
into the group Development, as shown in the following picture:
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 103
Tip Remember that you can only open a users mail file when your
administrator name is in the Access Control List (ACL) with proper rights.
We achieved that by selecting Add administrator to mail file access control
list in the Migration Options. See the section titled Specifying migration
options earlier in this chapter. Remember to remove your administrator
name from the users mail files before they start using their Notes clients and
access their Notes mail.
When you check the contents of Susi Switchs mail file shown in the previous
picture, you can see that the Domino migration tools have migrated the
following from the cc:Mail mailbox:
Return receipts
You can also see the memo titled cc:Mail Migrated Private Mailing List is
attached at the bottom of the list. This memo was sent by the migration
tools and has the users temporary Personal Address Book attached.
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 105
Since we decided to convert bulletin boards from the cc:Mail post office in
our test scenario, lets now have a look at that discussion database.
1. Start the Domino Administrator client.
2. Open the server you used for migration, then click on the Files tab. The
following window appears:
The following window shows the discussion database which was created
from the two bulletin boards we migrated from cc:Mail in our scenario,
sorted by Category:
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 107
Organizer calls
Entries in the Organizer Calls sections are migrated to tasks in the Notes
Personal To Do view. The cc:Mail to Notes migration tool preserves the
major data items of a call, placing them in equivalent fields of the task entry,
or in the Details field. Call fields that do not have appropriate equivalents in
Notes may not be migrated.
We have put one entry into the Calls section in Henrys Organizer as shown
in the following picture:
Calls are migrated into tasks in the Notes Personal To Do view. The
following picture shows how Henrys Organizer call looks in his Notes
Personal To Do view:
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 109
To Do section
All the entries in a To Do section in Organizer are converted into a Notes To
Do list. If the user has more than one To Do section in his Organizer, the
migration tool combines them into a single Notes To Do list.
Here is an entry from Henrys To Do section in his Organizer:
And the next picture shows that entry in his Notes To Do list:
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 111
The following window shows the contents of the Organizer Address section
message:
This snapshot shows the contents of the Organizer Notepad section message:
We then opened the PAB with the OR2 Addresses, and added all the
information to Henry Migrates own Personal Address Book. The following
picture shows a snapshot of the Contacts view in Henrys PAB:
The following picture shows how this entry looks in the Address section of
the Organizer:
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 113
In the next step, we opened the Personal Journal database with the OR2
Notepads, and added all the information to Henry Migrates own Personal
Journal database. The following picture shows a snapshot of the Contacts
view in Henrys PAB:
The following picture shows how this entry looks in the Notepad section of
the Organizer:
Testing mail access and mail transfer for the migrated users
As a final test, make sure that the users you migrated are able to access the
Domino server, the Domino Directory and their corresponding mail files.
The best way to do that is to install a Notes client and set it up with the ID
file of one of the migrated users. After you have set up the client, make sure
that all the Notes client functions are working without any problems.
It is also advisable to send some mail to that new user and check if it is
routed properly and finally ends up in that users mailbox.
This completes the process of migrating from cc:Mail to Lotus Domino R5
using Domino Upgrade Services.
Summary
In this chapter, we first gave an overview of the Domino Upgrade Services
(DUS) to get an understanding of the functionality these services provide.
Then we listed the supported cc:Mail versions and pointed out what is
migrated from cc:Mail to Domino, and which data are not migrated.
Next, we explained the preparatory steps that need to be done to get the
cc:Mail users ready for migration. This includes general administrative tasks,
Notes and Domino preparation tasks as well as cc:Mail preparation tasks.
Then we showed you how to install the Domino Administrator client with
the migration tools.
Following that, we documented how to migrate users from cc:Mail to Lotus
Domino using the Domino Upgrade Services. We also covered how to
migrate cc:Mail public mailing lists as well as Lotus Domino Organizer files.
Finally, we checked the Notes log files and the migrated data to make sure
that the migration was successful.
Chapter 4: Migrating from cc:Mail to Domino R5 using Domino Upgrade Services 115
Chapter 5
Migrating personal cc:Mail data using the Upgrade Wizard
In this chapter, we are going to discuss another one of the migration tools
provided in Lotus Domino R5. We will cover the end-user based Upgrade
Wizard for cc:Mail.
After you have successfully completed migrating your users from cc:Mail to
Lotus Domino and have moved the contents of their mailboxes to a Domino
mail server, users can then complete the migration by converting their
personal mail data to Lotus Notes.
Users migrate personal mail data, such as private addresses, mailing lists,
and message archives, by running an Upgrade Wizard. They launch the
wizard from an upgrade message in the Inbox of their Notes mail file.
The administrator needs to send this upgrade message to the end user from
within the Domino Administrator program.
The Upgrade Wizard can be installed as part of each users Notes client or in
a shared network directory.
The following topics are covered in this chapter:
117
Attachments
Attachments
Message priorities
Message priorities
Messages
Messages*
Not migrated
Private addresses
Contact in PAB
Read/unread marks***
Read/unread status
Return receipts
Return receipts
Trash folder
Not migrated
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 119
3. Click Next to continue. You are presented with the Licensing Agreement
form, as shown in the following picture:
4. Read the Licensing information, and if you agree with it, click Yes to
continue.
5. The next window asks for your name and your companys name.
7. Click Next to continue with the installation. You are prompted to select
the installation directories.
8. Accept the default directories or change them to the ones where you
want the Notes client installed. We left the defaults to install Notes to the
c: drive.
9. Click Next. The following screen is displayed.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 121
10. You can select which Lotus Notes client you want to install. Click the
Notes Client button, then click on Customize.
Important Dont forget to click the Customize button. If you miss this
step, you will not be able to select any migration components for
installation, and the Upgrade Wizard will not be installed by default.
11. The Components selection window displays, as shown in the following
picture:
14. By default, all the migration tools are checked. Make sure you uncheck
those tools you dont need, and leave the tool you need checked. For our
scenario, we deselected all tools except the cc:Mail Client Migration
Tools as shown in the previous picture.
15. Click Continue to close the Select Sub-Components window.
16. Click Next. The Program Folders window is displayed.
17. You can choose a program folder where you want the installation
program to copy the Notes program icons. We left the defaults for our
installation.
18. Click Next to continue.
19. You are presented with a window showing you the progress of the files
being copied to your workstation:
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 123
20. When all the program files are installed, you are prompted with a
registration window. Register your copy of the program or cancel from
this window. The window appearing next indicates that you have
successfully installed the Lotus Notes client.
21. Now you are ready to set up the Notes environment for one of the new
users you just migrated.
3. Within this window, you can specify if you want to connect to a Domino
server or if this client will be stand-alone. We left the default to connect
to a Domino server.
4. Click Next to continue. The Connection-Type selection window appears:
5. Select the type of connection you wish for this client according to your
environment. We decided to set up a connection to our server via LAN
only.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 125
7. Enter the name of the server you want to connect to. We entered
MIGSRV1/ILICDOM in our scenario.
8. Click Next to continue.
9. This window lets you specify how you want to be identified as a user of
the Domino server you want to connect to. You can specify the name of a
Notes user ID file (which the administrator made available to you), or
you can use your name as identification. In our scenario, we chose to be
identified by name and entered Susi Switch in the User name field, as
shown in the previous picture.
Tip Make sure that your Domino server can be accessed from the client
machine you are setting up through the protocol you are running (TCP/IP,
NETBIOS, etc) in your environment. For example, if you use TCP/IP and
you are unable to ping your Domino server, the client setup will fail.
126 Moving from cc:Mail to Lotus Domino R5
11. You will see a window with a message telling you that your connection
to a Domain server over a LAN is set up.
Tip Keep in mind that there has been no connection made to the server
at this point. This message only tells you that all the necessary
parameters are set to connect to a server.
12. To continue, click Next. You are presented with a series of windows
letting you specify how to set up the following:
Internet Mail Accounts
Internet News Servers
Internet Directory Servers
Internet Connection types (Proxy, etc)
13. Provide the setup program with the information needed to set up these
connections according to your environment. We decided not to set up
any Internet connections for our scenario.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 127
14. Click Next to continue from each window until you get to the
Congratulations window as shown in the following picture:
15. This window indicates that all the neccessary steps to set up your Notes
client are completed. Click Finish to continue. Now your client will
connect to the Domino server for the first time and try to find the user
name you entered during setup as shown in the upper window in
the following picture. If the lookup in the Domino Directories was
successful, you will be prompted to enter a password, as shown in
the lower section of the following picture.
16. Enter the proper password for the Notes user for whom you are setting
up the Notes client. We entered the password for Susi Switch.
17. Click OK to continue. You will see a window with a message that states
that the Notes setup is complete.
128 Moving from cc:Mail to Lotus Domino R5
19. We decided to make the database Workspace our current home page.
When we open Susi Switchs Notes client, the following window is
displayed:
This concludes the section on setting up the Notes client. You are now ready
to send an upgrade notification message to your users. This is done from the
Notes administrator program.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 129
Before sending the upgrade notification, install the Upgrade Wizard locally
on each migrated users workstation as part of the Notes client, or on a
network directory that the users have access to. If required, refer to the
previous section where we described how to install the Upgrade Wizard
locally on Susi Switchs workstation.
Now lets send an upgrade notification message to our Notes users.
1. Start the Domino Administrator program.
2. From the server pane, select the Domino server where you registered the
migrated users. We selected our server MIGSRV1/ILICDOM. The
following window is displayed:
3. In the task pane, click the People & Groups tab, right-click the name of
the servers Domino Directory, and select Open Directory. The following
window appears:
4. Now we need to check if the administrator has the proper rights in the
Access Control List (ACL) of the Domino Directory in order to perform
the upcoming steps.
From the Notes menu, select File - Database - Access Control. You are
presented with the Access Control List dialog box as shown in the
following picture:
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 131
5. From the Basics pane of the Access Control List window, select the
administrator ID you are using.
6. From the Roles box, select UserModifier or NetModifier (or make sure
they are checked).
Note If you are using a local copy of the Domino Directory, select the
Advanced pane and check Enforce a consistent Access Control List
across all replicas of this database.
7.
Click OK to continue.
8. You are returned to the window showing the open Domino Directory.
Expand the Server view and select Mail Users. The following window
appears showing you all the Notes mail users in your Domino domain:
9. As you can see from the previous picture, we have two Domino servers
in our Domino domain, with server MIGSRV1 hosting our two migrated
users.
10. At the top of the Results pane, click the Send Upgrade Notifications
button. The Upgrade Message form appears, as shown in the following
picture:
11. Click Address on the action bar. You are presented with a window
displaying users, groups and other entries from the Domino Directory
you selected (we chose ILICDOMs Address Book):
12. Select the users you want to send the upgrade message to and click on
the To button. You will see the users and groups receiving the Upgrade
Notification in the Recipients box.
Tip If you added users to a Migration group when you registered
them, address the message to the group name.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 133
13. Click OK to close the Select Addresses window. You are returned to the
Upgrade Message window:
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 135
2. In the open mailbox, you will see a list of all the migrated cc:Mail mail
messages. The second-last message was created by the Domino Upgrade
Services and has a copy of the users temporary Personal Address Book
attached (CCPMLIST.NS4). The last message you see in the list is the
Upgrade Notification message, which was created and sent by the
Domino administrator.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 137
4. Read the Upgrade Message and click on the Convert Local Data to
Notes button to start the Upgrade Wizard.
Note The last sentence in the Upgrade Message reads Press the button
below to convert your cc:Mail DB6 local information to Notes. You can
ignore the DB6 part of the sentence, as this upgrade message is the same
no matter what DB-version of cc:Mail you are going to migrate.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 139
2. Click the down arrow and select your cc:Mail user name, if it is not
already displayed. In our scenario, we selected Susi Switch.
2. Users you migrated to Notes may want to retain personal address book
information from cc:Mail after they switch to Notes. The Upgrade
Wizard lets users migrate personal address book information to a Notes
Personal Address Book (PAB).
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 141
There are two types of personal address book entries users can migrate:
Personal addresses for users not listed in the public address book; for
example, Internet e-mail addresses
Personal mailing lists for distributing e-mail to multiple addresses at
one time
3. When migrating personal address book information, the Upgrade
Wizard converts private addresses to Contact entries in the PAB.
Note Users migrating from the cc:Mail Release 8.x client cannot migrate
private addresses. The reason is that in cc:Mail R2.x and R6.x, private
addresses are stored in the file PRIVDIR.INI on the users workstation,
and private lists are stored with the users mailbox on the server. The
cc:Mail R8.x client does not use PRIVDIR.INI, so the Upgrade Wizard
cannot migrate personal addresses for R8.x users.
4. Personal mailing lists are converted to multi-purpose groups in the PAB.
5. The Upgrade Wizard copies information from message attachments and
data files to the PAB on the users Notes client.
6. When migrating cc:Mail personal address book information, the
Upgrade Wizard extracts some personal address book information from
a message attachment and some from a data file on the users
workstation.
7. The Upgrade Wizard obtains a users private mailing lists, which are
stored with the users cc:Mail mailbox, from a PAB attachment in the
users Notes mail file.
Note To update a users Notes Personal Address Book with
information migrated from the cc:Mail users private mailing lists, the
Upgrade Wizard copies personal address book information from a
temporary Public Address Book sent to the user in an upgrade message.
The Upgrade Wizard detaches the temporary PAB (CCPMLIST.NS4)
from the upgrade notification message and copies the data from this
database to the users regular Personal Address book (NAMES.NSF).
Important At the time of writing this redbook, we used the Upgrade
Wizard within the Lotus Notes R5.0.1a client. During our tests, we found
that this version of the Upgrade Wizard will not copy the data from the
temporary PAB to the users standard PAB. We found that the
temporary PAB coming from the Domino Upgrade Services contained
all the migrated data from the users cc:Mail private mailing lists.
There are plans to fix this issue with the Upgrade Wizard in a future
release.
Tip If you are going to perform a migration using the Upgarde Wizard
with the Notes R5.0.1a client, and if you run into the same problem as
explained in the preceding Important section, you can use the following
workaround for the problem:
Tip Open the temporary PAB (CCPMLIST.NS4) from your
NOTES\DATA directory. Select all the entries within the Contacts
view (remember entries from the cc:Mail users Private Mailing
List become Contacts in Notes), and copy them to the clipboard.
Close the temporary PAB and open your own Personal Address Book.
Make sure you are in the Contacts view, and paste the entries from the
clipboard into this view. This way you (the end user) have manually
done what the Upgrade Wizard will be able to do in a future release.
We performed exactly those same steps to bring the Contacts entries
from the temporary PAB into Susi Switchs PAB, as you will see later in
this chapter.
Because we were migrating users from cc:Mail R8.x, we unchecked
Private Addresses in the Upgrade Options dialog box as shown in the
previous picture. The Upgrade Wizard will not migrate Private
Addresses for cc:Mail R8.x for reasons we already explained earlier in
this step.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 143
2. The options in this window let you specify what archive files you want
to convert and in what location you want the Notes archive database to
be stored. The cc:Mail Archives box lets you choose one of the following:
Migrate all archive files specified in WMAIL.INI
Select archive files to migrate
If you select Migrate all archive files specified in WMAIL.INI, the
Upgrade Wizard will migrate all .CCA files in the location specified in
the [cc:Archives] section of WMAIL.INI. If you choose Select archive
files to migrate, you can click Select Files and select archive files from
a location in the file system.
Note The cc:Mail Release 8.x client does not store information in the file
WMAIL.INI. As a result, when users of the Release 8.x client perform an
Express upgrade, the Upgrade Wizard does not migrate any archive
files. To migrate archives, cc:Mail Release 8.x clients must use the
Custom migration option and specify the location of archive files to
migrate.
3. Because we were using a cc:Mail Release 8.x client, we had previously
selected Custom select items to convert to Notes as the Upgrade
method and Select archive files to migrate, which enabled us to
specify the location of the cc:Mail archive files ourselfes.
4. Click on Select Files to continue. The Select Archive Files window
appears, as shown in the following picture:
5. Browse through your file system and select the archive files you want to
be converted to Notes archive databases. In our scenario, we selected
one cc:Mail archive file (SAV0830.CCA), which was located on the C:
drive in CCMAIL\CLIENT\SUSI SWITCH.
6. Click Add to add the files you chose to the Selected files box, then click
Done to close this window. You are returned to the Archive Conversion
Options screen, as shown in the following picture:
10. Specify what archive files you want to convert and in what location you
want the Notes archive database to be stored. Leave the default name
MAIL50.NTF in the Template name field, unless you have a reason to
change it.
11. We chose to leave the defaults for the fields in the Notes Archives box.
2. Click the Finish button to start the upgrade process. You are presented
with a window where you must enter the Notes users password, so that
the Upgrade Wizard is able to create the archive database. We entered
Susi Switchs password because we are using her Notes ID for this
migration.
4. You can watch the upgrade progress by looking at the contents of the
window, as shown in the previous picture.
5. When the Upgrade Wizard has finished processing the data you had
selected, you are presented with the following window:
The previous picture shows us that the Upgrade Wizard has completed
converting our cc:Mail mailing lists and cc:Mail archives. It is now time
to verify the results of the migration and check the logs for any possible
errors.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 147
Check the Miscellaneous Events in the Notes log (LOG.NSF) to find out
whether there were any problems that might require further attention.
Remove the obsolete cc:Mail files from the users workstation. Before
users delete any data, it is recommended that they back up their old mail
files.
Every Notes user who performed a migration of his or her cc:Mail personal
address book and/or cc:Mail archive files using the Upgrade Wizard would
typically check the logs for errors and verify that all the data have arrived in
Notes and are complete.
The following steps will show you how we made these checks for Susi
Switch, the Notes user for whom we migrated the cc:Mail data:
1. Start the Notes client.
2. Select File - Database - Open from the menu bar.
3. Double-click on the log file for the user (LOG.NSF). The log file is
opened.
4. Select the Miscellaneous Events view.
5. Look for the document with the date and time when the migration
process was performed. You should see log entries related to the
migration you performed as displayed in the following picture:
6. The log shown in the previous picture represents Susi Switchs log, and
we can see that the Upgrade Wizard successfully processed Susis
cc:Mail Private Address lists as well as her cc:Mail archives.
7. Now that we know, according to the log file, that the data have been
migrated successfully, lets have a look at the contents in Notes.
8. Open the users Public Address Book (PAB) in Notes and select the
Group view. You should see the groups the user had in cc:Mail
displayed in the view, as shown in the following picture:
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 149
9. The previous picture shows that Susi had one private mailing list in
cc:Mail, which got migrated over to Notes as a group.
In order to verify the contents of the migrated groups, double-click on a
group entry. This is the contents of Susis group Team:
The following picture shows how this private mailing list looked in
cc:Mail:
10. Open the Contacts view in the users Personal Address book. You should
see all the contacts which were manually transferred from the temporary
PAB using copy and paste. We described the reason for this manual
process earlier in this chapter. The following picture show the three
contacts as they appear in Susi Switchs PAB:
11. For reference, the following picture shows how these three entries
looked in Susi Switchs personal address book in cc:Mail:
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 151
12. Now lets have a look at how the cc:Mail archives have been converted
into a Lotus Notes archive database.
As described earlier in this chapter, the Upgarde Wizard will migrate all
cc:Mail archives selected into a single Notes mail file database. This
database is stored into the MAIL subdirectory in the users Notes data
directory.
The Notes archive database derives an eight-character name from the
Notes name of the migrated user, to which a prefix A_ is added. So the
name of Susi Switchs Notes archive file should be A_SSWITC.NSF.
13. To open the Notes archive database, select File - Database - Open from
the menu bar on the Notes client desktop.
14. Double-click on the MAIL subdirectory to open it. You should see an
archive database that looks similar to this:
This window displays the contents of the Notes archive mail file, which
was converted over from an archive file created in cc:Mail.
This concludes the steps neccessary to look at the migrated users log file,
mailing list data and archive files in order to verify that the migration was
successful.
Chapter 5: Migrating personal cc:Mail data using the Upgrade Wizard 153
Summary
In this chapter, we first gave an overview of the user-based Upgrade Wizard
tool and its functions.
Then we described which cc:Mail data are migrated by the Upgrade Wizard
and which data are not migrated.
Next, we explained the steps required to install the Notes client, including
the Upgrade Wizard.
We documented how the Notes client is set up, as well as the steps
neccessary for the administrator to send an upgrade notification message to
end users.
Then we showed you how to run the Upgrade Wizard in order to migrate
local data from cc:Mail to Lotus Notes.
Finally, we looked at the end users log file and the converted data in Lotus
Notes to find out if the migration was successful.
Chapter 6
Migrating Organizer data with the user migration tool
This chapter discusses the migration of stand-alone Organizer data.
Stand-alone Organizer users are defined as people who use Organizer
but do not connect in any way to other Organizer users.
The following topics are covered:
Summary
Lotus Notes
Calendar
To Do
Address
Calls
Planner
Notepad
Anniversaries
155
4. The first setting in this document is Users Organizer directory. Enter the
path where the user has Organizer installed.
Tip Think of this path as if you were sitting at the users desk.
5. Selecting the check box for Repeat Anniversaries will add any repeating
anniversaries from Organizer to the users Notes calendar. You can also
specify how long to repeat these anniversaries.
6. In the section, Do you have a Group Scheduling installation of
Organizer?, select one of the four options provided.
Note The No (PIM only) option is the same as stand-alone Organizer.
7. In the section, Where your copy of Organizer is installed, click
Workstation if the user is running Organizer from his or her own
machine. If the Organizer client is installed on a file server, click Server.
Chapter 6: Migrating Organizer data with the user migration tool 157
If you click Server, the document will change to display the following:
The button that is provided will install the required API files into the
correct directory on the server. To ensure that the files have been
installed correctly, check the status bar at the bottom of your Notes
client.
Note For this to work, the administrator will require write access to the
Organizer directory on the server.
8. The last setting in the migration document lets you specify who can
modify this document. We recommend that the administrators group
be added to this list.
Note Everybody in this list has edit access to the document.
Chapter 6: Migrating Organizer data with the user migration tool 159
1. Select what version of Organizer you are using. Organizer 2.1 is selected
by default.
2. In the Organizer directory field, select the path to the Organizer
executable files. If you are running from a node install of Organizer, you
need to enter the path to the local information.
3. To select the Organizer filename, use the Browse button if required.
4. The Organizer Login Name is only required if you have group
scheduling installed. In this case, add your name as it is known in
cc:Mail.
1. Click the Find my mail file button to complete the Mail File information
field. The relevant information is retrieved from the NOTES.INI file.
Chapter 6: Migrating Organizer data with the user migration tool 161
You may want to click the Verify mail button to open the mail file. This
enables you to confirm that this is indeed your mail file. The following
message is displayed before the mail file is opened.
2. Click OK. Once the mail file has opened successfully, close it to return to
the migration document.
3. By default, the second field in the document titled Your Local Name and
Address Book is automatically filled in. Click the Verify NAB button to
ensure that the correct Personal Address Book is being used. The
following message is displayed:
4. The last field in the Define Destination section asks you to enter the
name of your Personal Journal. You can leave this blank since a personal
journal will be created if it is required. For the tool to create the personal
journal, it requires access to the journal.ntf file.
Note When using the Notes R5 client, the personal journal database is
not created.
Chapter 6: Migrating Organizer data with the user migration tool 163
Summary
This chapter described the steps involved in migrating stand-alone
Organizer data using the end-user based migration tool provided with the
Notes R5 client.
First, we gave an overview of the migration process. We listed the Organizer
data that is migrated by the tool, and how it appears in Notes.
Then, we covered the general settings that need to be configured by the
administrator, before showing the steps that the users need to perform to
migrate their Organizer data.
Special notices
This publication is intended to help cc:Mail and Lotus Domino
administrators migrate users and data from cc:Mail and Organizer to Lotus
Domino R5. The information in this publication is not intended as the
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Special notices 165
and integrate them into the customers operational environment. While each
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Related publications
The publications listed in this section are considered particularly suitable for
a more detailed discussion of the topics covered in this redbook.
The Next Step in Messaging: Upgrade Case Studies for Lotus cc:Mail to Lotus
Domino and Lotus Notes, IBM form number SG24-5100, Lotus part
number 12992
169
Lotus Solutions for the Enterprise, Volume 3. Using the IBM CICS Gateway
for Lotus Notes, IBM form number SG24-4512
Lotus Solutions for the Enterprise, Volume 4. Lotus Notes and the MQSeries
Enterprise Integrator, IBM form number SG24-2217, Lotus part number
12996
Lotus Solutions for the Enterprise, Volume 5. NotesPump, the Enterprise Data
Mover, IBM form number SG24-5255, Lotus part number CT69DNA
Lotus Notes and Domino R5.0 Security Infrastructure Revealed, IBM form
number SG24-5341, Lotus part number CT6TPNA
Secrets to Running Lotus Notes: The Decisions No One Tells You How to
Make, IBM form number SG24-4875, Lotus part number AA0424
Developing Web Applications Using Lotus Notes Designer for Domino 4.6,
IBM form number SG24-2183, Lotus part number 12974
Lotus Domino Integration Guide for IBM Netfinity and IBM PC Servers, IBM
form number SG24-2102
Using Lotus Notes on the IBM Integrated PC Server for AS/400, IBM form
number SG24-4779
Lotus Domino for S/390 Performance Tuning and Capacity Planning, IBM
form number SG24-5149, Lotus part number CT6XNIE
Enterprise Integration with Domino for S/390, IBM form number SG24-5150
Managing Domino/Notes with Tivoli Manager for Domino, Enterprise Edition,
Version 1.5, IBM form number SG24-2104
Measuring Lotus Notes Response Times with Tivolis ARM Agents, IBM form
number SG24-4787, Lotus part number CT6UKIE
Implementing LAN Server for MVS in a Lotus Notes Environment, IBM form
number SG24-4741 (soft copy only)
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175
176
Index
A
Adding the MTA as a server task, 38
ADE propagation changes, 31
ADE relationships, 4
Admin utility, 4
Administration tools, 4
Administrator access to the
mail file, 81
Administrator-based migration
tool, 49
Advanced MTA design, 11
Aliases, 6, 32
Archives, 51, 117, 143, 144
Automatic Directory Exchange, 4
Automatic restart of the MTA, 26
B
Backing up data, 39, 58, 148
Bad message queue, 29
Basic cc:Mail concepts, 1
Broadcaster, 19
Bulletin boards, 42, 76, 105
Configuration Assistant, 10
Configuring the Domino server, 11
Configuring the MTA, 21
Connection document, 32
Conversion types, 17
Creating a calllist entry, 38
Custom installation, 54
D
DB6 post office, 3, 30, 50
DB8 post office, 3, 30, 50
Designer access, 7
Directory conversion, 17
Directory entry, 5
Disk space, 54
Division propagation type, 19
Domino Administrator client, 58
Domino domain name, 7
Domino Upgrade Services, 49
Downloading the cc:Mail MTA, 8
Duplicate group names, 84
Call password, 19
Calling the post office, 20
calllists, 5
cc:Mail basics, 1
cc:Mail MTA configuration, 21
cc:Mail MTA, installation, 7, 8
cc:Mail MTA, operation, 37
cc:Mail Post Office Server
document, 18, 29
cc:Mail Release 6.3, 75, 78
cc:Mail Router, 4, 16
cc:Mail subnet, 19
CCPOMS, 3
Checking the Domino log, 40
Checking the logs, 99, 100, 148
CLANDATA, 3
Cleaning up the directories, 39
Comments field, 90
F
File-sharing, 2
Foreign cc:Mail Domain document,
34
G
Gateways, 6
H
Hub post office, 8, 18
I
Inactive accounts, 55
Included sections, 91
Installing the Administrator client, 58
L
load ccmta, 37
Location types, 5, 79, 101
M
Mail file, administrator access, 81
Mailing-list titles, 31
Meeting invitations, 52
Message conversion, 17
Message size limit, 27
Message store, 3
Migrated data, 50, 52
Migrating bulletin boards, 105
Migrating Organizer data, 90, 155
Migrating personal cc:Mail data, 117
Migrating private mailing lists, 115
Migrating public mailing
lists, 84, 102
Migrating users, 66
Migration tools, 49, 58, 155
MLANDATA, 3
Mobile users, 118
MSGMGR, 54
MTA calling Router, 33
MTA Server form, 15, 24
MTATBLS.NSF, 7, 10
Multi-domain Notes backbone, 27
Multiple Connection documents, 33
Multiple Router sessions, 5
N
Nested folders, 51
Nested groups, 88
Network drive, 16
Notes backbone, 27
Notes group names, 31
Notes Named Network, 19
177
tell ccmta q, 38
Testing mail transfer, 115
To Do section, 110
Types of Notes groups, 87
P
Passwords, 57, 80
Pending mail messages, 7
Pending meeting notices, 91
Performance, 53, 54
Personal address book
information, 141
Polling time interval, 43
Port 21, 16
Port CC0, 16, 38
Post office mail queues, 58
Post office structure, 2
Pre-installation tasks for MTA, 7
Preparation tasks, 53, 55
Private mailing lists,
51, 75, 115, 117, 142
PRIVDIR.INI, 51
Propagating Notes groups, 47
Propagating public mailing lists, 47
Propagation types, 19
Protocols, 16
Public Address Book, 13
Public Mailing Lists, 23, 47, 84
U
Upgrade notification message, 130
Upgrade Wizard, 51, 117
Using the Configuration
Assistant, 10
V
Verification tasks, 99, 148
VIM applications, 6
W
Work path, 16
Workaround, 143
R
Registration Server, 69
Release 8.x client, 142, 144
Repeating items, 52
Restart timer field, 25
Router utility, 4
Routing tasks field, 24
Running the Upgrade Wizard, 136
S
Scheduled meetings, 107
Selecting the MTA server, 14
Setting up the Notes client, 124
Short name, 28
Single-copy message store, 3
Stand-alone Organizer, 155
Starting the MTA, 37
Stopping the MTA, 38
Subnet, 19
Synchronizing the directories, 39
________________
179
180
SG24-5649-00
Part No. CT6Q9NA
www.redbooks.ibm.com
SG24-5649-00